2005-11-29 Work SessionPACKET REVIEW
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLYMEMBER COMMENTS
ASSEMBLY WORK SESSION
November 29, 2005 — 7:30 p.m.
Borough Conference Room
AGENDA -
CITIZENS' COMMENTS (limited to three minutes per speaker)
ITEMS FOR DISCUSSION
1. Selection of School Seismic Upgrades to Be Funded by FEMA
PUBLIC HEARING
State of Alaska Alcoholic Beverage Control Board Liquor
License Application for Transfer of Beverage Dispensary
License # 1711 D.B.A. Hopper Valley Roads End from
Ernest Hopper & Patricia McCloskey to Frank Charles
Bertrand III.
CONTRACTS
Contract No. FY2006 -24 for Purchase of a Fire Service
Dryside Tanker Vehicle for the Womens Bay Fire
Department.
Contract No. FY2006- 25- -Contract with - Emergency
Management Consulting Group, LLC, Inc for the Delivery
of a Homeland Security Community Exercise in the
Amount of $49,000.
Contract No. 1995 -47E Amendment to Sections 13.14
and 13.15 Concerning Travel Per Diem Rates of the
Collective Bargaining Agreement Between Kodiak Island
Borough and International Brotherhood of Electric
Workers Local Union 1547.
RESOLUTIONS
Resolution No. FY2006 -18 Adopting the Kodiak Island
Overall Comprehensive Economic Development Strategy
(CEDS) For Fiscal Year 2005.
ON LEAVE
Nielsen — November 17 -29
Selby— November 23 -28
Branson - December 1 -2; 7; 9 -15; January 2 -8
Gifford — December 24- January 09
Resolution No. FY2006 -19 Requesting North Pacific
Fishery Management Council Consideration of
Community Concerns in the Pending Gulf of Alaska
Rationalization Program.
Resolution No. FY2006 -20 Supporting House Bill
83 Retaining the Alaska Seismic Hazards Safety
Commission.
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2006 -01A Amending Ordinance
No. FY2006 -01 Fiscal Year 2006 Budget by Moving
Funds Between Vaiiuus General-Fund Departments,
Amending Budget to Actual Expenditures for
Property Insurance on School Buildings and
Budgeting for Several Grants.
OTHER ITEMS
Appointment to the Fire Protection Area No. 1
Board.
Appointment to Service Area No. 1 Board.
Resignation of Bay View Road Service Area Board
Member.
Resignation of Mission Lake "Tidegate" Service
Area Board Member.
Acceptance of a U.S. Department of Homeland
Security Grant.
V �
c t 3°
PACKET REVIEW
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLYMEMBER COMMENTS
ASSEMBLY WORK SESSION
November 29, 2005 — 7:30 p.m.
Borough Conference Room
AGENDA
CITIZENS' COMMENTS (limited to three minutes per speaker)
ITEMS FOR DISCUSSION
1. Selection of School Seismic Upgrades to Be Funded by FEMA
PUBLIC HEARING
State of Alaska Alcoholic Beverage Control Board Liquor
License Application for Transfer of Beverage Dispensary
License # 1711 D.B.A. Hopper Valley Roads End from
Ernest Hopper & Patricia McCloskey to Frank Charles
Bertrand III.
CONTRACTS
Contract No. FY2006 -24 for Purchase of a Fire Service
Dryside Tanker Vehicle for the Womens Bay Fire
Department.
Contract No. FY2006 -25 Contract with Emergency
Management Consulting Group, LLC, Inc. for the Delivery
of a Homeland Security Community Exercise in the
Amount of $49,000.
Contract No. 1995 -47E Amendment to Sections 13.14
and 13.15 Concerning Travel Per Diem Rates of the
Collective Bargaining Agreement Between Kodiak Island
Borough and International Brotherhood of Electric
Workers Local Union 1547.
RESOLUTIONS
Resolution No. FY2006 -18 Adopting the Kodiak Island
Overall Comprehensive Economic Development Strategy
(CEDS) For Fiscal Year 2005.
Resolution No. FY2006 -19 Requesting North Pacific
Fishery Management Council Consideration of
Community Concerns in the Pending Gulf of Alaska
Rationalization Program.
Resolution No. FY2006 -20 Supporting House Bill
83 Retaining the Alaska Seismic Hazards Safety
Commission.
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2006 -01A Amending Ordinance
No. FY2006 -01 Fiscal Year 2006 Budget by Moving
Funds Between Various General Fund Departments,
Amending Budget to Actual Expenditures for
Property Insurance on School Buildings and
Budgeting for Several Grants.
OTHER ITEMS
Appointment to the Fire Protection Area No. 1
Board.
Appointment to Service Area No. 1 Board.
