2010-09-07 Regular Meeting Architectural Review Board Meeting r
Minutes ',
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September 7, 2010 1 i I FEB 1 6 2011 v
A. Call to Order i ce i, J'ee ett lo
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Chair HACKER called the meeting to order at 5:30 p.m.
B. Roll Call
Board Members present were Peter Malley (PM), Brent Watkins BW, Ray
Nordgulen (RN), Cliff Ford (CF), Scott Bonney (SB) Jerrol Friend (JF), and Gregg
Hacker (GH). Norm Wooten (NW) KIBSD representative Norm Wooten (NW).
Borough staff present was E/F Director Woody Koning (WK), Project Manager
Ken Smith (KS), and Projects Assistant Jessica Wolfe (JW). KIBSD staff, Scott
Williams (SW).
A QUORUM WAS ESTABLISHED.
C. Approval of Agenda
WATKINS moved to approve the agenda.
VOICE VOTE CARRIED UNANIMOUSLY.
KONING requested to amend the agenda to move item G. Staff comments to
precede item E. Selection of top presenters.
FRIEND moved to amend agenda.
VOICE VOTE CARRIED UNANIMOUSLY.
D. Approval of Minutes from 8/5/10 meeting.
WATKINS moved to approve minutes as written.
ROLL CALL VOTE WAS UNANIMOUS
E. Staff Comments
WK presented the staff recommendations to the Board. He explained the rational
behind his choices and discussed the reasoning behind other staff choices. He reminded the
Board that these are only recommendations and that the Board has the final decision
authority.
F. Selection of top three presenters, KHS Addition & Renovation NE Request for
Proposals
ARB Minutes 100907 ARB Rate A_E proposals.docx
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Chair Hacker asked each Board member to name their top three picks and explain
their reasoning behind the choices. JW tallied the choices.
Top pick was Jensen Yorba Lott, Inc. of Juneau. Number two was McCool Carlson
Green of Anchorage. ECI /Hyer and USKH, both of Anchorage, tied for third.
Board discussed inviting all four presenters.
FRIEND moved to invite the top four presenters, JYL, MCG, ECI & USKH.
ROLL CALL VOTE WAS UNANIMOUS
G. Public Comments
None
H. Board Member Comments
BW & JF asked how long before the Educational Specifications would be finalized.
They expressed concern that if the Ed Specs were not complete before negotiations
began with an A/E firm that the final costs may increase due to change in scope. SW
indicated that he expected the Ed Spec to be completed within two months and
approved by DEED within two months of completion. WK reminded the Board that
the actual Ed Spec program spaces would not change. The previous consultant
added his ideas for design into the Ed Spec. These ideas were only a concept and
the KIB fully expected the NE to start from scratch with their design.
JF suggested that the Board meet again on September 14 to formulate the
questions to be posed to the presenters. He also suggested that the Board
tentatively schedule October 4 & 5 for the presentations. He reminded everyone that
for the Pool project, the firms had been given 60 minutes for their presentation and
another 30 minutes was used for the question and answer period. Everyone agreed
that trying to review all four in one evening would be too much to absorb. It was
agreed that these dates would be firmed up at the next meeting.
I. Adjournment
FRIEND moved to adjourn the meeting.
VOICE VOTE on motion was unanimous.
The meeting was adjoumed at 6:30 p.m.
Respectfully submitted:
ARB Minutes 100907 ARB Rate A_E proposals.docx
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ARB Minutes 100907 ARB Rate A_E proposals.docx
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