2011-02-03 Regular Meeting Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, February 3, 2011, 7:30 p.m., Assembly Chambers
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*u) are considered to be routine and non - controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
5. APPROVAL OF MINUTES
A. * Regular Meeting of January 6, 2011.
6. AWARDS AND PRESENTATIONS
A. National Teen Dating Violence Awareness and Prevention Month
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments
8. COMMITTEE REPORTS
9. PUBLIC HEARING
A. Ordinance No. FY2011 -11 Amending Title 2 Administration And Personnel Chapter
2.20 Borough Mayor Section 2.20.040 Duties and Chapter 2.25 Borough Assembly
By Instituting Section 2.25.040 Representation Of Assembly Position to Require
Assembly Discussion or Approval Before Stating or Announcing the Position of the
Borough In Any Written or Electronic Communication or Giving Testimony Before
Any Legislative or Regulatory Body as a Representative of The Kodiak Island
Borough.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Number: Local 486 -3231. Page 1 of 2
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2011 -22 Supply and Installation of Digital HVAC Control for
the Main Air Handler Unit in the Borough Building.
2. Contract No. FY2011 -23 Supply and Installation of Digital HVAC Controls for
Karluk School.
B. Resolutions
1. * Resolution No. FY2011 -16 Establishing the Date for the Citizens Board of
Equalization Hearings for the Year 2011 and Establishing the Date When
Taxes Become Delinquent.
2. Resolution No. FY2011 -17 Adopting the Kodiak Island Borough Strategic
Plan for the Years 2011 -2015.
3. Resolution No. FY2011 -18 Authorizing the Borough To Issue General
Obligation School Bonds, 2011 Series A In the Principal Amount Not To
Exceed $8,000,000 To Provide Funds For School and Related Capital
Improvements In the Borough and To Pay Costs of Issuing the Bonds, Fixing
Certain Details of Such Bonds, Authorizing Their Sale, and Providing for
Related Matters.
C. Ordinances for Introduction - None.
D. Other Items
1. Confirmation of the Assembly Appointment to the Board of Equalization.
2. Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council.
14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. ADJOURNMENT
17. INFORMATIONAL MATERIALS (No Action Required)
A. Minutes of Other Meetings
1. Fisheries and Oceanic Research Board Regular Meeting of November 2,
2009.
2. Parks and Recreation Committee Regular Meetings of October 26, 2010,
November 23, 2010, December 14, 2010, and December 28, 2010.
3. Service Area No. 1 Board Regular Meeting of December 6, 2010.
B. Reports
1. Kodiak Island Borough School District Regular Meeting Summaries of
November 22, 2010, and December 13, 2010, and Special Meeting
Summaries of December 20, 2010, and January 10, 2011.
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Number: Local 486 -3231. Page 2 of 2
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
January 6, 2011
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, January 6,
2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road.
The meeting was called to order at 7:30 p.m.
The invocation was given by Mr. Ron Painter. Deputy Presiding Officer Friend led the Pledge of
Allegiance.
Present were Deputy Presiding Officer Friend, Assembly members Carol Austerman, Judy Fulp,
Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were
Administrative Official Bud Cassidy, Finance Director Karl Short, Borough Clerk Nova Javier,
and Deputy Clerk Marylynn McFarland.
KAPLAN moved to excuse Mayor Selby who was absent due to personal reasons.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
AUSTERMAN moved to approve the agenda and consent agenda.
JEFFREY moved to amend the agenda by adding Executive Session Item 14.A Review of an
Order Denying a Litigant's Motion for Partial Summary Judgment and Granting Borough's
Motion for Summary Judgment.
ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA CARRIED UNANIMOUSLY:
Austerman, Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes.
ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Friend,
Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Austerman.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of December 2, 2010, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
Deputy Presiding Officer Friend presented the Student of the Month Award for December 2010
to Jayse Taan, a senior at Kodiak High School.
Dr. Robert Foy, NOAA Fisheries Laboratory Director gave a presentation on Ocean Acidification
and Coastal Kodiak.
CITIZENS' COMMENTS
Richard Walker addressed the Assembly on suggested improvements to parks in Kodiak
specifically addressing the six -lane track and resurfacing of Baranof field.
COMMITTEE REPORTS
Matt Jamin gave an update on the financial status between Exxon and the Kodiak Island
Borough. He also reported that the issue of Exxon documents being retained under protective
order would be resolved within the next month.
Kodiak Island Borough Assembly Minutes
January 6, 2011 Page 1
PUBLIC HEARING
A. Ordinance No. FY2011 -08 Determining the Disposition of Tax Foreclosed Properties
from 2008 and Prior Tax Years, Establishing Intention to Surplus and Sell the Same,
Finding that a Public Need Does not Exist for These Properties, and Authorizing Land
Sale Number Seventeen Terms and Conditions.
JEFFREY moved to adopt Ordinance No. FY2011 -08.
The Kodiak Island Borough acquired real properties as a result of the tax foreclosure procedure
from 2008 and prior tax years. Staff followed AS 29.45.460 Disposition and Sale of Foreclosed
Property. The Planning and Zoning Commission reviewed the list of 2008 and prior tax years for
foreclosed properties as required by KIBC 18.10.030, conducted a public hearing on the
disposition of the subject parcels, and made a formal recommendation to the Assembly.
The Manager recommended that the tax - foreclosed parcels be declared not to be of "public
need" and be offered at a future Borough land sale. Staff recommended a sealed bid auction be
conducted in Spring 2011. The bidders would be required to enclose a 10% deposit based on
the minimum bid amount shown in the bid packet. The remaining balance would be required to
be paid within thirty days. Manager Gifford explained that the dates of the bid opening had
changed due to the cancellation of the Assembly meeting of December 16, 2010, and a future
amendment would be submitted for Assembly approval.
Deputy Presiding Officer Friend opened the public hearing. Seeing and hearing none, Deputy
Presiding Officer Friend closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch,
Stutes, Austerman, and Friend.
B. Ordinance No. FY2011 -09 Determining the Negotiation of a Sale at Fair Market Value
of Tax Foreclosed Properties to the Federal Government.
KAPLAN moved to adopt Ordinance No. FY2011 -09.
Certain real property was deeded to the Borough through tax foreclosure proceedings pursuant
to AS 29.45.290 for delinquent payment of taxes for 2006 and previous years. The Planning and
Zoning Commission reviewed the parcels as required by KIBC 18.10.030 at a public hearing in
June 2008. They were declared surplus to "public need" by the Assembly (Ordinance No.
FY2009 -05) and determined to be available for future land sale.
The United Fish and Wildlife Service (USFWS) expressed an interest in purchasing parcel T30S
R28W SM, Tax Lot 1811 Zachar Bay and parcel T31S R28W SM, Tax Lot 2903 Amook Bay at
fair market value from the Borough. Each of these parcels was approximately ten acres.ln a
letter dated September 3, 2010, USFWS tendered a fair market value offer of $18,000 for parcel
T30S R28W TL 1811 Zachar Bay and a fair market value offer of $15,000 for parcel T31S 28W
TL 2903 Amook Bay. Both of these offers were based on an approved appraisal, and confirmed
as fair market value by the Borough Assessor.
The property was once part of the Kodiak National Wildlife Refuge (KNWR) and the
reacquisition by USFWS promoted efficient management for public recreation and refuge for
wildlife consistent with the goals and objectives of the comprehensive plan.
Kodiak Island Borough Assembly Minutes
January 6, 2011 Page 2
Deputy Presiding Officer Friend opened the public hearing. Seeing and hearing none, Deputy
Presiding Officer Friend closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes,
Austerman, Friend, and Fulp.
C. State of Alaska Alcoholic Beverage Control Board Liquor License Application for the
Transfer of Ownership (Stock Transfer Only) for the Mecca Lounge, 302 W. Marine
Way,Kodiak, AK. (Applicant: Mecca Inc.)
STUTES moved to voice non - protest to the State of Alaska Alcoholic Beverage Control Board
Request for the Transfer of Ownership (Stock Transfer Only) for the Mecca Lounge, 302 W.
Marine Way, Kodiak, AK. (Applicant: Mecca Inc.)
The Clerk's office followed KIBC 5.01.030 New License and Transfer Procedure. After
investigation, it was determined that the Borough had no interest that could be protected by
protesting the application. One hundred seventy -two public hearing notices were sent out; one
non - objection notice was received and was provided to the Assembly.
Deputy Presiding Officer Friend opened the public hearing. Seeing and hearing none, Deputy
Presiding Officer Friend closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes,
Austerman, Friend, Fulp, and Jeffrey.
BOROUGH MANAGER'S REPORT
Administrative Official Cassidy reported that Manager Gifford was on vacation and would be
returning January 12, 2011.
MESSAGES FROM THE BOROUGH MAYOR
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2011 -20 Civil Engineering Consulting Services.
STUTES moved to authorize the manager to execute Contract No. FY2011 -20 with Lounsbury
& Associates, Inc. of Anchorage, Alaska for the Civil Engineering Consulting Term Contract in
an undetermined amount and for a term of three years with the option to extend for two
additional years.
The Kodiak Island Borough was in need of various professional services related to civil
engineering. On August 6, 2010, the Kodiak Island Borough solicited for proposals to provide
civil engineering and consulting services for a term of three years with the option to extend for
two additional one year periods. By September 2, 2010, nine proposals were received and the
solicitation was closed as advertised. Four shortlisted firms were presented to the evaluation
team resulting in the selection of Lounsbury & Associates, Inc.
Kodiak Island Borough Assembly Minutes
January 6, 2011 Page 3
The scope of work would include assistance with planning, design, and estimating for projects
such as road improvements, drainage, trails, subdivision reviews, fish - passage road crossings,
traffic studies, and land surveys.
Work would be authorized as a task order based on cost estimates and paid on a time
expenses basis in accordance with the agreed fee schedule.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman, Friend,
Fulp, Jeffrey, and Kaplan.
Resolutions
1. Resolution No. FY2011 -14 Adopting a Federal Capital Improvement Program for
Federal Fiscal Year 2012.
KAPLAN moved to adopt Resolution No. FY2011 -14.
The resolution designated the Borough's top five federal legislative capital improvement project
priorities for federal fiscal year 2012. They were the projects that the Borough forwarded to its
congressional delegation in hopes of having the federal government provide part or all of the
funding needed to complete the projects.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Friend, Fulp,
Jeffrey, Kaplan, and Lynch.
2. Resolution No. FY2011 -15 Certifying the FY2011 Shared Fisheries Business Tax Program
Application To Be True and Correct.
JEFFREY moved to adopt Resolution No. FY2011 -15.
AS 29.60.450 required that a municipality participate in the FY2011 Shared Fisheries
Business Tax Program, the municipality demonstrates to the Department of Community and
Economic Development that the municipality suffered significant effects during calendar
year 2008 from fisheries business activities.
The Department of Community and Economic Development prepared specific application
forms for the purpose of presenting the municipality's claims as to the significant effects
suffered by the municipality during calendar year 2009.
3AAC 134.100 required the governing body of the municipality to include with the
municipality's FY2011 program application an approved resolution certifying the information
contained in the application to be true and correct. The resolution certified the information
contained in the Kodiak Island Borough FY2011 Shared Business Tax Program application to
be true and correct.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
Kodiak Island Borough Assembly Minutes
January 6, 2011 Page 4
Ordinances for Introduction
1. Ordinance No. FY2011 -10 Rezoning Lot 3, Block 1, Woodland Acres Subdivision - 3694
Rezanof Drive East, From RR —Rural Residential To B— Business (Painter Family Trust).
JEFFREY moved to adopt Ordinance No. FY2011 -10 in first reading to advance to public
hearing at the next regular meeting of the Assembly.
At its regular meeting of November 19, 2010, the Planning and Zoning Commission held a
public hearing on Case 11 -008 Painter Family Trust. After the public hearing, the Commission
found that a rezone from RR -Rural Residential to B- Business was justified in the context of
surrounding development and the expressions of support from nearby residents. The
Commission deferred adoption of the findings of fact for this case until its regular meeting on
December 15, 2010. The Commission, in addition to finding the request consistent with the
comprehensive plan, also provided certain recommendations to accompany this request
regarding screening and concerns about traffic congestion. The Kodiak Island Borough Planning
and Zoning Commission recommended the approval of this zoning change.
CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch,
Stutes, and Austerman.
Other Items
1. State of Alaska Alcoholic Beverage Control Board Request for Renewal of Liquor License
Applications for Kalsin Bay Inn, Lic. #622 (Package Store) and Kalsin Bay Inn, Lic. #621
(Beverage Dispensary). (Applicant: Wayne L. Sargent)
STUTES moved to voice protest to the State of Alaska Alcoholic Beverage Control Board for the
renewal application for the Kalsin Bay Inn, Lic. #622 (Package Store) and Lic. #621 (Beverage
Dispensary) (Applicant: Wayne Sargent) based on unpaid taxes.
After the Clerk's office routine investigation following KIBC 5.01.020 License renewal procedure,
it was determined that the Borough voice protest based on unpaid taxes.
ROLL ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan,
Lynch, Stutes, Austerman, and Friend.
2. Confirmation of Assembly Appointment to the Board of Equalization.
JEFFREY moved to confirm the Assembly appointment of Ms. Cheryl McNeil to the Board of
Equalization alternate seat for a term to expire December 2013.
Two seats on the Board of Equalization expired December 31, 2010, one regular seat and an
alternate seat. One application was received from Ms. Cheryl McNeil on December 1, 2010, for
the alternate seat for a term to expire December 2013.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes,
Austerman, Friend, and Fulp.
Kodiak Island Borough Assembly Minutes
January 6, 2011 Page 5
3. Confirmation of the Mayoral Appointment to the Planning and Zoning Commission City
Seat.
JEFFREY moved to confirm the mayoral appointment of Mr. Alan Schmitt to the Planning and
Zoning Commission City Seat for a term to expire December 2011.
The city seat was vacant on the Planning and Zoning Commission for a term to expire
December 2011. An application was received from Mr. Alan Schmitt who was a City resident.
His application was forwarded to the City Council for a recommendation as required by KIBC
2.105.010. At its work session of December 7, 2010, the City Council forwarded its
recommendation of Mr. Schmitt's appointment to the city seat for a term to expire December
2011.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes,
Austerman, Friend, Fulp, and Jeffrey.
4. Assembly Direction to the Treasurer /Finance Director to Publish the 2010 Roll of Real
Properties Subject to Foreclosure.
KAPLAN moved to direct the Finance Director to publish the 2010 roll of real properties subject
to foreclosure in a newspaper of general circulation in the Borough.
Per KIBC 3.35.160 Preparation of the foreclosure list. When the assembly elects to proceed
under the Alaska Statutes to enforce the lien of taxes against real property, the treasurer shall,
within such time as the assembly directs, make up a roll in duplicate of all real property subject
to foreclosure. The rolls shall show the name of each person appearing on the latest tax roll as
the owner of tax - delinquent property, a description of each property as it appears on the latest
tax roll, the year or years for which the taxes are delinquent, the amount of delinquent taxes for
each year and penalty and interest thereon accruing the day six months after the day of
delinquency of taxes of the latest year. The treasurer shall endorse on the roll a certificate under
his hand and the corporate seal that it is a true and correct roll of the delinquent taxes of the
borough for the years shown. The roll shall be known as the foreclosure list of the borough for
the year in which it is made up, and the original of it shall be filed with the clerk and remain open
to inspection by the public.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman, Friend,
Fulp, Jeffrey, and Kaplan.
EXECUTIVE SESSION
A. Review of an Order Denying a Litigant's Motion for Partial Summary Judgment and
Granting KIB's Motion for Summary Judgment.
JEFFREY moved to convene into executive session to discuss a review of an order denying a
litigant's motion for partial summary judgment and granting the Borough's motion for summary
judgment which qualifies for executive session as pending litigation to which the Borough is a
party.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Friend, Fulp,
Jeffrey, Kaplan, and Lynch.
Deputy Presiding Officer Friend recessed the regular meeting at 9 p.m. and convened the
executive session.
Kodiak Island Borough Assembly Minutes
January 6, 2011 Page 6
Deputy Presiding Officer Friend reconvened the regular meeting at 9:27 p.m.
No action was taken as a result of the executive session.
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBER COMMENTS
Assembly members Lynch, Kaplan, Jeffrey, Austerman, Fulp, Stutes, and Friend congratulated
Jayse Taan and thanked Dr. Foy for his presentation.
Assembly member Jeffrey wished everyone a Happy New Year and good luck to the Joe Floyd
Tournament teams. She announced that the Board of Fish reception was scheduled for January
11, 2011, and the Governor's Reception on January 16, 2011.
Assembly member Stutes recognized that the Solid Waste Advisory Board had a full board and
she was looking forward to more information on transfer stations.
Deputy Presiding Officer Friend reported that he visited transfer stations in Hawaii and would
share pictures with the Assembly.
Announcements
The next Assembly work session would be held on Thursday, January 13, 2011, at 7:30 p.m. in
the Borough Conference Room and the next regular meeting of the Assembly was scheduled on
Thursday, January 20, 2011.
The Borough Assembly would meet Saturday, January 15, 2011, at 9 a.m. at the Kodiak
Fisheries Research Center to discuss the Kodiak Island Borough Strategic Plan.
The Borough offices would be closed Monday, January 17, 2011, in observance of Martin
Luther King Day.
ADJOURNMENT
JEFFREY moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
The meeting adjourned at 9:40 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Mayor
Nova M. Javier, MMC, Borough Clerk Approved:
Kodiak Island Borough Assembly Minutes
January 6, 2011 Page 7
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
FEBRUARY 3, 2011 REGULAR MEETING
ITEM NO: 9.A
TITLE:
Ordinance No. FY2011 -11 Amending Title 2 Administration And Personnel Chapter 2.20
Borough Mayor Section 2.20.040 Duties and Chapter 2.25 Borough Assembly By
Instituting Section 2.25.040 Representation Of Assembly Position to Require Assembly
Discussion or Approval Before Stating or Announcing the Position of the Borough In Any
Written or Electronic Communication or Giving Testimony Before Any Legislative or
Regulatory Body as a Representative of The Kodiak Island Borough.
SUMMARY:
This ordinance would amend KIBC 2.20.040 and institute KIBC 2.25.040 requiring both the
Borough Mayor and Assembly members to obtain Assembly approval before stating or
announcing the position of the Borough on a given issue in writing or electronic form to avoid or
reduce the potential for confusion and misunderstanding.
Clerk's note: This ordinance was requested by Assembly member Stutes. It was placed on the
agenda on November 4, 2010, addressing Mayoral communication only. During packet review,
the Assembly gave direction to the Clerk to address assembly members also. The attached
revision was sent to the Borough attorney for legal review and there was no objection to the
proposed revisions.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
o
APPROVAL FOR AGENDA: d 1
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2011 -11.
