2010-07-15 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
July 15, 2010
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, July 15,
2010, 2010, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 7:30 p.m.
The invocation was given by Major Sergeant Blacketer of the Salvation Army. Deputy
Presiding Officer Branson led the Pledge of Allegiance.
Present were Deputy Presiding Officer Branson, Assembly members Jerrol Friend, Judy
Fulp, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager
Rick Gifford, Clerk Nova Javier, and Deputy Clerk Marylynn McFarland.
FRIEND moved to excuse Mayor Selby who was attending the NACo conference and
Assembly member Jeffrey who was absent due to personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
FRIEND moved to approve the agenda and consent agenda as submitted.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of June 3 and June 17, 2010, and Special Meeting of June 20,
2010, were approved under consent agenda.
AWARDS AND PRESENTATIONS
Manager Gifford presented the Employee of the Quarter Award to Bob Tucker, Projects
Coordinator in the Engineering and Facilities Department.
CITIZENS' COMMENTS
The following persons spoke in support of Resolution No. FY2011 -03 Kodiak Island Borough
Non - Profit Funding:
• Tom Quass, Kodiak Arts Council Director
• Brenda Friend, Executive Director of the Community Health Center
• Jennifer Kersch, Community Health Center Board Chair
• Anya Thomas, Christa Simpler, Malina Fagan, and Aley Haakanson with Daisy Girl
Scouts
• David Blacketer, Senior Citizens of Kodiak
• Angela Bowling, Kodiak Women's Resource Center
• Ken Reinke, Threshold Services, Inc.
• Melanie Nelson, Providence Kodiak Island Counseling Center
COMMITTEE REPORTS
None.
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 820
PUBLIC HEARING
None.
BOROUGH MANAGER'S REPORT
Manager Gifford reported on the following:
• Alaska Waste had an open house the week of July 12 for residents to sign up for
services and automatic bill pay.
• Department of Environmental Conservation conducted an annual inspection of the
landfill and the report scored an 89.4 percent compared to 89.1 percent for the year
before. Major issues continued to be with the leachate system and disposal of the
waste water which was being worked on by the engineering firm CH2M Hill.
• Sean Dewalt from AML /JIA and Bob Tucker conducted the annual OSHA training to
Borough staff.
• He would be out of the office July 24 to August 2 " for the AML /JIA board meeting
and personal leave.
MESSAGES FROM THE BOROUGH MAYOR
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2011 -01 Assembly Chambers Electronics Remodel.
STUTES moved to authorize the manager to execute Contract No. FY2011 -01 with Imig
Audio /Visual of Anchorage, Alaska for the Assembly Chambers Electronics Remodel in the
amount not to exceed $50,107.87.
This project was to replace the antiquated sound system in the Borough Assembly
Chambers. The project went out to bid in April 2010 and one bid was received from Imig
AudioNisual. The new sound system had better microphones and speakers, a speech timer,
and a call queuing system that would integrate with the existing phone system. The
microphones would have visual indication of the current microphone being used, request to
speak, one active microphone at a time, chairman override, and more. The speech timer
would provide the public with an indication of how much time they had left to speak during
the public comment period. The call queuing system would provide the Clerks with an
automated system to handle people who desired to speak via telephone during the public
comments period.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Kaplan, Lynch,
Stutes, and Branson.
2. Contract No. FY2011 -02 A Professional Services Contract to Update Title 16
Subdivision, Title 17 Zoning, and Title 18 Borough Real Property of the Kodiak Island
Borough Code.
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 821
STUTES moved to authorize the manager to execute Contract No. FY2011 -02 with LSL
Planning, Inc. of Grand Rapids, MI for the Professional Services Contract Updating Title 16
Subdivision, Title 17 Zoning, and Title 18 Borough Real Property of the Kodiak Island
Borough Code in the amount not to exceed $322,372.
The Planning and Zoning Commission selected a contractor to perform code updates of
Title 16 Subdivision, Title 17 Zoning, and Title 18 Borough Real Property. Six consulting
firms responded to the Borough's RFP. Four firms were "short listed" and travelled to Kodiak
to be interviewed. After interviewing, ranking and rating of each firm, LSL Planning, Inc.
(LSL) was chosen to perform the work. LSL was an experienced firm with a well established
track record of successful projects inside and outside of Alaska. They were based in Grand
Rapids MI, and for the purposes of this project, they would be partnering with the Alaska
based firms of: Agnew Beck Consulting (who was the consultant on the Omar Stratman
Conservation Subdivision and rezoning request in Kalsin Bay reviewed by the Assembly),
RWS Consulting, LLC., and Alaska RIM Engineering. This diverse team would provide a
robust public process and a wide range of technical development code expertise.
