2011-02-03 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
February 3, 2011
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, February
3, 2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 7:30 p.m.
The invocation was given by Captain John Quinn of the Salvation Army. Mayor Selby led the
Pledge of Allegiance.
Present were Mayor Jerome Selby, Assembly members Carol Austerman, Jerrol Friend,
Judy Fulp, Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members
present were Manager Rick Gifford, Finance Director Karl Short, Clerk Nova Javier, and
Deputy Clerk Marylynn McFarland.
APPROVAL OF AGENDA AND CONSENT AGENDA
JEFFREY moved to approve the agenda and consent agenda.
VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of January 6, 2011, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
Mayor Selby proclaimed the Month of February 2011 as National Teen Dating Violence
Awareness and Prevention Month.
CITIZENS' COMMENTS
Scott Arndt commented about the need to provide additional information on Resolution No.
FY2011 -18.
Andy Ozols addressed the need to address traffic conditions on Mill Bay /Rezanof
instersection.
Al Burch presented a letter of recognition from the Prince William Sound Regional Citizens
Advisory Council advising that the Coast Guard Authorization Act of 2010 and 2011 in
Section 711 had been signed into law.
Sumie Ono spoke against the expansion of curbside pickup and the removal of dumpsters.
COMMITTEE REPORTS
Kodiak College Director Barbara Bolson, along with students Jason Opheim, Aliah Monge,
and Jose DelaCruz, spoke in support of and expressed their appreciation for the Borough's
support of the Smart Track program and the Learning Center.
Kodiak Island Borough Assembly Minutes
February 3, 2011 Page 880
Assembly member Stutes spoke on the International Pacific Halibut Commission meetings
that she attended in Victoria, British Columbia.
Assembly member Kaplan spoke on the International Pacific Halibut Commission meetings
he attended in Victoria, British Columbia. He also reported that the Solid Waste Advisory
Board (SWAB) was in the process of drafting by -laws for the board.
Assembly member Fulp reported on the Kodiak High School Renovation Design meetings.
Assembly member Friend reported on the Kodiak High School Renovation Design meetings.
The public was encouraged to attend and participate in the future meetings. He also noted
that the Architectural Review Board would meet on February 15, 2011.
PUBLIC HEARING
A. Ordinance No. FY2011 -11 Amending Title 2 Administration and Personnel Chapter 2.20
Borough Mayor Section 2.20.040 Duties and Chapter 2.25 Borough Assembly By
Instituting Section 2.25.040 Representation Of Assembly Position to Require Assembly
Discussion or Approval Before Stating or Announcing the Position of the Borough In Any
Written or Electronic Communication or Giving Testimony Before Any Legislative or
Regulatory Body as a Representative of The Kodiak Island Borough
STUTES moved to adopt Ordinance No. FY2011 -11.
This ordinance amended KIBC 2.20.040 and instituted KIBC 2.25.040 which required both
the Borough Mayor and Assembly members to obtain Assembly approval before stating or
announcing the position of the Borough on a given issue in writing or electronic form to
avoid or reduce the potential for confusion and misunderstanding.
Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the
public hearing.
FULP moved to amend the resolution by deleting "Official borough letterhead shall not be
used for any personal communications by the Mayor or any Assembly member" on line 52
and 53 of the ordinance.
ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED FOUR TO THREE:
Austerman, Friend, Fulp, and Stutes (Ayes); Jeffrey, Kaplan, and Lynch (Noes).
ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FOUR TO THREE:
Friend, Fulp, Stutes, and Austerman (Ayes), Jeffrey, Kaplan, Lynch (Noes).
Kodiak Island Borough Assembly Minutes
February 3, 2011 Page 881
BOROUGH MANAGER'S REPORT
Manager Gifford reported on the following;
• Regional Leadership Forum that were being held at the College.
• Spoke to the process and procedure of expanding roll carts with Alaska Waste.
Further discussion would take place at the work session on February 24, 2011.
• He would be travelling to attend the Alaska Municipal League Winter Meeting and
Southwest Alaska Municipal Conference and would return to the office February 13,
2011.
MESSAGES FROM THE BOROUGH MAYOR
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2011 -22 Supply and Installation of Digital HVAC Control for the Main Air
Handler Unit in the Borough Building.
