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2005-11-03 Regular MeetingKodiak Island Borough November 3, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2008 Ms. Pat Branson Assemblymember Term Expires 2007 Ms. Sue Jeffrey Assemblymember Term Expires 2008 Mr. Reed Oswalt Assemblymember Term Expires 2008 Mr. Cecil Ranney Assemblymember Term Expires 2006 Mr. Mel Stephens Assemblymember Term Expires 2006 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk 6. AWARDS AND PRESENTATIONS Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting September 15 and October 6, 2005 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS A. U.S. Army Corps of Engineers 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2006 -04 Re- Establishing Boards, Committees, and Commissions as Established in the Kodiak Island Borough Code of Ordinances Chapter 2.39 Boards and Commissions. B. Ordinance No. FY2006 -05 Amending the Personnel Rules and Regulations by Adopting the Federal Rate for Per Diem. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None Kodiak Island Borough Assembly Agenda November 3, 2005 Page 1 13. NEW BUSINESS A. REORGANIZATION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 1. Election of Deputy Presiding Officer. B. CONTRACTS 1. Contract No. FY2006 -21 to Provide Shot Rock Cover at the Kodiak Island Borough Landfill. 2. Contract No. FY2006 -22 Landfill Toe Drain Extension and Soil Stabilization Construction. 3. Contract No. FY2006 -23 for Professional Services to Update and Revise the Kodiak Island Borough Comprehensive Plan. C. RESOLUTIONS 1. Resolution No. FY2006 -15 Urging the United States Department of Justice and the State of Alaska to Reopen the 1 991 Civil Settlement From the Exxon Valdez Oil Spill and Claim the Full $100 Million for Mitigation of Unanticipated Long -Term Harm. 2. Resolution No. FY2006 -16 Authorizing the Manager to Apply for a Loan From the Alaska Clean Water Fund for the Lateral Expansion Design and Construction of the Kodiak Island Borough Landfill. D. ORDINANCES FOR INTRODUCTION - None E. OTHER ITEMS 1. Accepting Kodiak Island Borough Hazard Mitigation Plan Grant Funds for Fiscal Year '06. 2. Resignation of Planning and Zoning Commissioner. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Architectural Review Board Meeting of September 13, 2005. 2. Monashka Bay Road Service Area Board Meeting of July 5, 2005. 3. Parks & Recreation Committee Regular Meetings of August 9 and September 13 and 27, 2005. B. REPORTS - None 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Asseml Chambers. Kodiak Island Borough Assembly Agenda November 3, 2005 Page 2 Kodiak Island Borough November 3, 2005 - 7 30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Mr. Reed Oswalt Assemblymember Term Expires 2005 Mr. Cecil Ranney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemb /ymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager 'Ns. Judi. Nielsen, CMC Borough Clerk Kodiak Island Borough November 3, 2005 Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION DRAFT 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES - None 6. AWARDS AND PRESENTATIONS 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS A. U.S. Army Corps of Engineers 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1 -800- 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2006 -04 Re- Establishing Boards, Committees, and Commissions as Established in the Kodiak Island Borough Code of Ordinances Chapter 2.39 Boards and Commissions. B. Ordinance No. FY2006 -05 Amending the Personnel Rules and Regulations by Adopting the Federal Rate for Per Diem. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None Assembly Agenda Page 1 13. NEW BUSINESS A. REORGANIZATION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 1. Election of Deputy Presiding Officer. B. CONTRACTS 1. Contract No. FY2006 -21 to Provide Shot Rock Cover at the Kodiak Island Borough Landfill. 2. Contract No. FY2006 -22 Landfill Toe Drain Extension and Soil Stabilization Construction. 3. Contract No. FY2006 -23 for Professional Services to Update and Revise the Kodiak Island Borough Comprehensive Plan. C. RESOLUTIONS 1. Resolution No. FY2006 -15 Urging the United States Department of Justice and the State of Alaska to Reopen the 1991 Civil Settlement From the Exxon Valdez Oil Spill and Claim the Full $100 Million for Mitigation of Unanticipated Long -Term Harm. 2. Resolution No. FY2006 -16 Authorizing the Manager to Apply for a Loan From the Alaska Clean Water Fund for the Lateral Expansion Design and Construction of the Kodiak Island Borough Landfill. D. ORDINANCES FOR INTRODUCTION - None E. OTHER ITEMS 1. Accepting Kodiak Island Borough Hazard Mitigation Plan Grant Funds for Fiscal Year '06. 2. Resignation of Planning and Zoning Commissioner. t to the Fire Prote rd. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Architectural Review Board Meeting of September 13, 2005. 2. Monashka Bay Road Service Area Board Meeting of July 5, 2005. 3. Parks & Recreation Committee Regular Meetings of August 9 and September 13 and 27, 2005. B. REPORTS - None 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assern Chambers. Kodiak Island Borough Assembly Agenda November 3, 2005 Page 2 A regular meeting of the Kodiak Island Borough Assembly was held September 15, 2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Pastor Larry Cornett of the Church of Nazarene, followed by the Pledge of Allegiance. Present were Jerome Selby, Assemblymembers Tom Abell, Tuck Bonney, Pat Branson, Reed Oswalt, Cecil Ranney, Nancy Wells, and Barbara Williams. Staff present were Manager Gifford, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. APPROVAL OF AGENDA OSWALT moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION TO APPROVE THE AGENDA UNANIMOUSLY APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS Lawrence Anderson Senior Citizens of Kodiak president, reported on the services provided to Kodiak seniors and the current remodel project that would create a multi - purpose room and expand the dining room. He thanked the Assembly for their continued support. Mike Machulsky spoke to the amendment to the hospital lease and urged the Assembly to vote positively and allow the hospital to continue to grow and provide needed services to Kodiak residents. Jimmy Ng reported on the large turnout for the Health Fair and thanked Don Rush for his service to the community. He noted that the Health Clinic served 350 patients per month and that was not competing with local clinics. COMMITTEE REPORTS KODIAK ISLAND BOROUGH Regular Assembly Meeting September 15, 2005 DRAFT Scott Arndt, School Board Member, reported that the Board would soon submit their CIP list to the Assembly. The Architectural Review Board was looking at the location for the new pool facility and recreation in the community. Assemblymember Oswalt noted importance of the seismic study. PUBLIC HEARING - None. BOROUGH MANAGER'S REPORT Manager Gifford said five RFP responses for the pool project were received. He hoped to have a recommendation to the Assembly by October 27. Kodiak Island Borough Assembly Minutes September 15, 2005 Page 1 The Borough received an A- rating from Fitch, one of the leading rating companies for financial stability. On September 21, a table top exercise would be held for Emergency Management. He hoped to have the Capital Improvements Priority List to the Assembly at the next work session. He would travel September 22 to attend the International City Manager's Conference in Minneapolis. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby asked Kodiak residents to be considerate of the Gulf Coast residents who were severely impacted by Hurricane Katrina. UNFINISHED BUSINESS None. NEW BUSINESS A. CONTRACTS 1. Contract No. 97 -07B Amending Contract No. 97 -07 Agreement Between the KIB & Sisters of Providence in Washington d /b /a Providence Health System in Alaska for Lease of the Kodiak Island Hospital & Care Center. BRANSON moved to approve Contract No. 97 -07B with Providence Health System - Washington d /b /a Providence Health System in Alaska, seconded by BONNEY Manager Gifford appreciated the good working relationship with the Hospital and hoped that would continue with this contract. This would clear up ambiguities in the original lease and eliminate unnecessary provisions that were no longer required. Mayor Selby said the amendment primarily reflected on medicaid, medicare equipment, and operating costs. WELLS moved to postpone Contract No. 97 -07B to October 6, 2005, seconded by OSWALT Assemblymember Wells wanted an opportunity to review the document and ask questions. Assemblymember Branson felt comfortable with the contract as Manager Gifford was involved and it was reviewed by the Borough attorney Assemblymember Abell received substantial information regarding the hospital contract through E -mails and wanted more information and did not want to rush forward. Assemblymember Williams saw the long -term implications of the contract and the need for additional discussion. Assemblymember Ranney was concerned about E -mails and failing to adhere to the Open Meetings Act Law. Kodiak Island Borough Assembly Minutes September 15, 2005 Page 2 Assemblymember Bonney opposed postponement as he felt the contract demonstrated an excellent relationship with Providence. ROLL CALL VOTE ON MOTION TO POSTPONE TO OCTOBER 6, 2005 CARRIED FIVE TO TWO: AYES: Abell, Oswalt, Ranney, Wells, Williams; NOES: Bonney, Branson B. RESOLUTIONS 1. Resolution No. FY2006 -10 Accepting a Designated Legislative Grant Through the Alaska Department of Commerce, Community and Economic Development, for Design and Site Work Associated With the Construction of a new Alaska Department of Fish and Game Research and Administrative Building on Near Island. BONNEY moved to adopt Resolution No. FY2006 -10, seconded by BRANSON Manager Gifford said this accepted a $1,500,000 grant for site work and design of a new research and administrative facility. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Bonney, Branson, Oswalt, Ranney, Wells, Williams, Abell 2. Resolution No. FY2006 -11 Supporting the City of Port Lions' Fiscal Year 2006 Mini -Grant Proposal Titled "Plan for Beach Drive Community /Recreational Vehicle (RV) Park." BRANSON moved to adopt Resolution No. FY2006 -11, seconded by WILLIAMS Manager Gifford said the City of Port Lions requested this as part of their grant application process. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Branson, Oswalt, Ranney, Wells, Williams, Abell, Bonney 3. Resolution No. FY2006 -12 Supporting Construction of an A11- Alaskan Gasline. RANNEY moved to adopt Resolution No. FY2006 -12, seconded by ABELL Assemblymember Ranney said an A11- Alaskan gasline would provide benefits to Alaska's citizens in the form of employment, revenues to municipal and state governments, and the potential for value added processing within Alaska. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Wells, Williams, Abell, Bonney, Branson C. ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS 1. October 4, 2005 Regular Municipal Election Workers. BRANSON moved to approve the regular municipal election workers as submitted by the Borough Election Supervisor, seconded by OSWALT Kodiak Island Borough Assembly Minutes September 15, 2005 Page 3 Clerk Nielsen thanked the election workers for their time and commitment in serving the community. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Bonney, Branson, Oswalt CITIZENS' COMMENTS None. ASSEMBLYMEMBER COMMENTS Assemblymember Abell said, regarding Hurricane Katrina, his daughter was eight miles from Mississippi and their home was a mess but everyone was alright. Assemblymember Bonney had returned from a trip and was thankful that Kodiak had fishing, hiking, and limited traffic. Assemblymember Williams encouraged people to vote at the October 4 election. Assemblymember Oswalt hoped for good discussion on the hospital contract at the next work session. Assemblymember Wells appreciated the volunteers at the health fair that had 26 different agencies participating. She encouraged everyone to be cautious of students and cross walks. Assemblymember Branson thought the hospital contract was positive. She wanted the Assembly to have a refresher on Open Meetings Act Law. Assemblymember Abell did not want to rush on the hospital contract. Mayor Selby announced the Assembly would meet in a work session on Thursday, September 29, 2005 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, October 6, 2005 at 7:30 p.m. in the Assembly Chambers. Absentee voting for the October 4, 2005 Regular Municipal Election would be available in the Borough Clerk's office Monday, September 19 through Monday, October 3 from 8:00 a.m. to 5:00 p.m. He reminded everyone to vote on Tuesday, October 4. EXECUTIVE SESSION A. Matters Involving Negotiations With the IBEW. WELLS moved to convene into executive session to discuss matters involving negotiations with the IBEW, this qualified for executive session per KIBC 2.17.030E, matters involving negotiations with labor organizations representing borough employees, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO CONVENE CARRIED UNANIMOUSLY: WELLS, WILLIAMS, ABELL, ANDERSON, BONNEY, BRANSON, RANNEY Mayor Selby recessed the regular meeting and convened the executive session at 8:41 p.m. Kodiak Island Borough Assembly Minutes September 15, 2005 Page 4 He invited the Assembly, Manager, Finance Director, and Clerk's Office staff to participate. At 9:10 p.m. Mayor Selby reconvened the regular meeting and announced that there would be no action taken as a result of the executive session. ADJOURNMENT BONNEY, moved to adjourn the meeting, seconded by BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Branson, Oswalt, Ranney, Wells, Williams, Abell The meeting adjourned at 9:12 p.m. ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes September 15, 2005 Page 5 KODIAK ISLAND BOROUGH Regular Assembly Meeting October 6, 2005 DRAFT A regular meeting of the Kodiak Island Borough Assembly was held October 6, 2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketeer of the Salvation Army, followed by the Pledge of Allegiance. Present were Assemblymembers Tom Abell, Pat Branson, Reed Oswalt, Cecil Ranney, Nancy Wells, and Barbara Williams. Absent was Assemblymember Bonney. Staff present were Administrative Official Bud Cassidy, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. BRANSON moved to excuse Assemblymember Bonney, seconded by ABELL VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA ABELL moved to approve the agenda, seconded by BRANSON ABELL moved to remove Item Number 12.A Contract No. 97 -07B, seconded by WILLIAMS ROLL CALL VOTE ON MOTION FAILED TWO TO FIVE: AYES: Abell, Oswalt; NOES: Branson, Ranney, Wells, Williams ROLL CALL VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY: Abell, Branson, Oswalt, Ranney, Wells, Williams APPROVAL OF MINUTES - None None. AWARDS AND PRESENTATIONS A. Proclamations Mayor Selby proclaimed the month of October 2005 as Domestic Violence Awareness Month urging all citizens to actively support and participate in the ongoing programs designed to reduce and eventually eliminate domestic violence as a social problem. Aksana Mather accepted the proclamation stating that the Kodiak Womens Resource and Crisis Center supported victims of violence through education prevention and providing a nurturing program. Mayor Selby proclaimed October 29, 2005 as "Coast Guard's We Applaud You Day" in Kodiak urging citizens to recognize our Coast Guard community for their individual and collective efforts in making Kodiak and all the navigable waters of Alaska a safer and better place to live, work, and play. CITIZENS' COMMENTS Norm Wooten urged the Assembly to approve the contract with the hospital. Kodiak Island Borough Assembly Minutes October 6, 2005 Page 1 Mary Harder phoned to ask for better reception for the television audience. Mel Stephens suggested the Assembly continue to gather more information and review Contract No. 1997 -97B at a future work session. COMMITTEE REPORTS A. AADC Update Martha Schoenthal, AADC Vice - President of Business Operations, presented a documentary of the process for preparing for and making a rocket launch work. B. Kodiak Kenai Cable Company Fiber Optic Cable Update Ik Icard, Kodiak Kenai Cable Company, LLC Representative, said the process of permitting the project, completing the engineering, and negotiating agreements to complete the project were underway. He said it was cost efficient to combine the phase I and phase II projects and anticipated a notice to proceed by next summer with construction to begin over the winter. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Administrative Official Cassidy reported that Borough Lobbyist Mark Hickey would attend the work session on October 13 to review the CIP list prior to the legislative session beginning. The bids on the landfill toe drain extension and soil stabilization construction were rejected by staff and the project was re- advertised. He expected to receive a recommendation for a consultant on the Comprehensive Plan from the Community Development Department Director as well as recommendation on the pool project from the Architectural Review Board. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby was glad to see a well -run election and no negative campaigning. He urged the community to continue to help the victims of Hurricane Katrina. UNFINISHED BUSINESS A. Contract No. 97 -07B Amending Contract No. 97 -07 Agreement Between the KIB & Sisters of Providence in Washington d /b /a Providence Health System in Alaska for Lease of the Kodiak Island Hospital & Care Center. The motion before the Assembly was to approve Contract No. 97 -07B with Providence Health System- Washington d /b /a Providence Health System in Alaska. There was general discussion about modifications to the lease and the need for further discussion at a work session. BRANSON move to postpone Contract No. 1997 -07B to October 20,2005, seconded by ABELL ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Ayes: Branson, Oswalt, Williams, Wells, Abell; No: Ranney Kodiak Island Borough Assembly Minutes October 6, 2005 Page 2 B. Reconsideration of Resolution No. FY2006 -10 Accepting a Designated Legislative Grant Through the Alaska Department of Commerce, Community and Economic Development, for Design and Site Work Associated With the Construction of a New Alaska Department of Fish and Game Research and Administrative Building on Near Island. ABELL moved to reconsider the action taken on Resolution No. FY2006 -10, seconded by WELLS There was general Assembly discussion for the reason to reconsider the resolution. ROLL CALL VOTE ON MOTION TO RECONSIDER FAILED UNANIMOUSLY: Oswalt, Ranney, Wells, Williams, Abell, Branson NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -17 Maintenance Agreement and Upgrade of Hardware and Software on the AS400. BRANSON moved to approve Contract No. FY2006 -17 with Pacific Software Associates, Inc. in an amount not to exceed $83,823, seconded by WILLIAMS Administrative Official Cassidy said this was budgeted at $80,000 but for an additional $3,000 more the AS400 would be upgraded and there would be a 48- month maintenance agreement. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Branson, Oswalt B. RESOLUTIONS 1. Resolution No. FY2006 -13 Adopting a Capital Improvement Program for Fiscal Years 2006 Through 2010 and Establishing a Capital Improvement Projects Priority List. WILLIAMS moved to adopt Resolution No. FY2006 -13, seconded by BRANSON Administrative Official Cassidy said this list would be presented to the Governor and our Legislators. He anticipated receiving a CIP list from the School District. Mayor Selby considered the resolution a very important and valuable working document. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Williams, Abell, Branson, Oswalt, Ranney C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2006 -03 Amending Kodiak Island Borough Code of Ordinances Title 15 Buildings and Construction Chapter 15.20 Mobile Homes Section 15.20.010 Definitions and Title 17 Zoning Chapter 17.26 Mobile Home Parks. OSWALT moved to adopt Ordinance No. FY2006 -03 in first reading to advance to public hearing on October 20, 2005, seconded by BRANSON Kodiak Island Borough Assembly Minutes October 6, 2005 Page 3 Administrative Official Cassidy said this was in response to the Assembly's request and the Planning and Zoning Commission worked for over a year to recommend the amendments. Assemblymember Wells commended staff and the Commission for an excellent job. Assemblymember Branson found the document to be very user friendly. Assemblymember Williams thanked all involved for an excellent document. Assemblymember Oswalt thanked Dave King for moving this forward. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Branson, Oswalt, Ranney, Wells D. OTHER ITEMS 1. Southern Region Emergency Medical Services Council Board of Directors Nomination. BRANSON moved to nominate Mike Dolph to a seat on the Southern Region Emergency Medical Services Council Board of Directors, seconded by OSWALT Administrative Official Cassidy noted that Mr. Dolph was willing to serve on the Board. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Oswalt, Ranney, Wells, Williams 2. Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal Year 2006 Special Project -Plan Update. WILLIAMS moved to accept the Alaska Coastal Management Program Grant Funds in the amount of $7,500 for the Fiscal Year 2006 Special Project -Plan Update, seconded by BRANSON Administrative Official Cassidy said this would accept the funds to complete the plan update. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Ranney, Wells, Williams, Abell 3. Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal Year 2006 Required Tasks. RANNEY moved to accept the Alaska Coastal Management Program Grant Funds in the amount of $32,108.21 for the Fiscal Year 2006 Required Tasks, seconded by BRANSON Administrative Official Cassidy said this was an annual grant to provide funds for the required tasks to implement the KIB Coastal Management Program. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Wells, Williams, Abell, Branson 4. Resignation of Womens Bay Service Area Board Member. Kodiak Island Borough Assembly Minutes October 6, 2005 Page 4 WELLS moved to accept, with regret, the resignation of Russell Toms from the Womens Bay Service Area Board and direct the Borough Clerk to advertise the vacancy per Borough Code, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Branson, Oswalt CITIZEN COMMENTS None. ASSEMBLYMEMBER COMMENTS Assemblymember Williams said the CIP list was a lengthy wish list. She thought the new high school should be number one on the list. Assemblymember Abell said the CIP list was a prioritized list that included projects approved by the bonds. The School District faced escalating fuel prices and the need to fund school activities. He clarified that he had no problem with Providence but wanted additional questions answered. Assemblymember Wells congratulated those newly - elected to office. She agreed there was a need to look at funding to the School District. She thanked AADC for their presentation. She would miss the Assembly. Assemblymember Oswalt would miss Assemblymember Wells for her spunk and knowledge. Assemblymember Ranney reminded everyone that East School planned a spaghetti feed on October 7 in support of the victims of Hurricane Katrina. Assemblymember Branson said Borough Lobbyist Mark Hickey and the School Board would attend the October 13 work session. She hoped the Borough attorney could answer questions so that the hospital contract could be moved forward. Mayor Selby announced that the Assembly would meet in a work session on Thursday, October 13, 2005 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, October 20, 2005 at 7:30 p.m. in the Assembly Chambers. He thanked all the volunteers who served the voters at the precincts during the October 4, 2005 Regular Municipal Election. ADJOURNMENT BRANSON moved to adjourn the meeting, seconded by ABELL ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Welts, Williams, Abell, Branson, Oswalt, Ranney The meeting adjourned at 8:40 p.m. ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes October 6, 2005 Page 5 Item No. 9.A Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Ordinance No. FY 2006 -04 Re- Establishing Boards, Committees, and Commissions as Established in the Kodiak Island Borough Code of Ordinances Chapter 2.39 Boards and Commissions. Borough Code requires that the Assembly re- establish boards, committees, and commissions every three years. 2.39.180 Termination. A. All boards, committees, and commissions established under this chapter, with the exception of those mandated by state law, shall terminate by operation of law three (3) years from the date of passage of this section, unless affirmatively reestablished or continued by the assembly for a period not to exceed three (3) years. Termination of the boards, committees, and commissions was advertised on October 26, 2005. FISCAL NOTES: ACCOUNT NO.: ® N/A Expenditure Amount Required: Budgeted: Recommended motion: Move to adopt Ordinance No. FY 2006 -04. AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY RE- ESTABLISHING BOARDS, COMMITTEES, AND COMMISSIONS AS ESTABLISHED IN THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES CHAPTER 2.39 BOARDS AND COMMISSIONS WHEREAS, all boards, committees, and commissions established under Chapter 2 of the Kodiak Island Borough Code of Ordinances shall terminate by every three years, unless affirmatively re- established or continued by the Assembly; and WHEREAS, the assembly shall hold a public hearing to receive testimony on the need for the continued existence of the board or commission from the general public and members of the board or commission; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: Section 2: S I LG ATTEST: KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2006 -04 This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. The following boards, committees, and commissions are hereby re- established in the Kodiak Island Borough Code of Ordinances Chapter 2.39.180: Emergency Services Council ✓ • :V Parks and Recreation Committee Architectural /Engineering Review Board V y. Hospital and Health Facilities Advisory Board Mental HealtlyCenter Advisory Board Judith A. Nielsen, CMC, Borough Clerk Arts Council Advisory Committ k\y_ ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2005 KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Introduced by: Assembly Requested by: Borough Clerk Drafted by: Borough Clerk Introduced: 10/20/2005 Public Hearing: 11/03/2005 Adopted: Kodiak Island Borough, Alaska Ordinance No. FY2006 -04 1 of 1 SUBSTITUTED VERSION KODIAK ISLAND BOROUGH ORDINANCE NO. FY2006 -04 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY RE- ESTABLISHING BOARDS, COMMITTEES, AND COMMISSIONS AS ESTABLISHED IN THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION AND PERSONNEL CHAPTER 2.39 BOARDS AND COMMISSIONS WHEREAS, all boards, committees, and commissions established under Title 2, Chapter 2 of the Kodiak Island Borough Code of Ordinances, with the exception of those mandated by law, shall terminate by operation of law every three years, unless affirmatively re- established or continued by the Assembly; and WHEREAS, the assembly shall hold a public hearing to receive testimony on the need for the continued existence of the board, committee, or commission from the general public and members of the board, committee, or commission; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The following boards, committees, and commissions are hereby affirmatively re- established in the Kodiak Island Borough Code of Ordinances effective midnight December 31, 2005: Chapter 2.12 Personnel Advisory Board Chapter 2.41 Emergency Services Council Chapter 2.42 Kodiak Economic Development Commission Chapter 2.43 Parks and Recreation Committee Chapter 2.45 Architectural /Engineering Review Board Chapter 2.49 Arts Council Advisory Committee Chapter 8.04 Hospital and Health Facilities Advisory Board Chapter 8.08 Mental Health Center Advisory Board Section 3: Title 2 Administration and Personnel, Chapter 2.47 Airport Advisory Committee is hereby terminated effective midnight, December 31, 2005 as follows: Chapter 2.47 AIRPORT ADVISORY COMMITTEE Section: Kodiak Island Borough, Alaska Introduced by: Assembly Requested by: Borough Clerk Drafted by: Borough Clerk Introduced: 10/20/2005 Public Hearing: 11/03/2005 Adopted: Ordinance No. FY2006 -04 1 of 3 la may Vl may, vvIL1 1 111c 4 vlIUUI 1TMri VI Lnc 1110111UEf3. 