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2010-09-02 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting September 2, 2010 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, September 2, 2010, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain John Quinn of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Pat Branson, Jerrol Friend, Judy Fulp, Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager Rick Gifford, Clerk Nova Javier, and Assistant Clerk Jessica Kilborn. APPROVAL OF AGENDA AND CONSENT AGENDA BRANSON moved to approve the agenda and consent agenda. BRANSON moved to amend the agenda by removing item 13.B.1 Resolution No. FY2011- 04 Adopting the Kodiak Area Coordinated Transportation Plan. ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. VOICE VOTE ON MOTION TO APPROVE THE AGENDA AND CONSENT AGENDA AS AMENDED CARRIED UNANIMOUSLY. APPROVAL OF MINUTES A. Regular Meeting Minutes of July 15, 2010, were approved under the consent agenda. AWARDS AND PRESENTATIONS Manager Gifford presented a Special Achievement in GIS (SAG) award to Paul Van Dyke, IT Supervisor for the Information Technology Department. CITIZENS' COMMENTS Sandra West spoke in support of the proposed bike path. Stewart McDonald spoke in support of Ordinance No. FY2011 -04. COMMITTEE REPORTS Assembly member Stutes reported on the recent Southwest Alaska Municipal Conference (SWAMC) board meeting. PUBLIC HEARING 1. Ordinance No. FY2011 -04 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel by Adding Chapter 2.155 Kodiak Workforce Regional Advisory Council and Amending Chapter 2.100 Boards, Committees, and Commissions Section 2.100.010 Board, Committee, and Commission Members Subject to This Chapter. Kodiak Island Borough Assembly Minutes September 2, 2010 Page 831 JEFFREY moved to adopt Ordinance No. FY2011 -04. Alaska modified its workforce investment system in 2003, transforming the State and two local workforce investment boards into one overarching entity, the Alaska Workforce Investment Board (AWIB). This system provided a clear, streamlined, and efficient governance structure. The State was prepared to work closely with the regional councils in support of a stronger overall system of workforce and economic development through AWIB and it would be the state's linkage to the regional councils. AWIB would engage with the regional councils to make better investment decisions at both the local and statewide levels. This ordinance would create the Kodiak Workforce Regional Advisory Council which would interact with AWIB. STUTES moved to amend Ordinance No. FY2011 -04 by substitution. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Branson. Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the public hearing. ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, Branson, and Friend. BOROUGH MANAGER'S REPORT Manager Gifford reported on the following: • 57 vehicles were disposed of through the junk vehicle disposal program during the dates of May 15 to August 12, 2010. • Congratulated the Engineering and Facilities Projects Department for completing a number of projects and provided a project update. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby noted that a letter had been provided to SWAMC outlining the Borough's concerns on the Steller sea lion recovery issues. These concerns would be considered for SWAMC's response to NOAA Fisheries. Mayor Selby acknowledged the loss of former Alaskan Senator Ted Stevens and recognized his forty years of service for Alaskans. UNFINISHED BUSINESS None. NEW BUSINESS Contracts None. Kodiak Island Borough Assembly Minutes September 2, 2010 Page 832 Resolutions 1. Resolution No. FY2011 -05 Adopting a Three Year Schedule for Systematic Reevaluation of Taxable Property on the Road System and Five Year Schedule for Remote, Rural Properties Within the Kodiak Island Borough. JEFFREY moved to adopt Resolution No. FY2011 -05. AS 29.45.150 required a systematic re- evaluation of taxable property to be undertaken by the Assessor with a schedule not to exceed six years. The recent audit conducted by the State Assessor found that neither an ordinance nor resolution existed in Borough codes establishing a schedule in accordance with state requirements. This resolution established a three -year cycle for re- assessment of properties along the road system and a five -year cycle for re- assessment of remote properties. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes, Branson, Friend, and Fulp. Ordinances for Introduction 1. Ordinance No. FY2011 -05 Amending Title 3 Revenue and Finance Chapter 3.40 Personal Property Tax Section 3.40.010 Assessment Return to Change the Date for Filing Personal Property Tax Returns. JEFFREY moved to adopt Ordinance No. FY2011 -05 in first reading to advance to public hearing at the next regular Assembly meeting. Based on recommendations by the State Assessor's Office, the mailing of Notices of Valuation (NOV) was being moved to earlier in the year to allow for adequate time between the end of the appeal period and the Board of Equalization (BOE) meetings. This would give appellants more time after notification of scheduled board dates to prepare for the BOE meetings. In the past, the time between the end of the appeal period and BOE meeting was 10 to 14 days, and notification to absentee appellants gave them limited time to travel and prepare for the BOE proceedings. To move the date of mailings for NOVs required a change of date for personal property filings, as current filling dates were February 15 with extensions to March 15. This ordinance moved the personal property filing date to January 15 with no extensions. Staff review and audit of the returns would be completed with a mailing date of February 28th for the NOVs. The appeal period would be the month of March, with the BOE meetings typically being scheduled on or around the 10th of May and would provide four to five weeks of notification to appellants. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Branson, Friend, Fulp, and Jeffrey. Kodiak Island Borough Assembly Minutes September 2, 2010 Page 833 Other Items 1. Approval of Architectural /Engineering Review Board By -Laws. FRIEND moved to approve the Architectural /Engineering Review Board By -Laws. At its regular meeting of August 5, 2010, the Architectural /Engineering Review Board approved the submitted by -laws and recommended forwarding them to the Borough Assembly for approval. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Branson, Friend, Fulp, Jeffrey, and Kaplan. 2. Declaring a Seat on the Solid Waste Advisory Board Vacant. This item was approved under the consent agenda. On August 16, 2010, Mr. Sebastian Niziol submitted a notice of resignation from the Solid Waste Advisory Board for a term to expire December 2012. The Assembly accepted, with regret, the resignation of Mr. Niziol from the Solid Waste Advisory Board and directed the Borough Clerk to advertise the vacancy per Borough Code. 3. Approval of Planning and Zoning Commission By -Laws. STUTES moved to approve the Planning and Zoning Commission By -Laws. At its regular meeting of June 16, 2010, the Planning and Zoning Commission approved changes to its by -laws and recommended forwarding them to the Assembly for approval. The amendments to the by -laws were provided. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Branson, Friend, Fulp, Jeffrey, Kaplan, and Lynch. CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly members congratulated Paul VanDyke for implementing the GIS program. Assembly member Friend provided an update on the Architectural /Engineering Review Board's proceedings on the Kodiak High School remodel. Assembly member Jeffrey spoke on current issues with the new solid waste system. Manager Gifford provided a status report on Contract No. FY2010 -30. Assembly member Fulp thanked Mayor Selby for the letter to SWAMC regarding the Steller sea lion issue and was glad that the painting of Near Island Bridge was being added to the State Capital Improvement Projects list. Assembly member Branson wished everyone a safe Labor Day weekend. Kodiak Island Borough Assembly Minutes September 2, 2010 Page 834 Announcements Mayor Selby announced that the Borough offices would be closed on Monday, September 6, 2010, in observance of the Labor Day holiday. The next Assembly work session would be held on Thursday, September 9, 2010, at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, September 16, 2010, at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT BRANSON moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. The meeting adjourned at 8:15 p.m. KODIAK ISLAND BOROUGH tie ,a, ATTEST: J. ome M. Selby, Me - - -- ,l Vv v v` in- Nova M. Jawer, MMC, Borough Clerk Approved: 10/07/2010 Kodiak Island Borough Assembly Minutes September 2, 2010 Page 835