JEFFREY moved to authorize the manager to execute Contract No. FY2011 -22 with Control
Contractors, Inc. of Anchorage, AK for the supply and installation of digital HVAC controls
for the main air handler (AHU #1) in the Borough Building in an amount not to exceed
$39,123.
The air handling controls and louvers in the Borough Building had been malfunctioning for
many years and were identified in the Renewal and Replacement schedule for replacement.
This upgrade would improve indoor air quality, reduce energy waste, and eliminate the labor
expense needed to control the system manually. The scope of work included demolition of
the old pneumatic system and installation of direct digital controls of Air Handling Unit #1,
domestic hot water, and heating zones. The Universal Network Controller provided web
accessible control and monitoring included email alarms.
Barber - Colman DDC controls were the selected Borough standard, and had been installed
in all new facilities including all schools, Kodiak Fisheries Research Center, and the hospital.
A standardization of products, installation, maintenance, and support services was a
common practice for both economic and operational reasons. Standardization allowed for
the efficient parts inventory, training, and handling of the facilities' mechanical control
systems; the systems were integrated and networked.
The use of a Sole Source Preferred Product, Barber - Colman Controls and its sole vendor in
Alaska, Control Contractors, Inc. of Anchorage, had been in place for many years due to the
uniqueness of the services. CCI provided an estimate of $39,123 to complete this scope of
work. Payment would be made on an actual time and materials basis. Funding sources
included $32,810 from the Energy block Grant and $6,313 from the Renewal and
Replacement Fund.
Kodiak Island Borough Assembly Minutes
February 3, 2011 Page 882
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch,
Stutes, Austerman, and Friend.
2. Contract No. FY2011 -23 Supply and Installation of Digital HVAC Controls for Karluk
School.
FRIEND moved to authorize the Manager to execute Contract No. FY2011 -23 with Control
Contractors, Inc. of Anchorage, AK for the supply and installation of digital HVAC controls
for Karluk School in an amount not to exceed $54,500.
The air handling controls at the Karluk School had been malfunctioning for many years and
were identified in the Renewal and Replacement schedule for replacement. This upgrade
improved indoor air quality, reduced energy waste, and eliminated the labor expense
needed to control the system manually. The scope of work included demolition of the old
80/80 computerized system and installation of new Network 8000 direct digital controls for
the following systems, Boiler, Pump Controls, Air Handler 1 &2, Baseboard controls and
heating zones. The Universal Network Controller would provide web accessible controls.
Barber - Colman DDC controls were the selected Borough standard, and had been installed
in all new facilities including all schools, Kodiak Fisheries Research Center, and the hospital.
A standardization of products, installation, maintenance and support services was a
common practice for both economic and operational reasons. Standardization allowed for
the efficient parts inventory, training, and handling of the facilities' mechanical control
systems; the systems were integrated and networked. The use of a Sole Source Preferred
Product, Barber - Colman Controls and its sole vendor in Alaska, Control Contractors, Inc. of
Anchorage, had been in place for many years due to the uniqueness of the services.
CCI has provided an estimate of $52,537 to complete this scope of work. Payment would be
made on an actual time and materials basis. This project was due to be funded by the
Renewal and Replacement Fund.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch,
Stutes, Austerman, Friend, and Fulp.
Resolutions
1. Resolution No. FY2011 -16 Establishing the Date for the Citizens Board of Equalization
Hearings for the Year 2011 and Establishing the Date When Taxes Become Delinquent.
This item was approved under the consent agenda.
The Board of Equalization hearing of appeals from the 2011 assessed valuations of real and
personal property within the Kodiak Island Borough would be held on Monday, May 2 and
Tuesday, May 3, 2011, and would continue from day to day as established by the Board of
Equalization and the Borough Clerk until all properly filed appeals had been heard.
The meeting would start at 7:30 p.m. in the assembly chambers of the Kodiak Island
Borough.
Kodiak Island Borough Assembly Minutes
February 3, 2011 Page 883
The resolution also reflected the date taxes were due as October 17, 2011, unless the
taxpayer elected to pay the taxes in two equal installments, then the first half was due on
August 15, 2011, and the second half was due on November 15, 2011.
2. Resolution No. FY2011 -17 Adopting the Kodiak Island Borough Strategic Plan for the
Years 2011 -2015.