1 nE (.11111111 al la ll dC019110 1Lo Oa 1011. 2.47.020 Te1111 Ca111Fn 1100 Ga11. 1d1A.nto tv f1II ouCanCIC — L Sh3Tbl. f n tllc UIIL.A tM1111 un bI0 0114 UU000. 1 110 4v tV ti 10 IVIl04vu. 1t1.n 1J: Section 4: Sections-. 011 ' 2 .51.020 TMI111 C VIIIFa.aatldll. /t 2.51.030 A d J t. . V Kodiak Island Borough, Alaska N VILI 1 ICU 0lU 1U Ll 10 011110114V1111,111 0114 U101/1 VF11110111 VI 11 1 I vuyl 1. 1111 1011.ap0ult y, Lnc uv11111 rrtt CC 10 1■.t{uu l.d t u: • 6appealal.Ua Vf tlio tU1111111a1 buildings at ti ll -i *tut. UII F/olt, 0110 Chapter 2.51 y, atip 1 aJdltwllal 1 w1 I JOTIn9 cT 1-0 11 al 10l/UI L — kriiltrielintblit mat ;toy at co Iat yu 1tGlly a1,d at a p iuuy tL f tL vl y 4a Fla Ulty to t -as. e.1 bly botoeghT KODIAK AREA TRANSIT SYSTEM ADVISORY COMMITTEE i by t60110IJVl tatwl l vvltlnl l ' LI10 t/LII VUyI I. • ' s rcgarding t11 IUIIIII IIJtI atl Vll of tllc statc a11 t; state-airport; .. .. .. Title 2 Administration and Personnel, Chapter 2.51 Kodiak Area Transit System Advisory Committee is hereby terminated effective midnight, December 31, 2005 as follows: represent.ativc. TI iv 1.t1111munity JavaIVF,111c11t Jc t,110111 J i ector-a - • trIJ,'1;tl.J . CJuat Gtord %VItl1 LI 1c COI new r0 l%a0 vl 111c aoa1.111 Llly, a rr -�11t aJJ�twnal 1101e Voting ct TI board Ordinance No. FY2006 -04 2 of 3 include tha foll ,din 0. lediObv B,IJ a lJpIoVO 811y fl flc i 4v � n 11auLV .111� • l..vO p1 p V LI T.11 131t Jyo t4111 l.L1nt1 al, Syat ., LI1ui Uw ra yon ri11,e1,tb VI G11y feJOraf 11. CvnJuct lull, ra'ige pla111 nl,y fv1 ti . tru,1sit °�3t 111 11 cI Ju uvO, Jlnatl n, vvltll nO„ F, vfit vl. 1. IIeyiv.v tra l ,Jlt ayate11, 1,01111 act °, 8311e ,o38, y, and 1n8kc1c1.v,1a 11e1,Jations lv the 833cn,hl Co1nmL11,t an 9 a -- Sr ;cf ,, to tl,c uvnuluttcc, for thcil J13cuJsio11, all non n1 ,gawk nrutt-is 4v;th; , the °Cope of ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 KODIAK ISLAND BOROUGH Judith A. Nielsen, CMC, Borough Clerk Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. FY2006 -04 3 of 3 Sections: Chapter 2.41 EMERGENCY SERVICES 2.41.010 Purposes. 2.41.020 Definitions. 2.41.030 Emergency services council. 2.41.040 Emergency services director. 2.41.050 Emergency services coordinator. 2.41.060 Expenditures. 2.41.070 Violations. 2.41.010 Purposes. The declared purposes of this chapter are to provide for the preparation and implementation of plans for emergency services for persons and property within the city of Kodiak and the Kodiak Island Borough in the event of a disaster and to provide an organization for the coordination of emergency services functions with all public agencies, affected private persons, corporations, and organizations (Ord. 93 -61 §2(part), 1993; Ord. 85 -26 -0 §1(part), 1985; Ord. 83 -68 -0 §2(part), 1983). 2.41.020 Definitions. For the purposes of this chapter, the following definitions shall apply: A. Assembly. "Assembly" means the elected body of representatives known as the Kodiak Island Borough Assembly. B. Borough. "Borough" means the Kodiak Island Borough and its geographic area. C. Borough mayor. "Borough mayor" or the person designated as acting mayor means the person elected to the position of mayor of the Kodiak Island Borough. D. Borough manager. "Borough manager" means the person appointed by the Kodiak Island Borough assembly to the administrative position of borough manager. E. City. "City" means the city of Kodiak and its geographic area. F. City council "City council" means that elected body of representatives known as the city of Kodiak council. G. City manager. "City manager" means the person appointed by the city of Kodiak city council to the administrative position of city manager. H. City mayor. "City mayor" or the person designated as acting mayor means the person elected to the position of mayor of the city of Kodiak. I. Council. "Council" means the emergency services council. J. Director. "Director" means the emergency services director who shall be the city of Kodiak city manager or the designated successor to the emergency services director who shall serve as the chairperson for the emergency services council and shall exercise the powers and responsibilities outlined in section 2.41.040 of this chapter. K. Disaster. "Disaster" means actual or threatened enemy attack, sabotage, extraordinary fire, flood, storm, tsunami, earthquake, volcanic eruption, riot, or other similar public calamity. 2 -44 2.41.010-2.41.020 (KIB 03/05) Supp. #41 2.41.020-2.41.030 L. Emergency services. "Emergency services" means the preparation for and the carrying out of all emergency functions, other than functions for which military forces are responsible, to prevent, minimize, and repair injury and damage resulting from disasters. M. Emergency services council. "Emergency services council" means that group of people empowered to develop disaster emergency response policies and to exercise the authorities enumerated in section 2.41.030 of this chapter. N. Emergency services organization. "Emergency services organization" means those officers and employees of the city and the borough, together with officers and employees of other local, state, and federal government agencies and volunteers from public and private organizations who participate in emergency planning and preparedness exercises, meetings, and activities in the Kodiak Island Borough and the city of Kodiak. 0. Emergency services coordinator. "Emergency services coordinator" means the person who serves as chairperson of the emergency services organization and the local emergency planning committee, exercises the powers and responsibilities outlined in Section 2.41.050 of this chapter, and who shall be the city of Kodiak fire chief. P. Local emergency planning committee. "Local emergency planning committee" means the group established in compliance with Title III of the Superfund Amendments and Reauthorization Act of 1986 (the Emergency Planning and Community Right -to -Know Act) that serves the functions outlined in the federal act and in section 2.41.060 of this chapter. Q. Emergency operations plan. "Emergency operations plan" means the Kodiak emergency operations plan, which is the regional emergency preparedness and response plan adopted by the emergency services council to guide emergency preparedness, mitigation, response, and recovery in the city of Kodiak and the Kodiak Island Borough. R. Incident management team. "Incident management team" means the Kodiak incident management team, which is that group of local government officers and employees, emergency response personnel, state and federal agency representatives and all other persons organized under an incident command system to achieve stated incident objectives utilizing the incident command system management functions to respond to incidents in the city and borough. S. Incident command system (ICS) "Incident command system (ICS)" means a system which provides incident management through the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure to effectively accomplish stated objectives pertaining to an incident. T. Incident. "Incident" means an occurrence or event, either human - caused or natural phenomena, that requires action by emergency services personnel to prevent or minimize loss of life or damage to property and /or natural resources. (Ord. 2000 -13 §2 (part), 2000; Ord. 98 -02 §8 (part), 1998; Ord. 89 -25 -0 §2, 1989; Ord. 85 -31 -0 §1(part), 1985; Ord. 85 -26 -0 §1(part), 1985; Ord. 84 -61 -0 §8, 1984; Ord. 83 -68 -0 §2(part), 1983). 2.41.030 Emergency services council. A. Membership. The emergency services council is created and shall consist of the city mayor and manager, the borough mayor and manager, the commanding officer of the United States Coast Guard, Integrated Support Command Kodiak, the commanding officer of the United States Coast Guard Air Station Kodiak, and the post supervisor of the Alaska State Troopers "C" detachment post in Kodiak, or their designees. B. Officers. The emergency services director shall serve as chairperson of the emergency services council and the council shall select a vice -chair from its membership. C. Powers. The emergency services council shall have the following powers: 1. to proclaim the existence of a local disaster upon the recommendation of the emergency services director; 2 -45 (KIB 03/05) Supp. #41 2 . 4 1.030 -- 2.41.040 2. to adopt mutual aid plans and agreements necessary for the provision of coordinated disaster emergency services; 3. to approve emergency service response plans including the Kodiak Emergency Operations Plan and annexes, and any significant revisions thereto; and 4. to issue policy guidance to the incident commander and /or unified command during an emergency response incident where the Kodiak incident management team is activated. D. Duties. It shall be the duty of the council to review and recommend, for adoption by the city council and the assembly, ordinances and resolutions necessary for the implementation of disaster emergency services plans and agreements. E. Meetings. The council shall meet upon call of the chair or, in his absence, upon the call of the vice - chair. F. Bylaws. The council shall adopt bylaws for the conduct of its meetings. (Ord. 2000 -13 §2 (part), 2000; Ord. 98 -02 §8 (part), 1998; Ord. 89 -25 -0 §3, 1989; Ord. 85 -26 -0 §1(part), 1985; Ord, 84 -61 -0 §9, 1984; Ord. 83 -68 -0 §2(part), 1983). 2.41.040 Emergency services director. A. There is created the office of the emergency services director. The emergency services director shall be the City of Kodiak manager. The director is empowered: 1. to request the emergency services council to proclaim the existence or threatened existence of a disaster and the termination thereof, if the council can be readily convened, or to issue such proclamation, if the council cannot be readily convened, subject to confirmation by the council at the earliest practicable time; 2. to request the governor to proclaim a state of extreme emergency when, in the opinion of the director, the resources of the area or region are inadequate to cope with the disaster; 3. to serve as the designated chairperson of the emergency services council with the full authority to convene the council at the director's discretion and to represent the council in all dealings with public or private agencies pertaining to emergency services and disaster planning and response; 4. to facilitate coordination and cooperation between divisions, services, and staff of the Kodiak incident management team, and to resolve questions of authority and responsibility that may arise between them; 5. to represent the emergency services council in all dealings with public or private agencies pertaining to emergency services and disaster; 6. to serve as incident commander or local on -scene coordinator in the Kodiak incident management team when the size, scale, or severity of an incident is such that other qualified incident command personnel are not available or appropriate to fill the IC /LOSC position; 7. to organize and maintain an operational disaster emergency services response capability, including the scheduling of drills and exercises in accordance with local emergency preparedness plans and policies; and 8. to serve as incident commander in the Kodiak incident management team, or the local on -scene coordinator in the unified command, when the size, scale, or severity of an incident is such that other qualified incident command personnel are not available or appropriate to fill the IC /LOSC position. 2 -46 (KIB 03/05) Supp. #41 2.41.040 -- 2.41.050 B. In the event of the proclamation of a disaster as herein provided, or the proclamation of a state of extreme emergency by the governor or the state director of emergency preparedness, the director is empowered: 1. to make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such disaster, provided, however, such rules and regulations must be confirmed at the earliest practicable time by the emergency services council; 2. to obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of the life and property of the people, and bind the city and borough for the fair value thereof and, if required immediately, to commandeer such privately owned material as may be needed for public use; 3. to require emergency service of any city or borough officer or employee and, in the event of the proclamation of a state of extreme emergency by the governor, to command the aid of as many citizens as he thinks necessary in the execution of his duties. Such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered emergency services volunteers; 4. to requisition necessary personnel or material of any city or borough department or agency; and 5. to execute all of his ordinary powers as emergency services director; all of the special powers conferred upon him by this chapter or by resolution adopted pursuant thereto; all powers conferred upon him by any statute, agreement approved by the city council or assembly, or by any other lawful authority; to exercise all police power vested in the city and borough by the constitution and general laws. C. In the event that the emergency services director is unavailable or unable to function in the capacity described above, all powers and authorities described herein are transferred to the emergency services coordinator. (Ord. 2000 -13 §2 (part), 2000; Ord. 85 -26 -0 §1(part), 1985; Ord. 83 -68 -0 §2(part), 1983). 2.41.050 Emergency services coordinator. A. There is created the office of the emergency services coordinator. The emergency services coordinator shall be the city of Kodiak fire chief and shall act as administrator of the Emergency Services Organization and Local Emergency Planning Committee. The coordinator has the following responsibilities: 1. to organize and lead quarterly Emergency Services Organization/Local Emergency Planning Committee meetings, to call for additional meetings as needed or directed by the emergency services director, and to maintain all historical records associated with the ESO /LEPC; 2. to ensure that all drills and exercises are performed as specified in the Kodiak emergency operations plan or as directed by the emergency services director; and 3. to coordinate and oversee periodic emergency preparedness training for Kodiak incident management team personnel, including ICS training. B. The coordinator is hereby empowered: 1. to control and direct the efforts of the emergency services organization for the accomplishment of the purposes of emergency services and disaster preparedness. 2. to represent the Emergency Services Organization /Local Emergency Planning Committee in all dealings with public or private agencies pertaining to emergency services and disaster. 2 -47 (KIB 03/05) Supp. #41 2 . 41 .050 -- 2.41.070 3. to organize disaster emergency services response drills and exercises in cooperation with the emergency services director and in accordance with the requirements identified in the Kodiak Emergency Operations Plan, and to maintain accurate records of all such drills and exercises; and 4. to fill the position of incident commander, with all requisite duties and responsibilities, in the Kodiak incident management team, or to serve as deputy incident commander when the director assumes the position of incident commander. C. The coordinator is the designated successor to the emergency services director and shall assume all authorities, powers, and responsibilities granted to the director in section 2.41.040 of this chapter if the director is unavailable or unable to fulfill these responsibilities during a disaster emergency. (Ord. 2000 -13 §2 (part), 2000). 2.41.060 Expenditures. Cities are responsible for authorized emergency services expenses incurred within their jurisdiction and the Kodiak Island Borough is responsible for authorized emergency services expenses incurred outside of city jurisdiction unless otherwise provided for by each governing body. (Ord. 2000 -13 §2 (part), 2000; Ord. 85 -26 -0 §1(part), 1985; Ord. 83- 68-0 §2(part), 1983). 2.41.070 Violations. It is a misdemeanor for any person during a disaster to: A. Willfully obstruct, hinder, or delay any member of the emergency services organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon him by virtue of this chapter; B. To do any act forbidden by any lawful rules or regulations issued pursuant to this chapter, if such act is of such a nature as to give or be likely to give assistance to the enemy, imperil the lives or property of inhabitants of the city or borough, or to prevent, hinder, or delay the defense or protection thereof; and C. To wear, carry, or display without authority any means of identification specified by the emergency services agency of the state. (Ord. 2000 -13 §1(part), 2000; Ord. 85 -26 -0 §1(part), 1985; Ord. 83 -68 -0 §2(part), 1983). 2 -48 (KIB 03/05) Supp. #41 Sections: Chapter 2.42 KODIAK ECONOMIC DEVELOPMENT COMMISSION 2.42.010 Commission created -- Duties. 2.42.020 Appointment, terms, and procedures. 2.42.030 Administrative assistance. 2.42.010 -- 2.42.020 2.42.010 Commission created -- Duties. There is established the Kodiak economic development commission, consisting of nine (9) members who are residents of the borough and who represent a cross - section of the socioeconomic structure of the community. The commission shall assist the manager and assembly in developing a local economy which meets the needs, desires and goals of the community. The commission is empowered to: A. Review and make recommendations to the manager and assembly on matters which affect the local economy; B. Develop proposed economic policies to guide the future growth of the economy; C. Design and coordinate proposed economic projects which will assist in the creation of a stable economy; D. Serve as the official overall economic development program committee for the borough; and E. Provide counsel and assistance on matters involving economic development to the agencies and individuals responsible for formulation and implementation of the comprehensive plan for the borough. (Ord. 98 -02 §8 (part), 1998; Ord. 93 -61 §2, 1993; Ord. 85 -26 -0 §1(part), 1985; Ord. 80 -36 -0 §1(part), 1980). 2.42.020 Appointment, terms, and procedures. Members of the commission are appointed by the mayor. Members shall serve three (3) year terms, except that of the initial nine (9) members three (3) shall be appointed for three (3) year terms, three (3) for two (2) year terms, and three (3) for one (1) year terms. The commission shall designate one (1) of its members as chair and may establish rules for the conduct of its meetings. Meetings shall be public, except that executive sessions may be held in accordance with section 2.16.120 of this title. The commission shall meet at least monthly at times and places designated by the commission, but meetings need not be held if no business is pending. The chair or a majority of the commission may call a special meeting. The commission shall give reasonable public notice of its meetings. Vacancies occur and are filled as provided in section 2.16.060 of this title for assemblymembers. (Ord. 98- 02 §8 (part), 1998; Ord. 85 -26 -0 §1(part), 1985; Ord. 85 -02 -0, 1985; Ord. 80 -36 -0 §1(part), 1980). 2 -49 (KIB 03/05) Supp. #41 2.42.030 2.42.030 Administrative assistance. The manager or designee shall: A. Furnish the commission with copies of all requested documents and other information necessary for or reasonably related to commission functions; B. Provide the commission with supplies, meeting space and secretarial assistance as reasonably required; C. When feasible under all the circumstances, refer to the commission matters within its powers and duties, prior to presentation for assembly action; and D. Transmit commission recommendations and other communications to the assembly. (Ord. 98 -02 §8 (part), 1998; Ord. 85 -26 -0 §1(part), 1985; Ord. 84 -61 -0 §10(part), 1984; Ord. 80 -36 -0 §1(part), 1980). 2 -50 (IQB 03/05) Supp. #41 Sections: Chapter 2.43 PARKS AND RECREATION COMMITTEE 2.43 -- 2.43.020 2.43.010 Committee created -- Duties. 2.43.020 Appointment, terms, and procedures. 2.43.030 Administrative assistance. 2.43.010 Committee created -- Duties. There is established the Kodiak Island Borough recreation committee consisting of nine (9) voting members who are residents of the borough and represent a cross - section of the social and economic structure of the community. parks and ass e state one (1) planning and zoning commissioner, the cit parks and recreation park ran er mmuniy. One (1) members th the to g , and a school board representative shall be nonvoting ex officio The co mmittee and may participate in all discussions and assigned duties. mmi t is empowered to: A. Identify existing and future recreation demands including indoor and outdoor recreation; B. Evaluate existing and future recreation needs; capital Generate enerate priorities and action plans including a ca ital im rovement program C. Gene and recommend r D. Review and p p gam for parks recreation plan. revisions as necessary to the adopted comprehensive All such plans and reconunendations shall be reviewed by the planning parks and prior to presentation to the manager and assembly. (Ord. 03 -07 (part), ), 1998; Ord. Appointment, §2(part), 1993; Ord. 85 -26 -0 § t), 2003; Ord, 98-02 (a §1(part), 1985; Ord 82 -36 -0 §8 2.43.020 § (part), terms, and procedures. Members of the co by the mayor subject to confirmation by the assembly. by the m at r subject in nine (9) committee reel() yea r r terms three t tat of the (2) O members, three (3) shall Members apps appointed serve t three (3) year trms, The committee O year terms and three (3) for one (1) year erms ted for three (3) year terms, shall designate its chair and other officers as provided in bylaws approved by the assembly. No additions or changes may be made in the bylaws unless specifically approved by the assembly. Meetings shall be public except that executive sessions may with subsection 2 . 1 7.030(E) of this title. The co Y at times and places designated by committee shall meet at least quarterly at time pending. The chair or a majority of theccommittee chair, but meetings need not be held if no business is shall give reasonable public notice of its may call a special meeting shall give ve reasonable bl this bl ue for notice of its me meetings. ll The rom in Vacancies occur and are 2003; as Ord. 98-02 8 1982), 1998; Ord. 85 -26 -0 §1(pazt), 1985; Ord. 8502x003 -07 § 2003; Ord. 98 -02 §g (part), 1985; Ord. 82 -36) §1(pazt), 2 -51 (KIB 03/05) Supp. #41 2.43.030 2.43.030 Administrative assistance. The manager or designee shall: A. Furnish the committee with all requested documents and other information necessary for, or reasonably related to, committee functions; B. Provide the committee with supplies, meeting space and secretarial assistance as reasonably required; C. If feasible under the circumstances, refer to the committee matters within its powers and duties, prior to presentation for assembly action; and D. Transmit committee recommendations and other communications to the planning and zoning commission prior to review by the assembly; provided, however, if no action has been taken by the planning and zoning commission within thirty (30) days, it shall be deemed that approval has been given. (Ord. 98 -02 §8 (part), 1998; Ord. 85 -26 -0 §1(part), 1985; Ord. 84 -61- 0 §10(part), 1984; Ord. 82 -36 -0 §1(part), 1982). 2 -52 (KIB 03/05) Supp. #41 Chapter 2.45 ARCHITECTURAL /ENGINEERING REVIEW BOARD 2 -53 2.45.010 -- 2.45.040 Sections: 2.45.010 Established. 2.45.020 Terms of office. 2.45.030 Qualifications. 2.45.040 Responsibilities. 2.45.050 Organization. 2.45.010 Established. There is established the architectural /engineering review board, which shall consist of seven (7) voting members, to be appointed by the mayor. The board shall be subject to the provisions of chapter 2.39 of this title. (Ord. 98 -02 §8 (part), 1998; Ord. 95 -03 §2(part), 1995; Ord. 93 -61 §2(part), 1993; Ord. 87 -33 -0 §2(part), 1987). 2.45.020 Terms of office. Appointed members of the board shall serve a term of three (3) years. The membership of the board, other than borough officials, and their terms of office shall continue as they existed on October 15, 1987. (Ord. 87 -33 -0 §2(part), 1987). 2.45.030 Qualifications. Six (6) members of the board shall be residents and qualified voters of the borough and shall have an interest and a wide range of experience in engineering, architecture, building, plumbing, roofing, electrical installation, and other related fields involving the building business. One (1) member of the board shall be a member of the assembly, appointed by the mayor. The manager, school district superintendent, or their designees, and school board representative shall be nonvoting ex officio members of the board and may participate in all discussions. (Ord. 98 -02 §8 (part), 1998; Ord. 95 -03 §2(part), 1995; Ord. 87 -33 -0 §2(part), 1987). 