Introduced by: Assembly member Stutes
Requested by: Assembly member Stutes
Drafted by: Assembly member Stutes
Introduced: 01/20/2011
2 Public Hearing: 02/03/2011
3 Adopted:
4
5 KODIAK ISLAND BOROUGH
6 ORDINANCE NO. FY2011 -11
7
8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
9 AMENDING TITLE 2 ADMINISTRATION AND PERSONNEL CHAPTER 2.20 BOROUGH
10 MAYOR SECTION 2.20.040 DUTIES AND CHAPTER 2.25 BOROUGH ASSEMBL BY
11 INSTITUTING SECTION 2.25.040 REPRESENTATION OF ASSEMBLY POSITION TO
12 REQUIRE ASSEMBLY DISCUSSION OR APPROVAL BEFORE STATING OR
13 ANNOUNCING THE POSITION OF THE BOROUGH IN ANY WRITTEN OR ELECTRONIC
14 COMMUNICATION OR GIVING TESTIMONY BEFORE ANY LEGISLATIVE OR
15 REGULATORY BODY AS A REPRESENTATIVE OF THE KODIAK ISLAND BOROUGH
16
17 WHEREAS, the Mayor acts as a ceremonial head of the Borough and neither the Mayor
18 nor individual Assembly members has authority to determine or establish policy on issues of
19 interest to the Borough; and
20
21 WHEREAS, the Assembly is responsible for establishing Borough policy by ordinance,
22 resolution, or other actions; and
23
24 WHEREAS, communications initiated or signed by the Mayor which appear to announce
25 the Borough's policy or position on issues of public interest could be misleading or
26 prejudicial to the Borough's interest if the Assembly has not discussed the issues or
27 established a policy or position on the issue in question; and
28
29 WHEREAS, requiring the Mayor or Assembly members to obtain Assembly discussion or
30 approval before stating or announcing the position of the Borough on a given issue would
31 avoid or reduce the potential for confusion or misunderstanding;
32
33 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
34 BOROUGH THAT:
35
36 Section 1: This ordinance is of a general and permanent nature and shall become a
37 part of the Kodiak Island Borough Code of Ordinances;
38
39 Section 3: Title 2 Administration and Personnel Chapter 2.20 Borough Mayor Section
40 2.20.040 Duties is hereby amended as follows:
41
42 2.20.040 Duties.
43 A. The mayor shall act as ceremonial head of the borough. The mayor shall preside at all
44 assembly meetings, and sign ordinances and other documents on the borough's behalf
45 upon assembly authorization. The failure of the mayor to sign an ordinance or resolution
46 does not invalidate them.
47 B. Before claiming to speak for the borough, borough assembly, and /or borough
48 residents or announcing the position of the borough in any written or electronic
Kodiak Island Borough Ordinance No. FY2011 -11
Page 1 of 2
49 communication, the mayor must obtain authorization from the assembly or base such
50 communication on a good faith belief that the mayor is speaking on behalf of the
51 assembly. This subsection shall not be interpreted as restricting the mayor's right to
52 state his or her personal opinion on any issue. Official borough letterhead shall not
53 be used for any personal communications by the Mayor or any Assembly member.
54 BC. Members of boards, committees, and commissions, except for members of the board of
55 adjustment, members of the board of equalization, and elected service area board
56 members, are appointed by the mayor and confirmed by the assembly in accordance with
57 KIBC 2.100.030.
58
59 Section 3: Title 2 Administration and Personnel Chapter 2.25 Borough Assembly is
60 hereby amended by instituting Section 2.25.040 Representation of assembly
61 position as follows:
62
63 2.25.040 Representation of assembly position.
64 A. The official position of the assembly is that taken as a result of debate and vote,
65 with the prevailing majority forming the official position.
66 B. Views and opinions of individual members of the assembly are not the official
67 position of the assembly.
68 C. The assembly may authorize a member of the assembly to serve as the official
69 assembly spokesperson on a given issue.
70 D. Before claiming to speak for the borough, borough assembly, and /or borough
71 residents or announcing the position of the borough in any written or electronic
72 communication, any assembly member must obtain authorization from the assembly.
73
74 Section 3: This ordinance shall become effective upon adoption.
75
76 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
77 THIS DAY OF 2011
78
79
80 KODIAK ISLAND BOROUGH
81
82
83
84 Jerome M. Selby, Borough Mayor
85
86 ATTEST:
87
88
89
90 Nova M. Javier, MMC, Borough Clerk
91
92
Kodiak Island Borough Ordinance No. FY2011 -11
Page 2 of 2
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
FEBRUARY 3, 2011 REGULAR MEETING
ITEM NO: 13.A.1
TITLE:
Contract No. FY2011 -22 Supply and Installation of Digital HVAC Control for the Main Air
Handler Unit in the Borough Building.
SUMMARY:
KIBC 3.16.020 "Limitation on Manager's Authority" states that a contract exceeding $25,000
requires Assembly approval.
The air handling controls and louvers in the Borough Building have been malfunctioning for
many years and are identified in the Renewal and Replacement schedule for replacement. This
upgrade will improve indoor air quality, reduce energy waste, and eliminate the labor expense
needed to control the system manually.
The scope of work includes demolition of the old pneumatic system and installation of direct
digital controls of Air Handling Unit #1, domestic hot water, and heating zones. The Universal
Network Controller will provide web accessible control and monitoring including email alarms.
Barber - Colman DDC controls are the selected Borough standard, and have been installed in all
new facilities including all schools, KFRC, and the hospital. A standardization of products,
installation, maintenance and support services is a common practice for both economic and
operational reasons. Standardization allows for the efficient parts inventory, training, and
handling of the facilities' mechanical control systems; the systems are integrated and
networked.
The use of a Sole Source Preferred Product, Barber - Colman Controls and its sole vendor in
Alaska, Control Contractors, Inc. of Anchorage, has been in place for many years due to the
uniqueness of the services.
CCI has provided an estimate of $39,123 to complete this scope of work. Payment will be made
on an actual time and materials basis.
Funding sources include $32,810 from the Energy block Grant and $6,313 from the Renewal
and Replacement Fund.
FISCAL NOTES:
Account No.: 430 - 534 - 430 -140 Project # 10023.6A.E
Amount Budgeted: $39,123
Expenditure Required: $39,123
APPROVAL FOR AGENDA: 4
tt-
RECOMMENDED MOTION: Move to authorize the manager to execute Contract No.
FY2011 -22 with Control Contractors, Inc of Anchorage, AK for the supply and installation
of digital HVAC controls for the main air handler (AHU #1) in the Borough Building in an
amount not to exceed $39,123.
OWNER - GENERAL CONTRACTOR
AGREEMENT
Contract No. FY 2011 -22
THIS AGREEMENT, made this 4th day of February , A.D., 2011, between the Kodiak Island
Borough, acting by and through its Borough Manager, party of the first part, and Control
Contractors, Inc. of Anchorage, Alaska, a Corporation, incorporated under the laws of the State of
Alaska, its successors and assigns, party of the second part, hereinafter called the Contractor.
WITNESSETI -I: That the Contractor, for and in consideration of the payment or payments herein
specified and agreed to by the party of the first part, hereby covenants and agrees to demo the old
System, furnish and install the materials and to do and perform all the work and labor as per CCI
Quote dated 12/3/10 Kodiak Borough Building DDC Controls to include Option 1 within the
Kodiak Island Borough, Kodiak, Alaska, for the amount not to exceed Thirty Nine Thousand One
Hundred Twenty Three ($39,123.00) Dollars.
The Contractor further covenants and agrees that the entire construction shall be done under the
administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at
all times and approval by any participating agency of the Government of the United States of
America, and in accordance with the laws of the State of Alaska and rules and regulations of said
Federal Agency.
The Contractor further covenants and agrees that all of said work and labor shall be done and
performed in the best and most workmanlike manner and that all and every of said materials and
labor shall be in strict and entire conformity in every respect with the Contract Documents: that he
will abide by and perform all stipulations, covenants, and agreements specified in said Contract
Documents, all of which are by reference hereby made a part of this Contract, as to all premises
therein: and in case any of said materials or labor shall be rejected by the Borough Manager or his
assistant or authorized representative, as defective or unsuitable, then the said materials shall be
removed or replaced with other approved materials and the said labor shall be done anew to the
satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense
of the Contractor.
To the fullest extent permitted by law, the Contractor /Manufacturer agrees to defend, pay on behalf
of, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials,
employees and volunteers and others working on behalf of the Kodiak Island Borough against any
and all claims, demands, suits or loss, including all costs connected therewith, and for any damages
which may be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected
and appointed officials, employees, volunteers or others working on behalf of the Kodiak Island
Borough, by reason of personal injury, including bodily injury or death and /or property damage,
including loss of use thereof, which arises out of or is in any way connected or associated with this
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contract.
Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at
his own expense and maintain in force at all times during the performance of services under this
Contract, the following policies of insurance. Failure to maintain insurance may, at the option of the
Contracting Officer, be deemed Defective Work and remedied in accordance with the Contract.
Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If
the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent
of such higher limits. As a condition of award, certificates of insurance must be furnished to the
Contracting Officer.
These certificates must provide thirty (30) day prior notice to the Borough in the event of
cancellation, non - renewal or a material change in the policy. Proof of insurance is required of the
following:
A. Workers' Compensation Insurance
The Contractor shall provide and maintain, for all employees of the Contractor engaged in
work under this Contract, Workers' Compensation Insurance as required by A.S. 23.30.045.
The Contractor will be responsible for Workers' Compensation Insurance for any
subcontractor who provides services under this Contract. This coverage must include
statutory coverage for States in which employees are engaging in work and employer's
liability protection not less than $100,000.00 per person, $100,000.00 per occurrence.
B . Comprehensive (Commercial) General Liability Insurance with coverage limits not less
than $300,000.00 combined single limit per occurrence and annual aggregates where
generally applicable and will include premise operations, independent contractors,
products /completed operations, broad form property damage, blanket contractual and
personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional
Insured" under all liability coverage listed above.
C. Comprehensive Automobile Liability Insurance covering all owned, hired and non -
owned vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00
per occurrence bodily injury, and $50,000.00 property damage.
The Contract entered into by the acceptance of the Contractor's bid and the signing of this Agreement
consists of the following documents all of which are component parts of said Contract and as fully a
part thereof as if herein set out in full, and if not attached, as if hereto attached.
1. The Agreement 8. Standard Specifications Incorporated by reference
2. Change Orders 9. Information for Bidders
3. Addenda 10. Advertisement for Bids
4. Supplementary Conditions 11. Bid Form
5. Specifications 12. Performance and Payment Bond
6. Contract Drawings 13. Notice of Intent to Award
7. General Conditions 14. Notice to Proceed
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In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or
inconsistency shall be resolved upon the basis of the numerical order. The document or documents
assigned the small number or numbers being controlling over any documents having a larger number
in the numerical order set forth above. Provided however, although the supplemental condition
incorporates standard specifications by reference, in case of conflict or inconsistency, the standard
specifications have a numerical order as shown above.
The Contractor further covenants and agrees that all of said materials shall be furnished and
delivered and all and every of the said labor shall be done and performed, in every respect, to the
satisfaction of the herein aforementioned Borough Manager, on or before. It is expressly understood
and agreed that in case of the failure on the part the Contractor for any reason, except with the
written consent of the Borough Manager, to complete the furnishing and delivery of said materials
and the doing and performance of the said work before the aforesaid date, the party of the first part
shall have the right to deduct from any monies due or which may become due the Contractor, or if no
monies shall be due, the party of the first part shall have the right to recover One Hundred Dollars ($
100) per day for each and every calendar day elapsing between the time stipulated, and the actual
date of completion in accordance with the terms thereof: said deduction to be made, or said sum to
be recovered not as penalty, but as liquidated damages. Provided, however, that upon receipt of
written notice from the Contractor of the existing causes over which said Contractor has no control
and which must delay the completion of said work, the Borough Manager may at his discretion,
extend the period herein before specified for the completion of the said work, and in such case the
Contractor shall become liable for said liquidated damages for delays commencing from the date on
which said extended period shall expire.
The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for
furnishing all the materials and labor which may be required in the prosecution and completion of the
whole work to be done under this contract, and in all respects to complete said contract to the
satisfaction of the Borough Manager.
It is further distinctly agreed that the said Contractor shall not assign this contract, or any part thereof
or any right to any of the monies to be paid him hereunder, nor shall any part of the work be done or
materials furnished under this contract.
Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough
within thirty [30] days of completion/delivery, acceptance by the Kodiak Island Borough and
invoicing by Contractor /Manufacturer.
IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has
executed this contract on behalf of the Kodiak Island Borough, and the said Control Contractors,
Inc. have hereunto set their hands and seals, the day and year first above written.
The terms of this agreement shall be from February to June, 2011.
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KODIAK ISLAND BOROUGH CONTRACTOR
By By
Rick L. Gifford
Borough Manager Title:
Attest:
By
Nova M. Javier, MMC
Borough Clerk
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KODIAK ISLAND BOROUGH
AGENDA STATEMENT
FEBRUARY 3, 2011 REGULAR MEETING
ITEM NO: 13.A.2
TITLE:
Contract No. FY2011 -23 Supply and Installation of Digital HVAC Controls for Karluk
School.
SUMMARY:
KIBC 3.16.020 "Limitation on Manager's Authority" states that a contract exceeding $25,000
requires Assembly approval.
The air handling controls at the Karluk School have been malfunctioning for many years and are
identified in the Renewal and Replacement schedule for replacement. This upgrade will improve
indoor air quality, reduce energy waste, and eliminate the labor expense needed to control the
system manually.
The scope of work includes demolition of the old 80/80 computerized system and installation of
new Network 8000 direct digital controls for the following systems, Boiler, Pump Controls, Air
Handler 1 &2, Baseboard controls and heating zones. The Universal Network Controller will
provide web accessible controls.
Barber - Colman DDC controls are the selected Borough standard, and have been installed in all
new facilities including all schools, KFRC, and the hospital. A standardization of products,
installation, maintenance and support services is a common practice for both economic and
operational reasons. Standardization allows for the efficient parts inventory, training, and
handling of the facilities' mechanical control systems; the systems are integrated and
networked.
The use of a Sole Source Preferred Product, Barber - Colman Controls and its sole vendor in
Alaska, Control Contractors, Inc. of Anchorage, has been in place for many years due to the
uniqueness of the services.
CCI has provided an estimate of $52,537 to complete this scope of work. Payment will be made
on an actual time and materials basis, This project is due to be funded by the Renewal and
Replacement Fund.
FISCAL NOTES:
Account No.: 469 - 552 450 — 430 Project # 11010 - 5
Amount Budgeted: $59,400
Expenditure Required: $ 52,537
APPROVAL FOR AGENDA: /„ _ -
RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No.
FY2011 -23 with Control Contractors, Inc of Anchorage, AK for the supply and installation
of digital HVAC controls for Karluk School in an amount not to exceed $54,500.
OWNER - GENERAL CONTRACTOR
AGREEMENT
Contract No. FY 2011 -23
THIS AGREEMENT, made this 4th day of February, A.D., 2011 , between the Kodiak Island
Borough, acting by and through its Borough Manager, party of the first part, and Control
Contractors, Inc. of Anchorage, Alaska, a Corporation, incorporated under the laws of the State of
Alaska, its successors and assigns, party of the second part, hereinafter called the Contractor.
WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein
specified and agreed to by the party of the first part, hereby covenants and agrees to furnish and
install the materials and to do and perform all the work and labor required in the construction of
Karluk HVAC Controls Project in the Kodiak Island Borough, Kodiak, Alaska, for the amount not
to exceed Fifty Two Thousand Five Hundred thirty Seven ($52,537.00) Dollars.
The Contractor further covenants and agrees that the entire construction shall be done under the
administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at
all times and approval by any participating agency of the Government of the United States of
America, and in accordance with the laws of the State of Alaska and rules and regulations of said
Federal Agency.
The Contractor further covenants and agrees that all of said work and labor shall be done and
performed in the best and most workmanlike manner and that all and every of said materials and
labor shall be in strict and entire conformity in every respect with the Contract Documents: that he
will abide by and perform all stipulations, covenants, and agreements specified in said Contract
Documents, all of which arc by reference hereby made a part of this Contract, as to all premises
therein: and in case any of said materials or labor shall be rejected by the Borough Manager or his
assistant or authorized representative, as defective or unsuitable, then the said materials shall be
removed or replaced with other approved materials and the said labor shall be done anew to the
satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense
of the Contractor.
To the fullest extent permitted by law, the Contractor /Manufacturer agrees to defend, pay on behalf
of, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials,
employees and volunteers and others working on behalf of the Kodiak Island Borough against any
and all claims, demands, suits or loss, including all costs connected therewith, and for any damages
which may be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected
and appointed officials, employees, volunteers or others working on behalf of the Kodiak Island
Borough, by reason of personal injury, including bodily injury or death and /or property damage,
including loss of use thereof, which arises out of or is in any way connected or associated with this
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contract.
Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at
his own expense and maintain in force at all times during the performance of services under this
Contract, the following policies of insurance. Failure to maintain insurance may, at the option of the
Contracting Officer, be deemed Defective Work and remedied in accordance with the Contract.
Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If
the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent
of such higher limits. As a condition of award, certificates of insurance must be furnished to the
Contracting Officer.
These certificates must provide thirty (30) day prior notice to the Borough in the event of
cancellation, non - renewal or a material change in the policy. Proof of insurance is required of the
following:
A. Workers' Compensation Insurance
The Contractor shall provide and maintain, for all employees of the Contractor engaged in
work under this Contract, Workers' Compensation Insurance as required by A.S. 23.30.045.
The Contractor will be responsible for Workers' Compensation Insurance for any
subcontractor who provides services under this Contract. This coverage must include
statutory coverage for States in which employees are engaging in work and employer's
liability protection not less than $100,000.00 per person, $100,000.00 per occurrence.
B . Comprehensive (Commercial) General Liability Insurance with coverage limits not less
than $300,000.00 combined single limit per occurrence and annual aggregates where
generally applicable and will include premise operations, independent contractors,
products /completed operations, broad form property damage, blanket contractual and
personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional
Insured" under all liability coverage listed above.
C. Comprehensive Automobile Liability Insurance covering all owned, hired and non -
owned vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00
per occurrence bodily injury, and $50,000.00 property damage.
The Contract entered into by the acceptance of the Contractor's bid and the signing of this Agreement
consists of the following documents all of which are component parts of said Contract and as fully a
part thereof as if herein set out in full, and if not attached, as if hereto attached.