JEFFREY moved to adopt Resolution No. FY2011 -17.
The Assembly held a strategic planning session January 15, 2011, and the session
culminated in the preparation of Resolution No. FY2011 -17.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes,
Austerman, Friend, Fulp, and Jeffrey.
3. Resolution No. FY2011 -18 Authorizing the Borough to Issue General Obligation School
Bonds, 2011 Series A in the Principal Amount not to Exceed $8,000,000 to Provide
Funds For School and Related Capital Improvements in the Borough and to Pay Costs
of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing Their Sale, and
Providing for Related Matters.
JEFFREY moved to adopt Resolution No. FY2011 -18.
This resolution allowed the Borough to issue the first $8,000,000 of the approved
$76,410,000 High School Renovation and Additions bonds to finance the initial architectural
and engineering design work. At the time the plan was to sell an additional $25,000,000 in
FY2012, $25,000,000 in FY2013, and $18,310,000 in FY2014.
Additional information was given to the Assembly regarding the bonds. Finance Director Karl
Short provided a synopsis of the information. The information was made available to the
public.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman,
Friend, Fulp, Jeffrey, and Kaplan.
Ordinances for Introduction
None.
Other Items
1. Confirmation of the Assembly Appointment to the Board of Equalization.
JEFFREY moved to confirm the Assembly appointment of Ms. Carrie Morton to the Board of
Equalization for a term to expire December 2013.
On January 26, 2011, Ms. Carrie Morton submitted an application for the vacant seat on the
Board of Equalization for a term to expire December 2013.
Kodiak Island Borough Assembly Minutes
February 3, 2011 Page 884
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Friend,
Fulp, Jeffrey, Kaplan, and Lynch.
2. Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council.
JEFFREY moved to confirm the mayoral appointment of Elizabeth Chilton to a three -year
seat to expire March 2014 to Cook Inlet Regional Citizens Advisory Council.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp,
Jeffrey, Kaplan, Lynch, and Stutes.
CITIZENS' COMMENTS
Scott Arndt spoke in opposition of the expansion of the curbside pick -up noting most roads
in the proposed area did not have paved roads or sidewalks.
ASSEMBLY MEMBER COMMENTS
Assembly member Stutes thanked Andy Ozols for his comments and thanked Al Burch for
his time on the PWSRCAC. She requested updated information on the process for putting
the transfer stations in place. In response, Manger Gifford noted that Staff had been working
on prospective sites and would provide updates to the Assembly in the near future.
Assembly member Kaplan noted SWAB was currently developing a survey regarding
recycling habits and the significance of the recycle system in Kodiak.
Assembly member Jeffrey reported that there were areas within the City limits that were not
on paved roads and without sidewalks that did have garbage curbside service and felt it was
reasonable to expand into densely populated areas. She reported on recycling programs
being implemented in the villages.
Assembly member Fulp considered it a privilege being on the Assembly at a time when the
Assembly was dealing with the building of the new high school. She noted she will be
presenting a tax protection ordinance to prevent huge spikes in taxes.
Assembly member Austerman thanked Assembly members Kaplan and Stutes for attending
the International Pacific Halibut Commission meetings.
Announcements
Mayor Selby announced that GCI made a commitment to air the Assembly meetings starting
at the next regular meeting.
He announced that the Assembly work session scheduled for Thursday, February 10, 2011,
and the regular meeting scheduled for Thursday, February 17, 2011, were canceled. The
Mayor and members of the Assembly would travel to attend the Alaska Municipal League in
Juneau February 7 -9, 2011, and Southwest Alaska Municipal Conference in Anchorage
Kodiak Island Borough Assembly Minutes
February 3, 2011 Page 885
February 8 -12, 2011. The next Assembly work session would be held on Thursday,
February 24, 2011, at 7:30 p.m. in the Borough Conference Room and the next regular
meeting of the Assembly was scheduled on Thursday, March 3, 2011.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan,
Lynch, Stutes, and Austerman.
The meeting was adjourned at 9 p.m.
• KODIAK ISLAND BOROUGH
ATTEST: Je.ome M. Serb 11 • _
Nova M. Javier, MMC, Bor ugh Clerk Approved: March 3, 2011
Kodiak Island Borough Assembly Minutes
February 3, 2011 Page 886