2.45.040 Responsibilities. The board is empowered to: A. Review all architectural and engineering proposals and design drawings for borough owned buildings and public funded projects, evaluate and propose improvements to specifications and drawings, and evaluate the list of proposed architects and forward a recommendation. A plan review schedule shall be established with the architect, which takes into consideration the limited building season available in Kodiak; B. Evaluate all comments, suggestions, and recommendations from the building administration on proposals for borough and other public funded buildings and forward written comments to the assembly; C. Hold a public meeting before presenting the final recommendation to the assembly; and D. Forward final recommendations to the assembly. E. Receive notice of all change orders that are executed on building projects. The board shall review all changes to borough -owned buildings and public funded projects for the purpose of possible inclusion in future building projects. (KIB 03/05) Supp. #41 2.45.040 -- 2.45.050 F. Evaluate completed projects, prior to the one (1) year warranty inspection, on the basis of quality of workmanship, cost of project relative to its original budget, and performance of the architect and the general contractor to prepare a written report for presentation to the assembly. (Ord. 97 -20 §2; Ord. 95 -03 §2(part), 1995; Ord. 87 -33 -0 §2(part), 1987). 2.45.050 Organization. The board shall designate its chair and vice -chair at the first meeting of the calendar year and shall hold at least one (1) meeting quarterly unless projects demand more frequent meetings. (Ord. 87 -33 -0 §2(part), 1987). 2 -54 (KIB 03/05) Supp. #41 Sections: 2.47.010 Created -- Membership. 2.47.020 Term -- Compensation. 2.47.030 Powers and duties. 2.47.040 Administrative assistance. Chapter 2.47 AIRPORT ADVISORY COMMITTEE 2.47.010 -- 2.47.030 2.47.010 Created -- Membership. There is created an airport advisory committee which shall consist of nine (9) borough residents, which are appointed in accordance with section 2.39.030 of this title. The mayor may, with the concurrence of the assembly, appoint additional non - voting ex officio members. The committee shall designate its chair. (Ord. 91 -27 §2(part), 1991). 2.47.020 Term -- Compensation. A. The members shall serve for three (3) years; however, of the members first appointed, three (3) shall be appointed for three (3) years, three (3) for two (2) years, and three (3) for one (1) year. Appointments to fill vacancies shall be for the unexpired term only. B. Members of the committee shall serve without compensation. (Ord. 91 -27 §2(part), 1991). 2.47.030 Powers and duties. The committee shall serve in an advisory capacity to the assembly with regard to the enhancement and development of the local air transportation system in the borough. In that capacity, the committee is required to: A. Hold public meetings at least quarterly and at a place within the borough to be designated by the chair of the committee. B. Receive testimony and otherwise investigate matters of concern with regard to air transportation within the borough. C. Make recommendations to the assembly towards development of a regional hub with regard to the following items: 1. improved utilization of the automobile parking with long and short term parking at the state airport; 2. oversight of the need for increased water and sewer services at the state airport; 3. monitoring concerns regarding the administration of land leases at the state airport; 4. monitoring of the general aviation use, specifically including tie -downs availability at the state airport; 5. float plane needs and possible facility development; 6. appearance of the terminal buildings at the state airport; and 7. any other additional air transportation- related needs within the borough. D. Perform such duties and services that may be required from time to time by the assembly. (Ord. 91 -27 §2(part), 1991). 2 -55 (KIB 03/05) Supp. #41 2.47.040 2.47.040 Administrative assistance. The manager or designee shall: A. Furnish the committee with copies of all requested documents and other information necessary or reasonably related to the performance of committee functions. B. Provide the committee with such supplies, meeting space, and secretarial assistance as the mayor deems reasonably required. C. Refer to the committee for their consideration all non - emergency matters within the scope of its powers and duties prior to presenting those matters to the assembly for action. D. Transmit all recommendations and other communications from the committee to the assembly. (Ord. 98 -02 §8 (part), 1998; Ord. 93 -61 §2(part), 1993; Ord. 91 -27 -0 §2(part), 1991). 2 -56 (KIB 03/05) Supp. #41 Sections: Chapter 8.04 HOSPITAL AND HEALTH FACILITIES ADVISORY BOARD 8 -2 8.04.010 -- 8.04.030 8.04.010 Created -- Membership. 8.04.020 Term -- Compensation. 8.04.030 Powers and duties. 8.04.040 Administrative assistance. 8.04.010 Created -- Membership. There is created a hospital and health facilities advisory board which shall consist of seven (7) borough residents appointed in accordance with section 2.39.030 of this code and pursuant to the requirements of 7 AAC 13.030(a). The duties of the board shall be as set out in 7 AAC 13.030. The hospital manager shall serve as a non - voting ex- officio member of the board and the mayor may, with the concurrence of the assembly, appoint additional non - voting ex- officio members. The board shall designate its chair and conduct its meetings in accordance with chapter 2.39 of this code. The hospital and health facilities advisory board shall be inactive and its seats unfilled so long as the governing and advisory functions and responsibilities required under state law are being provided by the operator of the hospital and health facility'. (Ord. 2002 -03 §2(part), 2002; Ord. 2000 -18 §2, 2000; Ord. 93 -61 §2(part), 1993; Ord. 90-46 §2, 1990; Ord. 83 -08 -0 §1, 1983; Ord. 78 -20 -0 §1(part), 1978). 8.04.020 Term -- Compensation. A. The members shall serve for three (3) years; however, of the members first appointed, two (2) shall be appointed for three (3) years, two (2) for two (2) years, and one (1) for one (1) year. Appointment to fill vacancies shall be for the unexpired term only. B. Members of the board shall serve without compensation. (Ord. 78 -20 -0 §1(part), 1978). 8.04.030 Powers and duties. The board shall function as liaison between the borough, the hospital staff, the medical staff, and Providence and shall be responsive to the concerns of the community regarding the operation of the hospital. Specifically the duties and responsibilities of the board include the following: A. Review any changes in hospital policy. Policies may be suggested by Providence or the advisory board but all require review by the advisory board of the hospital. A policy is defined as a definite course of action as pursued by administration. B. Review any new patient care services. 'Per Contract No. 97 - 07A: An advisory board meeting the requirements of 7AAC 13.030(a) will be appointed by Providence...One assemblymember shall be appointed by Providence as a full voting member of the advisory board, and Providence shall give the borough the opportunity for review and comment before appointments to the advisory board are made. (MB 03/2002) Supp. #34 8.04.030 -- 8.04.040 C. Review appointments and clinical privileges to the medical staff, members that have been recommended for approval by the medical staff in accordance with its medical staff bylaws, and provide the recommendation of the medical staff to Providence for review and final action. D. Review the operating and capital budgets prepared for the hospital. E. Review the rate and charge structures in the hospital. F. Review and comment concerning the quality of care rendered to the patients of the hospital. G. Review any reports prepared by Providence. H. Cooperate with Providence in meeting the requirement of any federal or state law or statutes in retaining the hospital license in obtaining or retaining accreditation from Joint Commission on Accreditation of Health Care Organizations and in maintaining the requirement for participation under Medicare /Medicaid, other government programs, and Blue Cross /Blue Shield. I. Assist the administrator in long -range planning for the hospital. J. Assist Providence in reviewing administrator applicants and recommend a candidate to Providence prior to the appointment of the administrator by Providence. K. Assist Providence in determining and deciding all matters of policy relating to the public relations of the hospital and the relationship of the hospital to the community and the surrounding area which it serves. (Repealed and re- enacted by Ord. 97 -13 §2, 1997; Ord. 91 -26 -0 §2, 1991; Ord. 84 49 -0 § §1, 2, 1984; Ord. 78 -20 -0 §1(part), 1978). 8.04.040 Administrative assistance. The manager designee shall: A. Furnish the board with copies of all requested documents and other information necessary or reasonably related to the performance of board functions; B. Provide the board with such supplies, meeting space, and secretarial assistance as the manager deems reasonably required; C. Refer to the board for their consideration all non - emergency matters within the scope of its powers and duties prior to presenting those matters to the assembly for action; and D. Transmit all recommendations and other communications from the board to the assembly. (Ord. 98 -16 §2 (part), 1998; Ord. 84 -61 -0 §10(part), 1984; Ord. 78 -20 -0 §1(part), 1978). 8 -3 (KIB 03/2002) Supp. #34 Sections: MENTAL HEALTH CENTER ADVISORY BOARD 8.08.010 Created -- Membership. 8.08.020 Term -- Compensation. 8.08.030 Powers and duties. 8.08.040 Repealed. 8.08.050 Repealed. Chapter 8.08 8 -4 8.08.010 -- 8.08.030 8.08.010 Created -- Membership. There is created a mental health center advisory board which shall consist of eight (8) borough residents appointed in accordance with section 2.39.030 of this code and pursuant to the requirements of 7 AAC 71.030(a). The duties of the board shall be as set out in 7 AAC 71.030. The mayor may, with the concurrence of the assembly, appoint non- voting ex- officio members. The board shall designate its chair and conduct its meetings in accordance with chapter 2.39 of this code. The Mental Health Center Advisory Board shall be inactive and its seats unfilled so long as the governing and advisory functions and responsibilities required under state law are being provided by the operator of the mental health facility'. (Ord. 2002 -03 §3, 2002; Ord. 2000 -01 §2, 2000; Ord. 97 -29 §2, 1998; Ord. 93 -61 §2(part), 1993; Repealed and re- enacted by Ord. 92 -01 -0 §2(part), 1992; Ord. 82 -38 -0 §1(part), 1982; Ord. 82- 27-0(A) §1(part), 1982). 8.08.020 Term -- Compensation. A. The members shall serve for three (3) years and until their successors are appointed and qualified. However, of the members first appointed, three (3) shall be appointed for three (3) years, three (3) for two (2) years, and three (3) for one (1) year. Appointments to fill vacancies shall be for the unexpired term only. B. Members of the board shall serve without compensation. (Repealed and re- enacted by Ord. 92 -01 -0 §2(part), 1992; Ord. 82 -38 -0 §1(part), 1982; Ord. 82- 27 -0(A) §1(part), 1982). 8.08.030 Powers and duties. The advisory board shall function as liaison between the borough, the mental health program staff, and Providence, and shall be responsive to the concerns of the community regarding the operation of the mental health program. Providence shall keep the advisory board updated with respect to matters of mental health program policy and the relationship of the mental health program to the community and the surrounding areas which it serves. Specifically, the duties and responsibilities of the advisory board include the following: 2 Per Contract No. 97 -07A: An advisory board meeting the requirements of 7AAC 13.030(a) will be appointed by Providence...One assemblymember shall be appointed by Providence as a full voting member of the advisory board, and Providence shall give the borough the opportunity for review and comment before appointments to the advisory board are made. (MB 03/2002) Supp. #34 8.08.030 -- 8.08.050 A. Review any changes in mental health program policy. Policies may be suggested by Providence of the advisory board; but all required review by the advisory board. A policy is defined as a definite course of action as pursued by administration; B. Review any new client care services; C. Review the operating and capital budgets prepared for the mental health program, D. Review the rate and charge structures in the mental health program; E. Review and comment concerning the quality of care rendered to the clients of the mental health program. F. Review any reports prepared by Providence; G. Assist the administrator in long -range planning for the mental health program; and H. Assist Providence in determining and deciding all matters of policy relating to the public relations of the mental health program and the relationship of the mental health program to the community and the surrounding area which it serves. (Repealed and re- enacted by Ord. 97 -29 §3, 1998; Repealed and re- enacted by Ord. 92 -01 -0 §2(part), 1992; Ord. 85 -31 -0 §1(part), 1985; Ord. 84 -61 -0 §10(part), 1984; Ord. 82 -38 -0 §1(part), 1982; Ord. 82- 27 -O(A) §1(part), 1982). 8.08.040 Administrative assistance. (Repealed by Ord. 97 - 29 §4, 1998; Repealed and re- enacted by Ord. 92 -01 -0 §2(part), 1992; Ord. 84 -61 -0 §10(part), 1984; Ord. 82 -38 -0 §1(part), 1982; Ord. 82- 27 -O(A) §1(part), 1982). 8.08.050 Status of employees. (Repealed by Ord. 92 -01 -0 §2(part), 1992; Ord. 85 -31 -0 §1(part), 1985; Ord. 84 -61 -0 §10(part), 1984; Ord. 82 -38 -0 §1(part), 1982; Ord. 82- 27 -O(A) §1(part), 1982). 8 -5 (KIB 03/2002) Supp. #34 Sections: Chapter 2.49 ARTS COUNCIL ADVISORY COMMITTEE 2 -57 2.49.010 -- 2.49.040 2.49.010 Created -- Membership. 2.49.020 Term -- Compensation. 2.49.030 Powers and duties. 2.49.040 Administrative assistance. 2.49.010 Created -- Membership. There is created an arts council advisory committee which shall consist of three (3) borough residents, which are appointed by the mayor and confirmed by the assembly. The Kodiak Baranof Productions, Inc. d.b.a. Kodiak Arts Council board of directors shall have an opportunity to review the applications and submit comments prior to mayoral appointment. The committee shall designate its chair. (Ord. 02 -01 §2 (part), 2002; Ord. 98 -02 §8 (part), 1998; Ord. 95 -08 §2(part), 1995). 2.49.020 Term -- Compensation. A. The members shall serve for one (1) year Appointments to fill vacancies shall be for the unexpired term only. B. Members of the committee shall serve without compensation. (Ord. 95 -08 §2(part), 1995). 2.49.030 Powers and duties. The committee shall serve in an advisory capacity to the assembly concerning an arts council enterprise fund This fund will be funded by the Kodiak Arts Council, Inc and grants from other agencies. All funds will be used to pay the cost of a personal services contract and administrative expenses for an arts council executive director. Meetings shall be public except that executive sessions may be held in accordance with subsection 2.17.030(E) of this title. The committee shall meet at least quarterly at times and places designated by the chair, but meetings need not be held if no business is pending. The chair or a majority of the committee may call a special meeting. The committee shall give reasonable public notice of its meetings. (Ord. 95 -08 §2(part), 1995). 2.49.040 Administrative assistance. The manager or designee shall: A. Furnish the committee with copies of all requested documents and other information necessary or reasonably related to the performance of committee functions. B. Provide the committee with such supplies, meeting space, and secretarial assistance as the mayor deems reasonably required. C. Refer to the committee for their consideration all non - emergency matters within the scope of its powers and duties prior to presenting those matters to the assembly for action. D. Transmit all recommendations and other communications from the committee to the assembly. (Ord. 98 -02 §8 (part), 1998; Ord. 95 -08 §2(part), 1995). (KIB 03/05) Supp. #41 Sections: Chapter 2.51 KODIAK AREA TRANSIT SYSTEM ADVISORY COMMITTEE 2.51.010 Created -- Membership. 2.51.020 Term -- Compensation. 2.51.030 Powers and duties. 2.51.040 Administrative assistance. 2.51.010 Created -- Membership. There is created a Kodiak Area Transit System Advisory Committee that shall consist of nine (9) borough residents, of which seven (7) are appointed in accordance with section 2.39.030 of this title. In addition, one (1) assembly representative and one (1) city of Kodiak representative shall also be full voting members of the committee. The assembly shall select the assembly representative and the Kodiak city council shall select the city of Kodiak representative. The community development department director and a United States Coast Guard representative shall serve as non - voting ex- officio members of the committee and the mayor may, with the concurrence of the assembly, appoint additional non - voting ex- officio members. The board shall designate its chairperson. (Ord. 98 -05 §2(part), 1998). 2.51.020 Term -- Compensation. A. The members shall serve for three (3) years; however, of the members first appointed, three (3) shall be appointed for three (3) years, two (2) for two (2) years, and two (2) for one (1) year. Appointments to fill vacancies shall be for the unexpired term only. B. Members of the committee shall serve without compensation. (Ord. 98 -05 §2(part), 1998). 2.51.030 Powers and duties. The committee shall function as the liaison between the borough and the transit system contractor and shall be responsive to the concerns of the community regarding the operation of the transit system. Specifically the duties and responsibilities of the committee include the following: A. Review any changes in transit system policies. The transit system contractor or the committee may suggest policies but all require review by the committee. A policy is defined as a definite course of action pursued by service contractor. B. Review and approve any new transit system services. C. Review the operating and capital budgets prepared for the transit system. D. Review and approve the rate and charge structures of the transit system. E. Review and comment concerning the quality of service rendered by the transit system contractor. F. Review reports prepared by the transit system contractor. G. Cooperate with the transit system contractor to ensure that the requirements of any federal and /or state law or statute is met by the transit system. 2 -58 2.51.010 -- 2.51.030 (KIB 03/05) Supp. #41 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Item No. 9.B Ordinance No. FY2006 -05 Amending the Personnel Rules and Regulations by Adopting the Federal Rate for Per - Diem. This ordinance would change the per -diem rate for non -union employees, elected officials, and other people traveling on Borough business. It would move the Borough from a flat fee of $35.00 per day to the rate set by the US Government Services Administration (GSA) agency schedule. This rate is different for different localities. Once the per -diem rate is determined, staff will bring an amendment to the IBEW Agreement to the Assembly to amend the per -diem rate for union employees. FISCAL NOTES: ACCOUNT NO.: ® N/A Expenditure Amount Required: Budgeted: Recommended motion: Move to adopt Ordinance No. FY2006 -05. Kodiak Island Borough, Alaska KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2006 -05 Introduced by Manager Gifford Requested by Finance Director Drafted by Finance Director Introduced: 10/20/2005 Public Hearing: 11/03/2005 Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH AMENDING THE PERSONNEL RULES AND REGULATIONS BY ADOPTING THE FEDERAL RATE FOR PER DIEM WHEREAS, the current per -diem rate for the employees and Assembly of the Borough is $35 00 per day, the same as in 1977; and WHEREAS, the cost to stay in various cities and towns varies greatly; and WHEREAS, the federal government has established per diem rates for most cities and towns in the United States and foreign countries; and WHEREAS, the federal rate stipulates that only 75 % of the per diem will be paid on the first and last day of travel; and WHEREAS, the Borough can adopt these per -diem rates and use the federal government research into the cost of meals and incidental expenses at different locations; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Personnel Rules and Regulations. Section 2: The Personnel Rules and Regulations is hereby amended as follows: Employees who are traveling out of town on official business will be reimbursed for reasonable expenses by the Borough. The Borough will provide for and/or reimburse the employee for transportation costs. Transportation will normally be by air and supplemented by such ground or water transportation as is necessary. All other costs incidental to such travel, and of a normal and necessary nature will be reimbursed. Such expenses would include: hotel rooms, auto rental, and telephone., .. .. . Employees will be paid a per diem for meals and incidental expenses equal to the amount listed in the current US Government Services Administration (GSA) agency schedule. It should be noted that for non - contiguous states (Alaska and Hawaii) the GSA uses the Department of Defense Rates. These rates can be found on the Federal Government web site at http: / /www.gsa.gov /. The federal government regulations also specify that on the first and last day of travel per -diem will be 75% of the daily rate. Ordinance No. FY2006-05 Page loft When an employee is on official business not requiring an overnight stay, per diem he/she will be reimbu sed -for 75% of the daily rate. • All employees on official travel are expected to make every effort to minimize the cost of travel. Examples of costs that will not normally be reimbursed are: first class air travel, gourmet meals alcoholic beverages, party expenses, plush hotel suites, etc. Before embarking on any travel and prior to submitting travel- related check requests or purchase orders, employees must submit a Travel Authorization Form (see sample form in Appendix B — Forms Section). Hotel rooms will generally be reserved and paid using the purchase order system. Reimbursement may be requested for hotel rooms with proper receipt submittal. An Advance for per diem can be requested prior to travel. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. FY2006-05 Page 2of 2 w ___. v✓ Locality Seasons (Beg- End) Max Lodging Local Meals Rate Prop. Local Incidental Rate Footnote Footnote Rate Max Per Diem Rate Eff. Date Meals ADAK 01/01- 12/31 120 63 36 16 199 07/01/2003 ANCHORAGE [INCL NAV RES] 05/01- 09/15 170 71 40 18 259 06/01/2004 ANCHORAGE [INCL NAV RES] 09/16 04/30 95 65 37 16 176 06/01/2004 BARROW 01 /01- 12/31 159 76 42 19 254 05/01/2002 BETHEL 01 /01 12/31 119 62 35 15 196 06/01/2004 SETTLES 01/01- 12/31 135 50 29 12 197 10/01/2004 COLD BAY 01 /01- 12/31 90 58 33 15 163 05/01/2002 COLDFOOT 01 /01 12/31 135 57 33 14 206 10/01/1999 ?PER CENTER 05/16- 09/15 109 50 29 13 172 07/01/2003 OCONUS and OVERSEAS Per Diem Rates: Query Results Page of IMPORTANT NOTES: 1. Use the OTHER rate if neither the CITY nor MILITARY INSTALLATION is listed. 2. For other allowances that are based on per diem rates (e.g., TLE, TLA, TQSE, TQSA), see the appropriate rules for those allowances regarding what per diem rate to use 3. The standard ONBASE INCIDENTAL RATE is $3.50 OCONUS wide. 4. When Government meals are directed, the appropriate Government meal rate, as prescribed in Appendix A, is applicable. 5. Per Diem Rate = Max Lodging + Meals (Local, Proportional, or Government) + Incidental Rate (Local or OnBase) * All.otnearn' MAXIMUM PER DIEM RATES OUTSIDE THE CONTINENTAL UNITED STATES TRAVEL PER DIEM ALLOWANCES COUNTRY /STATE: ALASKA https: / /secureapp2 .hqda.pentagon.mil /cgi- bin/pd- rates /opdrates.pl 10/13/2005 COPPER CENTER 09/16- 05/15 99 50 29 13 CORDOVA 05/01- 09/30 110 59 34 15 CORDOVA 10 /01 04/30 85 58 33 14 CRAIG 04/15- 09/14 125 51 30 13 CRAIG 09/15- 04/14 95 49 29 12 DEADHORSE 01/01- 12/31 95 54 31 13 DELTA ]UNCTION 01/01- 12/31 89 60 34 15 DENALI NATIONAL PARK 06/01 - 08/31 114 48 28 12 DENALI NATIONAL PARK 09/01 - 05/31 80 46 27 11 DILLINGHAM 01 /01- 12/31 114 55 32 14 DUTCH HARBOR- UNALASKA 01/01 - 12/31 121 58 33 15 FAIRBANKS 05/01 09/15 159 70 39 18 FAIRBANKS 09/16- 04/30 75 63 36 16 FOOTLOOSE 01 /01- 12/31 175 14 11 4 GLENNALLEN OS /Ol- 09/30 125 58 33 15 GLENNALLEN 10/01- 04/30 89 55 32 14 HEALY 06/01- 08/31 114 48 28 12 HEALY 09/01- 05/31 80 46 27 11 HOMER 05/15- 09/15 125 58 33 15 OCONUS and OVERSEAS Per Diem Kates: Query Kesu https: / /secureapp2 .hqda.pentagon.mil /cgi bin /pd rates /opdrates.pl 184 157 189 156 162 164 174 137 183 194 247 154 193 198 158 174 137 198 04/01/200. 04/01 /2005 04/01/2005 04/01/2005 05/01/2002 06/01/2004 04/01/2005 04/01/2005 06/01/200 04/01/2005 06/01/2004 06/01/2004 06/01/2002 04/01/2005 04/01/2005 04/01/2005 04/01/2005 04/01/20' 162 07/01/2003 10/13/2005 HOMER 09/16- 05/14 76 54 31 14 .. .EAU 05/01- 09/30 120 64 36 16 JUNEAU 10/01- 04/30 79 62 35 15 KAKTOVIK 01 /01 12/31 165 69 39 17 KAVIK CAMP 01 /01- 12/31 150 55 32 14 KENAI- 05/01- 129 66 37 16 SOLDOTNA 08/31 KENAI- 09/01- 79 62 35 15 SOLDOTNA 04/30 KENNICOTT 01/01 12/31 189 68 38 17 KETCHIKAN 05/01 09/30 135 66 37 16 KETCHIKAN 10 /01 04/30 98 62 35 16 G SALMON 05/01- 10 /01 225 73 41 18 KING SALMON 10/02- 04/30 125 65 37 16 KLAWOCK 04/15- 09/14 125 51 30 13 KLAWOCK 09/15 04/14 95 49 29 12 KODIAK 01 /01- 12/31 112 64 36 16 KOTZEBUE 05/15- 09/30 141 69 39 17 KOTZEBUE 10/01- 05/14 135 68 38 17 MCCARTHY 01 /01 12/31 189 68 38 17 METLAKATLA 05/30- 10 /01 98 38 23 10 TLAKATLA 10/02- 05/29 78 38 23 9 OCONUS and OVERSEAS Per Diem Kates: Query xeswts https : / /secureapp2.hgda.pentagon. mil /cgi- bin /pd- rates /opdrates.pl 200 156 251 219 211 156 274 217 176 316 206 189 156 192 227 220 274 146 125 06/01/2005 04/01/2005 05/01/2002 05/01/2002 04/01/2005 04/01/2005 04/01/2005 04/01/2005 04/01/2005 05/01/2002 05/01/2002 04/01/2005 04/01/2005 04/01/2005 02/01/2005 02/01/2005 04/01/2005 05/01/2002 05/01/2002 144 04/01 /2005 10/13/2005 MURPHY DOME OS /Ol 09/15 159 70 39 18 MURPHY DOME 09/16- 04/30 75 63 36 16 NOME 01/01- 12/31 120 67 38 17 NUIQSUT 01/01- 12/31 180 42 25 11 PETERSBURG 01 /01 12/31 80 50 29 12 POINT HOPE 01 /01 12/31 130 56 32 14 POINT LAY 01/01- 12/31 105 54 31 13 PORT 01/01- 135 70 39 18 ALSWORTH 12/31 PRUDHOE BAY Ol /Ol 12/31 95 54 31 13 SEWARD 05/01- 09/30 145 63 36 16 SEWARD 10/01- 04/30 62 57 33 14 SITKA -MT. 05/01- 119 53 31 13 EDGECUMBE 09/30 SITKA -MT. 10 /01- 99 51 30 13 EDGECUMBE 04/30 SKAGWAY 05 /01 09/30 135 66 37 16 SKAGWAY 10/01- 04/30 98 62 35 16 SLANA 05/01- 09/30 139 44 26 11 SLANA 10/01- 04/30 99 44 26 11 SPRUCE CAPE 01 /01 12/31 112 64 36 16 ST. GEORGE 01/01- 12/31 129 44 26 11 TALKEETNA 01 /01- 12/31 100 71 40 18 OCONUS and OVERSEAS Per Diem Rates: Query Results https: / /secureapp2 .hqda.pentagon.mil /cgi- bin /pd- rates /opdrates.pl rage 4 01 J 154 204 233 142 200 172 223 162 224 133 185 163 217 176 194 154 192 184 189 06/01/2005 04/01/20C 07/01/20' 1 04/01/2005 05/01/2002 06/01/2005 03/01/1999 03/01/1999 05/01/2002 05/01/2002 04/01/2005 04/01/2005 04/01/2005 04/01/2005 04/01/2005 02/01/2005 02/01/2005 04/01 /2005 06/01/2004 247 06/01/2004 10/13/2005 OCONUS and OVERSEAS Yer them Kates: Query Kesutrs UMIAT UNALAKLEET VALDEZ VALDEZ WASILLA WASILLA WRANGELL WRANGELL [OTHER] 01/01- 12/31 01 /01- 12/31 01/01- 12/31 05/01- 10/01 10/02- 04/30 05/01- 09/30 10/01- 04/30 05/01- 09/30 10 /01- 04/30 01 /01- 12/31 01/01- 12/31 100 31 20 180 86 47 79 64 36 129 59 34 79 55 32 134 62 35 80 58 33 135 66 37 98 62 35 110 54 31 80 44 26 8 21 16 15 14 16 15 16 16 14 11 139 287 159 203 148 212 153 217 176 178 135 07/01/2002 04/01/2005 04/01/2003 04/01/2005 04/01/2005 04/01/2005 04/01/2005 04/01/2005 04/01/2005 03/01/1999 09/01/2001 TANANA .IAK CUTAT 01 /01- 12/31 120 67 38 17 *Use the OTHER rate if neither the CITY nor MILITARY INSTALLATION is listed. Request a review of a Per Diem Rate. Find out more about (Prop. Meals) Proportional Per Diem? Per Diem Rates 204 04/01/2005 https : / /secureapp2.hgda.pentagon mil /cgi- bin /pd- rates /opdrates.pl 10/13/2005 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Item No. 13.A.1 Election of Deputy Presiding Officer. 