03/16/2010 Regular Meeting •
•
Date:
11 RE PROTECTION AREA N0.1 BOARD
REGULAR MEETING /PUBLIC HEARING
MARCH 16. 2010 @ 6:30 p.m.
WAYSIDE FIRE HALL ry __ r '
� ��Q D
CALL. TO ORDER MAY 2 1
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CHAIR DOLPH, called the meeting to order at 6:29p.m. BOROUGH CLERK'S OFFICE
ROLL. CALL
Members present were Chair M. Dolph, S. Arndt, R. Nelson via teleconference and .1. Pickett. A
quorum was established. It was MOVED, S. Arndt and seconded to excuse D. Canavan and the
Motion CARRIED by an affirmative voice vote. Others present were Chief Himes and Staff
present was M. Barber, Kodiak Island Borough.
APPROVAL OF AGENDA
It was MOVED, S. Arndt and seconded to approve the Agenda. Motion Carried by an
affirmative voice vote.
APPROVAL OF PREVIOUS MINUTES — February 16, 2010
It was MOVED, S. Arndt and seconded to approve the minutes of February 16, 2010. Motion
. Carried by an affirmative voice vote. •
ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT
1t was MOVED, S. Arndt and seconded to Acknowledge Receipt of the Financial Report.
Motion Carried by an affirmative voice vote.
VISITOR COMMENTS [Other than public hearing items]
None
STAFF REPORTS:
A. Chiefs Report
Chief Himes told the Board that J. Pickett was still working on the Fire Protection/Smoke
Detector program and putting smoke alarms in homes, but still had more to do and they were
getting more requests in. He said the program was going well and J. Pickett was doing an
excellent job. He was working on getting the Child Safety Seat Inspection program back in
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Kodiak and J. Pickett was working with Jason Dolph out of Anchorage Fire Department. He told
the Board they used to have the program in Kodiak, but no longer have any certified inspectors
and they would really like to get it going again. They have had interest from the Coast Guard
Fire. the Hospital. Bayside and KANA. Expected completion date of the addition, according to
Dowland was optimistically going to be June I Right now the Fire Prevention Open House is
October 9 and Chief Himes thought he would do it in conjunction with the Open House of the
New` Building. He said everything went well the day before at the plane crash. All the Fire
Departments responded and everyone had a role to play. He went out and was assigned as the
safety officer. Everything went well on the scene, 3 people survived although it took them a
while to get them cut out of the plane. There were a couple minor communication glitches,
mostly operator error, but everything came together and they would have a full debriefing
Thursday morning at the Comfort Inn.
B. Chair's Report
Chair Dolph told the Board that they received a written response back on the question of
engaging loan monies for the project from the Finance Director, who stated the loan wouldn't
kick in until they had gone through their fund balance.
OLD BUSINESS
None
NEW BUSINESS
A. APPROVAL OF FY2011 ANNUAL BUDGET & WORK PLAN
It was MOVED, S. Arndt and seconded to Approve the FY2011 Annual Budget and Work Plan
Chair Dolph closed the Regular Meeting and opened the Public Hearing specific to the FY2011
Annual Budget & Work Plan for visitor comments.
PUBLIC COMMENTS [Limited to 5 minutes per person]
Seeing and Hearing no public comments, Chair Dolph closed the Public Hearing and opened the
regular tneeting for Board Member discussion.
S. Arndt questioned not having the $40K in the Fund Balance of the Budget. He stated that
Finance was supposed to do a mid -year adjustment 6 months prior and it still hadn't been done.
He was concerned that if done like proposed the interest would continue to accrue on the loan
until the monies were in the budget, where if they put the money in the budget they would get a
lower interest rate.
Chair Dolph said discussion at the work session was that he and D. Canavan, as well as the other
Board members were hesitant to throw money into the pot that they may not have.
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S. Arndt told the Board that to date there was a surplus in tlic Tax Revenue of$20K plus another
S I OK under Interest Earnings and that the Borough was reassessing homes in the area, so thev
could presume there would be additional revenue from that.
After further discussion. It was MOVED. S. Arndt and seconded to Amend the FY201 1 Annual
Budget and Work Plan to include $40K on the revenue in the Use of Fund Balance and on the
expenditure side to increase the Capital Outlay: Buildings account by same amount. Motion
CARRIED by a unanimous roll call vote.
It was MOVED, S. Arndt and seconded to Approve the Amended FY201 I Annual Budget and
Work Plan. Motion CARRIED by a unanimous roll call vote.
B. PURCHASING AUTHORIZATION
a: Washer /Extractor + Installation — NTE $9,500
b. Turnout Gear Storage Racks — NTE $12,000
c. Turnout Gear Dryer — NTE $6,300
Total Purchase Request = NTE $27,800
Machinery /Equipment Acct #450 -170 NTE $15,800 Washer /Dryer]
Building Acct #470 -070 NTE 512,000 [Turnout Gear Storage Racks]
It was MOVED; S. Arndt and seconded to authorize Chief Himes to purchase from Automated
Laundry System & Supply the Commercial Washer /Extractor per their quote of March 9 for
$9,197.00 plus travel expenses. Discussion followed and Motion CARRIED by a unanimous roll •
call vote.
It was 'MOVED, S. Arndt and seconded to award the purchase of the Turnout Gear Dryer to •
Darley & Co. per their quote of March 10 for $6479.75. Motion CARRIED by a unanimous
roll call vote.
The Board discussed the Turnout Gear Storage Racks and asked Chief Himes to bring price
before the Board at the next regular meeting with doors included in the price.
C. BOARD CONSIDERATION
Should EPA #1 Board solicit information for sprinkler retro -fit of the classroom as
part of the construction project? [This is information inquiry only; no financial action at
this time.]
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Chair Dolph asked what the pleasure ()like Board was for solicitin ! information From the
contractor for sprinkler rctro -ht of the classroom. The Board said tO check with them and sec
what thcv conic back with.
VISITOR COMMENTS
None
BOARD COMMENTS
S. Arndt — None
R. Nelson — None
J. Pickett — None
Chair Dolph — None
MEETING SCHEDULE
The next work session would be scheduled at a later time if needed and the next Regular Meeting
was scheduled for Tuesday, April 20, 2010, 6:30pm at Bayside Fire Hall.
ADJOURNMENT
There being no further business before the Board the Meeting was adjourned at 7:07p.m.
SUBMITTED BY:
i . - • _ Date: C7
Mary J. Ba e
KIB Engin- t tiFacilities Department
APPROVED BY:
Date: /S °k{l A- -/
Mike Dolph, Chair
Fire Protection Area No. 1 Board
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