01/18/2011 Regular Meeting FIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING JANUARY 18, 2011 6:30 p.m. BAYSIDE FIRE HALL MAR 2 1 2011 CALL TO ORDER CHAIR DOLPH, called the regular meeting to order at 6:34 p.m. - - - -- ROLL CALL Members present were Chair M. Dolph, S. Arndt, J. Pickett, R. Nelson, and D. Canavan. A quorum was established. Staff present was M. Barber, Kodiak Island Borough. APPROVAL OF AGENDA It was MOVED, R. Nelson and seconded to approve the Agenda. Motion CARRIED by an affirmative voice vote. APPROVAL OF PREVIOUS MINUTES None ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT It was MOVED, D. Canavan and seconded to Acknowledge Receipt of the Financial Report. Motion CARRIED by an affirmative voice vote. S. Arndt asked what the expenses were that were in the Building account. Chief Himes was directed to research expenses. VISITOR COMMENTS None REPORTS •a. Chiefs Report Chief Himes told the Board the recruit class was completed with four new recruits online. He said they were starting an EMT class the end of the month and there were five recruits. The Child Seat Safety class was starting the next day with eighteen students enrolled and January 24 and 25 there would be another ICS300 class. He told the Board he would be traveling February I" through the 4 to Juneau for the Fire Chiefs Leadership Summit and February 13 through the 19th to Alabama for the ICS Instructor Trainer course, which was being paid for by N: \EF \Service Districts \Fire Protection Area No. 1 \Minutes \Mtg Minutes FY2011 \Draft Minutes 1.18.11 RM.Doc Homeland Security. He stated it had been fairly busy at the station; no fires but they were averaging at least one ambulance or EMS call a day. There was an incidence on Island Lake, which involved one of their KISAR members, Kerry Felton, Sunday night and Monday morning January 9 and 10 He said he was in the process of filling out the accidental death and dismemberment forms from the Alaska Firefighters Association for a $10,000 death benefit for his wife. He told the Board J. Pickett continued to do carbon monoxide, smoke detectors and will be participating in the career days fair at the High School the 27 of January. He said there were two promotions he wanted to announce; D. Mathers was promoted from Assistant Chief to Deputy Chief in charge of operations and D. Carstens was promoted from Safety Officer to Assistant Chief in charge of safety and training. b. Chair's Report Chair Dolph told the Board that in the last day or so, one of the volunteers sent him a link to the Juneau Fire Department's website which had an article about an incentive program; Firefighter of the month, quarter, year, etc. and had asked why they weren't doing it at Bayside and thought it would be a good idea. Chair told the Board that they used to do it years ago when he was at the City and nobody was ever happy with the results. OLD BUSINESS None BUSINESS ITEMS FOR POSSIBLE ACTION A. Review of Construction Financials and Project Close -Out (If available) Chair Dolph handed out numbers that he got from the Finance Dept. which showed the Budget Amount of $2,211,226.00 less expenses to date of $2,108,294.95 with an encumbrance of $39,704.00 for a total project amount of 52,147,998.90 less the current fund balance of $1,296,725.98 would leave a total of 5851,273 for the loan balance if there weren't any additional expenses. S. Arndt asked Chair Dolph to go back to his past records and pull figures from them because he didn't think the figures from Finance were accurate. S. Arndt asked about the difference with the encumbrance amounts. Chair Dolph asked M. Barber to explain the discrepancy. M. Barber told the Board that there was a mistake when Finance closed the fiscal year. They doubled the $39,704.00 encumbrance and there was a balance on a contract that needed to be closed for another $6,000.00. B. FY Budget Development Schedule — Feb /Mar Calendar Chair Dolph handed out the meeting dates for the budget development to the Board. He proposed: February 1 a work session (if needed), February 15 a regular meeting; draft budget (proposed budget to KIB for public notice), March I a work session (if needed), March 15 N: \EF \Service Districts \Fire Protection Area No. 1 \Minutes \Mtg Minutes FY2011 \Draft Minutes 1.18.11 RM.Doc regular meeting & public hearing (budget approved by FPA #I Board), and March 31 approved budget proposal forwarded to the Borough Assembly. C. Election of Board Officers (If full Board is present) Chair Dolph opened the floor for nominations. It was MOVED, S. Arndt and seconded to keep the Chair and Vice Chair the same for the following year. Motion CARRIED by a roll call vote. VISITOR COMMENTS None BOARD COMMENTS R. Nelson said there was chatter of Women's Bay Fire Dept. refurbishing a tanker or buying a new one and she thought they said they were going to talk to Chief Himes and asked if he had heard anything. She said she got an email on the cost of refurbishing the old tanker, which was $105,000 to refurbish and $200,000 for a new one. She asked the Board what they wanted to do with the water tanker. Chief Himes told her they were still discussing it and that S. Arndt had more information. He said he talked to Women's Bay about buying a new one and possibly doing a joint purchase and bringing a few boards together to discuss and see if it was something they would want to do, but he hadn't received anything from D. Conrad yet, so he didn't have anything to pass on to the Board. S. Arndt said 2 weeks prior D. Conrad didn't have the cost yet. He told R. Nelson that discussion had been that it was the next piece of equipment the Board wanted to get, but not until there was money. S. Arndt — None D.Canavan said he was looking forward to the budget meetings. J. Pickett said he was real excited to get the year rolling on and see what was going to come about. He congratulated D. Mathers and R. Carstens for their promotion and thanked Chief Himes for filling out the paperwork for K. Felton; the death benefit money. Chair Dolph told the Board that they recently installed a four -track digital recorder in the communications bus that was wired into multiple radios so you can record real time on any 4 radios or channels that you want. Additionally, it had dat -tape backup which could be rewound if something was missed. He said C. Law, a volunteer found it on E -Bay for $100 and they normally sell for around $4000. Chief Himes told the Board that Sue Thompsen; Stan Thompsen, a volunteer's wife was fighting cancer and didn't have long to live. He said if anyone wanted to help with arrangements or meals for the family they were told to contact Cheryl McNeil. N: \EF \Service Districts \Fire Protection Area No. 1 \Minutes \Mtg Minutes FY2011 \Draft Minutes 1.18.11 RM.Doc MEETING SCHEDULE The next work session was scheduled for Tuesday, February 1 and the regular meeting was scheduled for Tuesday, February 15, 2011, 6:30pm at Bayside Fire Hall. ADJOURNMENT There being no further business before the Board the Meeting was adjourned at 7:27pm SUBMITTED BY: ...... ♦ e.. i - Date: (,S1 l \ Mary J. BY MB Engi g/Facilities Department AP�P� OVED BY: I��( ` Date: MAK /S, 2-0/7 Mike Dolph, Chair Fire Protection Area No. I Board N: \EF \Service Districts \Fire Protection Area No. 1 \Minutes \Mtg Minutes FY2011 \Draft Minutes 1.18.11 RM.Doc