2.17.040 Organization and deputy presiding officer. A. Organization: The assembly shall annually, at the November meeting, elect from its members a deputy presiding officer to serve at the assembly's pleasure. B. Election of the deputy presiding officer of the assembly shall be in the following manner: 1. as the first order of new business, nominations for deputy presiding officer shall be opened. 2. nominations may be made by any member of the assembly. 3. at the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and with the assistance of one (1) other person, tally the ballots. The clerk shall announce the results. 4. a majority vote of the assembly shall be required for election. 5. if no majority is cast for any candidate, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two (2) remaining and balloting shall continue until one (1) candidate is elected. C. Deputy presiding officer The deputy presiding officer shall preside as the chair at assembly meetings in the absence of the mayor. If at any meeting the deputy presiding officer is not present, or is unable to act, the senior assemblymember present shall preside as the chair. Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Brechan Enterprises, Inc. B &R Fish By Products, Inc. Anderson Construction Company $144,040.00 $177,355.00 $174,257.00 Item No. 13.B.1 Contract No. FY2006 -21 To Provide Shot Rock Cover at the Kodiak Island Borough Landfill. The landfill is required to cover municipal waste daily with a minimum of 6 inches of cover, which consists of shot rock. In the recent past the Borough has been able to obtain rock from the lateral expansion area but at this time, without further surveying and design work for the lateral expansion, another area will need to be used to provide shot rock on -site. This area requires that a bench be developed, the bear fence to be moved and clearing and grubbing an area in excess of the blast area in order to be geared up for the next time the landfill needs rock. This rock project is expected to provide cover for at least 3 years as well as help maintain landfill roadways. Three firms responded to the RFP for the shot rock development. Bids were as follows: Staff reviewed each proposal and it is recommended that Brechan be awarded this contract for the base bid of $144,040.00. FISCAL NOTES: ACCOUNT NO.: 530 - 731 - 430 -140 ® N/A Expenditure Amount Required: Budgeted: $144,040 Recommended motion: Move to approve Contract No. FY2006 -21 with Brechan Enterprises, inc. in an amount not to exceed $ 144,040. \ ` \ \ \ \\ �\ \ \ \� \ \ \ \ \ \ \\N \ \ \ \ \�\ \\ \\ I1 \ \ • • J \ \\, i Ri�� a `\ �� --- �` I // // // c % / \ rre et- O CO 0 N W14'W V 131419' O N 04 a a (n (D rn z 0 0 0co 0 I m T Dc IS O IT1z 0 0rn z '1 0 (D 0 N co N 0 0 cn / / / / / / / / / / / Dote 7/7/4006 e /4006 0 /40 /4006 SOUD WASTE UPDATE SURVEY YU.TPIE EMS SENSE SHEET / / / / / / / / / SUE Revielon SUWEs KODIAK ISLAND BOROUGH ENVIRONMENTAL L PREPARED FOR: SPECIALIST �5 1 1� 11 1 1 1 1 1 1 1 ✓�1 1 1 1 1 1 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Contract No. FY2006 -22 Landfill Toe Drain Extension and Soil Stabilization Construction. The landfill design requires a toe drain system to collect the leachate water and the storm water. Toe drains were installed along 2 sides of the landfill in 1999 and this proposed project will consist of installation of a toe drain on a third side. The toe drains direct the leachate water to the wetland treatment system and the storm water to its discharge area. The burn pile area (see attachment) is the final area available for garbage in the existing landfill footprint and is estimated to last approximately 4 years or until the end of FY 2008 (July 2009). After this area is utilized it is expected that the lined lateral expansion will be designed, constructed and available to accept waste. The soil in this area is extremely wet and will have to be de- watered and stabilized before waste can be placed. It is imperative that this construction project progress because this area will be needed in the spring. Three firms responded to the RFP for the toe drain project. Bids were as follows: Red Hook Construction, LLC. $278,000 B &R Fish By- Products, Inc. $298,000 Brechan Enterprises, Inc. $333,998 Staff reviewed each proposal and it is recommended that Red Hook Construction, LLC be awarded this contract for an amount not to exceed $278,000. This project is covered under our loan agreement with the state and is likely to be the final project for that loan. FISCAL NOTES: ACCOUNT NO.: 530- 731 -430 -140 Z N/A Expenditure Amount Required: Budgeted: $278,000 Recommended motion: Move to approve Contract No. FY2006 -22 with Red Hook Construction LLC in an amount not to exceed $278,000. „ i - ----- , k 1/2 1 \01 , • , - - , ' I , - - -- .' -- --,•:„,.. z... -. - • . - - :-..^. -•• i • --_::- - - - -- - - - - - • , .::,----4_,....--- :-....::: ---:-..,.--<,_----: --7--- t r - --- - - m ----- N - \ ‘ ---...„ \ ‘ ‘, ! _ r fri ----....... ..."--,.. m < 17 -- .'-'-<--'' - -----,- -- ‘ ‘ LL < 0 1 1 • / 1 '' \ \ 0 \ \ \ - >, A 0 0 a z - 5 g g 2 0 ir) 0 L6” 1 4 + o - 5 z a 0 0 2 0 0 6 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Professional Services to Update and Revise the Kodiak Island Borough Comprehensive Plan. The Kodiak Island Borough Assembly and Planning and Zoning Commission propose an update and revision of the Kodiak Island Borough Comprehensive Plan. The purpose of the project is to create one unified comprehensive plan that will include all land areas within the Kodiak Island Borough planning jurisdiction and will address the following issues /topics: Land Use, Parks & Recreation, Alternative Transportation, Governmental Interests, Employment/Economic Development, Public Facilities /Borough Lands, Transportation, Environmental Quality and Housing. This project has been funded by the Coastal Impact Assessment Program Grant as well as the Kodiak Island Borough Assembly for a total price available for consulting services at $220,000. The project was advertised for request for proposals (RFP) for three consecutive weeks in a newspaper of general circulation according to KIBC 3.16.040. Proposals were due and publicly opened on September 16, 2005. Cogan Owens Cogan, LLC (COC) submitted the highest rated proposal of the three responsive proposals submitted for the above referenced project. Other proposals were received from ASCG, Inc. and Bristol Environmental & Engineering Services Corp. The proposals were rated by the Community Development Director, Associate Planner and the chair of the Planning and Zoning Commission. A draft contract is available for review, based upon the scope of work in the RFP and upon the proposal submitted by COC. Based on the scope of work, the estimated cost to complete the requested services is estimated in the proposal by COC to be a maximum of $219,780. This proposal is based upon an eight tiered task approach with the completion date at the end of annual year 2006. The Assembly must approve the award of the contract, as it exceeds the Manager's purchasing /contracting authority as set forth in the applicable Kodiak Island Borough Code. ACCOUNT NO.: FISCAL NOTES: ® N/A Expenditure Required: $120,000 ( + / -) $114,000 ( + / -) 430 - 507 -452 -170 CIAP Grant Borough funds Item No. 13.B.3 Contract No. FY2006 -23 APPRO A FOR AGEND9• cda Recommended K►otion: Move to approve Contract No. FY2006 -23 with Cogan Owens Cogan, LLC in an amount not to exceed $220,000. KODIAK ISLAND BOROUGH PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska (Borough) and Cogan Owens Cogan, LLC (COC), (Contractor) for the purpose of setting forth the terms and conditions pursuant to which the Contractor shall be contracted to provide professional services to complete the Kodiak Island Borough Comprehensive Plan (KIBCP) Update. Offer and Acceptance of Employment. The Borough desires to engage and contract for the services of the Contractor to perform certain tasks as set forth in Attachment A. The Contractor desires to enter into this Agreement and perform as an independent contractor for the Borough and is willing to do so on the terms and conditions set forth below. The Contractor shall provide the necessary technical and professional services needed to fulfill and complete the tasks as defined in Attachment A in a timely and professional manner to the satisfaction of the Kodiak Island Borough. This Agreement shall not render the Contractor an employee, partner, or agent of the Borough for any purpose. The Contractor is and shall remain an independent contractor in his relationship to the Borough. The Borough shall not be responsible for withholding taxes with respect to the Contractor's compensation hereunder. The Contractor shall have no claim against the Borough hereunder or otherwise for vacation pay, sick leave, retirement benefits, social security, worker's compensation, health or disability benefits, unemployment insurance benefits, or employee benefits of any kind. 2. Scope of Work. Under the terms of this contract, the Contractor shall perform the tasks as enumerated in the Contractor's Scope of Work, Schedule and Budget (Exhibit A). 3. Term. This Agreement shall be in effect upon agreement signing and continuing until June 30, 2007. This agreement may be extended, amended or terminated by the parties with 30 days written notice. 4. Compensation. As compensation for services rendered under this Agreement, the Contractor shall be paid a maximum amount of $220,000.00, adhering to the payment schedule as stipulated in Attachment A, subject to satisfactory acceptance by the Borough of the products described therein. Payment shall be made to the Contractor upon submittal of a detailed statement in accordance with the instructions in Attachment A. 5. Indemnification. The Contractor shall defend, indemnify, and hold harmless the Borough from and against all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused or alleged to be caused by any negligent act, error, or omission of the Contractor or any person or organization for whom the Contractor is legally liable. Professional Services Agreement Page 1 of 4 6. Insurance. The Contractor shall not commence work under this contract until all the insurance required under this Article has been obtained and such insurance has been approved by KIB, not shall the Contractor allow any subconsultant to commence work until the insurance required has been so obtained. The Contractor shall maintain such insurance as will protect it from claims under Workers' Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to its employees and all others for damages to property, any or all of which may arise out of or result from the Contractor's operations under the Agreement, whether such operations be by itself or by any subconsultant or anyone directly or indirectly employed by either of them. Evidence of the following insurance policies will be furnished to the Kodiak Island Borough prior to award of the Agreement. a. Workers' Compensation. The Contractor shall procure and maintain, during the life of this Contract, Workers' Compensation Insurance as required by applicable state law for its employees to be engaged in the work. In case of subconsulted work, the subconsultant shall provide Workers' Compensation Insurance for all of its employees engages in the work. b. Contractor's Liability. The Contractor and subconsultants shall procure and maintain during the life of this agreement: i. Public Liability Insurance and Contractual Liability: The minimum acceptable limits of combined single limit coverage shall be in an amount not less that $1,000,000.00 ii. Vehicle and Automobile Liability and Property Damage Insurance: Coverage to be in the same amounts specified in paragraph bi above. Subconsultants' Public Liability and Property Damage Insurance: The subconsultants shall ensure the activities of their employees, types and amounts as specified in paragraphs bi and bii above. c. Professional Liability. The Contractor, at it sown cost and expense, shall affect and maintain at tall time during the life of the Agreement a good and sufficient professional liability insurance policy of not less than $1,000,000.00, protecting the Contractor against claims if KIB for negligence, errors, mistakes, or omissions in the performance of the services to be performed and furnished by the Contractor. Nothing herein contained shall in any manner create any liability against the Kodiak Island Borough on behalf of any claim for labor, services, or materials, and to the fullest extent permitted by the law. The Contractor agrees to defend, indemnify and hold harmless the Kodiak Island Borough, its elected officials, employees, and volunteers against any and all liabilities, claims, demands, lawsuits or losses, including costs and attorney fees incurred in defense thereof, arising out of or in any way connected or associated with this RFP. Nothing herein contained shall affect the liability of the Contractor or his sureties to the Kodiak Island Borough or to any workmen or materialmen upon bon given in connection with this Agreement. Professional Services Agreement Page 2 of 4 d. Certificate of Insurance. The Contractor shall furnish certificates issued to KIB showing the type, amount, effective date, and dates or expiration of policies with the requirements noted below: i. All policies have been endorsed to waive the insurer's right of subrogation against KIB. ii. Provide the KIB with at least thirty (30) day written notice of any material change, cancellation or non - renewal of the policy(s) during the contract period. Certificates of insurance shall be the current ACORD 35 -S form, referencing KIB as additional insured and certificate holders. iii. Contractor shall provide a certificate of insurance showing all required coverage and endorsement prior to commencing work. 7. Termination. The Borough may terminate or suspend performance of this Agreement upon written notice to the Contractor, subject in part to the provisions of Article 3. Upon receipt of notice, the Contractor shall terminate or suspend performance of the services on a schedule acceptable to the Borough and may submit a statement for the services performed and reasonable termination or suspension expenses. The provisions of Articles 5 and 6 shall remain effective following the termination of this agreement. 8. Subcontracting. Contractor may not subcontract any part of this project without the expressed, written consent of the Borough. Subcontractor agrees to be bound by Agreement terms. 9. Assignment. Contractor shall not assign Agreement or money due hereunder without Borough's expressed, written consent; This Agreement is binding upon the parties' successors. 10. Documents. All files, records, documents, blueprints, specifications, information, letters, notes, media lists, original artwork/creative, notebooks, and similar items relating to the business of the Borough, whether prepared by the Contractor or otherwise coming into his possession, shall remain the exclusive property of the Borough. The Contractor shall not retain any copies of the foregoing without the Borough's prior written permission. The Contractor may use information from the KIBCP Update to produce journal articles or as part of presentations at professional meetings or educational lectures with prior written permission from the Borough. Any journal article shall be subject to Borough review prior to publication. 11. Waiver. The Borough shall not waive its right to enforce any part of the Agreement regardless of whether enforcement begins immediately or is delayed. 12. Notices. Any and all notices, demands, or other communications required or desired to be given hereunder by any party shall be in writing and shall be validly given or made to another party if personally served, or if deposited in the United States mail, certified or registered, postage prepaid, return receipt requested and given to the following parties : Professional Services Agreement Page 3 of 4 Dated this Mary Myers Ogle, AICP, Director Department of Community Development Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 907 - 486 -9360 Matt Hastie Cogan Owens Cogan, LLC 813 SW Alder St., #320 Portland, OR 97205 13. Venue and Applicable Law. The appropriate venue is the Kodiak Island Borough's third (Southcentral) judicial district. The laws of the state of Alaska shall govem the validity of this Agreement, the construction of its terms and the interpretation of the rights and duties of the parties hereto. 14. Attorney's Fees and Costs. The Borough shall reserve the right to recover reasonable attorney's fees and costs incurred in the successful prosecution or defense of any lawsuit or appeal arising under this Agreement. 15. Entire Understanding. This document and all exhibits attached constitute the entire understanding and agreement of the parties. Any and all prior agreements, understandings, and representations are hereby terminated and canceled in their entirety and are of no further force and effect. day of November, 2005. KODIAK ISLAND BOROUGH CONTRACTOR Rick L. Gifford, Borough Manager 710 Mill Bay Road Kodiak, Alaska 99615 ATTEST: Judith Nielsen, Borough Clerk Cogan Owens Cogan, LLC 813 SW Alder St., #320 Portland, OR 97205 Insurance Certificates Attached: Yes 0 Professional Services Agreement Page 4 of 4 Proposal to prepare Kodiak Island Borough Comprehensive Plan Update &Amendment September 16, 2005 REQUEST FOR PROPOSALS CONSULTANT FOR KODIAK ISLAND BOROUGN COMPREHENSIVE PLAN UPDATE SUBMITTAL PAGE September 14, 2005 Cogan Owens Cogan, L.L.C. DATE COMPANY NAME 813 SW Alder St. #320 Portland, OR 97205 SIGNA - IN. (SIGNAT —IN INK) ADDRESS (mailing) Matt Hastie Matt Hastie NAME - (TYPED OR PRINTED) CONTACT PERSON Principal 503- 225 -0192 TITLE PHONE NUMBER 503- 225 -0224 FAX NUMBER MESSAGE NUMBER If Partnership; Partnership Name, Signature and Designation of Partner Signing: Cogan Owens ogan, L.L.C. (Limited Liability Co.) Matt Hastie, Principal and Authorized Signatory ADDENDA: Receipt of Addenda Numbers None is hereby acknowledged. Of Cf. (Signature) It shall be the responsibility of the proposer to see that their proposal is received at or before the time fixed for opening. Proposals must include: This Submittal Page (including Receipt of Addenda acknowledged) Non - Collusion affidavit Copy of Alaska Business License Professional Licenses /Certificates Proposal (see scope of work) 1. Restatement of Services Required Project Background & Objectives Cogan Owens Cogan, LLC, (COC) is pleased to submit this proposal to update the Kodiak Island Borough Comprehensive Plan. We have assembled an outstanding team, with an ideal combination of experience in project management, public involvement, comprehensive and land use planning, transportation, governmental relations, GIS, and other relevant fields. The Kodiak Island Borough (KIB) prepared a 30 -year (1968 -1999) Comprehensive Plan in the late 1960's. That plan has become dated, and an updated Comprehensive Plan is needed. The new plan must reflect current and expected future conditions and issues within the Borough and identify community goals, objectives and strategies to address those conditions and issues during the next 30 years. The plan should be consistent with related local planning documents prepared since the adoption of the 1968 plan, such as the 1982 Women's Bay Community Plan, the 1987 Chiniak Comprehensive Plan, and other documents identified in the Borough's Request for Proposals (RFP). The Borough is seeking a consultant to provide the technical and professional services needed to complete the Comprehensive Plan update. As part of this effort, the chosen consultant will work closely with the KIB Community Development staff and Planning and Zoning Commission to facilitate a broad -based community - involvement process. A primary objective of this project is to engage Borough residents in identifying key issues facing the community over the next 20 years and formulate Borough -wide goals and objectives to address them. Through this process, the community also will identify actions and an implementation strategy to achieve these goals and objectives. Scope of Work & Issues In order to meet the project objectives, the consultant must study existing conditions within the Borough and provide residents with sufficient information to make informed decisions about the future of their community. Research methods, described in greater detail under Methodology and Project Management, will include a review of existing plans and reports, Internet research, and personal interviews with representatives of key government agencies and private businesses or organizations. page 1 Conducting an inclusive and thorough public involvement and information process will be key to the success of this project. To help accomplish this, we recommend that the consultant work with the Borough's project management team early in the process to develop a Communications Plan and schedule outlining all anticipated public participation activities and communication methods. Methods for informing the public about the project are expected to include a project Web site, periodic newsletters, press releases, flyers /posters, e-mail and direct mail communications. The consultant will encourage community -wide participation by providing opportunities for public comment in a variety of formats and locations so that residents can provide their comments in the manner with which they are most comfortable. These opportunities, described in greater detail under Methodology and Project Management, are recommended to include public meetings, questionnaires (available in hard copy and on the project Web site), and possibly a telephone survey. Public outreach also should extend to the government agencies, businesses, tribal and other organizations that will be affected by the updated Comprehensive Plan. These groups should be contacted early in the process and encouraged to participate by sending representatives =, to the public meetings, submitting questionnaires, and /or meeting directly with consultants and KIB staff. As mentioned previously, the primary objective of this project is to work with the citizens of the KIB to identify the key issues facing their community and formulate a plan for addressing those issues during the coming decades. It is essential for the Borough's selected consultant to enter this process without any preconceived ' Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning notions of the key issues facing the community or strategies for addressing them. However, the consultant must have a basic understanding of the make -up of the Borough —its geography, communities, people and economy and of the governmental, social, cultural, and environmental context within which this plan will be prepared. The consultant also should have experience in developing goals, strategies and policies to address similar issues for other communities. Some topics which may be addressed in this process could include: • Coordination among multiple layers of governance, including: the KIB (including the school district), the City of Kodiak, Native communities and organizations, the state of Alaska, and federal agencies. • The significance of organizations including Koniag and the other villages or corporations representing Kodiak Island's native Alutiiq people, who can be found throughout the Borough including in the city of Kodiak and six remote Alaska Native villages: Akhiok, Karluk, Old Harbor, Ouzinkie, Port Lions, and Larsen Bay. • The Borough's unique racial and ethnic characteristics, which, according to the 2000 U. S. Census, include significant percentages of American Indian /Alaska Native (15 %), Pacific Islander (16 %), and Hispanic (6 %) residents. • Changing demographics, particularly increasing numbers of Asian and Latin American residents. • Issues related to public facilities and services, including desired levels of service and strategies for financing them. • Ongoing or planned public facilities improvements, such as road paving projects and the construction of a new ferry terminal. • The impact of the U. S. Coast Guard base on the Borough's demographics, housing needs and economy. Recent work and personal experiences of our team members in the KIB will be invaluable toward understanding these conditions and factors. page 2 Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning 2. Methodology & Project Management Proposed Approach & Tasks Our proposed approach to performing the scope of work includes the following eight tasks: TASK 1. PROJECT MANAGEMENT AND COORDINATION Effective management will be essential to the project's success. We recommend the following approach to ensure cost - effective and efficient coordination and collaboration among the consulting team and Borough staff /PMT: • Designate project manager Matt Hastie and Associate Damian Pitt as the primary points of contact for the consulting team. Mr. Hastie will be a very active project manager. He will facilitate all public meetings and review all work products for accuracy, consistency and quality. He may delegate responsibility for following up on specific requests or tasks to other consulting team members. • Collaborate with the Borough's Project Management Team (PMT), who will provide guidance throughout the project. We will seek early and regular feedback on our proposed approach and draft work products to ensure the Borough's satisfaction with the results. Our proposed fee assumes bi- weekly conference calls with the PMT, plus regular e-mail or telephone communications with the primary Borough contact. • Thoroughly review work products. Our policy is to have at least one other COC or subconsultant team member review all written materials and reports before they are delivered to the Borough. Before finalizing any products for public distribution, we also will incorporate comments from Borough staff based on their review. TASK 2. KICKOFF MEETING At the outset of the project, we recommend conducting a half -day or full -day kickoff meeting with Borough staff and the PMT to refine our proposed scope of work and schedule; clarify our general approach to the project; and agree on consultant and Borough staff responsibilities. At this time, we also will obtain research materials page 3 that may not be available electronically, and improve our familiarity with the Borough. We also recommend taking advantage of this trip to Kodiak to meet with other Borough staff and selected community leaders. We suggest scheduling meetings with staff, city, Tribal, business or other representatives on the day after our kickoff meeting, to the extent possible. We would use these meetings to begin to query people about / local and Borough -wide issues to be addressed in the Comprehensive Plan, additional information sources, and the most effective ways to communicate with people and groups within specific communities. TASK 3. RESEARCH AND ANALYSIS The Borough already has identified background materials for review during this task. Additional information sources will be identified in Task 2. We also will utilize the professional and personal Kodiak Island experience of team members from McDowell Group, KMT and KAI to identify and obtain needed information. In combination with Task 2, this task will result in a more thorough understanding of the Borough's history, as well as the social, economic, cultural and land use impacts to be addressed in the Plan. It also will help us identify information gaps to be addressed through additional research in Task 5 and begin to identify issues to be addressed and incorporated in the updated Comprehensive Plan and discussed further with community residents. TASK 4. PUBLIC PARTICIPATION PROCESS As previously described, the success of this project relies on broad and meaningful participation among Borough residents, business owners, community groups, and Native corporations and groups, as well as Borough and local agency staff and elected officials. The Borough's RFP includes a detailed list of required public involvement "'. and outreach activities. Expanding on that list, we propose the following: Communications and Outreach Plan: At the outset of the project, we recommend developing an overall plan and schedule for public participation activities and communication methods. A variety of tools should be used to target specific audiences to maxi- mize their effectiveness. Strategies may include con- tacts with the Kodiak Daily Mirror, KMXT, KRXX and Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning KVOK radio /TV, and other applicable media outlets; articles in local newsletters; meeting flyers and post- ers; contacts with community leaders and interest groups; and an electronic mailing list. • Meetings with Business and Community Groups: We recommend conducting meetings with local busi- ness and community groups to identify local issues and begin to formulate goals, policies and actions to address them. These meetings would take place early in the project, and be coordinated with the project scoping meetings described below. Possible community groups could include HOPE Community Resources, Kodiak Senior Center, Brother Francis Shelter, Providence Kodiak Island Medical Center, Kodiak Women's Resource and Crisis Center, Kodiak Island Housing Authority, Women's Bay Community Council, Alaska Aerospace Development Corporation, Kodiak Area Native Association, U. S. Coast Guard - 17th District, CEDS Committee, Borough Parks and Recreation Committee, Kodiak Island Borough School Board, Kodiak Arts Council, Kodiak Convention and Visitor's Bureau, Kodiak Chamber of Commerce boards, fisheries groups, and local museums, such as the Alutiiq Museum, the Baranof Museum and the Kodiak Maritime Museum. • Community Scoping Meetings: As indicated in the RFP, we will conduct nine scoping meetings, in which we will meet with community members to discuss key issues to be addressed by the comprehensive plan and possible goals, policies or strategies to address them. We assume that one meeting will be held in each of the six Alaska Native communities, and at least one will be in the city of Kodiak. Other possible locations for the remaining two meetings include the communities of Women's Bay and Chiniak. We will take notes and prepare summaries of each meeting. We also will provide written questionnaires to give meeting participants and others the opportunity to submit written comments. We expect to conduct these scoping meetings in roughly a two- or three - week period near the outset of the project, and to have many of the business and community group meetings at the same time. This combined, concen- trated effort will help us conserve on travel time and resources and help create a sense of energy and interest surrounding the project. page 4 Public Hearings: The RFP identifies up to eight public hearings to take place between the scoping meetings and the preparation of the final draft plan, plus two final hearings before the P &Z Commission and the Borough Assembly (these latter two hearings are described under Task 1). We recommend that these hearings be combined into two rounds of meet- ings. One round of hearings will take place in the spring of 2006, after the consultants have sum- marized the results of the scoping meetings and business and community group meetings, drafted preliminary goals and objectives based on those results, and conducted initial research under Task 3. The second round of hearings would come in late summer or early fall of 2006, and would review the working draft plan and proposed implementation schedule. We will work with the PMT early in the process to determine the most appropriate timing and locations for these hearings. We assume that locations for these meetings can be flexible and that they do not need to be conducted in front of the Borough's Planning Commission or Assembly. We assume sepa- rate public hearings would be conducted with those groups as described in Task 8. However, we could schedule briefings with the Planning Commission and /or Assembly to coincide with one or more sets of '- the public hearings described in this task. We expect to hire local Spanish and Tagalog interpreters for all public meetings and hearings. • Project Web Site: As indicated in the RFP we will create and maintain a Web page for this project to provide information and opportunities to submit com- ments. The Web page will be linked to the Borough's Home Page. At a minimum, it will include the follow- ing information and features: a homepage, with a very brief project description, updates and announce- ments, a Borough map, basic contact information, and links; project background summary and status; a schedule of community, business group, and public • meetings; meeting summaries; Frequently Asked Questions (FAQ); and opportunities for people to submit e-mail comments. • Public Survey (Optional): We propose an optional public survey, to be conducted by the McDowell Group. This would be a telephone survey, which is Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning the only public opinion research tool that can produce statistically representative data. It would cover the same issues as the community scoping meetings, with specific questions to be identified in consultation with the PMT. ,n conducting public meetings and hearings, we understand that bad weather can affect the ability to travel to and within the Borough, particularly given that several of the local communities are accessible only by plane or boat. We recommend a number of strategies for addressing this concern: — Allow adequate time within our overall schedule to reschedule meetings, if needed. Allow enough time for travel between communities to account for potential travel delays. — Work with communities to identify contingency or rescheduling plans in the event that a meeting must be rescheduled. — Conduct as many meetings as possible outside of the stormiest months. — Avoid public meetings during fishing season in fishing- dependent communities. TASK 5. EXISTING CONDITIONS The primary objective of this task is to update the infor- mation in the existing comprehensive plan, based on our preliminary research and information gathered through the public participation process (tasks 3 and 4). This will include simple descriptions of the existing Borough conditions in the nine subject areas identified on page 1 of the RFP's Scope of Work. We will work with the PMT early in the process to agree on the organization of this information and the appropriate level of detail for this work. As we prepare these sections of the plan, we will fill in any data gaps with further research, including Internet searches and phone calls to individuals and groups with knowledge of the area. TASK 6. PREPARATION OF GOALS, OBJECTIVES AND IMPLEMENTATION STRATEGIES In our experience, goals, objectives and implementation strategies typically generate more interest, scrutiny and comments than any other element of a comprehensive plan. For the updated KIB Comprehensive Plan, they will be based entirely on the results of the public participation page 5 process and feedback from KIB staff and members of the PMT. We will prepare an initial draft based on feedback s from the community scoping meetings and our conver- sations with business and community groups and the PMT. These draft goals, objectives, and implementation strategies will be revised, based on feedback from the public, the PMT, and other relevant organizations, over the course of the rest of the project. TASK 7. DRAFT COMPREHENSIVE PLAN We will produce an electronic version of the draft plan in Word and PDF formats, along with a camera -ready hard copy for duplication by the Borough. The draft plan will include updated information on existing conditions; goals, policies, and actions; and public participation. The plan will be visually attractive and easy to understand and navigate. It will incorporate tables, charts, and maps to illustrate and summarize information. It will be written in a way that is readily understandable by a variety of audiences, including the general public. We expect to produce up to two drafts as part of this task, including a preliminary draft for the PMT's review and a second revised draft that incorporates their comments and pro- posed revisions. As noted above, we will work with the PMT to determine the most appropriate organization and level of detail. Given the age of the existing plan, we expect this to be essentially a new document, but we may retain some of the structure of the old plan, to the extent it is still relevant to conditions and responsibilities in the Borough, as well as planning requirements. TASK 8. ADOPTION HEARINGS AND FINAL COMPREHENSIVE PLAN This task will include two public hearings, one each before the P &Z Commission and Assembly, as described in the RFP. We will revise the draft plan as needed following the P &Z Commission hearing. This will be the final draft of the revised Comprehensive Plan, although we will be avail- able for further revisions, and further Assembly hearings, if allowed under the remaining project budget. As described in the RFP, we will provide an electronic copy of the Plan in Microsoft Word, and one camera -ready hard copy. We also will provide a CD containing the final plan and other significant project materials in PDF and /or Microsoft Word or Excel format, as well as all GIS maps in ArcGIS format. Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning to 0 0 'c N c CO m E %-1 2 N co N •+ 03 U • O f0 - o •21 • c o C m a a ._ N Y CD L c 2 U a oc7 U c L O bD • CO O > m O 0 m U Y co l0 Q Y • a ▪ 0 o O _ O N o ; d 0 „- U o 2 N • • 1-4 • c 0 ( w jO 3. Qualifications & Experience Firm Descriptions We have assembled an outstanding team of planning and public involvement professionals to assist in this effort. Our combined team recently completed a very similar project to update the Kenai Peninsula Borough (KPB) Comprehensive Plan. Through that process and other work in Alaska, we are very familiar with Title 29 Alaska statutes and other regulatory requirements for comprehen- sive and land use planning, as well as planning issues unique to communities in Alaska. Team members and their responsibilities include the following: • Cogan Owens Cogan, LLC (COC) will lead the consult- ing team and manage the project. COC is a planning and communications firm with a national reputation in public involvement and extensive experience in help- ing local governments prepare and update compre- hensive plans, land use and zoning ordinances, park and recreation plans, intergovernmental agreements and a variety of other planning efforts. • McDowell Group (McDowell) will assist by evaluating demographic and economic issues, assisting with public and community group meetings, and possibly conducting a telephone survey (optional task). McDowell has extensive experience evaluating these issues throughout Alaska for local governments, Native organizations and private companies. Recent experience includes several survey research and eco- nomic analysis efforts for communities and Native organizations in the KIB. • Alan Balvidleso of the Alaska Conservation GIS Center will prepare GIS maps for the Comprehensive Plan. Alan is a skilled GIS analyst with experience in evaluat- ing GIS data and preparing maps for areas throughout Alaska, including the recently completed KPB Compre- hensive Plan update project. • Kittelson and Associates, Inc. (KAI) will evaluate transportation planning issues for this project. KAI is a leader in transportation planning, traffic opera- tions, and capital facilities planning throughout the United States, with transportation planning experience in communities throughout Alaska and an Alaska office in Clam Gulch on the Kenai Peninsula. • Kim Trlmpert of KMT Planning (KMT) will advise on local planning issues and associated goals, policies and implementation strategies. Kim is a land use planning consultant with extensive knowledge of the Kodiak Island Borough. She has assisted with or managed several projects there, including an initial phase of a Comprehensive Plan update for Chiniak, a Wastewater Master Plan for KIB, coordination efforts between the KIB and ADEC, and work for the City of Kodiak's Harbormaster. page 7 Recent Similar Project Experience Our team members have a broad range of experience on similar projects for communities in Alaska and elsewhere, as listed below. More detailed descriptions of these projects can be provided upon request. COMPREHENSIVE AND LAND USE PLANNING (COC) • Comprehensive Plan Update, Kenai Peninsula Borough, Alaska • Comprehensive Plan Update, Ada County, Idaho • Comprehensive Plan, City of West Linn, Oregon • Comprehensive Plan and Zoning Ordinance Amendments, Cities of Silverton, Canby, Stanfield, Boardman, Ashland, lone, Irrigon, Hood River, Mosier, and other cities in Oregon and Washington PUBLIC INVOLVEMENT, FACILITATION, VISIONING AND SURVEY RESEARCH COC • Visioning, Department of Community Development and Planning, City of Anchorage, Alaska • West Egan Drive Corridor Study, Juneau, Alaska AI Complete Communities for Clackamas County, Oregon (won American Planning Association national award for community involvement) • Community Vision, City of Medford, Oregon (won Excellence in Public Involvement Achievement Award from the International Association of Public Participation) gwtcOowell • Afognak Native Corporation Shareholder Survey • Akhiok - Kaguyak, Inc. Shareholder Survey • Public Perceptions of the Kodiak Island VPSO Program Al Kodiak Visitors Survey • Matanuska - Susitna Community Needs Assessment (2002) Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning ECONOMIC DEVELOPMENT /DEMOGRAPHIC ANALYSIS McDowell) i Kodiak Community Health Needs Assessment AI Analysis of Economic Impacts from Fishing Restrictions on the Kodiak Island Borough Economy • Concept and Scale for Koniag, Inc.'s Development of Camp Island and Thumb River Bear Viewing Site • Economic Development Assessment of the Karluk and Larsen Bay Areas ▪ Kodiak Meeting/Convention Facility Assessment • Juneau Waterfront Strategic Analysis and Improvement Plan, Juneau Harbor Board PARKS AND RECREATION PLANNING (COC) • Comprehensive Master Plan Update, Tualatin Hills Park and Recreation District, Oregon • Park and Recreation Master Plan, City of Silverton, Oregon Al Bend Metro Park and Recreation District System Development Charge Update, Oregon • Atfalati Recreation District Study, Atfalati Recreation Partnership and Cities of Tigard and Tualatin, Oregon • Fee Structure and Marketing Plan for City of Wasilla Parks and Recreation Municipal Pool Study, City of Skagway • Ketchikan Recreation Demand Analysis, Ketchikan Gateway Borough PUBLIC FACILITIES PLANNING • Comprehensive Plan Update, Kenai Peninsula Borough, Alaska (educational, solid waste, fire, health care, parks and recreation, senior services and other services) • Public Facilities Plans, Oregon Cities of Klamath Falls, Canby, Columbia City, Baker City, Boardman, Echo, Hillsboro, Ontario and Stanfield (sewer, water, drainage and transportation facilities) TRANSPORTATION PLANNING AND ANALYSIS %jttetson • Fairbanks Metropolitan Area Transportation System Plan Update, Client: Alaska Dept. of Transportation • Nikiski Traffic Study, Client: North Peninsula Community Council, Alaska i Transportation System Plan Update, Cities of Newberg, Boardman, Irrigon, lone, Heppner, Lexington, Oregon (with COC) COC • Transportation System Plan Update, Hood River County, Oregon • Local Street and Downtown Plan, Mosier, Oregon • West Egan Drive Corridor Study, Juneau, Alaska 34cDowet • Feasibility of a Cruise Ship Pier in Sitka, Sheldon Jackson College and the Shee Atika Group • Tolstoi Bay Deepwater Port Feasibility Study, City of Thorne Bay. • Lynn Canal and Northern Panhandle Ferry Operations and Service Study, Alaska Department of Transportation and Public Facilities • Juneau Access Traffic Forecast and Economic Analysis, Alaska Department of Transportation and Public Facilities, • Downtown Juneau Tourism Transportation Study, City and Borough of Juneau Individual Team Members Following are brief descriptions of roles, responsibilities and qualifications of team members from COC, McDowell and Kittelson. Team members from the Alaska Conservation Center and KMT Planning are described briefly above. One -page resumes for all team members are included in the attached professional qualifications section. page 8 Matt Hastle, AICP, COC Principal, will manage the project and be the primary contact for the KIB. He also will facilitate all public meetings and hearings, oversee research and analysis, and review all work products for accuracy, consistency and quality. He is a land use planning specialist and seasoned project manager with extensive experience managing multi - disciplinary projects. Recent and ongoing similar experience includes managing Comprehensive Plan updates for the Kenai Peninsula Borough and Ada County, Idaho. He is a skilled facilitator, having conducted over 100 public, community group, stakeholder and advisory committee meetings during the past two years alone. He also has managed a variety of land use and zoning ordinance, park and recreation, public facilities, housing, environmental analysis and other ,,_ planning projects. Damian Pitt, AICP, COC Associate, will assist Mr. Nestle in updating this Comprehensive Plan. He also has extensive experience in facilitating planning processes. Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning He will research and summarize existing conditions, prepare elements of the updated plan and assist with day -to -day project management. Damian has assisted Mr. Hastie in many of the planning processes described in this proposal, including an extensive role in the KPB Comprehensive Plan update. Jennifer McReynolds, COC Graphic Designer, is especially creative in producing newsletters, brochures, display boards, slide presentations and other visual media that convey public messages simply and effectively. She will assist in producing Comprehensive Plan documents, and will incorporate a variety of photos, drawings, charts and other graphics to create an attractive document that illustrates the services and programs provided by the District. She also will assist in preparing public meeting notices and other materials. Donna Logan, Senior Manager, McDowell, will oversee economic and demographic analysis, as well as survey research efforts, if undertaken. Ms. Logan's specialty is community health and human services needs assessments, economic analysis, and large survey projects. She has been with the McDowell Group for more than seven years and has managed dozens of consulting and research assignments. Ms. Logan also is the top executive in the Anchorage office of McDowell Group. Erin Harrington, Research Analyst, McDowell, will assist with economic and demographic research for this project, and in conducting community group and /or public meetings. Ms. Harrington has worked on a variety of projects in southeast Alaska, including in the Kodiak area. She was the primary analyst for the Afognak Native Corporation Shareholder Survey, assessing shareholder opinions about corporation priorities and activities, as well as land -use patterns. Ms. Harrington is a long -time resident of Kodiak, and has served on the Kodiak Island Borough's ATV Stakeholder Committee, the Board of Kodiak Public Broadcasting, and as the founding chairman of the Kodiak Branding and Marketing Committee. Jim Calvin, Partner, and Bob Koenitzer, Survey Manager, of McDowell, also may assist on this project if a telephone survey is undertaken. Resumes for both are included in the attached professional qualifications section. Gary D. Katslon, P.E. (Alaska #CE- 8459), Senior Principal Engineer and Senior Transportation Planner, Kittelson, will advise on transportation planning issues. page 9 Mr. Katsion provided comprehensive transportation planning and engineering services to state, local and private clients for a wide variety of transportation projects during the past 27 years. He is a registered professional engineer in Oregon, Washington and Alaska and is active in the Institute of Transportation Engineers (former Oregon Section President) and the Consulting Engineers Council of Oregon (Vice President). He currently manages Kittelson's office in Alaska and lives and works on the Kenai Peninsula in Clam Gulch. Anthony YI, PE (Oregon #59948PE), Senior Engineer, Kittelson, will conduct transportation planning and analysis for the project. Mr. Yi, originally from Alaska, has over six years of consulting experience in transportation planning, traffic operations, traffic design, and functional design in the states of Alaska, Oregon, Washington, California, Florida, and Maryland. Mr. Yi's work experience includes a variety of projects in both public and private sectors. He has managed or led tasks on many transportation planning projects. Recent products in Alaska include the Fairbanks Metropolitan Area Transportation Plan Update and the Anchorage Downtown Master Plan. References COC • Crista Cady - Hippchen, KPB Comprehensive Plan Update, (907) 714 -2206 • Mike Benedict, Hood River County, Planning for Unincorporated Communities & Trans. System Plan, (541) 387 -6840 • John Williams, City of Canby, Residential Rezoning Study, (503) 266 -9404 91-fcDowea • Jimmy Ng, Director Community Affairs and Foundation, Providence Kodiak Island Medical Center, 907) 486 -9557 • Melissa Borton, Community Health Development & Operations Manager, Kodiak Area Native Association, (907) 486 -9800 CGS Center • Sue Mauger, Stream Ecologist, Cook Inlet Keeper (907) 235 -4068 References from other team members can be provided upon request. Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning 4. Special Qualifications Our team is uniquely qualified to assist the Borough in this effort, given the following combination of skills and experience in the disciplines to be covered, as well as our knowledge of the KIB and Alaska planning requirements and issues Experience updating numerous comprehensive plans, land use plans and zoning ordinances. COC has exten- sive experience in updating and preparing land use and related plans and ordinances. Our recent experience on the Kenai Borough Peninsula was highly successful. That effort included an extensive public involvement plan, very similar to that envisioned by the KIB for this project. We are currently updating the Ada County Com- prehensive Plan, coordinating with six cities, including Boise and a wide variety of community groups. • Work on related planning studies for local, regional and state government agencies. As a multi- discipli- nary planning firm, COC has managed numerous public facility, transportation, intergovernmental coordination, environmental and other planning efforts. Kittelson is a national leader in transportation planning and analysis. • Unparalleled public involvement skills and experi- ence. COC has conducted hundreds of public involve- ment efforts for local jurisdictions throughout the western U.S., including several national award - winning projects and our recent work on the Kenai Peninsula Borough, where we conducted over 50 meetings with the public and community groups. McDowell has exten- sive survey research experience in Kodiak communities and throughout Alaska, including for Native organiza- tions. • Extensive knowledge and previous analysis of eco- nomic Issues In the Kodiak area and Alaska. McDow- ell has unparalleled knowledge of and experience evaluating economic and demographic issues through- out Alaska, including issues related to commercial fish- ing, health care, the visitor industry, senior services and a variety of other topics. • Outstanding mapping/GIS skills, Including knowledge of and experience working with data in Alaska. Alan Baldivieso of the Alaska Conservation GIS Center (ACC) in Anchorage has extensive experience evaluating and mapping GIS data for locations throughout Alaska. He is adept at producing attractive, maps for planning projects. He variety of data sources and can staff to obtain and share data. page 10 easily understandable has easy access to a work closely with KIB Effective project management and exceptional cus- tomer service. Our references will vouch for our responsiveness, loyalty, attention to detail, and superior work ethic. We strive to create a strong partnership with every client to most effectively and efficiently pool our combined resources to meet each project's unique needs. • Work with waterfront communities. COC has con- ducted planning efforts for many waterfront communi- ties, including coastal communities in Alaska (Juneau, Anchorage, Homer, Seldovia and others), Oregon (Lin- coln City, Newport, Cannon Beach, Coos Bay, Astoria and others), the Puget Sound, and the Columbia River in Oregon and Washington. COC also recently facilitated a national symposium of representatives of coastal states and territories for the Coastal States Organization and Office of Coastal and Resource Management (within NOAA). Other team members have similarly worked with a variety of coastal communities in Alaska and other states. • Coordination with federal agencies. COC has worked closely with many federal agencies on a variety of environmental regulatory analysis, permitting and other issues with representatives of the U.S. Coast Guard, Army Corps of Engineers, Environmental Protection Agency, U.S. Forest Service, and others. We are well - versed in processes and requirements for coordinating and collaborating with federal and state agencies. • Unique mixture of local knowledge and outside per- spectives to the project. COC is familiar with Alaska's local and state planning framework through recent work in the Kenai Peninsula Borough, Juneau and Anchorage. McDowell Group has conducted hundreds of projects for public and private- sector clients throughout the state, including numerous projects on Kodiak Island. Person- nel '. from Kittelson and ACC, located in Alaska, bring important local knowledge to this effort. Kim Trimpert of KMT Planning has in -depth experience in the KIB and its communities. In addition, our team brings extensive '! experience in addressing planning issues in local com- munities outside of Alaska, including Oregon, Washing- ton, Idaho, New Mexico and other states across the U.S. Ii Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning Task Labor Costs Direct Total • U • .w:I ♦ S " -!1 i •. - • 514.35 00 1. Protect Management $14,100 r $0 $200 2. Kickoff Meetln . /Refine Sco • e :.;1 53.180 r $2.230 r 5200 r $260 � 1 � • 5 $20 2 5 $5.890 3. Information Research and Analysis 4. Public Participation Process 5. Existin • Conditions 544.765 10 513.480 512.395 5119,550 ! 