1. The Agreement 8. Standard Specifications Incorporated by reference
2. Change Orders 9. Information for Bidders
3. Addenda 10. Advertisement for Bids
4. Supplementary Conditions 11. Bid Form
5. Specifications 12. Performance and Payment Bond
6. Contract Drawings 13. Notice of Intent to Award
7. General Conditions 14. Notice to Proceed
In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or
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inconsistency shall be resolved upon the basis of the numerical order. The document or documents
assigned the small number or numbers being controlling over any documents having a larger number
in the numerical order set forth above. Provided however, although the supplemental condition
incorporates standard specifications by reference, in case of conflict or inconsistency, the standard
specifications have a numerical order as shown above.
The Contractor further covenants and agrees that all of said materials shall be furnished and
delivered and all and every of the said labor shall be done and performed, in every respect, to the
satisfaction of the herein aforementioned Borough Manager, on or before. It is expressly understood
and agreed that in case of the failure on the part the Contractor for any reason, except with the
written consent of the Borough Manager, to complete the furnishing and delivery of said materials
and the doing and performance of the said work before the aforesaid date, the party of the first part
shall have the right to deduct from any monies due or which may become due the Contractor, or if no
monies shall be due, the party of the first part shall have the right to recover One I- Iundred Dollars ($
100) per day for each and every calendar day elapsing between the time stipulated, and the actual
date of completion in accordance with the terms thereof: said deduction to be made, or said sum to
be recovered not as penalty, but as liquidated damages. Provided, however, that upon receipt of
written notice from the Contractor of the existing causes over which said Contractor has no control
and which must delay the completion of said work, the Borough Manager may at his discretion,
extend the period herein before specified for the completion of the said work, and in such case the
Contractor shall become liable for said liquidated damages for delays commencing from the date on
which said extended period shall expire.
The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for
furnishing all the materials and labor which may be required in the prosecution and completion of the
whole work to be done under this contract, and in all respects to complete said contract to the
satisfaction of the Borough Manager.
It is further distinctly agreed that the said Contractor shall not assign this contract, or any part thereof
or any right to any of the monies to be paid him hereunder, nor shall any part of the work be done or
materials furnished under this contract.
Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough
within thirty [30] days of completion /delivery, acceptance by the Kodiak Island Borough and
invoicing by Contractor /Manufacturer.
The bonds given by the Contractor in the sum of 50% Payment Bond, and 50% Performance Bond,
to secure the proper compliance with the terms and provisions of this contract, and the plans and
specifications, are hereto attached and made part thereof.
IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has
executed this contract on behalf of the Kodiak Island Borough, and the said Control Contractors,
Inc. have hereunto set their hands and seals, the day and year first above written.
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The terms of this agreement shall be from February to June, 2011.
KODIAK ISLAND BOROUGH CONTRACTOR
By By
Rick L. Gifford
Borough Manager Title:
Attest:
By
Nova M. Javier, MMC
Borough Clerk
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KODIAK ISLAND BOROUGH
AGENDA STATEMENT
FEBRUARY 03, 2011 REGULAR MEETING
ITEM NO: 13.B.1
TITLE:
Resolution No. FY2011 -16 Establishing the Date for the Citizens Board of Equalization
Hearings for the Year 2011 and Establishing the Date When Taxes Become Delinquent.
SUMMARY:
Alaska Statutes 29.45.240. Establishment of levy and determination of rate.
(a) The power granted to a municipality to assess, levy, and collect a property tax shall be
exercised by means of an ordinance. The rate of levy, the date of equalization, and the date
when taxes become delinquent shall be fixed by resolution.
The Board of Equalization hearing of appeals from the 2011 assessed valuations of real and
personal property within the Kodiak Island Borough will be held on Monday, May 2 and
Tuesday, May 3, 2011, and will continue from day to day as established by the Board of
Equalization and the Borough Clerk until all properly filed appeals have been heard.
This meeting(s) will start at 7:30 p.m. in the assembly chambers of the Kodiak Island Borough.
This resolution also reflects that the date taxes are due is on October 17, 2011, unless the
taxpayer elects to pay the taxes in two equal installments, then the first half is due on August
15, 2011, and the second half is due on November 15, 2011.
APPROVAL FOR AGENDA: /�4`�
//C
RECOMMENDED MOTION: Move to adopt Resolution No. FY2011 -16.
Introduced by: Borough Manager
Requested by: Borough Manager
Drafted by: Borough Clerk
Introduced: 02/03/2010
Adopted:
1 KODIAK ISLAND BOROUGH
2 RESOLUTION NO. FY2011 -16
3
4 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
5 ESTABLISHING THE DATE FOR THE CITIZENS BOARD OF EQUALIZATION
6 HEARINGS FOR THE YEAR 2011 AND ESTABLISHING THE DATE
7 WHEN TAXES BECOME DELINQUENT
8
9 WHEREAS, part of the public notification process is the setting of dates, by resolution, of
10 Board of Equalization hearings for appeals; and
11
12 WHEREAS, the date taxes become delinquent shall be fixed by resolution; and
13
14 WHEREAS, the actions are required by Alaska Statutes 29.45.240;
15
16 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
17 BOROUGH THAT:
18
19 Section 1: The Board of Equalization hearing of appeals from the 2011 assessed
20 valuations of real and personal property within the Kodiak Island Borough,
21 Alaska will be held on Monday, May 2, 2011, and Tuesday, May 3, 2011 and
22 will continue from day to day as established by the Board of Equalization and
23 the Borough Clerk until all properly filed appeals have been heard. This
24 meeting(s) will start at 7:30 p.m. in the assembly chambers of the Kodiak
25 Island Borough, 710 Mill Bay Road, Kodiak, AK 99615.
26
27 Section 2: The date taxes are due is October 17, 2011, unless the taxpayer elects to
28 pay the taxes in two equal installments, then the first half is due on August
29 15, 2011, and the second half is due on November 15, 2011.
30
31 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
32 THIS DAY OF FEBRUARY, 2011
33
34
35 KODIAK ISLAND BOROUGH
36
37
38
39 ATTEST: Jerome M. Selby, Borough Mayor
40
41
42
43 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2011 -16
Page 1 of 1
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
FEBRUARY 3, 2010 REGULAR MEETING
ITEM NO: 13.B.2
TITLE:
Resolution No. FY2011 -17 Adopting the Kodiak Island Borough Strategic Plan for the
Years 2011 -2015.
SUMMARY:
The Assembly held a strategic planning session January 15, 2011, and the session culminated
in the preparation of the attached resolution.
APPROVAL FOR AGENDA: /
RECOMMENDED MOTION: Move to adopt Resolution No. FY2011 -17.
I Introduced by: Borough Assembly
2 Requested by: Borough Assembly
3 Drafted by: Borough Assembly
4 Introduced: 02/03/2011
5 Adopted:
6
7 KODIAK ISLAND BOROUGH
8 RESOLUTION NO. FY2011 -17
9
10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
11 ADOPTING THE KODIAK ISLAND BOROUGH
12 STRATEGIC PLAN FOR THE YEARS 2011 -2015
13
14 WHEREAS, the Kodiak Island Borough Assembly held a strategic planning session on
15 January 15, 2011; and
A
16
17 WHEREAS, this session culminated in the preparation of the Kodiak Island Borough
18 Strategic Plan for the years 2011 -2015; and
19 g �� �,
20 WHEREAS, the Kodiak Island Borough Strategic Plan outlines the \Kodiak Island
21 Borough's mission, vision, and guiding principles; an
22 \
23 WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak
24 Island Borough Strategic Plan; �y
25 \'=
26 NOW THEREFORE, BE IT RESOLVED■BY■THE KODIAK ISLAND BOROUGH
27 ASSEMBLY that the Kodiak Island Borough St ategic Plan for %the years 2011 -2015 which
28 outlines the Kodiak Island_ Borough's mission visiona d� guiding principles is hereby
29 adopted. \( y
30 \
31 ADOPTED- BY ASSEMBLY OF THEKODIAK ISLAND BOROUGH
32 THIS\ i DA)OF , 2011
33
34
35 KODIAK ISLAND BOROUGH
36 : ,,`
37
38
39 Jerome M. Selby, Borough Mayor
40
41 ATTEST:
42
43
44
45 Nova M. Javier, MMC, Borough Clerk
46
Kodiak Island Borough Resolution No. FY2011 - 17
Page 1 of 14
47
48 Uland
49
50 , .' O f
51 'C r{x fi Yn
52 v *0 „, .
53 �F" ; e.5.'
5 .0 's
4
oo6i a• f
55
56 pp�
57 STRATEGIC PLAN,, y
58 (FISCAL YEARS 2011 - 201.5)(
59 Adopted by the Kodiak Island Borough Assembly
60
61 Resolution No .F FY2011, -17
62
63 KODIAK ISLAND BOROUGH'S MISSION; VI ON, AND GUIDING PRINCIPLES
64 ..
65 I. MISSION
66 To provide quality service to the ,public in a fiscally.;e \nsible manner while fulfilling
67 Borough responsibilities and exercising_powers required by Alaska Statute Title 29 and
68 the Kodiak Island Borough Code of Ordinances.
69 r
70 II. VISION �\\
71 The Kodiak Island/Borough is trusted and respected as a leader in
72 providing the high qual of \services t the public in a cost effective, sustainable, and
73 efficient manner tha. t'is open, dynamic ed.
\\
74 /
75 III. OUR GUIDINGPRINCIPLE - -1�, -. , /
76 • A CCES S BII LT \\
77 AA citizens and employees 'throughout the Borough, regardless of abilities, will have
78 ready access to our s ervices
and facilities. Language and culture will not be barriers.
N. 79 Our�operations will be�open to the public and will ensure fair and equitable treatment
80 for all \\
81 • ACCOUNTABILIT
82 We will en p ublic funds will be administered as required by State and Federal
83 laws in a manner that maximizes services in balance with available resources. We
84 will do so in full accordance with the law and in the public interest with the highest
85 degree of integrity.
86 • CUSTOMERS
87 We will operate in a customer - driven manner both internally and externally with a
88 focus on treating all persons with courtesy and respect. We will strive to provide the
89 highest quality service and ensure customer satisfaction.
90 • DIVERSITY
91 We will treat all citizens with dignity and respect. We will demonstrate through our
92 actions an understanding and appreciation for cultural diversity and individual
Kodiak Island Borough Resolution No. FY2011 -17
Page 2 of 14
93 differences. Under no circumstances will harassment or discrimination of a sexual,
94 religious, or racial nature be tolerated.
95 • VALUED EMPLOYEES AND VOLUNTEERS
96 We will enable and encourage employees and volunteers to self manage their work
97 with the expectation that they are accountable for their decisions and actions. We will
98 strive to provide and maintain quality - working conditions along with providing the
99 resources necessary for success. While recognizing the importance of each
100 member's contributions to the operation, we will nurture teamwork and recognize and
101 reward hard work, creativity, and innovation.
102 • PURSUIT OF EXCELLENCE
103 We are committed to quality and excellence, will strive for continuous improvements
104 and creativity, and will not be satisfied with "that's the wa`y; a have always done it."
105 • MISSION- DRIVEN (/`.\ \
106 We will focus our efforts on the mission of the Kodiak Island Borough and not allow
107 needless rules and bureaucracy to get in the / way�of accom our objectives.
108 Flexibility and responsiveness, with accountability, will be the pr boundaries of
109 our operation. \
110 • INTEGRITY, LOYALTY, AND TRUST �
111 Ethical conduct is paramount and we will workstcreate environment of trust and
112 loyalty based on open, honest, and positive interactions with whomever we have
113 contact. \\
114 • STEWARDSHIP
115 We are committed to and expect the mo usepf the public's resources and
116 will strive to maximize the life, valu , nd utilit / of - the public property under our
117 trusteeship. \ ! 1 / !
118 • TEAMWORK \ \�
119 We will worrp`ofessionally and cooperatively together as a team with a spirit of
120 mutual respect to accomplish_our mission, recognizing the important contributions
121 and solutions each the operation.
122 !/ \
123 IV. KODIAK ISLAND BOROUGH \ GOALS
124 TIie;Kodiak Island Borough was created as a regional government to serve the public by
125 financing administer the primary functions of Education, Assessment and
126 Collection °y - axes, Land Use through Planning and Zoning, Mental and Physical
127 Health, and General Administration. Other services include Solid Waste Collection and
128 Disposal, Parks and Recreation, Economic Development, and Animal Control, and Fire
129 Protection and`First'FZesponder Emergency Medical Services, and other services that
130 will be provided when adopted by service areas. It is our overall goal to provide these
131 services in an efficient and cost effective manner, taking into consideration a staffing and
132 funding plan that strives for public satisfaction. The following strategies are designed to
133 accomplish these goals and are modified annually to be used as a foundation for the
134 design and implementation of the Kodiak Island Borough's annual budget.
135
136 V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES
137 Overall strategic theme: To build and maintain credibility, trust, and accountability to the
138 public. We must continually work to improve our services and allocate our resources
139 wisely. We must listen carefully to our citizens and to fully and effectively inform them of
140 how our actions are addressing their needs and concerns.
Kodiak Island Borough Resolution No. FY2011 -
Page 3 of 14
141
142 Table of Powers
143
144 MANDATORY POWERS
145 A. Education
146 B. General Administration and Finance
147 C. Tax Assessment and Collection
148 D. Planning and Zoning
149
150 ADOPTED POWERS
151 E. Emergency Services Planning
152 F. Community Health (restricted area - wide)'
153 G. Solid Waste Collection and Disposal (non area -wide, outside cities,
154 except City of Kodiak)
155 H. Parks and Recreation (non area -wide, outside cities)
ities)
156 I. Economic Development (non area -wide, outside cities)
157 J. Animal Control (non area -wide, outside cities)
158 K. Road Maintenance and Construction (service areas)
159 L. Street Lighting (service areas) `\ \ .7
160 M. Fire Protection and First Responder Emergency Medical Services
161 (service areas)
162
163 A. Education Goals and Objectives
164 1. Pursue increased funding at the statee and federal level to%'
`'
offset the local cost for
165 education. \V'''''') �
166 a. Maintain a vigilant and active\obbying' effort—to ensure a strong voice for
167 education at the state and federaklevel.
168 b. Continue toactively \ participate and, support regional organizations such as the
169 Alaska Municipal League and the Southwest Alaska Municipal Conference as
170
vehicles for increased funding for education.
N. 171 c. Continue to ssupport and "pursues statewide fewide Borough formation and school district
172 consolidation in order t reate a fairer distribution of the cost of education.
173 d. /Supportdlegislative to adopt a cost differential foundation formula program
174 that will address the additional cost of education in rural areas.
175 --,e. Encourage the Legislature to forward fund education.
176 fEncourage the\Sfate Legislature to continue funding school construction to the
177 maximum. j
178 g. Work with all educational programs through the state -wide workforce advisory
179 council toamake adjustments for the long -term.
180 N L'/
181 2. Continue to improve on our positive and cooperative working relationship and with
182 the KIBSD tormaximize efficiency and positive outcomes.
183 a. Maintain an ongoing and open dialogue between the Borough and KIBSD
184 including quarterly joint work sessions.
185 b. Annually review all in -kind projects and operations prior to budget preparations
186 by both bodies, and stipulate service types, levels and agreed costs and financial
187 plans. Provide annual funding for maintanence projects on an ongoing basis.
This adopted power is restricted to Hospital and Mental Health services only.
Kodiak Island Borough Resolution No. FY2011 -17
Page 4 of 14
188 c. Annually review with KIBSD all facilities and generate a comprehensive needs
189 and condition survey for incorporation into Item A.2.a b. which documents a short
190 (one -year) and long (six -year) plan to address funding, staffing, and projects to
191 address any deficiencies for each facility.
192 d. Encourage the KIBSD to fully fund annual maintenance needs of facilities.
193 e. Create a long -term fiscal plan for budget purposes that deals with the
194 contribution cap and the fiscal shortfalls projected that minimizes negative
195 impacts on school district operations and ensures solid educational programs
196 and adequate maintenance and operations of school facilities.
197 f. Seek cooperative solutions to educational needs that are balanced, sustainable,
198 and effective.
199
200 3. Continue with the current momentum towards addressing,the physical condition and
201 safety needs of educational facilities to ensure saferhealthy, sustainable, and well -
202 maintained facilities that are conducive to a positive learning -e`nvironment.
203 a. Develop and proceed with the planning, detigr and constrbction of school and
204 related capital improvements as approved / by t v oters.
205 b. Continue to seek funding for student- afety projects including safe student
206 access to school facilities. /
207 c. Build partnerships with other entities . and sSeek
N. 208 additional funding for capital improveme =� e _ • _ e ` - - • _ • _ _
209 conctructod duo to cignificant construction c o o t.incroacos cinco votor approval
210 and sad-- efbends. \\
211 d. In conjunction with the school.distnct, develop programwplans that will improve
212 f,�repla
acility maintenance, renewal cement, and guide facility planning into the
213 future. \\ >7." ----,-7
214 e. Develop a funding strategy that a maintenance needs are adequately
215 funded. 7;--..,:\,, �
V
216 f. Support vocational \educational programs that address regional needs and
217 includee co 'effort betweenNeducational providers and employers. This
218 endeavor will,incfude)possible renovation of the existing voc -ed space to create a
219 community voc ed ' facifity-thafis- designed to integrate the program needs of the
220 KIBSD Kodiak College- in'lheir efforts to prepare students for entry into
221 /the workforce�Continu'e,to support vocational opportunities and training.
222 , \Support local, l, federa and -state efforts to continue the NOAA Discovery Lab
223 Program.
\\\ t/
224 \
225 B. General Administration a nd Finance Goals and Objectives
226 1. Create a L ong- term,fiscal plan that incorporates KIBSD funding and maintenance
227 costs for all'Borough operations including enterprise funds.
228 a. Create a Tong -term fiscal plan to produce a reliable and comprehensive plan
229 reflecting / assumptions and fiscal projections under the current fiscal and political
230 environment.
231 b. Create an annual review of potential financial resources for income of the Kodiak
232 Island Borough budget including but not limited to fisheries, logging, tourism,
233 Alaska Aerospace Corporation, fisheries and oceanic research, and potential
234 federal and state funds.
235
236 2. Continue to provide reliable and competent accounting services to all Borough
237 departments and outside agencies.
238 a. Timely reconciliation of all accounts.
Kodiak Island Borough Resolution No. FY2011 -17
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239 b. Prompt payment of all bills.
240 c. Preparation of a comprehensive annual financial report that meets the standards
241 of the Government Finance Officers Association.
242 d. Prepare accurate and timely monthly financial reports.
243 e. Keep accurate records of all Borough fixed assets.