Resignation of Bay View Road Service Area Board
Member.
Resignation of Mission Lake "Tidegate" Service
Area Board Member.
Acceptance of a U.S. Department of Homeland
Security Grant.
CALENDAR
November 2005
29 7:30 pm Assembly Work Session - CR
December 2005
1 1:30 pm Local Emergency Planning Committee Meeting — AC
7:30 pm Assembly Regular Meeting — AC
5 5:30 pm Gravel Task Force Meeting - CR
7:00 pm School Board Work Session — SD /CR
6 Cancelled City Council Work Session
7 TBD Service Area No. 1 Board Meeting — BFH
8 12:00 pm Emergency Services Council — CR
7:30 pm Assembly Work Session — CR
Cancelled City Council Regular Meeting
12 7:00 pm School Board Regular Meeting — AC
13 7:00 pm Parks and Recreation Committee Meeting — CR
7:30 pm City Council Work Session — SD /CR
14 11:00 am KIB Mayors Conference - CR
7:30 pm Planning and Zoning Commission Work Session — CR
15 7:30 pm Assembly Regular Meeting — AC
20 Cancelled City Council Work Session
21 7:30 pm Planning and Zoning Commission Regular Meeting - AC
22 Cancelled City Council Regular Meeting
26 Holiday Borough Offices Closed for Christmas Holiday
27 7:00 pm Parks and Recreation Committee Meeting — CR
29 7:30 pm Assembly Work Session — CR
January 2006
2 5:30 p.m. Gravel Task Force Meeting — CR
5 1:30 p.m. Local Emergency Planning Committee Meeting - AC
5 7:30 p.m. Assembly Regular Meeting —AC
9 7:00 p.m. School Board Work Session — SD /CR
10 7:00 p.m. Parks and Recreation Committee Meeting — CR
11 7:30 p.m. Planning and Zoning Commission Work Session — CR
18 7:30 p.m. Planning and Zoning Commission Regular Meeting — AC
19 7:30 p.m. Assembly Regular Meeting — AC
23 7:00 p.m. School District Regular Meeting — AC
24 7:00 p.m. Parks and Recreation Committee Meeting — CR
26 7:30 p.m. Assembly Work Session — CR
7:30 p.m. City Council Regular Meeting — AC
KIB Seismic Vulnerability Assessment R87.01.05 Rev. A (draft) November 19, 2005
1.0 Introduction
This report describes a Seismic Vulnerability Assessment for all of the Kodiak Island
Borough school buildings. This report is labeled draft, and will be revised to reflect
comments and additional information yet to be finalized.
1.1 Executive Summary
A Seismic Vulnerability Assessment was performed of the Kodiak Island Borough school
buildings. The assessment included all the buildings for 13 schools as well as the
Learning Center. Several of the schools include multiple buildings, and each building was
included in the assessment.
For each site / building, we evaluated six seismic hazards: ground shaking, surface
faulting, liquefaction, tsunami, landslide and differential settlement. Given these seismic
hazards, we evaluated how each building might perform in various size earthquakes.
The geologic hazard studies show that the level of earthquake motion that should be used
for design of new facilities, to modern (2005) standards, should be about 18% to 40%
larger than what was used for the design of most of the schools built since the mid- I960s.
The 18% increase would reflect design using the seismic concepts in the Uniform
Building Code (1997), which are set at providing for life safety for earthquakes that occur
once every 475 years. The 40% increase would reflect design for even rarer earthquakes,
as would be required if KIB adopts the latest provisions of the International Building
Code, which are set at designing for life safety for 2/3 of an earthquake that might occur
once every 2,475 years.
For those buildings where we recommend structural seismic upgrades, the upgrades
should be designed to meet the intent of providing life safety service for earthquakes that
occur once every 475 years.
For construction of future new buildings, we recommend that the higher standard (2/3 of
2,475 year earthquake) be used. This should provide immediate occupancy for the
buildings should a 475 -year earthquake occur, while still providing life safety reliability
in the larger but rarer event.
For most of the buildings, the existing structural systems were designed with a reasonable
capability to resist medium to quite large earthquakes. However, for portions of the three
oldest buildings (Middle School, Ouzinkie, Peterson), we found there were significant
deficiencies in the existing lateral force resisting system, such that a structural upgrade
appears warranted. We also found some deficiencies at the High School Library Wing
and Gym, largely through strength and stiffness discontinuities that were apparently
overlooked in the original design.