1 r 52.810 •.•0 51.800 $1.850 527,400 $1.200 r ' $1.000 51.000 $16,400 50 Millirriallra $975 $650 $8,385 r 5 100 $850 50 57,225 512,420 560 $3.660 517,485 $61.1 15 65 518.165 519.555 $196,445 6. Goals Ob ectives and Recommendations 7. Draft Comprehensive Plan 8. Draft Document and Final Presentation Total Base Costs 5. Fee Cost Estimate The following table includes a project cost estimate, by firm and major task. More detailed information related to billing rates, hours and costs for specific individuals, as well as direct expenses can be provided upon request. We have provided total estimates with and without the optional telephone survey described in our scope of work. (Optional Telepone Survey Costs $23,335 ITotal Cost with Telephone Survey $219,7801 Payment Schedule Following are payment plans assuming both our base cost estimate and the higher estimate that includes the optional telephone survey. In each case, 25% of the cost would be payable upon completion of a draft plan, 25% upon completion of a final camera -ready product, and the balance spread out over the remainder of the project. We also are open to negotiating an alternative payment plan with the Borough. For example, we used a deliverable - based payment plan for the Kenai Peninsula Borough Comprehensive Plan Update project, which worked very well for both parties. Payment Schedule Base budget With survey November, 2005 January, 2006 March, 2006 May, 2006 July, 2006 November, 2006 December, 2006 Total $5,455 $5,455 $7,103 57,103 $35,445 550,780 $32,500 $32,500 $17,721 $14,053 $49,111 $54,945 $49,111 $54,945 $196,445.0 $219,780 page 11 Statement of Proposal • Kodiak Island Borough Comprehensive Plan Update • September 16, 2005 Cogan Owens Cogan • McDowell Group • Alaska Conservation GIS Center • Kittelson & Associates • KMT Planning STATE OF OREGON ) SS MULTNOMAH COUNTY) NON - COLLUSION AFFIDAVIT I, Matt Hastie of Cogan Owens Cogan, LLC being duly sworn, do depose and state: I or the firm of which I am a member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the consulting project designated as: KODIAK ISLAND BOROUGH COMPREHENSIVE PLAN UPDATE Located at Kodiak, in the state of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding a connection with such contract Subscribed and swom to this OFFICIAL SEAL ALICE 1 DUFF NOTARY COMMISSION N O.3 PUBLIC COMMIS 87094 SION N87094 MY COMMISSION EXPIRES JAN. 28, 2009 114t, r „„ r 0 Consultant day of Seer, s - , 2005 0 Al Notary Public My Commission Expires: MATT HASTIE HAS QuauFi� As A ►VlE,N►�ER AMERICAN INSTITUTE OF CERTIFIED PLANNERS jLTLY,1996 DATE Qf MEMBERSHIP � . . . . ��k�� : � � � . � . � . � . . . . . . � PRFS@ENT � � . . . . . .. .. .. . . �.. �o -, � _ - . ��[31RL�"701C` ' .. . �, , . . . . _ . . . � ., _) The American Institute of Certified Planners The Professional Institute of the American Planning Association Detsels-e hereby qualifies Damian R. Pitt as a member with all the benefits of a Certified Planner and responsibility to the AICP Code of Ethics and Professional Conduct. Certified Planner Number: 019364 October 1. 2004 PRESIDENT EXECUTIVE DIRECTOR W 48 M N N O r 0 Z fi d �. :-- . > CO 40 0 a) o till O o • in' Z E 17, 0 0 L o . c Q La' co 4 m c N O 0 TS o ? - as \ V " . 0 V.. - t M Q , . o co N >, . 1 CO ` " .m E 4) $ N'. dp', m E C N c W op .e a) ' 2 M«• o 4 o oL p r m 0 r T 0 0 o N Em E 0. y C • L —$ .... w C O co c N � `1 0 > • O,. (a 0 0 rt 4E �a E 4 ar O Y ct • O W w °W a Qy E W O yj a O a ai O 0 C • to .o O �a or cn N p. ; E t, 0 E 0 m ctc 7.0 L D 0 A w co a as d JE o V) O 'A ) Y ca. — N O op 0 N "a 0 N 4.- N C w C y Q c n d ✓ L $ 0 + o C 0 m O 0 . ' N N N O U 0 . N o 8 m ,, N • C c s, E m Jo Ec2 11) a co 7 v • 0 _ a 0 2 E ra E 0 E a) 0 co p co N N N+ G -. H C 0 N L F— ICU 4 CD M W ; E C Z � o g O 0 - W NN. z L— 0) a) c) nMw 0 c E 0m V O MI O .E E E - o)00 p U _c -o /� J W (o O / N o' n �/ U V (0 W c r w � � Coo 0 f0 Y N . C 0 M y N c0 m r c E ; Up o 0 U CO r m o Oo M 3 a W 00t u 0 ) c X a o in E co N w co �+ • � O_ c ( p0 ma)0 L O y a) O) m a co c O c L 2 0 J y - 0 03 Q H U 1 U 0 Z 0 2 0 z W N (1) C Q 0°a Z 0 J LLJ 1— t 3 Q O N 0) W .5 • cn m - 5 3 N w O in O _ N c N Q � C c = ▪ co O 0) ▪ w 0 C O O 3 (1) N E ID— Q c m c c O m It L _ U 2 c L- a) L 0 N 0) 0) c U _ CA L F 0 m a 0 0 N 0 as d 0 a a N E 0 N Utility Infrastructure and Costs Electricity existing to the site? X Yes ❑ No Line size 12 kV Available capacity to site 4 megawatts - more potentially available. Electric supplier Canby Utility Board Contact Person Dirk Borges, General Manager Phone 503- 266 -1156 Electricity cost TBD $ US Dollars / kWh (un- interruptible power) - Rate schedule provided. Gas line existing to the site? X0 Yes ❑ No If yes, line size and pressure 4 inch line Available capacity to site ample Gas supplier Northwest Natural Gas Contact Person Cal Grimmer Phone 503 - 721 -2479 Gas cost To be determined based on usage $ US Dollars / Million SCF See rate structure at http: / /www.nwnatural.com/about/ rates /rates_and_Regulatory_page.asp Water line existing to the site? X❑ Yes ❑ No If yes, line size and pressure at site 16" line with 65 -70 psi Available capacity to site: Water volume to the site can meet stated requirements Water supplier Canby Utility Board Contact Person Dirk Borges Phone 503-266-1156 Water cost TBD $ US Dollars / gallon — See rate sheet attached Waste water line existing to the site? x❑ Yes ❑ No If yes, line size 12" line Available capacity to site Meets specified requirements Waste water treatment facility: Provided by City of Canby Contact Person John Williams Phone 503- 266 -9404 Waste water cost TBD $ US Dollars / gallon — Contact City for rates Telecommunication infrastructure existing to the site? x❑ Yes ❑ No If yes, type (i.e. fiber optic) Fiber Optic — provided by Canby Telephone 4 Professional Qualifications 320 WOODLARK BUILDING 813 SW ALDER STREET PORTLAND, OREGON 97205 -3111 503/225 -0192 • FAX 503/225 -0224 :oc@coganowens.com • www.cogmrowens.com matt ha.stie, AICP, principal in Cogan Owens Cogan, LLC, has over 14 years of experience in preparing Comprehensive Plans, zoning ordinances, and plans for park and recreation districts, public facilities, housing, community development, transportation and public facilities. He has extensive experience planning and Implementing public involvement and outreach programs; conducting research of demographic, land use and other issues; and coordinating the efforts of local, state and federal agencies. Mr. Hastie has a bachelors degree in engineering and a master degree in city and regional planning, both from Cornell University. COGAN OWENS COGAN PLANNING COMMUNICATIONS CONFLICT RESOLUTION SUSTAINABLE DEVELOPMENT ENVIRONMENTAL PROJECT MANAGEMENT GOVERNMENTAL/COMMUNITY RELATIONS Mr. Hastie is a skilled project manager, adept at coordinating multiple projects and tasks. Most of the efforts he manages have relatively tight schedules and budgets, detailed work plans and include multiple subcontractors. Matt's record at completing projects on time and within budget is exceptional. His references will vouch for his dependability and responsiveness. As one project grant coordinator stated in his formal project evaluation form, "Matt Hastie was an excellent project manager. All deliverables met, if not exceeded, the requirements of the scope of work. Matt was very open to public input on the project and was willing to modify draft deliverables to reflect local conditions. Matt was an excellent facilitator at all the public meetings." Matt was recently commended by another client in an unsolicited manner for "going over and above to make this a successful project." Selected Professional Experience Comprehensive plan and ordinance updates and amendments, Kenai Peninsula Borough, Alaska, Ada County, Idaho, cities of Boardman, Heppner, Ione, Lexington, Ontario, Silverton, St. Helens and West Linn, and Columbia and Hood River Counties, Oregon Buildable lands and needs analyses, Cities of Boardman, Irrigon, Ontario, Brookings, lone, Silverton and Milton - Freewater, Oregon and Pierce County, Washington Environmental impact statements and other National Environmental Policy Act (NEPA) related work for Pelican Butte Ski Area, Mt. Ashland Ski Area, South/North Light Rail and SR -35 Columbia River Crossing Study, Mt. Hood Kiwanis Camp and Camp White Branch Youth Camp Urban growth management and urban service agreements, Cities of Boardman, Irrigon, Umatilla, Pilot Rock, Milton - Freewater, Tigard, Beaverton, Hillsboro, and Washington, Morrow and Umatilla Counties Public involvement design and implementation, numerous local, regional and state agencies in Oregon and Washington • Strategic planning for Water Environment Services Department, Clackamas County, Oregon, Willamette Criminal Justice Council Community visioning, Cities of Hood River and Medford, Oregon and Vancouver, Washington Public facilities planning, Cities of Boardman, Canby and Ontario, Oregon Transportation planning efforts, cities of Sisters, Mosier, Asset management planning, Oregon Division of State Lands 320 WOODLARK BUILDING 813 SW ALDER STREET PORTLAND, OREGON 97205 -3111 503/225 -0192 • FAX 503/225 -0224 coc @coganowens.com • www.coganowens.com damian pitt, AICP, associate planner with Cogan Owens Cogan, LLC (COC), specializes in land use planning, environmental review, and community involvement. Mr. Pitt has a masters degree In Community and Regional Planning from the University of Oregon and a Bachelor of Arts in Sociology from the University of Tennessee He also studied Spanish and Sociology in Guatemala and Chile. Before joining COC, he was a planning associate and project manager for the Community Planning Workshop in Eugene, Oregon, working on a variety of projects in land use and environmental planning. COGAN OWENS COGAN SELECTED PROFESSIONAL EXPERIENCE PLANNING COMMUNICATIONS CONFLICT RESOLUTION SUSTAINABLE DEVELOPMENT ENVIRONMENTAL PROJECT MANAGEMENT GOVERNMENTAL /COMMUNITY RELATIONS Land use and parks planning - comprehensive planning, Kenai Peninsula Borough, Alaska, Tualatin Hills Park and Recreation District, Oregon; unincorporated communities planning, Hood River County, Oregon; urbanization study, Clackamas County, Oregon; code updates, City of Stanfield, Oregon; code review, Cities of Stanfield and Newberg, Oregon; land use applications, Cities of St. Helens and Prineville, Oregon Transportation planning - access management planning, Cities of La Grande and Baker City, Oregon; transportation system plan, Hood River County, Oregon Natural resource and environmental planning - NEPA and Endangered Species Act compliance, Mt. Hood Kiwanis Camps, Inc., Umpqua Land Exchange Project, Mt. Ashland Ski Area, and Cities of Corvallis and Prineville, Oregon; natural resource plans, Cities of Ontario, and Stanfield, Oregon Public involvement and community visioning - Cities of Corvallis, Dundee, Newberg, and Hood River County, Oregon; Clackamas County, Oregon; Coastal States Organization, Washington, D.C.; Portland Public Schools; Housing Authority of Portland; survey research and focus groups throughout Oregon; Latino citizen outreach to cities of Newberg and Dundee, Clackamas and Hood River Counties, Oregon • Housing and social issues - consolidated housing plans, Clackamas County and Washington County, Oregon; healthcare industry economic development plan, Clackamas County, Oregon; assessment of local financial education needs Project management - conceptual master plan and urban growth boundary change, private client, Oregon City, Oregon; urban renewal district study, City of Lebanon, Oregon; subdivision application review, City of Stanfield, Oregon; assessment of local financial education needs HONORS /COMMUNITY SERVICE Member - American Institute of Certified Planners (AICP) Member - Oregon Chapter, American Planning Association Top Graduate Award, College of Arts and Sciences, University of Tennessee Chancellor's Citation for Academic Excellence, University of Tennessee 320 WOODLARK BUILDING 813 SW ALDER STREET PORTLAND, OREGON 97205 -3111 503/225 -0192 • FAX 503/225 -0224 coc@coganowens.com • www.coganowens.com jennifer mcreynolds, Cogan Owens Cogan graphic designer, designs layouts that are compelling yet simple, focused and attractive. From news- letters and brochures to logos and display boards, she designs media that speaks to the public in a clear way and expresses the message of our clients concisely. Whether live presentations or mass mailings, Jennifer uses her design Flair to bring our clients materials that create a project identity that Is distinct, positive and useful. COGAN OWENS COGAN PROJECT GRAPHICS EXPERIENCE AT COC INCLUDES: PLANNING COMMUNICATIONS CONFLICT RESOLUTION SUSTAINABLE DEVELOPMENT ENVIRONMENTAL PROJECT MANAGEMENT GOVERNMENTAL/COMMUNITY RELATIONS - Layout and photography for a 60 -page book, First Steps to Brownfield Redevelopment: A Guide for Neighborhoods and Small Property Owners Project identity and report design for the Kenai Peninsula Borough's Updated Comprehensive Plan Layout and design for the Goal 9 Guidebook for DLCD Digital presentation, informational display boards and brochure for Silverton Growth Alternatives, City of Silverton Digital presentation, display boards and meeting materials for the Downtown & Local Street Network Plan, City of Mosier, Oregon • Digital presentation, display boards and meeting materials for the City of Canby Rezoning Study, Canby, Oregon • Newsletters and visual displays for SR -35 Bridge Crossing Study, Oregon and Washington Departments of Transportation • Fact sheets, background papers and numerous meeting materials and displays for Complete Communities for Clackamas County - Project logo and mailing materials for East Vancouver Civic Campus, City of Vancouver, Washington 1111 McDowell G R O U P James Calvin, Partner and Senior Analyst, McDowell Group As Managing Partner, Jim Calvin is responsible for the day -to -day operation of the firm. In his capacity as Senior Analyst, Mr. Calvin's specialty is business feasibility studies, cost /benefit analyses, and local, regional and statewide economic profiles. He has been with the McDowell Group for 18 years, first as Research Analyst, then as Principal Economist and General Manager. Community level economic modeling and analyses conducted by Mr. Calvin include work in Kodiak, Anchorage, Kenai Peninsula Borough, Petersburg, Ketchikan, Wrangell, Prince of Wales Island, Kake, Sitka, Juneau, Haines, Skagway, Yakutat, Cordova, Valdez, the Aleutians East Borough, and Fairbanks, among others. Mr. Calvin conducted the economic impact assessment for the Petersburg Transportation Impact Study. Mr. Calvin's transportation benefit /cost project management experience includes the Ketchikan — Metlakatla Transportation Corridor Benefit /Cost Study, Ketchikan and the Bradfield Transportation Corridor Benefit /Cost Study. Both projects examined in detail potential commercial and non - commercial use of new transportation corridors. Other transportation projects include Socioeconomic Impacts of the Tongass Narrows Bridge, User Benefit Analysis: Tongass Narrows Crossing Alternatives, the Petersburg Transportation Impact Assessment and the Juneau Access Socioeconomic Impact Analysis, among others. These projects examined current and potential future use of transportation facilities and the associated costs and benefits. Mr. Calvin managed the Market Assessment and Cost/Benefit Analysis of the West Douglas Port Project, the Tolstoi Bay Deepwater Port Feasibility Study and the Jones Point Industrial Park Feasibility Study. Jim has conducted numerous other feasibility studies on a variety of private business projects, including several hotel developments and other visitor industry projects. Mr. Calvin's statewide project experience includes the Alaska Seafood Industry Study, a comprehensive evaluation of the economic impact of commercial fishing and seafood processing in Alaska. He also served as project director for Alaska's Visitor Industry: An Economic Profile, a comprehensive assessment of the economic impacts of the visitor industry in Alaska, prepared for the State of Alaska, Department of Commerce and Economic Development. In addition, Mr. Calvin managed an assessment of the social and economic impacts of the oil industry in Alaska. That project was conducted for the Minerals Management Service. Most recently, Mr. Calvin conducted an assessment of the economic impact of closure of Glacier Bay to commercial fishing. Conducted for the U.S. Park Service, the study formed the basis of a plan to compensate commercial fishermen and others negatively affected by the closure. Mr. Calvin has testified before the U.S. Senate Energy and Natural Resources Committee in Washington, D.C. on issues concerning the condition of the Southeast Alaska economy. He has also appeared on national television on two occasions concerning Alaska's economy. 111 McDowell G R O U P Donna Logan, Senior Manager, McDowell Group As Senior Manager, Ms. Logan's specialty is community health and human services needs assessments, public policy, economic analysis, and large survey projects. She has been with the McDowell Group for more than 6 years and has managed dozens of research and consulting assignments. Ms. Logan also is the top executive in the Anchorage office of McDowell Group. Ms. Logan's recent statewide project experience includes the Feasibility Analysis of a Alaska State Veterans Home, a comprehensive evaluation of demand and impact analysis of establish a veterans home in Alaska, including a statewide survey of Alaska's veterans. Also, she has managed a statewide survey of 1,000 Alaska Native households gathering opinions and perceptions of Alaska's education system for the First Alaskans Institute, as well as a 500 Alaska Native household study on Alaska Native values and attitudes about life in Alaska for Alaska Humanities Forum and the Alaska Native Policy Center. She also managed a project for the Kodiak Area Native Association regarding their VPSO program. Recently, Ms. Logan managed a community- building assessment for Anchorage, community health needs assessments for Kodiak, Cordova, and Homer -area, and a community needs assessment for the Mat -Su Borough, an economic impact analysis of the University of Alaska and McDowell Group's involvement in the Kenai Peninsula Borough's Comprehensive Plan. Before joining the McDowell Group, Ms. Logan worked extensively for the State of Alaska on international business development and emerging market issues. Before moving to Alaska 14 years ago, she worked for an international trade and investment consulting firm and the Canadian Chamber of Commerce both based in Ottawa, Canada. Ms. Logan holds a Masters Degree in International Political Economy and has demonstrated experience in international trade analysis. dill McDowell Erin Harrington, Research Analyst, McDowell Group G R O U P Erin Harrington joined the McDowell Group in 2004. Erin's recent projects include management of an assessment of the potential for State of Alaska investment in the Fulton Fish Market in New York City. She has recently managed studies of the economic potential of the Southeast Alaska sea urchin dive fishery and the economic benefit of a non - profit salmon hatchery in Prince William Sound. Erin also studied the impact of the groundfish fisheries of the Gulf of Alaska on communities in the Aleutians East Borough. Erin was the primary analyst for the Afognak Native Corporation Shareholder Survey, which was designed to gain shareholder input into corporation priorities and activities, as well as land -use patterns. She also studied air transportation infrastructure in Southeast Alaska as part of the State of Alaska transportation plan for the Northern Panhandle, and examined the potential benefits of broadband communications technologies in rural Alaska. Erin is a long -time resident of Kodiak, and has been engaged in community planning activities through her service on the Kodiak Island Borough's ATV Stakeholder Committee. She also has served on the Board of Kodiak Public Broadcasting, and as the founding chairman of the Kodiak Branding and Marketing Committee. Erin has been directly involved in the commercial fishing industry in the Gulf of Alaska and Aleutian Islands. In addition to commercially harvesting halibut, black cod, and Pacific cod, she managed the statewide office of the United Salmon Association in Kodiak and served as the Fisheries Editor for the Kodiak Daily Mirror. Erin holds a Masters of Science of Seafood Marketing and Economics from the University of Alaska Fairbanks. Her master's thesis analyzed market opportunities for oysters produced in Alaska's mariculture industry. The research examined the oyster distribution chain in the continental United States. She identified key product attributes as well as geographic and demographic trends, in order to assist the oyster mariculture industry with market development. Erin holds a B.A. from Middlebury College with majors in International Studies and French. She studied for a year in Paris at the Middlebury College School in France and the Universite de Paris X. 1111 McDowell G R O U P Bob Koenitzer, Survey Manager, McDowell Group Robert Koenitzer began working for McDowell Group in 2001. He manages McDowell Group's survey design and fielding, ensuring high standards of data collection. Bob worked on McDowell Group's statewide Alaska Travelers Survey project, which required in -depth surveys of over 3,500 Alaska visitors during summer 2003. Other recent survey projects include the Kenai Peninsula Borough Household Survey, the Sheldon Jackson College Cruise Ship Pier Survey, The Alaska Travel Industry Business Status Study, Kodiak Area Native Association Village Public Safety Officer Survey, SEARHC Customer Survey, SEARHC Rural Integrated Health Survey, Haida Trust Shareholders Survey, Juneau Waterfront Survey, Grading Grown -ups Survey, Mendehall Valley Supplemental Heating Survey, and the Food Bank of Alaska Survey. Bob also provides research and analytical support for a wide array of McDowell Group projects. He was part of the project teams involved in Juneau Access, the Kenai Comprehensive Plan, and the Taku River Economic Evaluation. Prior to joining the McDowell Group, Bob was employed for over 20 years by the Waterfall Group. He served in a variety of management roles for the Ketchikan -based company including hotel manager, restaurant manager, and dock supervisor. For many years, Bob volunteered as a Board Member for the Ketchikan Visitors Bureau and the Southeast Alaska Tourism Council. As Marketing Committee Chair for both organizations, he was very involved with creation and execution of the marketing plan. Bob graduated with honors from the University of Alaska Southeast with a B.A. in Business Management. He completed a professional advancement course with the Burke Institute on effective survey design techniques. Established in 1975, the Burke Institute is the world's most experienced market survey research training organizations. Alaska Conservation GIS Center Alan Baldivieso, GIS Analyst Alan Baldivieso has a B.A. in Geosciences with honors from Williams College. He has provided GIS services to Ecotrust for the last two years and has worked as a GIS technician for Stephen R. Braund & Associates. He specializes in data acquisition, compilation, maintenance, analysis, and cartographic /map production. He is familiar with ArcInfo and ArcView software (including ArcGIS 8.3, ArcInfo Workstation, and ArcView 3.2), as well as other database management, analytical and graphics software, including Microsoft Access, Excel, Word, and Adobe Photoshop 7.0. He has worked on a variety of GIS mapping and analysis projects. Similar previous or ongoing and recently completed projects include: • Cartography for Kenai Peninsula Borough Comprehensive Plan Update maps and geographic analysis • Ongoing data acquisition and cartography for Alaska statewide oil and gas lease maps • Ongoing data acquisition, analysis, and cartography for numerous maps of Alaska oil and gas exploration and test wells • Data analysis and cartography for maps of state and native selected lands throughout Alaska • Cartography for numerous custom - ordered maps of Anchorage and Anchorage - area highlighting specific facilities or areas ranging from legislative districts to halfway houses. • Ongoing maintenance of databases of cultural resources, and native subsistence hunting information. • Production of maps for reports, environmental impact statements, publications, and books. Kim Michele Trimpert, AICP, Principal, KMT Planning Kim Trimpert has over 10 years of experience as a planner in coastal communities in Alaska, Oregon and Florida. She is currently a principal in KMT Planning in Novato California. She has a masters of public administration from the University of West Florida and a bachelor of science in political science from Florida State University. She has worked extensively in the Kodiak area during the last five years. Prior to work in Alaska, Ms. Trimpert worked for local governments and non - profit organizations in coastal communities in Oregon and Florida, including as a senior planner for Clatsop County, Oregon, a coastal planner and GIS Coordinator for the Columbia River Estuary Study Taskforce (CREST), in Astoria, Oregon, an assistant city planner for the City of Seaside, Oregon and an economic development