244 f. Comply with terms and conditions of grants, including the reporting requirements
245 of the Federal and State granting agencies.
246 g. Prepare a "Popular Annual Financial Report" that conforms to the standards of
247 the Government Finance Officers popular reporting program and mail to
248 registered voters of Kodiak Island Borough.
249 //��
250 3. To professionally manage the Borough's cash and investments>to include the corpus
251 of the Facilities Fund.
252 a. To manage the Borough's investment portfolio°'Nin\the following order of
253 importance:
254 i. Protect the investments of the Borough,/
255 ii. Provide liquidity to pay ongoing obligations of the Borough.
256 iii. Provide interest earnings to help defray the use of property taxes.
257 b. To monitor the banking agreement,,with� our bank'and issue and eval RFP's
258 for banking services. \\ 1 )/
259 c. To be proactive in the detection and prevention of fraud.
260
261 4. Provide a comprehensive risk management program for the Borough, including the
\
262 school district. \�'- \\-7
263 a. Identify all property that needs to be insured and determine appropriate values
264 and deductable limits. \\ .> �../
265 b. Evaluate risk management coverage >and financial condition of various insurers
266 and re- insurers: \\ /
267 c. Reduce risk /by promoting safe practices by employees and identifying potential
268 hazards.
269 �\
270 5. Prepare_abudget each'year -for adoptiori by the Borough Assembly.
271 a. / Ensure hesbudget the standards set by the Government Finance Officers
272 / Association. \ \
273 , /bEnsure usersfees cover the actual cost of providing the service unless a lower
274 fr ''\ level of funding has been approved by the Assembly to minimize general fund
275 \subsidies of special services.
276 c. Pa `for all recurrin expenditures with recurring revenues and to use
277 nonrecurring revenues for nonrecurring expenditures. g
278 d. Have a <positive,undesignated fund balance of at least 15% of the previous year's
279 ex enditures /and transfers out and have a ositive cash balance in all
280 governmental funds at the end of each fiscal year.
281 e. Provide for adequate maintenance of capital plant and equipment and for its
282 timely replacement.
283
284 6. Maintain and shelter a diversified and stable revenue structure from short-run
285 fluctuations in any one revenue source.
286 a. Maintain a diversified and stable economic base by supporting policies that
287 promote tourism, fishing, agriculture, and commercial and industrial employment.
288 b. Institute standard user fees and charges for specialized programs and services,
289 where possible and reasonable. Rates will be established to recover operational
290 as well as capital or debt service costs.
Kodiak Island Borough Resolution No. FY2011 -17
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291 7. To provide safe and efficient Information Technology (IT)
292 Services to staff and the Assembly
293 a. Provide current equipment and software to Borough employees and Assembly.
294 b. Insure safety of Borough records through timely and complete backups.
295 c. Evaluate new software and hardware for use by the Borough.
296
297 8. Maintain and expand our internet presence.
298 a. The web site should allow public access to meeting schedules, agendas,
299 packets, minutes, and review items.
300 b. The web site should allow public access to all Borough records that are not of a
301 confidential nature.
302 c. The web site should include access to a fully functional Geographic Information
303 System that can be manipulated by layers to /show trails, wetlands, land
304 ownership, evacuation plans and additional link1to'otherrpublic resources.
305 d. Use technology to increase communication between Kodi Island communities.
306 e. Provide a popular social networking platform for the purpose of disiminatinq
307 information to the public. {/
308
309 9. Maintain and expand our comprehensiv System°(GIS).
310 a. Continue extending the base map layer ih thge`o \ database beyond the road
311 system to include the entire borough. /
312 b. Synchronize the GIS map with the property records in the assessing department
313 database, enabling the generation of maps displaying any given selection of legal
314 or physical property characterstios, \ ". j
315 c. Set up a web server, to which the will be copied nightly, giving the
316 public continuous access to up-- to- dateprop record and user - defined maps.
317 _` \\
318 10. Collect all Borough - receivables in a timely manner../
319 a. Prepare andicollect property taxes i,,
319 accurate and prompt manner.
320 i. Mai aow inventory of tax - foreclosed property through regular sales that
321 minimizes negativetcommunity impacts.
322 ii. Ensure al�prop\rties are reviewed and selected for documented public
323 purposes prior to disposal in a•timely manner.
324 / / . O \ \ \ \ N
325 11. Continue to work with municipalities and other service providers to increase
326 efficiencies and coop th will lower costs to the citizens.
327 a Continue to pursue efficiencies by utilizing municipal services in a cooperative
328 manner with all m
329 b. Continue \ to review and evaluate all options for providing superior services
330 through consolidation, annexation, unification, or other methods that may
331 maximize•efficiencies.
332 c. Enforce road service area powers and operations.
333 d. Educate the public on how a neighborhood fits into service area powers and
334 procedures.
335 e. Establish a process that would develop roads improvements in a cost effective
336 manner.
337
338 12. Continue to review and implement land management strategies for public owne4
339 lands. This includes land sales that are in balance with the real estate market and
340 provide the transfer of developable public lands to the private sector in an equitable
341 and cost - effective manner. Reserve kg Borough land for public recreation (hunting,
342 hiking, berry picking, 4 four - wheelinq, etc.).
Kodiak Island Borough Resolution No. FY2011 -17
Page 7 of 14
343 a. Evaluate all Borough land on a regular basis and conduct a sale of land that is
344 appropriate for development and in demand.
345
346 13. Operate and maintain Borough facilities in a safe, healthy, and attractive manner that
347 creates a positive environment for the community and ensures safe and reasonable
348 access for all citizens including the physically impaired.
349 a. Ensure lease rates of Borough facilities generate sufficient revenues to pay for
350 adequate operational and maintenance expenses.
351 b. Identify and seek funding sources to evaluate Borough facilities to ensure
352 earthquake survivability.
353 c. Ensure that all Borough buildings are brought into ADA compliance during
354 renovation. ,�''\
355 d. Work cooperatively with local government entities t" o develop a sustainable
356 facilities replacement plan.
357 {/ / �\
358 14. Develop and implement a methodology to systematically review and evaluate
359 Borough operations. ��
360 a. Review and update the Personnel Rules and Regulations.
361 b. Conduct an outside review of ,the\Borough.. salary scale 5 five
362 years. \\/:)'—'-'4 ,
363
364 15. Complete necessary agreements to initiate and complete the construction of the new
365 Alaska Department of Fish and +Game ` facility on Near island.
�
366 \ •`„-
367 C. Tax Assessment and Collection Goals and Objectives '1 ,
368 1. Continue to provide a comprehensive to ation.and-assessment program that is fair
369 and equitable for all citizens that ass value of' properties at market value
370 a. Review all forms of.tazation to ensure 100% inclusion.
371 b. Continue ^torreview the property inventory to ensure that property descriptions are
372 current and a /_, V`i
373 c. Conduct field visits and revaluationsf another one -third of the properties on the
374 road - system an\c one -fifth of-th m properties in the borough, as part of the
375 Jcyclical- reappraisal•pr`ogram. The standard is every 3 three years on the
376 "f road system, every Cfive \years off the road system.
377 Ad. Complete a `restructure\ of Ale methods and procedures for handling personal
378 property accounts. This' includes: 1) Training staff in personal property
379 identification and appraisal; 2) Conducting desktop audits of each return; and 3)
380 Conduct on - site) audits of questionable returns and of arbitrarily selected
381 accouh, -• :=
382 aad- as
383
384 2. Review taxation options with an eye towards diversification of taxation in order to
385 spread the tax burden as much as possible and provide adequate funding to
386 accomplish the mission statement.
387 a. . .. .. . • . - -- •- • ... _ •. .:. •: 0 - ee: t ... .e..
388 b. Review policy that excludes property from taxation in road service areas if the
389 property fronts on a state Right of Way (ROW).
390 c. Review taxation policies on commercial tourism activities.
391 d.
392
393
Kodiak Island Borough Resolution No. FY2011 -17
Page 8 of 14
394
395 3. Complete the implementation of the new database and accurate conversion of data
396 from the old database.
397
398 quality control. Continue to review each property card to convert available data
399 to the PACS database.
400 b. !e -.••e• - a- - -_ .e e. .e e - ee _ . _•e _e e-_-. Once
401 all road system parcels are converted to the PACS database initiate an annual
402 review to update all properties to annual fluctuations in values.
403 c. Continue to sSpecify and calibrate land, cost, and depreciation schedules for all
404 properties in the PACS database.
405 d. Initiate utilization of aerial photography and Borough GIS resources to help
406 identify remote areas that require further on site inspections and also to update
407 property improvement information. j
408 r
409 4. Initiate procedures to scan all existing hard files'into Laserfiche and PACS images to
410 work toward a paperless environment.
411
412 5. Continue working with IT MIS to bring pertinent data from PACS into a public access
413 system for use over the borough website. \\///\,,
�✓
414
415 D. Planning and Zoning Goals and Objectives - Community Development
416 1. Develop a framework to create \a "sustainable community ", one that does not focus
417 on the quantity of growth, but the \quali y of.life and balances short term needs of the
418 community with the long term results of development.
419 a. Develop a work plan that addressesrthe healthy safety, and welfare of existing
420 neighborhoods thei( /physical and economic degradation and
421 promotes the quality of growth through the revitalization of infrastructure and
422 public areas\ \ } \\\\
423 b. -e - - . 1 1 =- e- - "--" ' -ee e.-- e •e
424 \. \' .,% ?e
425 0 •_ c -•c a e. .c_ _ e ee e__ '° _ e••••. e
426 // individual ®proporty,,o ol. Cont ue to work with state and federal energy
427 programs to;the.benefit of the,Boroug
428 \ \ /
429 2. Meet'quarterly with Planning and Zoning Commission to review existing issues
430 and'new,initiatives related to planning, zoning, and subdivisions.
431 a- Provide a training program for Commissioners that addresses their need to
432 understand the gal and community responsibilities of the position as well as
433 promoting the'talent and expertise needed at this level.
434 b- Provide for commission attendance at new commissioner training events,
435 subscription services to appropriate planning commissioner journals and on -line
436 resources.
437 cc. Provide regular training through the Borough Clerk's office on the open meetings
438 act and parliamentary procedure to ensure that commission meetings offer fair
439 and equitable treatment to all citizens who choose to participate.
440
441 3. Complete and adopt code revisions to Title 16 (subdivision), Title 17 (Zoning), and
442 Title 18 (Borough Real Property) that are appropriate and focused on the needs and
443 direction of borough residents as expressed in the adopted comprehensive plan.
444 .......-'-,- ° e . .....
Kodiak Island Borough Resolution No. FY2011 -17
Page 9 of 14
445 • • e : -e• .. e • e cimplifying tho zoning codo for
446 •
447 : ::::: . e • ... -
448 onsuro that thoy are appropriate and focucod on tho noods and diroction of
449
450 a. Periodically analyze the zoning of private land that is available for development in
451 order to determine whether there is an adequate balance of land in each of the
452 zoning categories.
453
454 2. Develop a Transportation System that is multi -modal and coordinated in order to
455 create a system that makes it easy to travel throughout the•Kodiak Island Borough,
456 including remote communities and areas.
457 a. Review new subdivision development to determine the impact of traffic
458 generation on existing roads, bike trails, and publi . ran
459 b. Review existing and proposed parking requi \ to determine if they
460 adequately support a thriving downtown core`area other important areas of the
461 community. ,� \,
462 c. Incorporate pedestrian (bike and walking") trails long with new road construction.
463 d. Review subdivisions with an eyeeto provide space for public, transportation
464 options and to add to the development of a comprehennsive trails system.
465
466 3. Work with tho U.S. Concus Bur au to accuratoly account for all rocidonts living in
467 __.__
468 a— Roviow U.S. Concus Buroa \ - .....
468 accuratoly.idontify tho location of citios,
469 _e :_, _•e a •: a e.e. e -c- ::. ' _e :, _ - - e.., ::-
470 harbor- residents) �\\ d ! f �� ) ,
471 b. Coordinatc with _ Concus Bureau workors in thoir effort to locato housos,
472 a� `�/ 2/
`/ \ \`�,,
474 5. Oil and GasrPrograms '
475 a. Review and ° modify f111lllnecessary the T ri- Borough Position Paper" on oil and gas
476 drilling�in the ShelikofStraits and -lower Cook Inlet.
477 b. Lobby fdr`changes the CoastaI'Management Plan to allow for the addition of
478 fineanin ful enforceable olicies that reflect local concerns and which allow
479 C \ borough residents a "gre ° ater opportunity to interact with state and federal
480 agencies during "the coordinated review of development projects within the
481 Borough's coastal zone.'Encourage a rewrite of this plan to give the Borough the
482 m ax i mum author possible to govern its own coastal zone and resources and to
483 have,a seat at the table on larger resource development issues that recognizes
484 the local /(commercial, subsistence, and sport caught fish and game)
485 resources‘as-important resources.
486 } ` - : e •: : - - - : • cc'. --e- - -•'' •'. •
487 addroccos tho rocponco ctratogios for Oil Spill and Hazardous Subctanco
488 Reloaco clean up, and which idontifios concitivo areas and strategic aroac
489 around the island, providos a contact list of rocpondors and which providoc
490 e- . ':_:r•.: :e : ''
491 specficareas.
492 c. Support the sharing of Federal offshore oil and gas revenue with coastal
493 communities in order to provide for planning and implementation of measures to
494 address coastal impacts due to oil and gas development.
495
Kodiak Island Borough Resolution No. FY2011 -17
Page 10 of 14
496 6. Continue to work towards the delivery of high quality services with reasonable
497 staffing levels by encouraging the efficient use of assets and by vigorously pursuing
498 state /federal planning grants.
499 a. Seek out and utilize other State and Federal planning programs and integrate
500 them with existing Borough planning needs to maximize resources.
501 b. - '.. _.. -. . . 7. • e -_.. -. ..e -ee -- e es
502
503 .
504 b. Improve code enforcement throughout the community by continually educating
505 residents on the zoning issues and the proper way to handle garbage and junk
506 vehicles.
507 c. Review current method of enforcement of code violationsns assa misdemeanor and
508 institute a program of civil fines through a ticketing procedure.
509 /,
510 7 Monitor and review the Building Inspection Program t nsure an efficient and cost
511 effective program for the community.
512 //�
513 8. Help educate residents throughout the borough with the Coastal Management Plan
514 and how it may affect their community development in subsistence y an areas
515 adjacent to the village. v } '
516 \
517 E. Emergency Services Planning – Community Development
518 1. Continue to work with the con um nities around t island (City of Kodiak and rural
519 communities) as well as other emergency responders to an up -to -date
520 emergency response plan for each geographib.area.
521 a. Continue to seek out and implement grant - programs to aid in funding the update
522 of emergency plans, responders equipment purchases, and training
523 ./7.--
23 0 ortunities. `'`\ \\C\ v
524 b. Prrovide ✓opportunities to ensure that all emergency personnel and Incident
525 Command`Center staff are fully trained' to perform their tasks in the case of
526 emergency. \\I "Th
527 c. Continue,to educate the responses and procedures in the cases of
528 /emergency.\ \\
529 d. Replace tsunami sirens around Kodiak Island.
530 . - e\Update the village Hazard Plan Annexes making each village eligible
531 \for \ hazard mitigation grants prior to a disaster.
532 f. Organize and leads Local Emergency Planning Committee (LEPC) meetings with
533 first.responders and policy makers.
534 \ \ ‘
535 F. Community Health-Goals and Objectives
536 1. Create long -t facilities Master Plan for the Counseling Center.
537 a. Work with the consultant and advisory groups to create a long -term plan for
538 health facility maintenance and construction to serve the needs and changing
539 demographics of the community.
540 b. Seek out additional grant opportunities.
541
542 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of
543 the long -term facilities plan for the Hospital.
544 a. Utilizing the product of F.1.a., seek to acquire sufficient land to serve any future
545 construction needs.
Kodiak Island Borough Resolution No. FY2011 -17
Page 11 of 14
546 b. Work cooperatively with Providence to cep-lase facilitate replacement of the care
547 center with a new facility that will meet the current and future needs of long -term
548 care.
549 c. Work cooperatively with Providence to provide a better facility, and possibly
550 closer to the hospital, for rehab services.
551 d. Seek to research all options in order to provide quality health care to citizens of
552 Kodiak Island.
553
554 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen
555 medical expenses by the State, Federal government, and Coast Guard in a fairer
556 manner.
557
558 4. Seek out additional grant opportunities.
559
560 5. Advocate for the best health care in a coordinated man er with Federal, State, and
561 local agencies.
562
563 6. Work with other agencies in Kodiak to develop oquality facilities for ' ce - nior Kodiak
564 Island citizens. / f
565
566 G. Solid Waste Collection and Disposal Goals and Objectives
567 1. Implement the comprehensive- waste management plan that addresses the
568 solid waste function for the next a
20 to 50 years in .,cost effective and efficient
569 manner. .j
570 a. Continue to monitor the Solid W Ft - ser. SFady
a. Continue }
571 b. Identify future site and begin sit c ontrol plann - processes for landfill expansion
572 area. ,,/. \ V 573 c. Continue to steps that will to extend the existing landfill site life through
574 comprehensive recycling and other`means e - - e • e - - e e - - e • e - e e • e
575 e- e •_ -. e= :• -e -
576 d. Continue to investigate federal and state loans and grants to pay for lateral
577 expansion and closeout ofthe.existing "footprinr upon closure.
578 e. / / / /Encourage KIBSD \and Kodiak College to recycle waste and to add recycling
579 ( education to t ed programs.
580 ,>- -.f. \To Continue "to coordinat /with the City of Kodiak on the junk auto removal
581 \program. \ \ C
582 g. Develop and implement transfer stations.
583
584 2. Evaluate and analyze the recycling program to create a long -term participatory
585 program and;plan`,that is sustainable.
586 a. Adopt policy supporting reduction, re -use, and recycling of materials as
587 preferable / to landfill disposal and encourage all citizens and businesses to
588 participate.
589 b. Adopt policy and procedures enseuraging requiring rate payers to recycle certain
590 specified materials
591 c. Develop Expand a fee structure to give rate payers incentives to recycle i.e.
592 "Pay-As-You-Throw".
593 d. Commit to diversion goals of 25 %- by- 2O4-2-aed 50% by 2020.
594 = = =
595
596 H. Parks and Recreation Goals and Objectives
Kodiak Island Borough Resolution No. FY2011 -17
Page 12 of 14
597 1. Evaluate and identify those lands under Borough ownership that would be
598 appropriate for developed or passive parks and recreation facilities, with a goal of a
599 comprehensive Parks and Recreation Plan to guide future decisions.
600 a. Review urban areas for potential neighborhood pocket parks in areas of growth.