Funding for this planning project came from monies established specifically for this project
($299,948) located in a Special Projects Fund and another ($22,424) would be coming from
the Land Sale Fund to cover the cost of revising Title 18 (Borough Real Property) revisions.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOULSY: Fulp, Kaplan, Lynch, Stutes,
Branson, and Friend.
3. Contract No. FY2011 -03 Kodiak Middle School /East Elementary Fuel Tank Replacement
Project.
KAPLAN moved to authorize the manager to execute Contract No. FY2011 -03 with Central
Environmental, Inc. for the Kodiak Middle School /East Elementary School Fuel Tank
Replacement Project in an amount not to exceed $389,549.
This contract was for the Kodiak Middle School /East Elementary School Fuel Tank
Replacement Project as shown in the construction documents prepared by Jensen Yorba
Lott, Inc. The project budget of $66,194 per tank was approved by the Assembly on January
21, 2010, through Ordinance No. FY2010 -01A. The combined project budget is $132,388
and other funding sources would be identified later. Bids were received in response to the
Borough's Invitation to Bid dated June 9, 2010 and Central Environmental, Inc. was the
lowest bidder for the project.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes,
Branson, Friend, and Fulp.
Resolutions
1. Resolution No. FY2011 -03 Approving Fiscal Year 2011 Kodiak Island Borough Non -
Profit Funding.
FRIEND moved to adopt Resolution No. FY2011 -03.
This resolution was the framework in which the Assembly distributed the Borough funds set
aside in the Fiscal Year 2011 budget to various non - profit agencies.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOULSY: Lynch, Stutes, Branson,
Friend, Fulp, and Kaplan.
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 822
Ordinances for Introduction
1. Ordinance No. FY2011 -02 Submitting the Question of the Adoption of a Sales Tax to the
Qualified Voters of the Borough at the October 5, 2010 Regular Election.
STUTES moved to adopt Ordinance No. FY2011 -02 in the first reading to advance to public
hearing at the next regular Assembly meeting.
The voters approved a $76,310,000 bond issue during the October 6, 2009, General
Election. Because of this bond issue, renewal and replacement project funding (interfund
loans), and our current operating deficit, the Borough needed to increase revenues about
$4,000,000 per year. This equates to approximately 4 mills. If the Borough adopted a 2%
sales tax, with similar exemptions as the City of Kodiak, the Borough would avoid the 4 mill
property tax increase. By adopting a sales tax, the entire populace would help pay for these
expenditures, not just the property owners.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOULSY: Stutes, Branson, Friend, Fulp,
Kaplan; and Lynch.
2. Ordinance No. FY2011 -03 Amending Kodiak Island Borough Code of Ordinance Title 1
General Provisions.
FRIEND moved to adopt Ordinance No. FY2011 -03 in first reading to advance to public
hearing at the next regular Assembly meeting.
The Kodiak Island Borough Assembly recognized that some sections of the Borough code
were outdated and that deficiencies, conflicts, or obsolete provisions and citations needed to
be corrected. Many sections also needed to be brought into compliance with existing laws
and regulations. The proposed ordinance revisions were reviewed by the Borough Attorney
for compliance. Most of the changes proposed came from the legal review when the
Borough Code went through the recodification process.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOULSY: Branson, Friend, Fulp,
Kaplan, Lynch, and Stutes.
Other Items
None.
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBER COMMENTS
Assembly members congratulated Bob Tucker as employee of the quarter.
Assembly member Lynch congratulated the landfill staff members for their hard work and
efforts.
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 823
Assembly member Fulp commented on the swimming pool and the maximum use it was
getting from the community.
Assembly member Stutes reminded the community about the Alaska Waste Open House.
Announcements
Deputy Presiding Officer Branson announced that the next Assembly work session would be
held on Thursday, July 29, 2010, at 7:30 p.m. in the Borough Conference Room and the
next regular meeting was scheduled on Thursday, August 5, 2010, at 7:30 p.m. in the
Borough Assembly Chambers.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Kaplan, Lynch,
Stutes, and Branson.
The meeting adjourned at 8:25 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Mayor
taf_11
Nova M: JavierMC, Borough Clerk Approved: September 2, 2010
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 824