consultant to the City of Santa Rosa County, Florida. In these positions, she worked extensively with local communities and community groups to prepare plans and ordinances, conduct field work and mapping, staff planning commission work sessions and hearings, coordinate with state and federal agencies, and organize local planning conferences and symposiums. She is a member of the American Planning Association and Society of Wetland Scientists. Recent experience in the Kodiak area includes the following: • Consultant to Kodiak Island Borough (sub - contractor to Nuka Research and Planning Group). Implemented initial phase of Comprehensive Plan Revision - Chiniak, Alaska. Completed document review, data collection /update, wrote Background Report and facilitated community meeting. • Project Manager, $1.8M EVOS Kodiak Island Borough Master Waste Management Plan. Negotiated and initiated implementation of all project work for seven coastal villages to include interface with and coordination of input from affected communities and multiple state and federal agencies. Planned and implemented extensive community outreach in support of placement and operation of community waste oil burners. Completed all project components funded and permitted during the timeframe noted. • Interim Project Manager for Kodiak Island Borough. Coordinated efforts of ADEC and consultant, resulting in production of the final draft of Kodiak Geographic Response Strategies, which were incorporated into the Kodiak Sub - Area Contingency Plan. • Consultant to City of Kodiak Harbormaster's Office. Drafted Operations Manual and Response Plan for Used Oil Facility Upgrade in compliance with USCG regulations. • Project Manager, $400K Kodiak Village Oil Spill Response Equipment Project. Drafted RFP's, obtained Borough permits, worked with FOSS Environmental for purchase and delivery of 14 oil spill response containers. Coordinated distribution, installation and on -site training in the use of oil spill containment equipment in five Kodiak villages. Experience: Mr. Yi has over six years of consulting experience in transportation planning, traffic operations, traffic design, and functional design in the states of Alaska, Oregon, Washington, California, Florida, and Maryland. Mr. Yi's work experience includes a variety of projects in both public and private sectors. Project Management: Mr. Yi has served as a project manager and task leader on many traffic engineering / transportation planning projects for KAI, including publicly funded projects. Many of these projects include working with other consulting engineering firms to form a project team for various public jurisdictions. Among his recent public sector clients include: • Alaska Department of Transportation & Public Facilities (ADOT &PF) • Oregon Department of Transportation (ODOT) • Washington County, Oregon • City of Newberg, Oregon • City of Dundee, Oregon Transportation Planning: Mr. Yi has also participated in a number of transportation planning studies in Alaska and Oregon. These efforts have included policy research, field data collection, existing conditions analysis, travel demand forecasting, developing conceptual design alternatives, future alternatives analysis, and consensus building/community involvement. He is currently involved in the Fairbanks Metropolitan Area Transportation Plan Update and the Anchorage Downtown Master Plan Project. Traffic Operations: Mr. Yi is familiar with many aspects associated with traffic operations including forecast traffic assignment and generation, approach capacity and delay, sight distance evaluation, and congestion measurement. This knowledge is complimented with experience in several traffic engineering/planning software programs. Mr. Yi has managed and performed numerous transportation impact studies for private developments in Oregon, Washington, and California. Functional Design: Mr. Yi has worked on many planning, public works, and development services projects, many of them involving various aspects of functional design. The work involved has been analyzing existing conditions, establishing objectives for an improvement plan, forecasting future traffic volumes, developing conceptual design alternatives, evaluating the alternatives according to the established objectives, and developing functional plans of selected alternatives. Education B.S., Civil Engineering, University of Portland, Portland, Oregon Licenses Civil Engineer: Oregon ANTHONY S. YI Senior Engineer ,',.� Kittelson & Associates, Inc. GARY D. KATSION, P.E., T.E. Principal Engineer Experience: Mr. Katsion has provided comprehensive transportation planning and design services to state, local and private clients for a wide variety of transportation projects during the past 26 years. He has been involved with the management and technical analysis of projects related to the preparation of public works transportation studies; development of city and county-wide arterial improvement plans; design and installation of traffic signals; highway, arterial, and street design; development of urban transit facilities; and preparation of traffic impact studies for new developments. Transportation Planning: Mr. Katsion has worked on numerous facets of transportation planning; from analyzing the transportation related impacts associated with alternative alignment options for public highway /arterial projects to managing and conducting transportation impact analyses for master plan developments. Mr. Katsion has also managed and prepared transportation studies and designs for bus and LRT transit facilities. These projects range in complexity from locating a park -n -ride lot along a bus route to downtown street network analysis for alternative transit options to contract documents associated with bus and LRT transit malls. In addition Mr. Katsion was responsible for developing long range transportation system plans for local jurisdictions. These projects included the identification of roadway improvements, development of project cost estimates, prioritization of projects and development of alternative improvement programs based upon available funding levels. Public Works Projects: Mr. Katsion has managed and designed over seven miles of urban arterial and downtown streets in Oregon and Washington. Projects have ranged in complexity from a two -lane collector street on undeveloped land to total reconstruction of 30 blocks in downtown Portland to accommodate light rail facilities. Mr. Katsion has designed over eighty traffic signal installations in Oregon, Washington, California, and Alaska. He has also prepared and managed the development of permanent traffic signing and pavement marking plans, street illuminations plans, and construction traffic control plans for over fifty projects in the Pacific Northwest. In addition, he has performed traffic signal system analyses to determine impacts of development alternatives and transportation improvements on existing arterial streets. He also has conducted traffic safety studies for numerous jurisdictions to determine the cause of high accident locations and evaluate the effects of alternative mitigation measures. Development Services: Mr. Katsion has conducted and managed over 300 transportation impact studies for developments in the Pacific Northwest, Alaska, and Illinois, including regional and neighborhood shopping centers, mixed -use developments, office buildings, business parks, industrial complexes, residential developments, schools, and recreational facilities. These projects include the estimation of trip characteristics (generations, distributions, modal split and assignment), identification of traffic operational results before and after the development of the site, access management issues, functionality of internal site circulation, and identification of off -site mitigation solutions. These projects also include the preparation of reports to meet jurisdictional requirements, presentation of findings and recommendations to planning commissions, City/County Councils and general public meetings. Education B.S. Civil Engineering, University of Illinois -Urbana Licenses Professional Civil Engineer: Oregon, Washington and Alaska Professional Traffic Engineer: Oregon V, . KBtelson & Associates, Inc. U Ai 0 a up Fa G C o to e tn cp co , cu M� r /�) T 0 0) ELI 0 omm DJ 0 V) O a 0 1 W c cj no 0 I a) c N u Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 This resolution was requested by Mayor Selby. Recommended motion: Move to adopt Resolution No. FY2006 -15. Item No. 13.C.1 Resolution No. FY2006 -15 Resolution No. FY2006 -15 Urging the United States Department of Justice and the State of Alaska to Reopen the 1991 Civil Settlement From the Exxon Valdez Oil Spill and Claim the Full $100 Million for Mitigation of Unanticipated Long - Term Harm. FISCAL NOTES: ® N/A Expenditure Required: Amount Budgeted: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUG RESOLUTION NO. FY200 Introduced by: a erereifFe'd Requested by: Assembly Introduced: 11/03/2005 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY URGING THE UNITED STATES DEPARTMENT OF JUSTICE AND THE STATE OF ALASKA TO REOPEN THE 1991 CIVIL SETTLEMENT FROM THE EXXON VALDEZ OIL SPILL AND CLAIM THE FULL $100 MILLION FOR MITIGATION OF UNANTICIPATED LONG -TERM HARM WHEREAS, on October 9, 1991, the U.S. District Court of Alaska in Anchorage approved a settlement among Exxon, the United States, and the state of Alaska for damages to "natural resources" (publicly -owned wildlife and wild lands) from the Exxon Valdez oil spill (EVOS); and WHEREAS, this settlement included a clause that provided a "Reopenerfor Unknown Injury," which states (essentially) that, between September 1, 2002, and September 1, 2006, Exxon shall pay to the Governments such additional sums as are required (up to $100 million) to restore oil- damaged populations, habitats, or species in the spill zone if the injury could not reasonably have been known nor anticipated at the time of the settlement; and WHEREAS, unanticipated long -term harm from the Exxon Valdez oil spill has been clearly and conclusively demonstrated by scientists funded through the EVOS Trustee Council and, separately, through federal and state agencies, universities, and private foundations; and WHEREAS, unforeseen damage includes delayed recovery of: 5 -6 years for pink salmon, about 8 years for black oystercatchers and river otters; and 15 or more years for mussel beds and beach communities, sea otters, and 1sh- eating areas (from slow replacement of losses after spill); and WHEREAS, unforeseen damage includes species not recovered after 15 or more years such as: harlequin ducks, Pacific herring, pigeon guillemots, harbor seals (from slow replacement of losses after spill), and mammal- eating orcas (from spill losses and impaired reproduction due to high body burdens of PCBs); and WHEREAS, unforeseen damage includes indirect effects to species like black - legged kittiwakes that were not initially harmed by the spill, but were harmed through spill - related loss of prey species such as Pacific herring; and WHEREAS, much of the documented unforeseen damage stems from unexpectedly high levels of spilled oil, which remains buried in the intertidal zone and which NOAA scientists now estimate will take at least another 20 years to naturally degrade; and WHEREAS, all of these long -term damages from oil were completely unanticipated at the time of settlement because the understanding of oil toxicity then held that oil only caused short-term harm at water levels of parts per million, while scientists now realize that oil also causes long -term harm at water levels of parts per billion and trillion: and WHEREAS, because of the scientific finding that oil is more toxic than previously thought, it is critical to educate the public as to this finding and take measures to reduce risk of spills as well as to mitigate lingering harm; and Kodiak Island Borough Alaska Resolution No. FY2 6-15‘ Page 1 o WHEREAS, none of the three parties to the settlement - Exxon, the federal govemment or the State of Alaska -have petitioned to reopen the settlement. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT the Assembly hereby urges the United States Department of Justice and the State of Alaska to Reopen the 1991 Civil Settlement From the Exxon Valdez Oil Spill and Claim the Full $100 Million for Mitigation of Unanticipated Long -Term Harm: and BE IT FURTHER RESOLVED THAT the US Justice Department and the State of Alaska consider, at a minimum, the following potential mitigation projects: Mitigation of lingering harm: 1. Monitor weathering and toxicity of residual oil under beaches 2. Monitor recovery of, and oil contamination in, subsistence hods on oiled beaches 3. Continue to monitor species that have not yet recovered 4. Establish, and compensate for, cost of unforeseen injury to species 5. Conduct a feasibility study and cohort epidemiology study on cleanup workers whose health may have been impaired by the EVOS cleanup 6. Study of treated and untreated beaches to determine if any treatment methods used during the EVOS cleanup actually worked; i.e., improved recovery of beach ecology over the long -term Public education: 1. Fund an assessment of injured resources through the National Research Council 2. Fund a review and assessment of oil spill cleanup products that are not toxic to humans or the environment through the National Research Council 3. Develop and implement national education programs on new understanding that oil is more toxic than previously thought to humans and the environment (like tobacco industry settlement) Measures to reduce risk of large spills: 1. Endow citizen oversight council for the Trans - Alaska Pipeline System (estimated cost: $25 million) ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 Kodiak Island Borough ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough Alaska Resolution No. FY2006 -15 Page 2 of 2 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -16 Introduced by: Manager Gifford Requested by: Assembly Introduced: 11/03/2005 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH AUTHORIZING THE MANAGER TO APPLY FOR A LOAN FROM THE ALASKA CLEAN WATER FUND FOR THE LATERAL EXPANSION DESIGN AND CONSTRUCTION OF THE KODIAK ISLAND BOROUGH LANDFILL WHEREAS, the Kodiak Island Borough seeks to obtain the necessary financial assistance to design and construct the Tined lateral expansion at the landfill including the leachate collection system at an estimated cost of $2,612,000; and WHEREAS, the State of Alaska, Department of Environmental Conservation (DEC) is able to offer funding through the Alaska Clean Water Fund at an interest rate of 1.5 %; and WHEREAS, the Borough wishes to apply for a loan from the Alaska Clean Water Fund for a 15 year repayment term ($195,000 estimated annual payment); WHEREAS, the cost to design the lateral expansion and leachate collection system is estimated at $350,000 and the construction of same is $2,262,000 and; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Kodiak Island Borough is authorized to apply to DEC for a loan from the Alaska Clean Water Fund for the construction of a lined lateral expansion and leachate collection system. BE IT FURTHER RESOLVED that If the loan is approved by DEC, the Manager, or his designee, is authorized to execute any and all documents that may be required by DEC to reflect the indebtedness, the terms of its repayment, and any security therefore, including but not limited to an agreement for the loan and a promissory note. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough Kodiak Island Borough Alaska Resolution No. FY2006 -16 Page 1 of 2 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Item No. 13.C.2 Resolution No. FY2006 -16 Authorizing the Manager to Apply for a Loan From the Alaska Clean Water Fund for the Lateral Expansion Design and Construction of the Kodiak Island Borough Landfill. The purpose of this resolution is to allow the Manager, to accept a $2,612,000 loan if approved by the Alaska Department of Environmental Conservation. This loan will be used for the design and construction of the lined lateral expansion cell and leachate collection system at the Kodiak Island Borough Landfill. The interest rate for this loan is 1.5% with a 15 year repayment term ($195,000 estimated annual payment) and will be paid back through landfill user fees. The cost to design the lateral expansion and leachate collection system is estimated at $350,000 and this is the initial amount that will be utilized from the loan. By beginning the design /engineering work on this project it will provide a greater likelihood that grants will be able to be obtained for the construction phase of the project. It is expected that the construction cost of the project will be approximately $2,262,000. The lateral expansion will need to be in place and ready to accept waste by FY 2008 and should increase the life of the landfill to 2020. FISCAL NOTES: Z N/A Expenditure Required: Amount Budgeted: Recommended motion: Move to adopt Resolution No. FY2006 -16. Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Item No. 13.E.1 Accepting Kodiak Island Borough Hazard Mitigation Plan Grant Funds for Fiscal Year '06. The purpose of this request is to accept $41,723.25 from the Alaska Division of Homeland Security and Emergency Management. This is a special project grant to provide funds for the completion of a Hazard Mitigation Plan which is a mandatory action in order to qualify for the Pre - Disaster Mitigation Competitive grant. The Pre - Disaster Mitigation Competitive grant would implement the physical improvements recommended in the Seismic Study. The required local match for this grant is $13,907.75 which will be provided through in -kind services. FISCAL NOTES: ® N/A Expenditure Required: Amount Budgeted: APPROVAL FOR AGENDA: Recommended motion: Move to accept a grant from the Alaska Division of Home /and Security and Emergency Management in the amount of $41,723.25. 1. Agreement No. 05 PDM 16.04.0003 2. Recipient Kodiak Island Borough 3. Award 1 Amendment ❑ , Amendment# _ 4. Employer Tax ID # 92- 0030845 5. Recipient Address Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 6. Issuing Office and Address Department of Military and Veterans Affairs Division of Homeland Security and Emergency Management P.O. Box 5750 Fort Richardson, Alaska 99505 -5750 7. < Recipient Project "' Manager `' Duane Dvorak Phone: 907 -486 -9362 Fax: 907 -486 -9396 Email: ddvorak @kib.co.kodiak.ak.0 s 8. DHS &EM Project Manager. R. Scott Simmons Phone: 907 -428 -7016 Fax: 907 -428 -7009 Email: scott_simmons@ak- prepared.com 9. Effective Date of This Action August 15, 2005 10. Method of Payment: Cash Reimbursement ❑ Electronic Reimbursement ❑ '1. Grant Award and Deliverables (continued on reverse side of Agreement) Total Awarded Amount: $55,631.00 Federal Share: $41,723.25 Local Match: $13,907.75 CC # 09205102 Grant # 34014 12. Special Conditions: Grant funds will not be reimbursed until these conditions have been met. Return Completed Contact Sheet 13. Grant Requirements, Assurances and Agreements: (continued on reverse side of Agreement) The acceptance of a grant from the United States creates a legal duty on the part of the grantee to use the funds or property made available in accordance with the conditions of the grant. [GAO Accounting Principles and Standards for Federal Agencies, Chapter 2, Section 16.8(c)] 14. Recipient is required to sign and return two (2) copies of this document to the Issuing Address in block 6, within 45 days from the date in block 9. 15. Signature of Chief Financial Officer Printed Name: Date: Phone: Fax: Email: 16. Signature of Local Jurisdiction's Signatory Official Printed Name and Title: Duane Dvorak, Acting Director Date: Phone: 907 -486 -9362 Fax: 907 -486 -9396 Email: ddvorak@kib.co.kodiak.ak.us 17. HS &E Signatory Offic'al (Name and Title) 'David E. Liebersbach, Director Date /1 DEPT OF MILITARY AND VETERANS AFFAIRS DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT Obligating Award Document for 2005 PreDisaster Mitigation Competitive, Planning Activities Grant US DEPT OF HOMELAND SECURITY Federal Emergency Management Agency FFY 2005 Grant No. EMS - 2005 -PC -0001 NWFILEPLAMSFY 2005 \I6 Grantsi6.14 PreDisaster Mitigation - PDM'I 6.14c Jurisdiction Sub - Recipients \OBLJGATMG AWARD DOCUMENT- PDM Grants 2005.doc Revised October 2005 11. The total allocation of the PreDisaster Mitigation Competitive, Planning Activities Grant awarded to the Division of Homeland Security and Emergency Management (DHS &EM) is $82,695.30 under Federal Grant EMS - 2005 -PC -0001, CFDA# 97.017. The Kodiak Island Borough has been awarded $55,631.00 of which $41,723.25 is the Federal Share and $13,907.75 is the 25% Local Match, which shall be used to support activities essential to develop the Borough's Hazard Mitigation Plan. The performance period of this award ends on October 15, 2006. Project deliverables must be completed by this date. (A) Reporting Requirements: The Kodiak Island Borough shall submit timely quarterly Narrative and Financial Progress Reports to the Project Manager at DHS &EM. Blank forms are attached in Appendix B, online at htto:// www. ak- Drenared.com/homelandsecurity and may be reproduced. Quarterly reports are due: Q1 October 1 — December 31 Report due January 20 Q2 January 1 — March 31 Report due April 20 Q3 April 1 — June 30 Report due July 20 Q4 July 1 — September 30 Report due October 20 Final Report due November 30, 2006 Narrative reports shall compare actual accomplishments to the objectives established for the reporting period in the project timeline, report reasons for deviation, and justification for timeline adjustment requests. Include any significant events or activities. Financial reports shall show receipts of program income and cash or in -kind contributions to the project, whether or not a local match is required. (B) Reimbursements: Submit on the Financial Progress Report form. Reimbursement shall be based upon authorized and allowable expenditures consistent with project narrative and grant guidelines, and submission of timely quarterly Narrative and Financial Progress Reports. Cash payments may be withheld pending correction of deficiencies. Reimbursement of expenditures may be requested at any time. Expenditures must be supported with source documentation (e.g. copies of invoices, receipts, timesheets with name /wage /hours, cost allocation, warrants, etc.). Payroll reports that capture this information, signed and certified by the Chief Financial Officer, are also acceptable. Copies of all contracts for services shall be submitted to DHS &EM. Contract deliverables must meet the intent of the grant application and grant requirements. Staff may not self - certify their own time and wages. Indirect costs are not allowed. (C) Penalty for Non - Compliance: For the reasons listed below, reimbursements may be partially or wholly withheld, or the award may be wholly or partly suspended, or terminated. DHS &EM shall notify the Kodiak Island Borough of its decision in writing. The Kodiak Island Borough must respond within 5 days of receipt of notification. a. Unwillingness or inability to attain project goals b. Inability to adhere to guideline requirements or special conditions c. Improper procedures regarding contracts d. Inability to submit reliable and /or timely reports (D) Sub - recipient Monitoring Policy: DHS &EM reserves the right to periodically monitor the Kodiak Island Borough's financial policies and procedures, records, systems, means of allocating and tracking costs, maintenance of current financial data, procurement policies and records, payroll records and means of allocating staff costs, property /equipment management system(s), program operations, and other concerns relative to this award. This may include desk and field audits. Technical assistance is available from DHS &EM staff. Monitoring Policy attached. (E) Changes to Award: All change requests accompanied by a narrative justification must be submitted in writing or electronically to the Project Manager for review and approval. Changes must be consistent with the scope of the project and grant guidelines. Revisions to the Scope of Work, extension of the performance period, changes in key persons specified in an application or the grant award, contractual services for activities central to the purposes of the award, requests for additional funding, or budget reallocations will result in an amendment to this award. (F) Non - reimbursable Expenses: Construction costs and indirect costs are not allowable under this grant 13. We, the Signatory Officials, do hereby assure and certify: (A) The performance period for this grant award is August 15, 2005 through October 15, 2006. Monies may not be obligated outside of this time period. (B) Financial expenditures, including all supporting documentation submitted for reimbursement, have been incurred by the jurisdiction, and are eligible and allowable expenditures consistent with the grant guidelines for this project. (C) Any contract entered into during this grant period shall comply with local, state and federal government contracting regulations. (D) Records shall be maintained for a period of three (3) years following the date of the closure of the grant award, or audit if required. (E) As the federal grant recipient, the State of Alaska requires a sub - recipient expending $500,000 or more in federal funds in the organization's fiscal year to conduct an organization -wide audit in accordance with OMB CircularA -133. Each subrecipient is required to permit the State of Alaska Project and Program officials and auditors to have access to the sub - recipient's and third -party contractors' records and financial statements as necessary for the State of Alaska to comply with OMB CircularA -133. Copies of audit findings must be submitted to DHS &EM within 30 days after the subrecipient receives its audit report, or within a 9 -month period of the grant closeout date, whichever is earlier, in accordance with 2 AAC 45.010. Include the Federal agency name, program, grant number, and year; the CFDA title and number; and the name of the pass- through agency. (F) And attest to the certifications attached in Appendix A regarding Lobbying; Debarment, Suspension and other responsibility matters; and Drug -free Workplace requirements. Submit signed assurance certification and return with signed grant award documents. (G) Procurement shall comply with local procurement policies and procedures, and conform to applicable State and Federal law and the standards identified in the Procurement Standards Sections of 28 CFR Parts 66 & 70, and OMB CircularA -102 `Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Governments ". Local bidder's preference is not allowed for federally funded procurements. Procurement transactions shall be conducted to provide maximum open and free competition. Sole- source procurements in excess of $100,000 require prior approval of DHS &EM. (H) Our accounting system ensures these grant funds are not commingled with funds from other Federal agencies. (I) We have an Affirmative Action Plan/Equal Employment Opportunity Plan (for DHS /ODP /DOJ grants). An EEOP is not required for recipients of less than $25,000 or fewer than 50 employees. (J) Our employees are eligible to work in the U.S. as verified by Form 1 -9, Immigration & Naturalization Service Employment Eligibility. (K) - (0) Continued on Attachment 1: Additional Certifications N.