In addition, we found that at essentially every school that there are a number of non-
structural components that require anchorage or bracing. These components range from
furnaces, heating and ventilation equipment, water tanks, library bookshelves, suspended
ceilings, windows, etc. The cost to upgrade the essential items needed for building
services is $363,000. The cost to upgrade suspended ceilings just over main egress areas
G &E Engineering Systems Inc. Page 2
School Building
Seismic
Upgrade Cost'
Project
Benefits
Benefit Cost
Ratio
Middle School (1952, 1954 portion)
$1,192,375
$8,009,581
6.72
Ouzinkie (1969 portion)
$149,000
$975,410
7.55
Peterson (1946 portion)
$508,500
$1,862,173
3.66
High School Library Wing
$464,500
$4,452,695
9.59
High School Gym (Essential)
$410,300
$416,768
1.02
Non Structural Items
$363,000
(later)
Total
$3,087,675'
$15,716,627
5.09'
KIB Seismic Vulnerability Assessment R87.01.05 Rev. A (draft) November 19, 2005
would be an additional $302,000. The cost to upgrade all suspended ceilings would be
$1,189,000. The cost of upgrading suspended ceilings has not been included in Table 1 -1.
The complete seismic upgrade program would cost $3,087,675 ($2006). Table 1 -1
summarizes the costs and benefits and the Benefit Cost Ratios (BCR) for the
recommended upgrades.
Table 1 - 1. Summary of Recommended Seismic Upgrades and BCRs
We performed a series of benefit cost analyses, to examine how cost effective it is to
perform the above upgrades. Using a discount rate of 7 %, and applying the FEMA-
approved methodologies to perform such analyses, we found that the BCR varies from
1.02 to 9.59 for the recommended six projects when ranked individually, or 5.09 when
considered as one large project. Any project with a Benefit Cost Ratio of 1 or larger is
deemed cost effective on an economic basis; in other words, the capital cost spent today
is less than the benefits accrued from reduction in building damage, injury to people and
other economic impacts from all future earthquakes, over the remaining lifetime of the
schools.
It is qur opinion that all of the above listed projects are eligible for co- funding under
FEMA's Pre - Disaster Mitigation program. We therefore recommend that KIB consider
submitting a proposal to FEMA under its PDM -C 2006 program. The availability of
funds under FEMA's 2006 program are uncertain due to the recent Hurricane Katrina,
and it is possible that FEMA will not have sufficient funds in 2006 for all eligible
projects.
Should co- funding from FEMA not be available under the FEMA 2006 PDM program,
we recommend that MB still implement all of the above projects, as soon as funds are
available. The work should be prioritized to do early implementation of the projects with
the highest BCRs, consistent with permitting, and coordinated with complementary
operations and maintenance projects. All work should be completed by 2015 (ten years),
reflecting the ongoing risk to the community. If resources are available, it is possible that
all upgrades could be completed in four years (by end of summer 2009).
' Includes relocation costs during construction.
'Budget would be based on rounded figures to the nearest $1000.
3 Benefits from upgrade of the non - structural items will be provided in a future submittal.
G &E Engineering Systems Inc. Page 3
KODIAK ISLAND BOROUGH
WORK SESSION MEETING
Work Session Meeting of:
Please print your name
1. /Uth r y IO 17
3 a/
4. oc�IaSC
5. ,
6.
� Q r /e f a n S 4 04-
DATE:
TO:
FROM:
KODIAK ISLAND BOROUGH
Engineering & Facilities Department
MEMORANDUM
November 28, 2005
Rick Gifford, Borough Manager
Bud Cassidy, Director of Engineering and Facilities
RE: Seismic Vulnerability Assessment of KIB School Buildings
Engineering and Facilities Department Recommendations
I. INTRODUCTION
The firm we have under contract to review our school facilities is performing the following work
based on the KIB's scope of work. Items performed under their contract include:
1. Determination of probable site - specific ground motion for each structure
from probable earthquakes.
2. Determination of the structural response and building performance to
projected ground motion.
3. Determination of seismic deficiencies for each structure according to FEMA
requirements for seismic evaluation of existing buildings.
4. Perform a cost - benefit analysis for each seismic mitigation alternative of each
structure that meets current adopted codes.
5. Draft FEMA Hazard Mitigation Grant Program applications.
Our consultants have performed 4 of the 5 items identified above. We know what kinds of
ground motions are predicted for the areas of the Island. We know how our school buildings will
respond or react to these predicted large events. We now know what building deficiencies exist
and in what buildings.
The consultants have also performed the benefit -cost analysis on the work that is needed to be
performed to upgrade the buildings. All that remains is to complete the FEMA applications
(which they are doing) that apply for FEMA Pre Disaster money to upgrade the buildings.
With almost all of the work completed under the contract, the question now is how to proceed.
The purpose of this memo is to suggest that next step.
