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05/18/2010 Regular Meeting Oates S CANNED FIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING May 18, 2010 @ 6:30 p.m. n/� BAYSIDE FIRE HALL I E _ V � : i CALL TO ORDER di JUN 1 8 2010 CHAIR DOLPH, called the regular meeting to order at 6:31 p.m. BOROUGH CLERK'S OFFICE ROLL CALL Members present were Chair M. Dolph, R. Nelson, J. Pickett and D. Canavan. S. Arndt was absent. A quorum was established. Others present were Chief Himes and Staff present was M. Barber, Kodiak Island Borough. Visitor present was A. DeVries. APPROVAL OF AGENDA It was MOVED, D. Canavan and seconded to approve the Agenda. Motion CARRIED by an affirmative voice vote. APPROVAL OF PREVIOUS MINUTES It was MOVED, D. Canavan and seconded to approve the minutes of March 16, 2010. Motion CARRIED by an affirmative voice vote. ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT It was MOVED, D. Canavan and seconded to Acknowledge Receipt of the Financial Report. Motion CARRIED by an affirmative voice vote. VISITOR COMMENTS A. DeVries told the Board they were doing a good job with the progress of the new building. STAFF REPORTS: a. Chief's Report Chief Himes told the Board there had been problems with the engineers and getting the main connection in the switchgear changed out. He said they may have a new building without power. He stated that two of Bayside Fire Departments volunteers had been hired by the City Fire Department, Kyle Papineau and Ashley Hiner, they were to start the next day, so Bayside would be down two volunteers. He said he would be starting a recruitment class after Crab Festival. N: \EF \Service Districts \Fire Protection Area No. 1 \Minutes \Mtg Minutes 2010 \Draft Minutes 5.18.10 RM.Doc Chief Himes stated they planned on having three rigs in the Crab Festival Parade, Engine 10, Squad 10 and Squad 12 and invited Fire Fighters, Board Members and their family members to ride along. He told the Board the volunteers would be helping man the EMS booth at Crab Festival, along with the other three Fire Departments, Kodiak Island Search & Rescue and the Salvation Army. He said the Sprinkler Company that was doing the addition took measurements of the old building and sent them off to their headquarters, but hadn't got them back yet. John from Taylor Fite would be there the following day to do the annual inspection and measure, so he hoped he would have prices at the next meeting. He told the Board at the end of the year they were required to upgrade all the radio frequencies from wideband to narrowband. b. Chair's Report Chair Dolph updated the Board on the schedule from Dowland. He said there had been some real confusion, not sure where the ball was dropped but the main electrical power switch that was to be single phase had been switched to a three phase but needed to be single. He wasn't sure when that would get straightened out, but it would be cold and dark in the new building until they did. Final inspection was to be done May 31" but they are roughly two weeks behind schedule. OLD BUSINESS A. TURN -OUT GEAR STORAGE UNITS: REVIEW OF PROPOSALS & APPROVAL TO PURCHASE It was MOVED, D. Canavan and seconded to purchase turn-out gear storage units without door or security locks in an amount not to exceed $9,246.00 from L.N. Curtis. Discussion followed; Chief Himes handed out three quotes that were received and told the Board he recommended L.N. Curtis since they were the least expensive. Motion CARRIED by a roll call vote. NEW BUSINESS A. CONSIDERATION OF "CHANGE ORDER" FOR NEW BUILDING RETAINING WALL AND STEPS It was MOVED, D. Canavan and seconded to consider change order for new building retaining wall and steps. Discussion followed; Chair Dolph told the Board they had hoped to have more information on the Change Order for the meeting, but didn't receive anything. He adjourned the meeting @ 6:50pm in order for the Board to walk outside and get an idea of the purpose of the change order. Chair Dolph called the meeting back in session at 6:57pm. He told the Board there were a couple of options; to authorize a change order at or under a certain amount at that meeting in order to move on it when they got the information or they could schedule a special meeting on the evening of their work session ofJune to act on the change order. Different options discussed were going out to bid, cost of concrete, Dowland being on site, no bidding until project completed, doing the job in house using cinder blocks. N: \EF \Service Districts \Fire Protection Area No. 1 \Minutes \Mtg Minutes 2010 \Draft Minutes 5.18.10 RM.Doc It was MOVED, D. Canavan and seconded to AMEND the Motion to postpone action on the change order until next meeting. Motion CARRIED by an affirmative voice vote. VISITOR COMMENTS A. DeVries told the Board that Bayside really looked good working with the other fire departments during the last fire at Women's Bay. He said the legislature had approved reduced mil rates on taxes for Fire Fighters and knew they had discussed it in the past but he would encourage the Board to pursue it again. He stated that it may even spark interest to become a volunteer. He told the Board they were doing a great job. Chief Himes told A. DeVries that it was brought up at the joint work session with Women's Bay Fire Department, but they were concerned that it would reduce revenue and weren't comfortable pursuing it and both Fire District's needed to agree before either could move forward. He said the Manager and some of the Assembly members were opposed to it because it didn't include renters. They needed to come up with a plan that was more equitable for the volunteers that were renting and ensure that Women's Bay didn't lose too much revenue. A. DeVries said Women's Bay might look at their books and see what kind of impact it would have on them. Chair Dolph said it wouldn't be 10 percent of their revenue. They would survey their membership and subtract that number from the tax revenue. He stated he wasn't sure what to do about the renters but they didn't pay real property tax, maybe indirectly to their landlord but it wouldn't be right to give the landlord a reduction because their renter was a volunteer. Chief Himes recommended discussing consolidation again. BOARD COMMENTS J. Pickett congratulated A. Hiner and K. Papineau again for getting jobs with the City Fire Department. He said it said a lot for Bayside, the training, Chief Himes and all the guys at Bayside. They were doing something right for the volunteers by being able to start at Bayside and move up the chain to the other paid departments. R. Nelson suggested that fundraisers would be an option to bring additional funds into the department instead of raising taxes. She said another option would be to install a dump valve on the tender. D. Canavan said in lieu of the interesting article in the newspaper regarding not raising the mil rate and the tax situation, he wanted to give credit to the hoard for foreseeing and planning for the new building and how it had been handled and how the revenue stayed earmarked for that. He felt confident that they could talk to any of the residents out there and say that it's not N: \EF \Service Districts \Fire Protection Area No. 1 \Minutes \Mtg Minutes 2010 \Draft Minutes 5.18.10 RM.Doc because of the Firc Department that they're seeing an increase in taxes. Kudos for having the foresight to plan it out well and execute it. He told the Board the more they could do that the better. Chief Nimes told the Board that once the Building was finished they would have a reporter come out and do an article and they would be sure to mention that. Chair Dolph suggested at the Grand Opening of the Building they should put a banner up that read: Built at no extra cost to you. MEETING SCHEDULE The next work session /special meeting was scheduled for Tuesday, June I, 2010, 6:30pm at Bayside Fire Hall. The next regular meeting was scheduled for Tuesday, June 15, 2010. ADJOURNMENT There being no further business before the Board the Meeting was adjourned at 7:26pm SUBMITTED BY: __ A a •s Date: (PISI'tO Mary J. Ba,'ei KIB Engin+ciil • /Facilities Department APPROVED BY: Date: / r J .ILPAJ —20 /0 Mike Dolph, Chair Fire Protection Area No. 1 Board N: \EF \Service Districts \Fire Protection Area No. 1 \Minutes \Mtg Minutes 2010 \Draft Minutes 5.18.10 RM.Doc