601 b. Develop standards for playground equipment and related improvements to
602 ensure the highest degree of utility at the lowest reasonable cost.
603 c. Meet with the Parks and Recreation Committee on a quarterly basis.
604 d. Retain access to public lands for the enjoyment of all recreation users.
605 e. Create an interconnected system of multi -use bicycle and pedestrian paths for
606 residents and visitors. This trail system should link schools, parks,
607 neighborhoods, and trails with ether multiple destination points.
608 f. Continue to work with the City of Kodiak and the Kodiak�lsland Borough school
609 district to ensure that the construction, operation, and maintenance of joint use
610 facilities are efficiently managed in the be`s \sts of the overall
611 1 community.
612
613 2. Complete a road system trails plan and Trails,User's Guide using public participation
614 and existing trails with a focus on a trail network that is interconnected and allows for
615 minimum user conflict and maximum use by'all citizens.
) n
616 /l " <
617 3. Encourage the Parks and Recreation Committee to move ahead with conceptual
618 plans for Mill Bay Park, End of the Road Park, d winter year -round use of urban
619 lakes.
620 > .
621 I. Economic Development Goals and Object
622 1. Maintain vigilance and effective p arrticipa ti on"in fishery politics and legislation that
623 advocates for longterm \ preservation of landings / o f product to the Borough and
624 ensures any environmental restrictions on fisheries are based on sound science and
625 fairly reflect any�socio- ecohomic impacts\on our region.
626 a. Continue t o \ w ` ork with the City of Kodiak and Kodiak Fisheries Advisory Council
627 (KFAC) to pur`su a "Comprehensive and effective program that leads to
628 sustainable and�economically,p fisheries that ensure the long -term
629 r ,'he`alth'of thetfishery.,h`abitat and ecosystem.
630 ID!Explore a shared fisheries representative for the Kodiak Island Borough and the
631 'y City of Kodiak'at`all levels of'fisheries management meetings.
632 c. Find and work with industry representatives that have a regional and cooperative
633 focus to assist in the direction of efforts and resources in affecting fisheries policy
634 arid. \egislation. ) )
635 d. Determ ne strategies to create a statewide force to offset negative,
636 incorrect or'rriisleading information about fisheries.
637 e. Encourage /development of educational programs at FITC, KFRC, Kodiak
638 College, and KIBSD that support seafood science protects and fisheries and
639 aquatic research in the Kodiak Archipelago.
640 f. Encourage the private sector development of the home porting of the University
641 of Alaska Research Vessel.
642
643 2. - - - • - -- •- - -e•-- - • -- • -- e -- - -- - • Seek to implement the •
644 recommendation of the Island -Wide Transportation Feasibility Study.
645
646 3. Actively pursue development of airport capacity and look for opportunities for fish
647 cargo.
Kodiak Island Borough Resolution No. FY2011 -17
Page 13 of 14
648
649 4. Continue to pursue high quality telecommunications access through fiber optics and
650 Internet access to outlying areas.
651 a. Ensure that telecommunications are is integrated into the long -term plans that to
652 allow for maximum efficiencies and minimize redundancies through use of
653 common easements and infrastructure.
654
655 5. Review ways to promote, encourage, and support the development of small
656 businesses /home businesses including those in the outlying communities.
657
658 6. Work with Kodiak Chamber of Commerce and Kodiak Island Convention Visitors
659 Bureau to promote quality tourism growth. r
660 C
661 7. Work with employers for new lob opportunities /with community agencies as
662 determined through the Kodiak Workforce Regional Advisory Council.
663
664 J. Animal Control Goals and Objectives /
..
665 1. Continue to support a program that protects the public and animals'in a cooperative
666 cost effective and efficient manner. 1.-- \:\ )' f
667 a. Continue to have the Community Development Department monitor the contract to
668 ensure conflicts are minimized and public health and safety are maximized.
669 �
670 K. Fire Protection and First Res Emergency `Medical Services Goals and
671 Objectives
672 t'-'%'-')'''''''''''''' }
\ ov
673 1. Continue to support fire, rescue, and emergency medical services that protect the
674 lives and prop .p` blic. \U� 1 // /
675 / ,
676 2. Maintain an adequate staff of volunteers who are properly equipped and trained for
677 the services they pro \vide) C
678 \ Vj."- -- °``
679 3. Continue to•supporPthe'cooperative training and emergency responses between the
680 Borough — Fire Protection Service Areas and other emergency services within the
681 d ; rb ° orough. - \ \> i
`\
Kodiak Island Borough Resolution No. FY2011 -17
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KODIAK ISLAND BOROUGH
AGENDA STATEMENT
FEBRUARY 03, 2010 REGULAR MEETING
ITEM NO: 13.8.3
TITLE:
Resolution No. FY2011 -18 Authorizing the Borough To Issue General Obligation School
Bonds, 2011 Series A In the Principal Amount Not To Exceed $8,000,000 To Provide
Funds For School and Related Capital Improvements In the Borough and To Pay Costs of
Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing Their Sale, and
Providing for Related Matters.
SUMMARY:
This resolution allows the Borough to issue the first $8,000,000 of the approved $76,410,000
High School Renovation and Additions bonds to finance the initial architectural and engineering
design work.
At this time we are planning on selling an additional $25,000,000 in FY2012, $25,000,000 in
FY2013, and $18,310,000 in FY2014.
FISCAL NOTES:
Account No.:
Amount Budgeted: No payments will be made until FY2012
Expenditure Required: Approximately $250,000 per year for 20 years. This is the net amount
after state reimbursement of 60 %.
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Moved to adopt Resolution No. FY2011 -18.
Introduced by: Borough Manager
Requested by: Finance Director
Drafted by: Bond Counsel
Introduced: 02/03/2011
Adopted:
1 KODIAK ISLAND BOROUGH
2 RESOLUTION NO. FY2011 -18
3
4 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
5 AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION
6 SCHOOL BONDS, 2011 SERIES A IN THE PRINCIPAL AMOUNT NOT TO
7 EXCEED $8,000,000 TO PROVIDE FUNDS FOR SCHOOL AND RELATED
8 CAPITAL IMPROVEMENTS IN THE BOROUGH AND TO PAY COSTS OF
9 ISSUING THE BONDS, FIXING CERTAIN DETAILS OF SUCH BONDS,
10 AUTHORIZING THEIR SALE, AND PROVIDING FOR RELATED MATTERS
11
12 WHEREAS, pursuant to Ordinance No. FY2010 -03 of the Kodiak Island Borough, Alaska
13 (the "Borough "), adopted August 6, 2009, a question whether the Borough should issue not
14 to exceed $76,310,000 in general obligation bonds for the purpose of paying the cost of
15 planning, designing and constructing school and related capital improvements in the
16 Borough, including without limitation the reconstruction and renovation of the Kodiak High
17 School, referred to at the regular Borough election held on October 6, 2009 as Proposition
18 No. 1 ( "Proposition 1 "), was passed and approved; and
19
20 WHEREAS, said election has been duly canvassed and the results thereof certified and
21 confirmed in accordance with law, and $76,310,000 principal amount of general obligation
22 bonds remains unissued under Proposition 1; and
23
24 WHEREAS, the Assembly finds that it is in the best interest of the Borough to plan, design
25 and construct the school capital improvements described in Proposition 1 as the
26 reconstruction and renovation of the Kodiak High School (the "Project "), and to issue not to
27 exceed $8,000,000 principal amount of general obligation bonds referred to in Proposition 1,
28 to pay part of the costs of the Project and costs of issuing the bonds; and
29
30 WHEREAS, Section 29.47.410 of the Alaska Statutes provides that the Assembly by
31 resolution may provide for the form and manner of sale of bonds and notes; and
32
33 WHEREAS, the Assembly finds that it is necessary and appropriate to delegate to each of
34 the Borough Manager and Borough Finance Director authority to determine the maturity
35 amounts, interest rates and other details of the bonds, and to determine other matters that
36 are not provided for in this resolution; and
37
38 WHEREAS, the Borough intends to sell the bonds to the Alaska Municipal Bond Bank,
39 which will purchase the bonds with the proceeds of an issue of its general obligation bonds;
40 and
41
42 WHEREAS, there has been presented to the Borough the form of a Loan Agreement
43 between the Alaska Municipal Bond Bank and the Borough, which provides for the Alaska
44 Municipal Bond Bank to purchase the bonds on the terms and conditions set forth therein
45 and in this resolution, and it is in the best interest of the Borough that the Borough sell the
46 bonds to the Alaska Municipal Bond Bank under such terms and conditions.
47
Kodiak Island Borough Resolution No. FY2011 -18
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NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
48
49 Section 1: Definitions. In addition to terms which are defined in the recitals above, the
50 following terms shall have the following meanings in this resolution:
51
52 (a) "Assembly" means the Assembly of the Kodiak Island Borough, as the
53 general legislative authority of the Kodiak Island Borough, as the same shall
54 be duly and regularly constituted from time to time.
55
56 (b) "Bond" or "Bonds" means any of the "General Obligation School
57 Bonds, 2011 Series A" of the Kodiak Island Borough, the issuance and sale
58 of which are authorized herein.
59
60 (c) "Bond Bank" means the Alaska Municipal Bond Bank, a public
61 corporation of the State of Alaska.
62
63 (d) "Bond Bank Bonds" means the series of general obligation bonds
64 issued by the Bond Bank, all or part of the proceeds of which are used to
65 purchase the Bonds.
66
67 (e) "Bond Register" means the registration books maintained by the
68 Registrar, which include the names and addresses of the Registered Owners
69 of the Bonds or their nominees.
70
71 (f) "Borough" means the Kodiak Island Borough, a municipal corporation
72 of the State of Alaska, organized as a second class Borough under Title 29 of
73 the Alaska Statutes.
74
75 (g) "Code" means the Internal Revenue Code of 1986, as amended from
76 time to time, together with all regulations applicable thereto.
77
78 (h) "Cost" or "Costs" means the cost of planning, designing, acquiring
79 property for, acquiring, constructing, installing and equipping the Project,
80 including interest on the Bonds during the period of planning, designing,
81 acquiring property for, acquiring, constructing, installing and equipping the
82 Project, the cost whether incurred by the Borough or by another of field
83 surveys and advance planning undertaken in connection with the Project
84 properly allocable to the Project, the cost of acquisition of any land or interest
85 therein required as the site or sites of the Project or for use in connection
86 therewith, the cost of any indemnity and surety bonds and premiums on
87 insurance incurred in connection with the Project prior to or during
88 construction thereof, all related direct administrative and inspection expenses
89 whether incurred by the Borough or by another in connection with the Project
90 prior to or during construction thereof and allocable portions of direct costs of
91 the Borough, legal fees, costs of issuance of the Bonds by the Borough,
92 including financing charges and fees and expenses of bond counsel, financial
93 advisors and consultants in connection therewith, the cost of any bond
94 insurance premium and bond ratings, the cost of audits, the cost of all
95 machinery, apparatus and equipment, cost of engineering, architectural
Kodiak Island Borough Resolution No. FY2011 -18
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96 services, designs, plans, specifications and surveys, estimates of cost, the
97 reimbursement of all moneys advanced from whatever source for the
98 payment of any item or items of cost of the Project, and all other expenses
99 necessary or incidental to the acquisition and development of the Project, the
100 financing thereof and the putting of the same in use and operation.
101
102 (i) "Government Obligations" means obligations that are either (i) direct
103 obligations of the United States of America or (H) obligations of an agency or
104 instrumentality of the United States of America the timely payment of the
105 principal of and interest on which are unconditionally guaranteed by the
106 United States of America
107
108 0) "Loan Agreement" means the Loan Agreement between the Borough
109 and the Bond Bank concerning the Bonds.
110
111 (k) "Registered Owner" means the person named as the registered
112 owner of a Bond in the Bond Register.
113
114 (I) "Registrar" means the Borough Finance Director, or any successor
115 that the Borough may appoint by resolution.
116
117 (m) "Resolution" means this Resolution No. FY2011 -_ of the Borough.
118
119 Section 2: Authorization of Bonds and Purpose of Issuance. For the purpose of
120 providing part of the funds required to pay the Costs of the Project, to provide
121 for original issue discount, if any, and to pay all costs incidental thereto and to
122 the issuance of the Bonds, the Borough hereby authorizes and determines to
123 issue and sell the Bonds in the aggregate principal amount of not to exceed
124 $8,000,000.
125
126 Section 3: Obligation of Bonds. The Bonds shall be direct and general obligations of the
127 Borough and the full faith and credit of the Borough are hereby pledged to the
128 payment of the principal of and interest on the Bonds. The Borough hereby
129 irrevocably pledges and covenants that it will levy and collect taxes upon all
130 taxable property within the Borough without limitation as to rate or amount, in
131 amounts sufficient, together with other funds legally available therefor, to pay
132 the principal of and interest on the Bonds as the same become due and
133 payable.
134
135 Section 4: Designation, Maturities, Interest Rates, and Other Details of Bonds. The
136 Bonds shall be designated "Kodiak Island Borough, Alaska, General
137 Obligation School Bonds, 2011 Series A." The Bonds shall be in the
138 denomination of $5,000 or any integral multiple thereof, shall be numbered
139 separately in the manner and with such additional designation as the
140 Registrar deems necessary for purposes of identification, and may have
141 endorsed thereon such legends or text as may be necessary or appropriate
142 to conform to the rules and regulations of any governmental authority or any
143 usage or requirement of law with respect thereto.
144
145
146
Kodiak Island Borough Resolution No. FY2011 -18
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147 The Bonds shall mature in one or more years commencing no earlier than
148 2011 and ending no later than 2032. The Bonds shall bear interest from their
149 date, payable commencing on a date on or after July 1, 2011 and semi -
150 annually thereafter. Interest will be computed on the basis of a 360 -day year
151 consisting of twelve 30 -day months.
152
153 Subject to Section 2 and the remainder of this section, the dated date, the
154 principal and interest payment dates, the record dates for interest payments,
155 the aggregate principal amount, the principal amount of each maturity, and
156 the interest rates on the Bonds shall be determined at the time of execution of
157 the Loan Agreement under Section 17.
158
159 Section 5: Optional Redemption. The Bonds, if any, subject to optional redemption by
160 the Borough, the time or times when such Bonds are subject to optional
161 redemption, the terms upon which such Bonds may be redeemed, and the
162 redemption price or redemption prices for such Bonds, shall be determined at
163 the time of execution of the Loan Agreement under Section 17.
164
165 Section 6: Selection of Bonds for Redemption; Notice of Redemption.
166
167 (a) Selection of Bonds for Redemption. When the Bond Bank is the
168 Registered Owner of the Bonds, the selection of Bonds to be redeemed shall
169 be made as provided in the Loan Agreement. When the Bond Bank is not the
170 Registered Owner of the Bonds, the selection of Bonds to be redeemed shall
171 be made as provided in this subsection (a). If the Borough redeems at any
172 one time fewer than all of the Bonds having the same maturity date, the
173 particular Bonds or portions of Bonds of such maturity to be redeemed shall
174 be selected by lot (or in such other manner determined by the Registrar) in
175 increments of $5,000. In the case of a Bond of a denomination greater than
176 $5,000, the Borough shall treat such Bond as representing such number of
177 separate Bonds each of the denomination of $5,000 as is obtained by
178 dividing the actual principal amount of such Bond by $5,000. In the event
179 that only a portion of the principal amount of a Bond is redeemed, upon
180 surrender of such Bond at the office of the Registrar there shall be issued to
181 the Registered Owner, without charge therefor, for the then unredeemed
182 balance of the principal sum thereof, at the option of the Registered Owner, a
183 Bond or Bonds of like maturity and interest rate in any of the denominations
184 authorized herein.
185
186 (b) Notice of Redemption. When the Bond Bank is the Registered Owner
187 of the Bonds, notice of any intended redemption of Bonds shall be given as
188 provided in the Loan Agreement. When the Bond Bank is not the Registered
189 Owner of the Bonds, notice of any intended redemption of Bonds shall be
190 made as provided in this subsection (b). Notice of redemption shall be
191 mailed not less than 30 or more than 45 days prior to the date fixed for
192 redemption by first class mail to Registered Owners of the Bonds to be
193 redeemed at their addresses as they appear on the Bond Register on the day
194 the notice is mailed. Notice of redemption shall be deemed to have been
195 given when the notice is mailed as herein provided, whether or not it is
196 actually received by the Registered Owners. All notices of redemption shall
197 be dated and shall state: (1) the redemption date; (2) the redemption price;
Kodiak Island Borough Resolution No. FY2011 -18
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198 (3) if fewer than all outstanding Bonds are to be redeemed, the identification
199 (and, in the case of partial redemption, the respective principal amounts) of
200 the Bonds to be redeemed; (4) that on the redemption date the redemption
201 price will become due and payable upon each such Bond or portion thereof
202 called for redemption, and that interest thereon shall cease to accrue from
203 and after said date; and (5) the place where such Bonds are to be
204 surrendered for payment of the redemption price, which place of payment
205 shall be the office of the Registrar.
206
207 Official notice of redemption having been given as aforesaid, Bonds or
208 portions of Bonds to be redeemed shall, on the redemption date, become due
209 and payable at the redemption price therein specified, and from and after
210 such date, such Bonds or portions of Bonds shall cease to bear interest.
211 Upon surrender of such Bonds for redemption in accordance with said notice,
212 such Bonds shall be paid at the redemption price. Installments of interest
213 due on or prior to the redemption date shall be payable as herein provided for
214 payment of interest. All Bonds which have been redeemed shall be canceled
215 and destroyed by the Registrar and shall not be reissued.
216
217 Each check or other transfer of funds issued to pay the redemption price of
218 Bonds shall bear the CUSIP number, if any, identifying, by maturity the Bonds
219 being redeemed with the proceeds of such check or other transfer.