Page 1 of 4
School Building
Seismic
Upgrade Cost'
Project
Benefits
Benefit Cost
Ratio
Middle School (1952. 1954 portion)
$1,192,375
58.009.581
6.72
Ouzinkie (1969 portion)
5149.000
5975.410
7.55
Peterson (1946 portion)
5508,500
51.862,173
3.66
High School Library Wing
$464.500
$4,452,695
9.59
High School Gym (Essential)
5410,300
$416,768
1.02
Non Structural Items
5363.000
(later)
Total
53.087.675'
515.716,627
5.09'
IL FOUR BUILDINGS OF CONCERN
Our consultants have identified the buildings of concern. This is portrayed by the following table
from the John Eidinger Report.
Table 1 - 1. Summary of Recommended Seismic Upgrades and BCRs
Middle School
The Middle School repair is the most expensive of all the fixes. That is because of the nature of
the design of the concrete columns and roof feature. It is the building that is most apt to respond
poorly to a strong shaking event of long duration.
Ouzinkie School
The Ouzinkie School is a relatively easy and inexpensive fix and can be performed while
undertaking the work associated with the bond project for the gym and voc -ed section of the
building. Its deficiency is the lack of cross bracing in the foundation under an older portion of the
building.
Peterson School
Peterson School is the facility deeded to the KIB by the USGC. Although its fix is minor in cost,
the bigger issue may be the need to further evaluate the possibility that a fault is located under a
portion of the school.
High School
There are two areas of the High School that would exhibit deficiencies in a strong quake; the first
area is the two story library /science classroom wing. The other is the cracked concrete block
walls located in two comers of the high school gymnasium.
Non Structural Items
These are items such as bracing and anchoring boilers, tanks, ventilation systems, equipment,
bookcases, computers, etc in all schools. They are called non - structural items because they have
nothing to do with the structural performance of the building, however they can be damaged to
the extent of making the building nonfunctional, cause death or injury to occupants, and increase
costs to repair or replace after a large quake.
Page 2 of 4
III. RECOMMENDED APPROACH
RFP #1
Engineering Staff recommends that on RFP go out to select an A/E firm to start on the drafting
of plans for the seismic repair of the Middle School. Although there is no money currently
available to perform the actual repair (successful applications to FEMA would not make money
available until late 2006, legislative money will not be available until late 2006), it is prudent of
the KIB to have the construction drawings ready so that when the money is available, we are in a
position to proceed with the construction.
Along with work associated with seismic repair of the Middle School, this common A/E firm
will be used to perform the work associated with the High School seismic repairs as well as the
following bond projects located on Borough Hill:
• KHS /KMS Complex Roof Upgrade
• Learning Center
• KHS Exterior Insulation and Window Replacement
• KHS Vocational Center Renovation
• KHS Pool Space Reclamation
RFP #2
Engineering Department staff recommends that a second RFP be advertised to address the two
rural schools and Peterson School.
Ouzinkie School Voc- Ed/Gym Repair and Remodel
Old Harbor School Voc- Ed/Gym Repair and Remodel
Peterson School
Funding
Funding for the A/E work associated with the Middle School is estimated to be 15% of its
estimated construction cost. This translates into $180,000. For all seismic projects (not including
non - structural improvements) A/E costs are estimated to be just over $400,000.
There may be funding available for at least the Middle School portion of the A/E work in the
present bond issue for seismic work. The voters approved a bond amount of $500,000. Of this
amount we should have $250,000 left and available. This money may be available for the A/E
work, but there are other potential uses of this money. One is to reserve enough for the 2007
1-EMA grants applications should we not be successful in this most current round of funding.
Digging a trench adjacent to Peterson School to determine if a fault exists may also be important.
Acquiring additional air photography to locate a potential fault in Kalsin Bay is yet another.
Page 3 of 4
IV. CONCLUSION
It is important to inform the public that we intend to perform the work recommended by the
consultants. And we will. The consultant recommends performing this work within 10 years, and
should there be money, to accelerate that schedule to 4 years.
Funding is the current limiting factor. And it is not just funding for the actual fix. We can get a
portion of that from FEMA or the state legislature in the future. It is the funding for the up -front
prep work that would allow the construction work to commence upon receipt of further project
funding. Current funding is needed for the preparation of A/E drawings to show the nature and
extent of the modifications and to allow preparation of refined cost estimates. Funding is also
needed for the project management/inspection portion of the work.
Page 4 of 4
6/30/2004
$ 1,374,043
KIBSD
Undesignated Unreserved Fund Balance
6/30/2005 Decrease
$ 967,685 $(406,358)
$ 29,253,034 FY 06 GF Beginning Budget
$ 967,685 FY 06 Beginning Undesignated Unreserved Fund Balance
3.3080% Reserve Percentage
fit
SD