08/17/2010 Regular Meeting FIRE PROTECTION AREA NO.1 BOARD
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REGULAR MEETING s
August 17, 2010 g 6:30 p.m. I °'
BAYSIDE FIRE HALL I Li l SEP 2 7 2010
1
CALL TO ORDER L BOROUGH CLERK'S OFFICE
CHAIR DOLPH, called the regular meeting to order at 6:32 p.m.
ROLL CALL
Members present were Chair M. Dolph, R. Nelson and J. Pickett. D. Canavan and S. Arndt were
out of town on business. it was MOVED, .1. Pickett and seconded to excuse both D. Canavan
and S. Arndt. A quorum was established. Others present were Chief Himes and Staff present
was M. Barber, Kodiak Island Borough.
APPROVAL OF AGENDA
It was MOVED, J. Pickett and seconded to approve the Agenda. Motion CARRIED by an
affirmative voice vote.
APPROVAL OF PREVIOUS MINUTES
It was MOVED, R. Nelson and seconded to approve the minutes of June 15, 2010. Motion
CARRIED by an affirmative voice vote.
ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT
It was MOVED, R. Nelson and seconded to Acknowledge Receipt of the Financial Report.
Motion CARRIED by an affirmative voice vote. Discussion followed; points made were fund
balance of $165K was to be moved from the Buildings account to Bayside Addition Project to
leave a balance of $25K. Chief Himes was to check with the Finance Director, K. Short on when
that would be done.
VISITOR COMMENTS
None
•
STAFF REPORTS:
Chief Himes told the Board that J. Pickett had been working hard trying to get the Child Safety
Grant for Kodiak, which would be awarded October 1 and it looked like Bayside would be
getting it. Anchorage Fire Dept. was expected to come down during the open house to do
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inspection and to see what goes on and how it was done. Materials for the building showed up;
gear lockers, which most had been installed. K. Smith, Project Manager needed to do final walk
through and sign off on the building before the Certificate of Occupancy would be issued. Chief
Himes told the Board he would be going to Chicago the following week to attend Fire Rescue
International and would take a week of FM LA following that. He stated Adam Harris, J. Pickett,
Jurey Fortaliza and himself were going to Seward to attend the Alaska Fire Conference Sept. 27
through Oct. 2 " He reminded the Board that the Award Banquet was being held Saturday, Sept.
18 at the Kodiak Inn and the Open House would be Saturday, October 9 He said there had
been a lot of good positive comments about the building and an Assembly member made a great
comment about their response time.
Chair Dolph told the Board he was delighted to see the building get done.
OLD BUSINESS
None
NEW BUSINESS
A. Review of Lease Agreement
Chair Dolph told the Board he received a copy of the 2010 lease agreement from Bob Scholze,
Borough Resource Management Officer. He told the Board there were two minor changes from
the 2008 Lease to the 2010 Lease Agreement. One change was the 2008 Lease had 2 -two year
extension options and the 2010 Lease allowed for 1 year renewal. The other item was in Section
5. Use of Premises: last portion stated; If tenant will be out of town or otherwise absent from the
premises for more than ten days, Tenant will notify in advance the Fire Protection Area No. 1
Board. Chair Dolph stated Chief Himes already did that, so wasn't sure of the purpose of the
wording in the Lease. Discussion followed; points made were the Board wanted the option in
the 2008 Lease of 2 -two year extensions instead of going through the Borough process every
year. Chair Dolph told the Board they could approve the 2008 Lease and ignore the 2010 Lease.
It was MOVED, R. Nelson and seconded to renew the 2008 Lease agreement to include the
Attachment A with proper dates for the 2 -two year Lease renewal. Motion CARRIED by a roll
call vote.
VISITOR COMMENTS
None
BOARD COMMENTS
R. Nelson told the Board that the work behind the greenhouse was done. During the heavy
rainfall the water ran out the bottom of the rocks, but the drain was able to handle it. P.
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Thompson was going to dig a containment area around the two pipes so it didn't slough in,
because they already had to clean the silt out. Other than that, it was a go and they wanted to ask
permission to plant some Spruce trees on the slope. Chief Himes told her he didn't have a
problem with that. Chair Dolph asked for a sketch of where the placement of the trees was going
to be. R. Nelson stated the trees would be trimmed as a hedge.
J. Pickett said he was working on a CO detector project and there was some money left over that
could be used on CO Detectors or Fire Extinguishers. He was looking forward to the open
house.
Chair Dolph said he was glad to see the beautiful weather for a change.
MEETING SCHEDULE
The next work session was scheduled for Tuesday, September 7 and the regular meeting was
scheduled for Tuesday, September 21, 2010, 6:30pm at Bayside Fire Hall.
ADJOURNMENT
There being no further business before the Board the Meeting was adjourned at 7:06pin
SUBMITTED BY:
4
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Mary J.rar
IS
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MB En_ reering/Facilities Department
APPROVED BY:
d_oef ire G - -Jo
Date:
Mike Dolph, Chair
Fire Protection Area No. 1 Board
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