220
221 Section 7: Form of Bond. Each Bond shall be in substantially the following form, with
222 such variations, omissions and insertions as may be required or permitted by
223 this Resolution:
224
225 UNITED STATES OF AMERICA
226 STATE OF ALASKA
227
228 KODIAK ISLAND BOROUGH
229 (A Municipal Corporation of the State of Alaska)
230
231 NO. $
232
233
234 GENERAL OBLIGATION SCHOOL BOND, 2011 SERIES A
235
236 REGISTERED OWNER:
237
238 PRINCIPAL AMOUNT:
239
240 The Kodiak Island Borough (the "Borough "), a municipal corporation
241 of the State of Alaska, hereby acknowledges itself to owe and for value
242 received promises to pay to the Registered Owner identified above, or its
243 registered assigns, the principal amount shown above in the following
244 installments on of each of the following years, and to pay
245 interest on such installments from the date hereof, payable on
246 , 201_ and semiannually thereafter on the _ days of
247 and of each year, at the rates per annum as
248 follows:
•
Kodiak Island Borough Resolution No. FY2011 -18
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Principal Interest
Year Amount Rate
249
250
251 When this Bond is owned by the Alaska Municipal Bond Bank (the
252 "Bond Bank "), payment of principal and interest shall be made as provided in
253 the Loan Agreement between the Bond Bank and the Borough (the "Loan
254 Agreement "). When this Bond is not owned by the Bond Bank, installments
255 of principal and interest on this Bond shall be paid by check or draft mailed by
256 first class mail to the Registered Owner as of the close of business on the
257 15 day of the month before each installment payment date; provided that the
258 final installment of principal and interest on this Bond shall be payable upon
259 presentation and surrender of this Bond by the Registered Owner at the office
260 of the Registrar. Interest will be computed on the basis of a 360 -day year
261 consisting of twelve 30 -day months. Both principal of and interest on this
262 Bond are payable in lawful money of the United States of America which, on
263 the respective dates of payment thereof, shall be legal tender for the payment
264 of public and private debts.
265
266 This Bond is one of the General Obligation School Bonds, 2011
267 Series A of the Kodiak Island Borough, Alaska, of like tenor and effect except
268 as to interest rate, serial number and maturity, aggregating
269 $ in principal amount, and constituting Bonds authorized for
270 the purpose of paying the cost of school and related capital improvements in
271 the Borough, and is issued under Resolution No. FY2011 - of the Borough
272 entitled:
273
274 A RESOLUTION OF THE KODIAK ISLAND BOROUGH
275 ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE
276 GENERAL OBLIGATION SCHOOL BONDS, 2011 SERIES A
277 IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED
278 $8,000,000 TO PROVIDE FUNDS FOR SCHOOL AND
279 RELATED CAPITAL IMPROVEMENTS IN THE BOROUGH
280 AND TO PAY COSTS OF ISSUING THE BONDS, FIXING
281 CERTAIN DETAILS OF SUCH BONDS, AUTHORIZING
282 THEIR SALE, AND PROVIDING FOR RELATED MATTERS
283
284 (the "Resolution").
285
286 Installments of principal of this Bond due on and after , 20_,
287 shall be subject to prepayment on and after , 20 at the option
288 of the Borough (subject to any applicable provisions of the Loan Agreement),
289 in such principal amounts and from such maturities as the Borough may
290 determine, and by lot within a maturity, at a redemption price equal to the
291 principal amount to be prepaid, plus accrued interest to the date of
292 prepayment.
293
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294 This Bond is transferable as provided in the Resolution, (i) only upon
295 the bond register of the Borough, and (ii) upon surrender of this Bond
296 together with a written instrument of transfer duly executed by the registered
297 owner or the duly authorized attorney of the registered owner, and thereupon
298 a new fully registered Bond or Bonds in the same aggregate principal amount
299 and maturity shall be issued to the transferee in exchange therefor as
300 provided in the Resolution and upon the payment of charges, if any, as
301 therein prescribed. The Borough may treat and consider the person in whose
302 name this Bond is registered as the absolute owner hereof for the purpose of
303 receiving payment of, or on account of, the principal or redemption price, if
304 any, hereof and interest due hereon and for all other purposes whatsoever.
305
306 This Bond is a general obligation of the Kodiak Island Borough, and
307 the full faith and credit of the Borough are pledged for the payment of the
308 principal of and interest on the Bond as the same shall become due.
309
310 IT IS HEREBY CERTIFIED AND RECITED that all conditions, acts or
311 things required by the constitution or statutes of the State of Alaska to exist,
312 to have happened or to have been performed precedent to or in the issuance
313 of this Bond exist, have happened and have been performed, and that the
314 series of Bonds of which this is one, together with all other indebtedness of
315 the Borough, is within every debt and other limit prescribed by said
316 constitution or statutes.
317
318 IN WITNESS WHEREOF, THE KODIAK ISLAND BOROUGH,
319 ALASKA, has caused this Bond to be signed in its name and on its behalf by
320 the manual or facsimile signature of its Mayor and its corporate seal (or a
321 facsimile thereof) to be impressed or otherwise reproduced hereon and
322 attested by the manual or facsimile signature of its Clerk, all as of the
323 day of 2011.
324
325
326
327 Mayor
328 ATTEST:
329
330
331
332 Clerk
333
334 [SEAL]
335
336 Section 8: Execution. The Bonds shall be executed in the name of the Borough by the
337 manual or facsimile signature of the Mayor, and its corporate seal (or a
338 facsimile thereof) shall be impressed or otherwise reproduced thereon and
339 attested by the manual or facsimile signature of the Borough Clerk. The
340 execution of a Bond on behalf of the Borough by persons who at the time of
341 the execution are duly authorized to hold the proper offices shall be valid and
342 sufficient for all purposes, although any such person shall have ceased to
343 hold office at the time of delivery of the Bond or shall not have held office on
344 the date of the Bond.
Kodiak Island Borough Resolution No. FY2011 -18
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345
346 Section 9: Payment of Principal and Interest. The Bonds shall be payable in lawful
347 money of the United States of America which at the time of payment is legal
348 tender for the payment of public and private debts. When the Bond Bank is
349 the Registered Owner of the Bonds, payment of principal and interest on the
350 Bonds shall be made as provided in the Loan Agreement. When the Bond
351 Bank is not the Registered Owner of the Bonds, installments of principal and
352 interest on the Bonds shall be paid by check mailed by first class mail to the
353 Registered Owner as of the record date for the installment payment at the
354 address appearing on the Bond Register; provided that the final installment of
355 principal and interest on a Bond shall be payable upon presentation and
356 surrender of the Bond by the Registered Owner at the office of the Registrar.
357
358 Section 10: Registration. The Bonds shall be issued only in registered form as to both
359 principal and interest. The Borough designates the Borough Finance Director
360 as Registrar for the Bonds. The Registrar shall keep, or cause to be kept, the
361 Bond Register at the principal office of the Borough. The Borough covenants
362 that, until all Bonds have been surrendered and canceled, it will maintain a
363 system for recording the ownership of each Bond that complies with the
364 provisions of Section 149 of the Code. The Borough and the Registrar may
365 treat the person in whose name any Bond shall be registered as the absolute
366 owner of such Bond for all purposes, whether or not the Bond shall be
367 overdue, and all payments of principal of and interest on a Bond made to the
368 Registered Owner thereof or upon its order shall be valid and effectual to
369 satisfy and discharge the liability upon such Bond to the extent of the sum or
370 sums so paid, and neither the Borough nor the Registrar shall be affected by
371 any notice to the contrary.
372
373 Section 11: Transfer and Exchange. Bonds shall be transferred only upon the books for
374 the registration and transfer of Bonds kept at the office of the Registrar.
375 Upon surrender for transfer or exchange of any Bond at such office, with a
376 written instrument of transfer or authorization for exchange in form and with
377 guaranty of signature satisfactory to the Registrar, duly executed by the
378 Registered Owner or the duly authorized attorney of the Registered Owner,
379 the Borough shall execute and deliver an equal aggregate principal amount of
380 Bonds of the same maturity of any authorized denominations, subject to such
381 reasonable regulations as the Borough may prescribe and upon payment
382 sufficient to reimburse it for any tax, fee or other governmental charge
383 required to be paid in connection with such transfer or exchange. All Bonds
384 surrendered for transfer or exchange shall be canceled by the Registrar.
385
386 Section 12: Bonds Mutilated, Destroyed, Stolen or Lost. Upon surrender to the Registrar
387 of a mutilated Bond, the Borough shall execute and deliver a new Bond of like
388 maturity and principal amount. Upon filing with the Registrar of evidence
389 satisfactory to the Borough that a Bond has been destroyed, stolen or lost
390 and of the ownership thereof, and upon furnishing the Borough with indemnity
391 satisfactory to it, the Borough shall execute and deliver a new Bond of like
392 maturity and principal amount. The person requesting the execution and
393 delivery of a new Bond under this section shall comply with such other
394 reasonable regulations as the Borough may prescribe and pay such
395 expenses as the Borough may incur in connection therewith.
Kodiak Island Borough Resolution No. FY2011 -18
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396
397 Section 13: Disposition of the Sale Proceeds of the Bonds. The sale proceeds of the
398 Bonds representing accrued interest on the Bonds shall be applied to pay a
399 portion of the interest due on the Bonds on the first interest payment date for
400 the Bonds. The sale proceeds of the Bonds representing original issue
401 premium on the Bonds shall be applied to pay issuance costs of the Bonds, a
402 portion of the interest due on the Bonds on the first interest payment date for
403 the Bonds, or Costs of the Project, and shall be deposited in such manner, as
404 the Borough Manager or the Borough Finance Director may determine. The
405 remaining sale proceeds of the Bonds shall be applied to pay Costs of the
406 Project and issuance costs of the Bonds, and shall be deposited in the
407 appropriate funds or accounts of the Borough for such purposes.
408
409 Section 14: Tax Covenants. The Borough covenants to comply with any and all
410 applicable requirements set forth in the Code in effect from time to time to the
411 extent that such compliance shall be necessary for the exclusion of the
412 interest on the Bonds from gross income for federal income tax purposes.
413 The Borough covenants that it will make no use of the proceeds of the Bonds
414 which will cause the Bonds to be "arbitrage bonds" subject to federal income
415 taxation by reason of Section 148 of the Code. The Borough covenants that
416 it will not take or permit any action that would cause the Bonds to be "private
417 activity bonds" as defined in Section 141 of the Code.
418
419 Section 15: Amendatory and Supplemental Resolutions.
420
421 (a) The Assembly from time to time and at any time may adopt a
422 resolution or resolutions supplemental hereto, which resolution or resolutions
423 thereafter shall become a part of this Resolution, for any one or more of the
424 following purposes:
425
426 (1) To add to the covenants and agreements of the Borough in
427 this Resolution, other covenants and agreements thereafter to be
428 observed, or to surrender any right or power herein reserved to or
429 conferred upon the Borough.
430
431 (2) To make such provisions for the purpose of curing any
432 ambiguities or of curing, correcting or supplementing any defective
433 provision contained in this Resolution or in regard to matters or
434 questions arising under this Resolution as the Assembly may deem
435 necessary or desirable and not inconsistent with this Resolution and
436 which shall not adversely affect the interests of the Registered
437 Owners of the Bonds.
438
439 Any such supplemental resolution may be adopted without the consent of the
440 Registered Owners of any of the Bonds at any time outstanding,
441 notwithstanding any of the provisions of subsection (b) of this section.
442
443 (b) With the consent of the Registered Owners of not less than 60
444 percent in aggregate principal amount of the Bonds at the time outstanding,
445 the Assembly may adopt a resolution or resolutions supplemental hereto for
446 the purpose of adding any provisions to or changing in any manner or
Kodiak Island Borough Resolution No. FY2011 -18
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447 eliminating any of the provisions of this Resolution or of any supplemental
448 resolution; provided, however, that no such supplemental resolution shall:
449
450 (1) Extend the fixed maturity of any of the Bonds, or reduce the
451 rate of interest thereon, or extend the time of payments of interest
452 from their due date, or reduce the amount of the principal thereof, or
453 reduce any premium payable on the redemption thereof, without the
454 consent of the Registered Owners of each Bond so affected; or
455
456 (2) Reduce the aforesaid percentage of Registered Owners of
457 Bonds required to approve any such supplemental resolution without
458 the consent of the Registered Owners of all of the Bonds then
459 outstanding.
460
461 It shall not be necessary for the consent of the Registered Owners of the
462 Bonds under this subsection to approve the particular form of any proposed
463 supplemental resolution, but it shall be sufficient if such consent approves the
464 substance thereof.
465
466 (c) Upon the adoption of any supplemental resolution under this section,
467 this Resolution shall be deemed to be modified and amended in accordance
468 therewith, and the respective rights, duties and obligations under this
469 Resolution of the Borough and all Registered Owners of outstanding Bonds
470 shall thereafter be subject in all respects to such modification and
471 amendment, and all the terms and conditions of the supplemental resolution
472 shall be deemed to be part of the terms and conditions of this Resolution for
473 any and all purposes.
474
475 (d) Bonds executed and delivered after the adoption of any supplemental
476 resolution under this section may bear a notation as to any matter provided
477 for in such supplemental resolution, and if such supplemental resolution shall
478 so provide, new Bonds modified so as to conform, in the opinion of the
479 Borough, to any modification of this Resolution contained in any such
480 supplemental resolution may be prepared by the Borough and delivered
481 without cost to the Registered Owners of the Bonds then outstanding, upon
482 surrender for cancellation of such Bonds in equal aggregate principal
483 amounts.
484
485 Section 16: Defeasance. In the event money and /or non - callable Government
486 Obligations maturing at such times and bearing interest to be earned thereon
487 in amounts sufficient to redeem and retire any or all of the Bonds in
488 accordance with their terms are set aside in a special trust account to effect
489 such redemption or retirement and such moneys and the principal of and
490 interest on such Government Obligations are irrevocably set aside and
491 pledged for such purpose, then no further payments need be made to pay or
492 secure the payment of the principal of and interest on such Bonds and such
493 Bonds shall be deemed not to be outstanding.
494
495 Section 17: Sale of Bonds. The Bonds shall be sold at negotiated sale to the Bond Bank
496 as provided in the Loan Agreement. Subject to the limitations provided in
497 Sections 2 and 4, each of the Borough Manager and the Borough Finance
Kodiak Island Borough Resolution No. FY2011 -18
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498 Director is hereby authorized to determine the aggregate principal amount,
499 maturity amounts, interest rates, yields, dated date, principal and interest
500 payment dates, redemption terms, if any, for the Bonds, and other details of
501 the Bonds; provided that the true interest cost of the Bonds, expressed as an
502 annual rate, does not exceed 6.0 percent. In determining the maturity
503 amounts, interest rates, yields, and redemption terms, if any, for the Bonds,
504 the Borough Manager or Borough Finance Director shall take into account
505 those factors which, in his judgment, will result in the lowest true interest cost
506 on the Bonds to their maturity, including without limitation current financial
507 market conditions and current interest rates for obligations comparable in
508 tenor and quality to the Bonds. Based upon the foregoing determinations, the
509 Borough Manager and the Borough Finance Director each is authorized to
510 execute the Loan Agreement, in substantially the form presented at this
511 meeting.
512
513 Section 18: Authority of Officers. The Mayor, the acting Mayor, the Borough Manager,
514 the acting Borough Manager, the Borough Finance Director, the acting
515 Borough Finance Director, the Borough Clerk, and the acting Borough Clerk
516 each is authorized and directed to do and perform all things and determine all
517 matters not determined by this Resolution, to the end that the Borough may
518 carry out its obligations under the Bonds and this Resolution.
519
520 Section 19: Prohibited Sale of Bonds. No person, firm or corporation, or any agent or
521 employee thereof, acting as financial consultant to the Borough under an
522 agreement for payment in connection with the sale of the Bonds is eligible to
523 purchase the Bonds as a member of the original underwriting syndicate either
524 at public or private sale.
525
526 Section 20: Ongoing Disclosure. The Borough acknowledges that under Rule 15c2 12 of
527 the Securities and Exchange Commission (the "Rule ") the Borough may now
528 or in the future be an "obligated person" with respect to the Bond Bank
529 Bonds. In accordance with the Rule and as the Bond Bank may require, the
530 Borough shall undertake to provide certain annual financial information and
531 operating data as shall be set forth in the Loan Agreement.
532
533 Section 21: Miscellaneous.
534
535 (a) All payments made by the Borough of, or on account of, the principal
536 of or interest on the Bonds shall be made on the several Bonds ratably and in
537 proportion to the amount due thereon, respectively, for principal or interest as
538 the case may be.
539
540 (b) No recourse shall be had for the payment of the principal of or the
541 interest on the Bonds or for any claim based thereon or on this Resolution
542 against any member of the Assembly or officer of the Borough or any person
543 executing the Bonds. The Bonds are not and shall not be in any way a debt
544 or liability of the State of Alaska or of any political subdivision thereof, except
545 the Borough, and do not and shall not create or constitute an indebtedness or
546 obligation, either legal, moral or otherwise, of said state or of any political
547 subdivision thereof, except the Borough.
548
Kodiak Island Borough Resolution No. FY2011 -18
Page 11 of 12
549 Section 22: Severability. If any one or more of the provisions of this Resolution shall be
550 declared by any court of competent jurisdiction to be contrary to law, then
551 such provision shall be null and void and shall be deemed separable from the
552 remaining provisions of this Resolution and shall in no way affect the validity
553 of the other provisions of this Resolution or of the Bonds.
554
555 Section 22: Effective Date. This Resolution shall become effective upon passage and
556 approval.
557
558 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
559 THIS _ DAY OF FEBRUARY 2011
KODIAK ISLAND BOROUGH
Jerome M. Selby, Borough Mayor
ATTEST:
Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2011 -18
Page 12 of 12
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
FEBRUARY 3, 2011 REGULAR MEETING
ITEM NO: 13.D.1
TITLE:
Confirmation of the Assembly Appointment to the Board of Equalization.
SUMMARY:
On January 26, 2011, Ms. Carrie Morton submitted an application for the vacant seat on the
Board of Equalization for a term to expire December 2013.
3.35.050 Board of equalization.
A. Membership, Qualification, Duties, Terms.
1. Members. The board of equalization shall be composed of five persons, not assembly
members, appointed by the assembly.
2. Alternate Members. The assembly shall appoint alternate members. The alternate
members shall be named by the assembly, as the need arises, to serve as board
members during the absence or disability of regular members.
3. Qualifications. Members and alternate members should be appointed on the basis of
their expertise in real and personal property appraisal, the real estate market, the
personal property market, and other fields related to their functions as board members.
4. Duties. The board may determine equalizations on properties brought before the board
of appellants.
5. Term of Office. Upon confirmation, members and alternate members shall serve for
three years or until their successors are appointed and confirmed. Of the member
initially appointed, two shall serve three -year terms, two shall serve two -year terms, and
one shall serve a one -year term.
•
FISCAL NOTES: N/A
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to confirm the Assembly appointment of Ms. Carrie
Morton to the Board of Equalization for a term to expire December 2013.
Jessica Kilborn
From: support @civicplus.com . I„ l� I
Sent: Wednesday, January 26, 2011 10:01 AM
To: Nova Javier; Marylynn McFarland; Jessica Kilborn I
Subject: Online Form Submittal: Board Application Form I JAN 2 6 2011
.i
The following form was submitted via your website: Board Application Form I ;;(;;toil;}
Select the Board, Commission, or Committee applying for:: Board of Equalization
Full Name:: Carrie A. Morton VOTER ID NO. VERIFIED BY: S7 Yl' "
APPLICANTS RESIDENCE: B OUCH ( CITY I )
DATE APPOINTED'.
Residence Address:: 3434 Spruce Cape Road TERM EXPIRES ON:
APPOINTMENT LETTER:
ROSTER:
OATH OF OFFICE:
Mailing Address (if different from above):: P.O. Box 2601 FINANCIAL DISCLOSURE:
Home Phone Number:: 9074868877
Work Number:: 9074811044
Cell or Fax Number: : 9075391235
Occupation:: Mortgage Lender, Branch Manager
Email Address (This address will be used for correspondence):: mortonc@residentialmtg.com
Length of residency in Kodiak:: 22 years
Are you a registered voter ?:: Yes
High School:: Taylor Allderdice
College:: Chatham University
Trade or Business School::
Hobbies:: Exercise, travel, reading.
Are you currently serving on other Boards, Commissions, or Committees ?: Yes
If yes, which:: Lions, Senior Citizens of Kodiak Endownment Board
Have you served on a Board, Commission, or Committee before ?: Yes
If yes, which:: BOE
Please list organization memberships and positions held::
1
C KODIAK ISLAND BOROUGH
b - ,. C- IfT4IZ t E E QUA LIZATION
NAME TERM HOME WORK CELL EMAIL
PHONE PHONE PHONE
Cheryl Boehland 2012 486 -3480 539 -8529 cherylboehlandqmail.com
PO Box 8529
Kodiak, AK 99615
Mark Anderson 2012 486 -3377 486 -7950 mandersonfnbalaska.com
1124 Stellar Way
Kodiak, AK 99615
Cassandra Juenger 2011 486 -2221 486 -9325 942 -2200 cassandra123(a gci.net
3899 Harry Nielsen
Kodiak, AK 99615
John Parker 2011 486 -3084 486 -3084 toybox(a gci.net
PO Box 191
Kodiak, AK 99615
vacant .2013.
Cheryl McNeil (Alternate) 2013 486 -8415 486 -3100 mcneilmom(a�yahoo.com
2147 Three Sisters Way
Kodiak, AK 99615
KIBC 3.20.050 Members. The board of equalization shall be composed of five (5) persons, not assembly
members, appointed by the assembly.
This board is governed by Kodiak Island Borough Code 3.35.050
ST -n m '^"' ; `f 4;!-. ,
ASSESSOR BILL ROBERTS , , ' -9350 brobertslo�kodiakak.us
BOROUGH CLERK NOVA M : VA VI .4 - 93'10 nlavier(&kodiakak.us
r 1 ;ASSESSICk : 4 A t �£ k ..
pNG DEPARTM ..r . OFFICE OF THE BOROUGH CLERK
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tlKOOIAK; AK 9999 a. 615 IC,x '� KODIAK, AK 99615
Revision Date: 1/26/2011
Revised by: JK
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
FEBRUARY 3, 2011 REGULAR MEETING
ITEM NO: 13.D.2
TITLE:
Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council.
SUMMARY:
Cook Inlet Regional Citizens Advisory Council (RCAC) is a council formed in late 1990 as a
non - profit corporation. Its mission is to represent the citizens of Cook Inlet in promoting
environmentally safe marine transportation and oil facility operations in Cook Inlet. It consists of
special interest groups and municipality seats which includes the Kodiak Island Borough.
Ms. Elizabeth Chilton expressed an interest to Karen Delaney, Cook Inlet RCAC Asst. Executive
Director, to continue her service on the board as the representative for the Kodiak Island
Borough. This is her second term on the board and this seat is to expire in March of 2014.
Mayor Selby requested the confirmation of his appointment of Ms. Chilton.
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to confirm the mayoral appointment of Elizabeth
Chilton to a three -year seat to expire March 2014 to Cook Inlet Regional Citizens
Advisory Council.
[ "The mission of the Council is to represent the citizens of Cook Inlet in promoting environmentally safe
marine transportation and oil facility operations in Cook Inlet."
COOK INLET Cr?: -
R C A C
•
Members ..
Alaska State November 19, 2010
Chamber of
Commerce Kodiak Island Borough
Mayor Jerome Selby
Alaska Native P.O. Box 1962
Groups Kodiak. AK 99615
Dear Mayor Selby:
Environmental •
Groups The Cook Inlet Regional Citizens Advisory Council (RCAC) is a citizen's oversight
council for oil operations in the Cook Inlet area; organized under provisions in the Oil
Pollution Act of 1990 (OPA 90). The Council's mission is to represent the citizens of
Recreational Cook Inlet in promoting environmentally safe marine transportation and oil facility
Groups operations in Cook Inlet.
Aquaculture The Council, formed in late 1990, as a not for profit corporation, consists of special
Associations interest groups and municipality seats, which includes the Kodiak Island Borough.
The Board of Directors are elected on a 3 year rotating. basis. The three -year term for
Fishing the Kodiak Island Borough seat expires in. March of 2011 The seat is currently held
Organizations by Ms. Liz Chilton.
City of Kodiak Your participation in this membership process is important to us! Please submit to .
our office by January 24, 2011, written notification of your continued appointment of
Ms. Chilton or the name of her replacement.
City of Kenai
If you have any questions about Cook Inlet RCAC or the selection process, please feel •
free to contact meat 907 - 283 -7222 or delaney a,circac,org . We look forward to
City of Seldovia hearing from you in the very near future:
City of Homer Sincerely yours,
Kodiak lsland
Borough Karen Delaney •
Assistant Executive Director
Kenai Peninsula cc: Liz Chilton
Borough
CIRCAC Board of Directors
Municipality of
AnchoragC - • Cook Inlet Regional Citizens Advisory Council • P.O. Box 2029, Kendi, AK 99611 -8033
Phone.: (907) 283 -7222 r Fax (907) 283 -6102
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — November 22, 2010
SUMMARY
ACTION ITEMS:
APPROVED: Motion to approve the agenda and consent agenda to include:
*Approval of Minutes - Regular Meeting Minutes of October 25, 2010,
and Special Meeting Minutes of November 8, 2010, as presented.
*Approval of the 2010/2011 Facility Use Agreement for Old Harbor
School as presented.
*Approval to allow student C. M. to enroll at the Learning Center for the
2010/2011 school year to complete the requirements for a high school
diploma and to waive tuition.
*Acceptance of the FY11 Special Education IDEA Grant Amendment in
the amount of $936,067 for a total grant award of $1,023,914.
*Approval of the request to bid 2011/2012 Supplies and Services to
include:
- Student transportation
- Document production equipment
- Insurance brokerage
-E -rate services and equipment
Priority I
Telecommunications:
- digital transmission services (WAN, Ethernet, fiber optics,
ISDN, satellite service, T -1, etc.)
- Telephone services (local, long distance, One -Call
messaging, 800 service)
- Cellular telephone services
-Video and audio teleconferencing services
- Interconnected voice over IP
Internet Access:
-E -mail services
- Basic internet access (DSL, T -1, wireless, domain name,
dynamic host configuration, firewall protection)
- Web hosting
- Interconnected voice over IP
Priority 2
Internal Connections:
- Cabling/connectors
- Circuit cards and components
Kodiak Island Borough School District
Board of Education
Regular Meeting — November 22, 2010
SUMMARY
Page 2 of 3
-Data distribution (LAN controllers, access points, switches,
routers, VOIP
-Data protection (firewall, tape backup, UPS)
- Servers and storage devices
- Server -based software
- Telephone and video components
Basic maintenance of internal connections
- Kodiak High School yearbook production
- District photography services
- Kodiak High School vending services
- Custodial supplies
-Milk
- Perishables
- General office and art supplies
- Cafeteria food and supplies
*Approval to remove Item 12.03, Request to Increase Purchase Order
Number 01051006, General Communications, Inc., from the agenda.
PRESENTED: School Board President Norm Wooten presented a Volunteer of the Month
certificate of appreciation to Old Harbor School Volunteer Kay
Barnowsky.
APPROVED: Motion to acknowledge receipt of the September 2010 Report of Revenues
and Expenditures, year -to -date general fund revenues in the amount of
$9,082,519 and year -to -date general fund expenditures in the amount of
$4,701,652.
APPOINTED: School Board President Norm Wooten appointed Board members to the
following committee assignments:
Citizen Advisory Committees
Budget Development Committee — All Board members
Career & Technical Education Committee — Peggy Rauwolf
Certificated Evaluation Committee — Petal Ruch
Curriculum Advisory Committee — Petal Ruch
Facilities Review Committee — Norm Wooten
Native Education Committee — Melissa Borton
Policy Review Committee — Norm Wooten, Melissa Borton
Safe & Drug -Free Schools Committee — LCDR Brad Apitz
Staff Development Committee — Melissa Borton
Strategic Education Plan Committee — All Board members
Technology Committee — Jeff Stephan, Peggy Rauwolf
Wellness Advisory Committee — Jeff Stephan
Kodiak Island Borough School District
Board of Education
Regular Meeting — November 22, 2010
SUMMARY
Page 3 of 3
Community Partnership Groups
Architectural Review Board —Norm Wooten, Petal Ruch/Alternate
Association of Alaska School Board Legislative Liaison — Norm
Wooten, Jeff Stephan
Borough Parks & Recreation Committee — Peggy Rauwolf, Norm
Wooten /Alternate
Kodiak Workforce Regional Advisory Council — Peggy Rauwolf
APPROVED: Motion to approve the 2010/2011 School Board Meeting Calendar
revision as presented.
APPROVED: Motion to adopt the following Board Policy revisions in their first reading
and to forward the policies to the December 13, 2010, Regular Meeting for
a second reading and public hearing:
BP 0530, Discontinuation or Closure of Schools
BP 3515.4, Recovery for Property Loss or Damage
BP 4030, Nondiscrimination in Employment
BP 41 11.2, Legal Status Requirement
BP 5118, Transfers
BP 5119, Children of Military Families
BP 5125.3, Withholding Grades, Diploma or Transcripts
BP 5131.5, Vandalism, Theft and Graffiti
BP 6145, Extracurricular Activities
BP 6159, Individualized Education Program
BP 6164.4, Child Find
BB 9110, Board Membership
BB 9270, Conflict of Interest
BB 9310, Policy Manual
BB 9311, Board Policies
APPROVED: Motion to approve purchase requisition number 00025910 to Integrated
Health & Wellness in the amount of $35,680 for an on -line employee
wellness incentive program.
APPROVED: Motion to approve a 2010/2011 certificated contract to Danielle Specht —
BA+54/7 in the amount of $42,978 plus $816 special education stipend for
1.0 FTE behavior specialist at North Star Elementary School for 121 days.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
website at www.kodiakschools.org and on BoardDocs at
http://www.boarddocs.com/ak/kodiak/Board.nsifPublic
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — December 13, 2010
SUMMARY
ACTION ITEMS:
APPROVED: Motion to approve the agenda and consent agenda to include:
*Approval of Minutes — Regular Meeting Minutes of November 22, 2010,
as presented.
*Approval of Out -of -State Student Travel for Kodiak High School World
History Class students.
*Approval of the FY10 Audit Report as presented.
*Acceptance of the FYI 1 Fresh Fruit and Vegetable Program Grant
Award in the amount of $14,144.
*Approval of purchase requisition number 00025945 to Oregon
Educational Technology Consortium in the amount of $13,620 for Smart
Boards.
*Approval of the request to increase purchase order number 01051006 to
General Communications, Inc. in the amount of $43,282.92 for a total
amount of $1,200,910.92.
*Approval of purchase requisition number 00026003 to NTS Staffing in
the amount of $78,000 for speech/language services for the period of
January 3, 2011, to May 24, 2011.
*Approval of purchase requisition number 00026016 to Follett Software
Company in the amount of $11,834.09 for library services improvement.
PRESENTED: School Board President Norm Wooten presented a Volunteer of the Month
certificate of appreciation to Kodiak Middle School Volunteer Destiny
Fitzgerald.
ADOPTED: Motion to adopt the following Board Policy and Board Bylaw revisions as
presented in their second reading:
BP 0530 Discontinuation or Closure of Schools
BP 3515.4 Recovery for Property Loss or Damage
BP 4030 Nondiscrimination in Employment
BP 4111.2 Legal Status Requirement
BP 5118 Transfers
BP 5119 Children of Military Families
Kodiak Island Borough School District
Board of Education
Regular Meeting — December 13, 2010
SUMMARY
Page 2 of 2
BP 5125.3 Withholding Grades, Diploma or Transcripts
BP 5131.5 Vandalism, Theft and Graffiti
BP 6145 Extracurricular Activities
BP 6159 Indivichualized Education Program
BP 6164.4 Child Find
BB 9110 Board Membership
BB 9270 Conflict of Interest
BB 9310 Policy Manual
BB 931 l Board Policies
APPROVED: Motion to acknowledge receipt of the October 2010 Report of Revenues
and Expenditures, year -to -date general fund revenues in the amount of
$12,044,661 and year -to -date general fund expenditures in the amount of
$8,523,466.
APPROVED: Motion to approve purchase requisition number 00026129 to
Kodiak Island Housing Authority in the amount of $12,000 for a
teacher housing lease in Port Lions for the period of September I,
2010, through June 30, 2011.
APPROVED: Motion to allow student P.S. to enroll at the Learning Center and Learning
Cafe for the remainder of the 2010/2011 school year to complete the
requirements for a high school diploma and to waive tuition.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
website at www.kodiakschools.org and on BoardDocs at
http://www.boarddocs.com/ak/kodiak/Board.nsf/Public
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting — January 10, 2011
SUMMARY
ACTION ITEMS:
APPROVED: Motion to approve a 2010/2011 certificated contract to Brian
Olivera — MA +O/8 in the amount of $33,799, plus $654 special
education stipend, plus $654 village stipend, for 1.0 FTE special
education teacher at Ouzinkie School for 97 days.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
website at www.kodiakschools.org.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting — December 20, 2010
SUMMARY
ACTION ITEMS:
APPROVED: Motion to approve purchase requisition number 00026167 to Apple
Computer, Inc. in the amount of $986,187.62 for Macbooks and
related software, equipment and services; and purchase requisition
number 00026168 to Apple Computer, Inc. in the amount of
$130,053.00 for iPads and cases.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
website at www.kodiakschools.org.
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING
Regular Meeting of: (19)490/ I
Please PRINT your name Please PRINT your name
Sco/ ijJ/
ti
So # $r1Jf
Kodiak Island Borough
Assembly Regular Meeting Guidelines
February 3, 2011, 7:30 p.m., Borough Assembly Chambers
1. INVOCATION
Captain John Quinn of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
Please announce: Please remember to turn off ringers on your cell phones or put them
on vibrate.
3. ROLL CALL
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse any Assembly member who is absent.
VOICE VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Assembly
and will be approved by one motion. There will be no separate discussion of these items unless an
Assembly member so requests, in which case the item will be removed from the consent
agenda and considered in its normal sequence on the agenda. All items in yellow are
consent agenda items.
Summary of Consent Agenda Items:
*Regular Meeting of January 6, 2011.
*Resolution No. FY2011 -16 Establishing the Date for the Citizens Board of
Equalization Hearings for the Year 2011 and Establishing the Date When Taxes
Become Delinquent.
Recommended motion: Move to approve the agenda and consent agenda.
VOICE VOTE ON MOTION.
5. APPROVAL OF MINUTES
A. *Regular Meeting of January 6, 2011.
6. AWARDS AND PRESENTATIONS
A. National Teen Dating Violence Awareness and Prevention Month - Mayor Selby
—S 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
Read phone numbers: Local is 486 -3231.
Please ask speakers to sign in and state their name for the record.
8. COMMITTEE REPORTS
A. Kodiak College Presentation — Barbara Bolson
Kodiak Island Borough Assembly Guidelines
February 3, 2011 Page 1
9. PUBLIC HEARING
A. Ordinance No. FY2011 -11 Amending Title 2 Administration and Personnel Chapter
2.20 Borough Mayor Section 2.20.040 Duties and Chapter 2.25 Borough Assembly
By Instituting Section 2.25.040 Representation Of Assembly Position to Require
Assembly Discussion or Approval Before Stating or Announcing the Position of the
Borough In Any Written or Electronic Communication or Giving Testimony Before
Any Legislative or Regulatory Body as a Representative of The Kodiak Island
Borough.
Recommended motion: Move to adopt Ordinance No. FY2011 -11.
Staff Report — Manager Gifford
Open public hearing.
Read phone numbers: Local is 486 -3231.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2011 -22 Supply and Installation of Digital HVAC Control for the
Main Air Handler Unit in the Borough Building.
Recommended motion: Move to authorize the manager to execute Contract
No. FY2011 -22 with Control Contractors, Inc of Anchorage, AK for the
supply and installation of digital HVAC controls for the main air handler
(AHU #1) in the Borough Building in an amount not to exceed $39,123.
Staff report — Manager Gifford
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
February 3, 2011 Page 2
2. Contract No. FY2011 -23 Supply and Installation of Digital HVAC Controls for
Karluk School.
Recommended motion: Move to authorize the Manager to execute Contract
No. FY2011 -23 with Control Contractors, Inc of Anchorage, AK for the
supply and installation of digital HVAC controls for Karluk School in an
amount not to exceed $54,500.
Staff report — Manager Gifford
Assembly discussion.
ROLL CALL VOTE ON MOTION.
B. Resolutions
1. *Resolution No. FY2011 -16 Establishing the Date for the Citizens Board of
Equalization Hearings for the Year 2011 and Establishing the Date When Taxes
Become Delinquent.
2. Resolution No. FY2011 -17 Adopting the Kodiak Island Borough Strategic Plan
for the Years 2011 -2015.
Recommended motion: Move to adopt Resolution No. FY2011 -17.
Staff report — Manager Gifford
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
3. Resolution No. FY2011 -18 Authorizing the Borough To Issue General Obligation
School Bonds, 2011 Series A In the Principal Amount Not To Exceed $8,000,000
To Provide Funds For School and Related Capital Improvements In the Borough
and To Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds,
Authorizing Their Sale, and Providing for Related Matters.
Clerk's note: Attached on (greeniipapel is information requested by the Assembly
concerning the bond sale authorization.
Recommended motion: Move to adopt Resolution No. FY2011 -18.
Staff report — Manager Gifford
• Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
C. Ordinances for Introduction — None.
Kodiak Island Borough Assembly Guidelines
February 3, 2011 Page 3
D. Other Items
1. Confirmation of the Assembly Appointment to the Board of Equalization.
Recommended motion: Move to confirm the Assembly appointment of Ms.
Carrie Morton to the Board of Equalization for a term to expire December
2013.
Staff report — Clerk Javier
Assembly discussion.
ROLL CALL VOTE ON MOTION.
2. Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council.
Recommended motion: Move to confirm the mayoral appointment of
Elizabeth Chilton to a three -year seat to expire March 2014 to Cook Inlet
Regional Citizens Advisory Council.
Staff report — Clerk Javier
Assembly discussion.
ROLL CALL VOTE ON MOTION.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone numbers: Local is 486 -3231.
Please ask speakers to sign in and state their name for the record.
15. ASSEMBLY MEMBER COMMENTS
Announcements — Mayor Selby
The Assembly work session scheduled for Thursday, February 10, 2011, and the regular
meeting scheduled for Thursday, February 17, 2011, have been canceled.
The Mayor and /or members of the Assembly will be traveling to attend the Alaska
Municipal League in Juneau February 7 -9, 2011, and Southwest Alaska Municipal
Conference in Anchorage February 8 -12, 2011.
The next Assembly work session will be held on Thursday, February 24, 2011, at 7:30
p.m. in the Borough Conference Room and the next regular meeting of the Assembly is
scheduled on Thursday, March 3, 2011.
16. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
February 3, 2011 Page 4
From: Karl Short
Sent: Monday, January 31, 2011 4:33 PM
To: Rick Gifford
Subject: Attached 2011 Kodiak Island Borough Loan
This is the proposed bond schedule.
Page one shows the sources and uses of the Series 2011 One Kodiak Island Borough Loan. It shows how
much we expect td sell the bonds for and what we are going to use the proceeds for.
Page two shows the amount of bonds we are selling for each year and what the coupon rate is on these
bonds. The coupon is the amount that the Borough pays with the maturity of the bonds. The coupon
rate is not the actual interest we are paying on the bond issue.
When you look at page 3 of the schedule the yield column is the estimated actual interest rate that we
will pay. This estimate should be very close to the actual amount.
We are setting this issue up so that some of the bonds (3/1/2022 to 3/1/27) may be called early. By this
time we may be able to refinance these bonds and pay a lower interest rate.
•
•
•
r •
Jan 19, 2011 11:46 am Prepared by Western Financial Group, LLC Page 3
BOND PRICING
Alaska Municipal Bond Bank
Series 2011 One Kodiak Island Borough Loan
Maturity Call Call
Bond Component Date Amount Rate Yield Price Date Price
All Bond Maturities:
03/01/2012 260,000 3.000% 0.620% 102.368
03/01/2013 270,000 3.000% 1.040% 103.869
03/01/2014 280,000 3.000% 1.460% 104.504
03/01/2015 285,000 4.000% 1.970% 107.771
03/01/2016 295,000 4.000% 2.340% 107.789
03/01/2017 310,000 4.000% 2.720% 107.042
03/01/2018 320,000 5.000% 3.090% 111.940
03/01/2019 340,000 5.000% 3.430% 110.903
03/01/2020 355,000 5.000% 3.710% 109.794
03/01/2021 370.000 5.000% 3.960% 108.519
03/01/2022 390,000 5.000% 4.180% 106.646 C 03/01/2021 100.000
03/01/2023 410,000 5.000% 4.350% 105.225 C 03/01/2021 100.000
03/01/2024 430,000 5.000% 4.510% 103.909 C 03/01/2021 100.000
03/01/2025 450.000 5.000% 4.670% 102.612 C 03/01/2021 100.000
03/01/2026 • 475,000 5.000% 4.820% 101.415 C 03/01/2021 100.000
03/01/2027 500,000 5.000% 4.960% 100.312 C 03/01/2021 100.000
03/01/2028 525,000 5.000% 5.090% 98.984
03/01/2029 550,000 5.000% 5.190% 97.794
03/01/2030 575,000 5.250% 5.280% 99.642
03/01/2031 610,000 5.300% 5.350% 99.390
8,000,000
Dated Date 03/01/2011
Delivery Date 03/01/2011
First Coupon 09/01/2011
Par Amount 8,000,000.00
Premium 298,675.95
Production • 8,298,675.95 103.733449%
Undenvriter's Discount - 43,538.75 - 0.544234%
Purchase Price 8,255,137.20 103.189215%
Accrued Interest
Net Proceeds 8,255,137.20
•
�
•
•
I Jan 19, 2011 11:46 am Prepared by Western Financial Group, LLC . Page 2
•
BOND DEBT SERVICE
Alaska Municipal Bond Bank
Series 2011 One Kodiak Island Borough Loan
•
Period Annual
Ending Principal Coupon Interest Debt Service Debt Service
09/01/2011 189,083.75 189,083.75
03/01/2012 260,000 3.000% 189.083.75 449,083.75 638,167.50 ,
09/01/2012 185,183.75 185,183.75
03/01/2013 270,000 3.000% 185,183.75 455,183.75 640,367.50
09/01/2013 181.133.75 181,133.75
03/01/2014 280.000 3.000% 181.133.75 461,133.75 642,267.50
09/01/2014 176.933.75 176,933.75
03/01/2015 285,000 4.000% 176,933.75 461,933.75 638,867.50
, 09/01/2015 171,233.75 171,233.75
03/01/2016 295,000 4.000% 171,233.75 466,233.75 637.467.50
• 09/01/2016 165.333.75 165.333.75
03/01/2017 310,000 4.000% 165,333.75 475,333.75 640,667.50
09/01/2017 159,133.75 159,133.75 ,
03/01/2018 320,000 5.000% 159,133.75 479,133.75 638,267.50
09/01/2018 151,133.75 151,133.75
03/01/2019 340,000 5.000% 151,133.75 491,133.75 642,267.50
09/01/2019 142,633.75 142,633.75
03/01/2020 355,000 5.000% 142,633.75 497,633.75 640,267.50 .
09/01/2020 133.758.75 133,758.75
03/01/2021 370,000 5.000% 133,758.75 503,758.75 637,517.50
09/01/2021 124,508.75 124,508.75
03/01/2022 390,000 5.000% 124,508.75 514,508.75 639,017.50
09/01/2022 114,758.75 114,758.75
03/01/2023 410,000 ' 5.000% 114,758.75 524,758.75 639,517.50
09/01/2023 - 104.508.75 104,508.75
03/01/2024 430,000 5.000% 104,508.75 534,508.75 639,017.50
09/01/2024 93.758.75 93,758.75
03/01/2025 450,000 5.000% 93,758.75 543,758.75 637,517.50 •
09/01/2025 82,508.75 82,508.75
03/01/2026 475,000 5.000% 82,508.75 557,508.75 640,017.50
09/01/2026 70,633.75 70,633.75
03/01/2027 500,000 5.000% 70,633.75 570,633.75 641,267.50
09/01/2027 - 58.133.75 58,133.75
03/01/2028 525,000 5.000% 58,133.75 583,133.75 641,267.50
09/01/2028 45.008.75 45,008.75
03/01/2029 550.000 5.000% 45,008.75 595,008.75 640,017.50
09/01/2029 31.258.75 31.258.75
03/01/2030 575,000 5.250% 31,258.75 606,258.75 637,517.50
09/01/2030 16,165.00 16,165.00
03/01/2031 610,000 5.300% 16,165.00 626,165.00 642,330.00
8,000,000 4,793,612.50 12,793,612.50 12,793,612.50
Jan 19, 2011 11:46 am Prepared by Western Financial Group, LLC Page 1
SOURCES AND USES OF FUNDS
Alaska Municipal Bond Bank
Series 2011 One Kodiak Island Borough Loan
Sources:
Bond Proceeds:
Par Amount 8,000,000.00
Net Premium 298,675.95
8,298,675.95
Uscs:
Project Fund Deposits:
Project Fund Deposit 8,252,000.00
Delivery Date Expenses:
Underwriter's Discount 43,538.75
Other Uses of Funds:
Additional Proceeds 3,137.20
8,298,675.95
Regular �/ Special KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET D
Date: Or dr b I
Convened: Recessed: Reconvened: Adjourned:
BY: BY: I 1 BY: B Y: �a B Y: ,
�, I
SECOND: SECOND: . I SECOND:-141-04 SECOND: SECOND: i � i )
G\)‘" A e i
\\ ,,4
\ J DIP j
) gst
: YES .NO YES NO . ' YES .NO -YES NO - ' . ; . YES NO
Ms. Austerman V Ms. Austerman Ms. Austerman ✓ Ms. Austerman$i ✓ Ms. Austerman t/
Mr. Friend 1 Mr. Friend Mr. Friend X / Mr. Friend Mr. Friend
Ms. Fulp Ms. Fulp Ms. Fulp ✓ Ms. Fulp ✓ Ms. Fulp - V
Ms. Jeffrey ✓ Ms. Jeffrey Ms. Jeffrey ✓ Ms. Jeffrey ✓ Ms. Jeffrey t/
Mr. Kaplan / Mr. Kaplan Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan V
Ms. Lynch V Ms. Lynch Ms. Lynch ✓ Ms. Lynch ✓ Ms. Lynch V
Ms. Stutes 1/ Ms. Stutes Ms. Stutes Ms. Stutes ✓ Ms. Stutes p/
[CHANGE OF VOTE? RANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?
TOTAL: TOTAL: TOTAL: 4 3 TOTAL: 4 3 TOTAL: r'/ 0
The mayor ma vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
Mayor Selby V Mayor Selby Mayor Selby Mayor Selby Mayor Selby
- / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET P O
Regular t/ Special Date: I o ii
Convened: Recessed: Reconvened: Adjourned:
BY: BY: / I BY: V t I , I BY: BY: J ii6--
11 ' , ',' (� �
SECOND: �I`�
SECOND': ECOND: SECOND: �
: ��� SECOND: f � '^ itt � Asti r S ti\ 1 /1 c Y `
33°C-{(1/\19' .
\N \ ICI) 0
Oa-VC) \94/tY 1, y � cuca
r OY
YES. aN0 . YES'- NO = YES' NO YES " NO - tYES .NO .
Ms. Austerman v Ms. Austerman Ms. Austerman V Ms. Austerman ✓ Ms. Austermt ✓
Mr. Friend Mr. Friend ✓ Mr. Friend ✓ Mr. Friend ✓ Mr. Friend ✓
Ms. Fulp 1/ Ms. Fulp ✓ Ms. Fulp Ms. Fulp ✓ Ms. Fulp
Ms. Jeffrey , / Ms. Jeffrey Ms. Jeffrey ✓ Ms. Jeffrey 1 Ms. Jeffrey
Mr. Kaplan v , / Mr. Kaplan Mr. Kaplan Mr. Kaplan V ✓' Mr. Kaplan ✓
Ms. Lynch �/, / Ms. Lynch / Ms. Lynch / Ms. Lynch n V Ms. Lynch
Ms. Stutes V ,/ Ms. Stutes v Ms. Stutes ✓ Ms. Stutes Ny ✓ Ms. Stutes
' .,_CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE ?' • _ '-
TOTAL: 1 0 TOTAL: 7 0 TOTAL: 7 0 TOTAL: 17 V TOTAL: � b
The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assem y.
Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular / Date: $� or • 0
Convened: Recessed: Reconvened: Adjourned: Of . 6D 0 0' .
BY T _ C BY: BY: BY: BY:
SECOND: ��v��1 UUU SECOND: SECOND: SECOND: SECOND:
OK-V
Ms. Austerman ✓ Ms. Austerman Ms. Austerman Ms. Austerman Ms. Austerman
Mr. Friend (F V Mr. Friend Mr. Friend Mr. Friend Mr. Friend
Ms. Fulp Ms. Fulp Ms. Fulp Ms. Fulp Ms. Fulp
Ms. Jeffrey I Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey
Mr. Kaplan V Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan
Ms. Lynch V Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch
Ms. Stutes v Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes
12 _ : ICHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE ?[. _
TOTAL: q C) TOTAL: TOTAL: TOTAL: TOTAL:
The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby
W I L L 74 Al
.
4- G�
RCAC
Regional Citizens' Advisory Council / "Citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers."
In Anchorage: 3709 Spenard Road / Suite 100 / Anchorage, Alaska 99503 / (907) 277 -7222 / FAX (907) 277 -4523
In Valdez: P.O. Box 3089 / 130 South Meals / Suite 202 /Valdez, Alaska 99686 / (907) 834 -5000 / FAX (907) 835 -5926
MEMBERS
January 5, 2011
Alaska State
Chamber of
Commerce City Clerk
Kodiak Island Borough
Alaska Wilderness 710 Mill Bay Road
Recreation & Tourism
Association Kodiak, AK 99615
Chugach Alaska To Whom It May Concern,
Corporation
of Cordova Signed into law by President Barack Obama on October 15, 2010, the Coast
City Guard Authorization Act of 2010 and 2011 in Section 711 amends the Oil
City of Homer Pollution Act of 1990 to require that laden double - hulled oil tankers in Prince
William Sound be escorted by at least two highly capable towing vessels.
City of Kodiak
Preserving the dual tugboat escort system in Prince William Sound is
City of Seldovia recognized by numerous individuals and communities as being one of our best
and most enduring safeguards available to prevent future environmental
City of Seward disasters. Successful passage of the Coast Guard Authorization Act
demonstrates the effectiveness of having a unified stakeholder voice
City of Valdez
participating in crucial decisions about oil transportation safety.
City of Whittier
In recognition of your work to ensure these protections were preserved in law
Community of and extended to double - hulled tankers, the Prince William Sound Citizens'
Chene Bay Advisory Council wishes to present you with this copy of the Coast Guard
Authorization Act. We hope that this copy of the Act reminds you of the
Community of
Tatltlek efforts that have been made by yourself and many others to protect our Prince
William Sound. •
Cordova District
Fishermen United On behalf of the council, thank you for a job well done.
Kenai Peninsula
Borough Sincerely,
Kodiak Island �i1.
Borough V
Valter Parker
Kodiak Village Mayors President of the Board
Association
Oil Spill Region
Environmental
Coalition
Port Graham
Corporation
Prince William Sound
Aquaculture
Corporation
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b f. BE iT9RESOLVED.rthat the Aluka State Legislature sup orts the - t , ' ` " ` ...i t' - .. ., ! ,.. "y ' 't i '' ''t. .
ff
co myPrince 'iWtllamt Sound "b Paceompan}rng
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HfR 19 Paned b theALukn'Houre a S enate, March 27. 2009 x
� 44W � o vsel it x KODIAK ISLA
c&,, The dual eswrt cove of tankers op in William Sound
bas ped.,,,t,,, ,, ee oilftrans ,.o tem
t , t, world c..Their t ] continuedruse ..is nex qe lnsur ;
,z to- protect, the; environment 0f rincei
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".. g 2009 -A « � sr ^ r rr x y AS §71 1 (b) OF THE COAST GUARD AUTHORIZATION A�
The dua th'maayyuinesover[he Watt & USE OF DUAL ESCORT VESSELS FOR DOUBLE-HULLE
'�'tlts [dual escort tu fordouble- hull m this bdl'
uard AuthorizauonAct]nas , victory for termiprotec a SOUND, ALASKA THEREBY HELPING:
ah- [Coast G
non of important watershed. ' .a'. ' In: + a a X
Senator Mark Be Sept mbrr.2009 - fi , To facilitate the uninterrupted safe transport of oil from the Valde
xt a h+it' yf '� , + , - " w t• ° - another major oil spill in the Sound;
"Whg weaken the m in oil traiiT o s ys te ms '
we�have in''pplace)aow' twn v [m Pnnce�Willia d] which as th • To protect the waters, the marine resources, species, and human se
in•.the worlds ` tC` �' { ¢� > n their habitat, and other natural resources of the Sound and of the
? ' Con greoma n Do l'oun 0 06 � vz s �`"T'o`t
# ' 5� 'L• a '.a 2u t x; 4 1 ; � t " ' a • To protect the environment and the lives and livelihoods of peoplt
C o n gresstona l ,acuon i re to amen dOPAO19
9 'e zte n ti' the r Spill Area
• dual escortirequirement ` #.tlt assistance'k we must i g..., V remain wgtlantIn ensu ossible transportation standards a°" _ ..t
' ' �3 >ea 1 ' W 6
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H:t S ES ITS DEEP APPRECI Nr O Ire '_ r,
' ,°.. `^ , , : `' w:':�ry .. ....s 4 .`:- ,IL a� � y p•. rite ; ,7.
X " Secu Tug Esc ■for Laden Oil
N D B OROUGH N , T ank ers . _ : (b Dual Escort „ Ye s sels �� foi t 4 .±.
T ,ftat 1 � q ' , 5x .
Double HulledM Tank m rPrince' Wil i am
?MENT OF THE ENACTMENT OF FEDERAL LEGISLATION v. R 1 °, A ; e oa i 4� like- tM-a ` r ;
'OF 2OlO(P. L. 111-281) TO ENSURE THE CONTINUED ' ' ")v* , � ` � . 0. -�` ” , r ,z '^.$'k
r Sound T he regturement r , ' , AI,:
OIL LADEN TANKERS TRANSITING PRINCE WILLIAM ; • f,. s . t ; : i � f '' '° . t y. t r
' r r re lating t0.1''.7' single hulledl «tankers Prince
✓larine Terminal through Prince William Sound and to help prevent r "u 14` „, .. to rut' "
'f'''' { x a ,� , . b 2 x escorte d
ices injured by the Exxon Valdez oil spill, the fish and wildlife and t 4 * 0 S= ' g l Oil Spill Area; and a.. � - j - '
tire Exxon Valdez
P by It least 2'ltowtng vessels or other ,
,tz ving and working in the Sound and the rest of the Exxon Valdez Oil y ,, E ra a :` v ex ..
t f z c onstdered l o3l a a pp rop riate b thSecre
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a , °� s i z . " shalli"apply to d tankers over
>« �.s " +. � lz lz^ f .P " :war s 4,1 1"'e'• . lac # .4' �„"'t+r" snip i $ g f � ; r
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t.
THE EXXON VALDEZ a°u au &� p j ?
OIL SPILL AREA ' ' ` iY ,
Southcenlral Alaska • 4 'ft
o 126 m11. $242: r7 "`
4 t
Exxon Valdez " sti - °r
N . , h A PPROVED
Oil Spill Area
01151110 O
. 1
nds Records Information Section, May 31 1995 (as enhanced November, 2010) 1 •.
"' r ` ` 144, Prince William Sound Aquawltme Corporation , a `
s O r, Oil Spill Region Environmental Coalition
� c Alaska State Clamber of Commerce '
) AA �'` l 4. .
\C/YC 6 ° Cordon District Fishermen United -. .,
I Adtisory CommOh'
Port Graham Corporation 1 '. r z
Kodiak Island Bomug .x 1 'n'vt Bi nnefe "*'-,"35c_ "+..+X "kair "'°' ^ ?La'rhav x'cTirSSII , w