\FILEPLAN'SFY 1005 \I6 Grants \16.14 PreDisaster Mitigation - PDM \16.14c Jurisdiction Sub - Recipients \OBLIGATING AWARD DOCUMENT - PDM Grants 2005 doc Initial Revised October 2005 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Item No. 13.E.2 Resignation of Planning and Zoning Commissioner. Reed Oswalt submitted his resignation from the Planning and Zoning Commission effective October 20, 2005. FISCAL NOTES: ® N/A Expenditure Required: Amount Budgeted: APPROVAL FOR AGENDA: Recommended motion: Move to accept, with regret, the resignation of Reed Oswalt from the Planning and Zoning Commission and direct the Borough Clerk to advertise the vacancy per Borough Code. Reed Oswalt PO Box 722, Kodiak, Alaska October 19, 2005 Mayor Selby, Manager Gifford, Assembly Members, Director Ogle and Members of the Planning and Zoning Commission Kodiak Island Borough Kodiak, Alaska Ladies and Gentlemen: It is with regret that as of October 20, 2005, I submit my resignation from the Planning and Zoning Commission of the Kodiak Island Borough. I appreciate the opportunity which was given to me to serve on this commission. Meeting, working with, and getting to know a lot of good people has been a pleasure for me. I appreciate your acceptance of this resignation. Reed Oswalt Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 3, 2005 Appointment to the Fire Protection Area No. 1 Board. Per KIBC 4.15.040 a vacancy is created when a member su. ;d : a resignation accepted by the Assembly. Robert Casey submitted his resignation to the Cler J'office on April 1, 2005. The Assembly declared his seat vacant on April 21, 2 '5. The vacant seat was advertised beginning April 27, 2005 Per KIBC 4.15.040: B. The service area board shall notify the notice thereof to be published at least t borough. The notice shall set forth th C. The clerk shall provide a stand form, letters or other expressions to the service area board. D. The service area board to fill the vacancy to the ass submitted applications for The Board did not hol their quarterly meeting in June. Andrew PeVries Rebecca Nelson Mike Dolph David M. Davis Scott Arndt April 8 May 12 July 5 September 1 October 18 Recommended motion: Move to appoint Area No. 1 Board for a term to expire October, 2007. Item No. 13,(3 a vacancy on the board. The clerk shall cause a newspaper of general circulation within the ies and any qualifications of members. lication form for interested persons to complete. The Brest shall be made to the clerk who shall forward copies mit its nomination of a person from the submitted applications y. The assembly shall appoint a new member selected from the remaining unexpired term. At the September ' meeting the Board did not submit its nomination of a person from the submitted applic -. ions. Applications ere received from the following individuals on the following dates: to the Fire Protection Scott Arndt, Chair 3584 Sharatin Road P.O. Box 76 Kodiak, AK 99615 Dave Billings 3549 Harlequin Kodiak, AK 99615 Kodiak Island Borough FIRE PROTECTION AREA NO. I BOARD Term Exnires 2005 2006 VACANT 2007 Cliff Davidson 1802 Marmot Drive P.O. Box 746 Kodiak, AK 99615 Greg Spalinger, Vice -chair 4149 Ocean Drive P.O. Box 2635 Kodiak, AK 99615 2006 2005 Bayside Assistant Chief (ex- officio) (non- voting) Robert Himes Bayside Fire Station 4606 Rezanof East Kodiak, AK 99615 Sharon Lea Adinolfi (Administrative Support) Revised: 04/22/2005 in BOARDS /ROSTERS /FIRE# 1 Home Phone Work Phone 486 -3745 481 -3745 486 -0500 (page) 486 -4444 (fax) 486 -4464 486 -8040 486 -4858 486 -5940 486 -8366 486 -3725 486 -4536 486 -4536 486 -3025 Fax 486 -9349 486 -9394 Fax KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodiak. BOARD APPLICATIO NAME: f I /1 ✓C-u e V t/: e S G HOME PHONE: gic(9 �ZZ WORK PHONE: i,/ b C� ( o - 0 D ciD STREET ADDRESS: Z 6 S3 be MAILING ADDRESS: T o x 3 S 13 LENGTH OF RESIDENCE IN KODIAK: 1 r `.j v S IN ALASKA: Cur / S REGISTERED VOTER: YES P(NO () PROPERTY OWNER IN KODIAK: YES (X NO ( ) COMMUNITY ACTIVITIES: J e L✓e -a-a✓ (10 K aS k k So0.j ' oc .) Say- ✓ , to ) iCn c 1s LC r-� Saa ,- c-C\ cl v Qtscc, PROFESSIONAL ACTIVITIES: Ft l I T -ate _. S N- t'( a'k Gt T c 2 S' 1-70 t-‘ ( ve-��er �ivl ( AREA OF EXPERTISE AND /OR EDUCATION: / "/ 1 ✓ S r6_ { e _11 a Se c, I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. n kx.t Ares. # l 364,.. 2. 3. Signature 4. ii/mss toc Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. 'lease return the application by the advertised deadline. - STAFF USE ONLY - Voter ID No Verified By: Documentation: Appointment Letter: Applicants Residence; Borough ( ) City ( ) Roster Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: NAME: get) IS6 X5-2 -n ` HOME PHONE: -c 7 Jc STREET ADDRESS: MAILING ADDRESS: LENGTH OF RESIDENCE IN KODIAK: REGISTERED VOTER: YES (y) NO ( ) COMMUNITY ACTIVITIES: PROFESSIONAL ACTIVITIES: (/- 1. 3. The SP t:itr' P Ilc Signature AJ I e Cien 181 19A l�6x '3cA(96, i 3 yor:i'e 1' P,Z rei t∎- f KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9 EMAIL: jnielsen @kib.co. (907) 486 -93 sk.us E (,° JE B V E kc_ MAY 1 2 2005 BOARD APPLICA WORK PHONE: (9ni) Y8 7- °; 9 q Y / PROPERTY OWNER IN KODIAK: YES (),) NO ( ) t' /f'/'n . S tn l4 Y.S Rlc Gr c1 Pon; 1 tncri- rude,/ S M9R Caf e "L •,IF/ uC Jr) 59P, AREA OF EXPERTISE / y AND /OR EDUCATION: )�0 CerY'I �r ra Far 4-7,,Lee %_ E _ C:edl Q'keit NaSl rho // e lr re f 4-, +. cr >`-c-.c-< Qoasi - 1-k22- ∎-∎0 4` e C'/- 300 [)Cr5ei CFr-.1e/ I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 2. 4. C' Dat zt BOROUGH CLERK'S OFFICE IN ALASKA: A3 Kpa e A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the annlication by the advertised deadline. - STAFF USE ONLY - Voter ID No Verified By: Documentation: Appointment Letter: Applicant's Residence: Borough ( ) City ( ) Roster: Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: NAME: Mot. t rl L PY? l c Lt 4e t r. HOME PHONE: `l8 (o - S WORK PHONE: N4 STREET ADDRESS: 3 7ro P(odes to knt tic 97415 MAILING ADDRESS: (C14titto LENGTH OF RESIDENCE IN KODIAK: 3 c5 %a rs COMMUNITY ACTIVITIES: 8r4p Cr o UP.: Eel a o n fire CAty$ l/? OTT reo e cry1 ° .. Kna,Ak 1. $n.ysanw /rr. ROAf?D 2. 3. KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL: jnielsen@kib.co.kodiak.ak. 4. BOARD APPLICATION / 0 IN ALASKA: S Yeats REGISTERED VOTER: YES Od NO () PROPERTY OWNER IN KODIAK: YES 10 NO ( ) 9 "(tDuArrer /vorps " IMA.Litc.na ; kootak Anwar 7 solo Cowl. Sat vtcc. (KARSS) . karnAk L .E P.C. PROFESSIONAL ACTIVITIES: r,,.e 4 e =usrrucsoR - SOA i Vnit.vaaer - earn* rir^c Cps i FM?" tit Cc_ern44\ l i van Emr.6) A'ntTAt (4.W14 AREA OF EXPERTISE AND /OR EDUCATION: 3s yPAas &p pnvbnr.e. i4-1 A 0 Ems ; renernd been., Reioio Opermma2 a-a /1.ca- oa :JO ?er ( o - Salary Cabanas/ I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. `lease return the application by the advertised deadline - STAFF USE ONLY - Appointment Letter: Roster Oath of Office: Financial Disclosure: Documentation: Voter ID No Verified By: Applicant's Residence: Borough ( ) City ( ) Date Appointed: Term Expires on: Comments: LENGTH OF RESIDENCE IN KODIAK: 7 7 - e °5 ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK? GI��OLrI.• Ccr C■ 1`t PoLICs AREA OF EXPERTISE AND /OR EDUCATION: Signature KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 9961 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodia BOARD APPLICATION NAME: D xiu'I > I 1 HOME PHONE: G' 5309 WORK PHONE: (o - E 7 r(C, E -MAIL: dal./ STREET ADDRESS: / .5$ h4 ( SSi 0"•/ C0 MAILING ADDRESS: tcd.e. SVgy COMMUNITY ACTIVITIES: A/6 0Q - %l65 - x- tAux � /f05/ .6G/and - / `7ZLV yr�s.-7tm -c /JCn.L7N - da N> 9 7 PROFESSIONAL ACTIVITIES: M+N b 15 7saz — e /mot 7 - fie Serbs cc Id s ue. , o �IIC✓ C�nf�C t r t,76' CJ% 4 fwec Si , 4. Date BOROUGH CLERK'S OFFICE 5 dLG (JCL "Jo- IN ALASKA: 7 7-ea -r YES (-)" NO ( ) YES () NOl - SACI 5yzcv / ` .(i //(opc,l;M/. Z, Pso, Co, 7/4) Cb1MW.nALL C 7- ;<:v e 4 VtSc& (SASK., ifyi Z `1 4 Cow,..,, - 4 01 S r ui CJ I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) I. rots b) 5 7 /c' I CT 2. 3. A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. tO0 r /� - STAFF USE ONLY - Voter ID No Verified By: li> .1/j. >' Documentation: Appointment Letter Applicant's Residence: Borough ( ) City ( ) Roster: Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: BOARD APPLICATION NAME: 5 r c /Prnir/ / /I/ HOME PHONE: 4e/- ?7yS' WORK PHONE: c/,Q /- ' 7YC E -MAIL: STREET ADDRESS: MAILING ADDRESS: AO. /Qn 76 k0 irii ) / sL ?Fe/3 LENGTH OF RESIDENCE IN KODIAK: ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK? :OMMUNITY ACTIVITIES: lignature 3ROFESSIONAL ACTIVITIES: 57- 0 KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodiak resume or letter of interest may be attached, but is not 'ease return the application by the advertised deadline. - STAFF Voter ID No Verified By. Applicant's Residence; Borough ( ) City ( ( Date Appointed: Term Expires on Comments: 3clsy S' /ara /n t2rivF z)// ) a / ) YES ( YES (K) IN ALASKA: £ n, NO() NO() U \REA O F EXPERTISE AND / / OR EDUTATION: 2 r/ / ,4fly, I//'I 7 "ton 5'rw /P OI re- 7 re i e5 icZne F1 D / , /%(N P /V• Y-oc //te /a,/ .2/ y e � fS L,C. /C r ra:n r .J A U INTE • EStED IN SERVIIN ON THE FOLLOWING BOAR (List in or er of preference) .Fte 40lec / A / 2. 4. Date required. This USE ONLY Documentation: it .2006 application will be kept on file for one year. Appointment Letter: Roster: Oath of Office: Financial Disclosure: Minutes Architectural Review Bo 13 September 2005 7:0 KFRC Conference Room C. Approval of Agenda The Agenda was accepted and approved D. Approval of Minutes A. Call to Order Chairman Scott Arndt called the meeting to order at 7:02pm. B. Roll Call Present were: Board Members Scott Arndt, Gregg Hacker, Charlie Jerling, Jay Johnston, Reed Oswalt and Brent Watkins. Absent Member was Jerrol Friend. Also in attendance were Robert Tucker, Norm Wooten, David Horne [KIBSD] and Jim Willis. In attendance from the KIB E/F Department were Bud Cassidy, Ken Smith and Sharon Lea Adinolfi. The Chair asked that a motion be made to approve the Minutes from 29 March 2005 - it was moved and seconded to approve the Minutes as received. There was an affirmative unanimous voice vote. E. Presentation of Updates on Hospital Master Plan and Seismic Vulnerability Assessment Projects B. Cassidy gave a brief update on the Master Plan for PKIMC. He said that Prochaska & Associates had spent time in Kodiak gathering information and interviewing locally and a report had been generated with recommendations. K. Smith continued with a slide presentation showing the Hospital complex as it exists and offering two different options as design possibilities. Next K. Smith presented a slide report prepared by G &E showing progress and preliminary findings re seismic valuation of Kodiak schools. It was noted that the G &E team will be in town the w/o 9/19/05 to continue their investigation of schools. They will tour all of the Village schools and update the E/F Department as to progress to date. \\ dove\ Departments \EF \Projects \Architectural Review Board \Minutes APB 13 Sept 2005.doc Page 1 of 3 ,,j � .4AR 0View and W ing gofiProposals - New Pool Facility I B t 'assidy told the ,`group that he was pleased with the high q alsjty of the received and that the Board would be t stied " reviewing1 and scoring the Proposals and deciding u n._.. ,__"short list'". The short listed firms would then be invited to be by the Board. Jay Johnston questioned the number of firms to make up the short list - three? B. Cassidy suggested that once the scoring is done, a natural break point will frequently occur - so the number could be only two [or more] and that would be a Board decision. The Chair suggested that this particular selection [for the firm to head up the Pool Project] could be an important decision because the same firm might also go on to handle other Bond Projects. The Chair suggested the group come back together again next week - giving everyone additional time to read and review the Proposals. An earlier discussion had set Monday, 19 September 2005, 7:O0pm in the KFRC conference room as the next meeting date. At the next meeting the Proposals will be reviewed as a group and scored, leading to a short list of firms to be interviewed. G. Public Comments J. Willis asked for clarification re information presented on the Hospital Master Plan. H. Scheduling of Next Meeting Next meeting date scheduled earlier in the meeting for 19 September 2005 at 7:OOpm in the KFRC conference room. I. Board Member Comments With the exception of Jay Johnston who said these were good proposals - and he may have already selected his two contenders - and everyone will need to spend a fair amount of time to properly review the proposals, there were no Board Member comments. \\ dove \Departments \EF \Projects \Architectural Review Board \Minutes ARE 13 Sept 2005.doc Page 2 of 3 J. Adj ournment There being no further business before the Board, the meeting was adjourned at 7:50pm. Respectfully submitted: Sharon Lea A olfi, Secre KIB Engineering acilities Approved by: Scott Arndt, Chair Architectural Review Board Date: Dater \\ dove\ Departments \EF \Projects \Architectural Review Board \Minutes ARE 13 Sept 2005.doc Page 3 of 3 I Call to order — 7:30 Monashka Bay Service Area Public Meeting at Bayside Fire Station Meeting Minutes July 05, 2005 t d : v Eflflll E ni OCT 1 9 2005 BOROUGH CLERK'S OFFICE II. Roll Call — Darlene Turner, Chaz Glagolich, Dave Sundberg, Bruce McNeil, Andrew DeVries III. Minutes — Dave makes motion to approve minutes for June 21', 2005's meeting. Bruce seconds motion. Motion approved unanimously. IV. Public Comments Frank Bishop lives on top of Marmot and would like to see a culvert crossing the street from his property (town side) towards the landfill side. His culvert has been filled up for years. And as another alternative, he is not against redirecting it down his property (toward town) into the creek that leads towards the pond on the bottom of Three Sisters. He understands that the maximum width for a driveway on the Borough roads to be around 40 — 50 feet Many times people park on his property when the road gets icy and too rutted up. The base of the road is the biggest problem. The water runs on top of the ash and then backs up after the first hill on Marmot. The road becomes saturated and the water has no where to go. His wife ran a day care for twenty years and he doesn't ever remember clients not being able to get down the first part of Marmot. Granted it does get slick in Kodiak and weather can change pretty quickly, but the property owner have no right to say that the contractors are not doing their job. Six thousand dollars was a budget for around the 1970's. We can expect someone to do this job for that today. We need to have communication with everyone. Jim McCullough disagrees about the plants coming back on their own. A 2:1 or even 3:1 slope is not attainable where the survey line is on his property. The road has shifted and it is pretty much bare cliff without vegetation. Randy Spivey wants to know if catch basins are going to be installed. Because of the erosion, water is being deterred. And he would like to be notified before hand if any more ditching is to be done. He plans on planting grass and wild flowers and doesn't money and time wasted. Randy wants us to look at another contractor. He asked, "How much are they doing over the winter ?" Perhaps they need more equipment if they aren't getting to our roads till the three in the afternoon when they have been called out that morning. The speed limit is 15 mph and still when it's icy out cars are side - swiping each other. People are driving on the wrong side of the road just so the can get up. Of course, the roads as they stand don't help the matter. Martha McKinney has lived in our district for twenty one years and she strongly advises the board not to award the contract to Brechan. There is no reason, in her opinion, for the salmon berry bushes to be cut back the way they were on Forest Drive. She would appreciate more talking to homeowners before any stashing and burning. The pot holes have been in the same place since the early eighties. The road needs to be dug up and a proper base needs to be put in. Every year, there is always driving off the road. We are in bad need of improvements. Property owner seem to read the signs, but the visitors perhaps need more signs. Brechan will take what ever we have and she recommends not having a fund balance for that reason. It is unfortunate that others backed out. She compared Brechan's contract to "The Emperor's New Clothes." She stated that she was really upset for what was done. She would like to reiterate that the board was set up for community. And in her opinion we were charged more for what we didn't need. Shawn Dillon in the past sat on the board twice. He would like to empower homeowners with the simple things like brushing and limbing. To help with communication problems, a newsletter was started by Roger Blacket years ago to keep in touch with the property owners. He said, "It seems like the board is talking more about road construction, rather than input and maintenance." Sean didn't recall anyone asking to pay more. Years ago the mill rate would go up to 2 mills when big projects came around then it would go back to 1 mill. By laws are for the simple things, and he would like to see the board go to the people for the more important things. To get a backhoe on Marmot, he used to go door to door and collect $10 from everyone on Marmot. For a hand full of years, Island Sanding and Gravel would charge $6,000 per year for winter services. In his opinion, Brechan has used up valuable time and money. We still have the same pot holes. The pot holes weren't addressed correctly and he believes that we should have better control of our contractor. Sandy Solenberger lives with her husband close to the end of Marmot. They regularly fill in pot holes with buckets of gravel. She suggested that we leave a pile of gravel at the top of Marmot for the citizens to have an opportunity to become more pro- active. Perhaps it would be a short term way until the organic materials in Marmot could be removed. Louise Ball Stutes wrote in to say that she would have liked to have been at this meeting. And her husband and her "do not want anyone from the Service District, Borough, or a representative there of, on our property, including the pond, without written permission ..." Mike Martin (representing Brechan) stated that his overall response when he read last meeting's minutes was that he would fire Brechan too. The major problem's, he said, was misinformation, misunderstanding, and lack of communications. He made it clear that as a contractor the board calls us for what you want done. And the citizens in the district direct the board what they want done. Brechan took the greatest effort to do the job in the timeliest manner with the best, most experienced laborers. Mike concluded, "Generally we know what we are doing ... and we have never had this response before." He felt bad and as if they was trespassing and very much offended. According to the contract, Mike personally accounted daily and Brechan was under by $300. He understands that the district needs to watch their money. Honestly, Brechan's contract with the districts are considered "a community service ". Last winter Brechan sent Scott their best sander down Three Sister when no one else would do it. If you don't want to award the contract to us it's ok. His advised us to communicate with the people and the board and make it clear to everyone which direction is to be taken. Mike agrees that as far as the pot holes, there is more to it. We need the right crown, the right grade, the right material, the right compaction at least once a year. Brechan has been in business for twenty five years. Louis Rocheleau agreed with Mike. And he stated that especially on Marmot, we need to first get down to the basic core and remove the organic material. These roads from the start weren't built very well. Old Business Meeting with Brechan Last week Darlene, Bruce and Dave met with Mike Martin and Louis Roshlau. They came to the conclusion that the job was done as contracted. And work was done with two supervising board members. Brushing could have been done with a Hydro Axe, but this would have caused quite a bit of flying debris and been more costly. Brushing and ditching were accomplished at the same time. It's apparent that there was some form of miscommunication on how far this step was to be taken. The budget went over $6,000 so things weren't stopped in mid - ditch. We got what we paid for. Brechan aimed on saving the board and property owners money with the shorter culverts that were placed in the driveways. As a gesture of good faith, Brechan has offered to replace them with longer culvert at their cost. Also catch basins and 3 inch gravel as head walls are to be added. The dirt pile that was removed from the bottom of Three Sisters was not a spur of the moment things and will be replaced upon the asking. The board questioned Brechan about using burlap bags as an erosion deterrent. This is very costly and will not let anything grow unless it is reseeded. At this time, there are no plans to reseed. Perhaps it will take longer than expected, but everything should grow back. And this would defeat the purpose of brushing. Review — Issue of Road Service Contract- Steve Dehart of B &R Fish called Bruce at 6:30 p.m. July 5, 2005 and withdrew his contract bid. He stated that he probably will not be at the meeting. Bruce who is a close neighbor said he recognized his voice to be Steve Dehart and would go to his house later to get it in writing. Darlene advises the board to proceed with caution that the only other contractor who has bided could very well pull out. She asked to accept a motion to discussion and not to allow any contractors to speak unless directed by the board. Bruce makes motion to accept discussion. Chaz seconds motion. Dave — Road construction and road improvement are closely. And the communication problems didn't help that fact. The board and the residents learned a lot. This was the most efficient method and a good response for the money we spent Any other contractor with the same amount of money and we could still be waiting. Chaz - I am disappointed that B &R Fish pulled out. But look at his equipment, man power and expertise. We're all neighbors working for the same end. Here on the Island we have extremely limited resources. I invite you to give us an alternative. This is not a negative toward our only contract bidder. I am really receptive to any input that's realistic. The positive is that do have a contractor that historically has served us well. Bruce — I have dealt with snow and ice for twenty years with the State. Conditions can go from poor to bad in 5 minutes. We can't expect them to be there in a moments notice. It has turned bad so fast that I wouldn't have sanded without blades going first. And drainage right now is our most important issue. Without drainage we don't have enough money for all the sand that we would need. Drew — I have heard what Bell's Flat's district thought of Dehart's operation. And I would like to see more residents become more pro- active. The smaller and simpler level of improvement can lead up to the big picture. These are the bigger issues. Everything needs to be brought up to par so that it can just be a maintenance issue. Brechan has had a working relationship with us in the past. And the fact that they are trying to work with us goes a long way in my book. Role Call Vote to Award of MBRSD's contract for road service F/Y 2006/2007; Darien — Yes, Chaz — Yes, Dave — Yes, Bruce — Yes, Drew — Yes. Brechan has been awarded MBRSD's contract for road service F/Y 2006/2007. V New Business Post Master Mailboxes Consideration of a 16 unit post office box to be place on top of each road or where units are spoken for. We are entertaining the thought of people interested in a one time fee for a box. This would include a joint, separate box for out going mail. The unit is $1225 and $75 for the pedestal. Also, it is possible that a contractor could install it for a nominal fee. A brochure was passed around to see who's interested. We should talk about locations and garbage contractors working around it in the future. Meeting Notification To save money, sending out letters will be used for the notification of the bigger projects. From now on public meetings will be advertised in the newspaper, on all three local radio stations, and on a large sign that has been built to stand on the beginning of our district. VI. Board Comments Darlene - This is the best attendance in the last two months. For six year's I have been on and off the board. Two meeting we have sent letters out because issues were coming up and a few people showed up. The realistic approach is that the community elects the board and washes their hands of it. The board's phone numbers are not secret. And we listen to what is asked of us. Really without input it's hard to make a decision. Pam made the suggestion of putting a sign out and we roll with the good ideas. The committee that advises the board is to work of the five year plan. We need more community involvement. We will consider every suggestion. And if you don't like our decisions, I challenge you to become a board member. I won with the most votes ever at 14 votes. Not very many people like to do it. I would love to hear someone else take on the reasonability. Honestly, the stress is not worth it. It's true we need better roads and engineers with detail plans to fix it. Then the public is offended for cutting back salmon berry brushes for drainage so that the road doesn't rut away. Private drive ways are draining into rut in the road and people are driving on the wrong side of the road. We don't want that. Work with us, not against us. Bruce has more road service experience than most and we are all working hard for you. We appreciate each and everyone who shows up for our meetings. Stay with us in our struggle to get up to Borough Code. Presently, we are working on drainage and culverts. We still have pot holes to contend with. Honestly, we will be lucky to get the potential problem better in five years. Brechan answered the question that we wanted hear. Now we have heard both sides of the story. What was done was direction of the board and not a whim. When we need road service it usually means that we needed them 15 minutes ago. We are an immediate gratification society. Bruce goes to work at 4 a.m. and he calls me. Roads can change for the worst in a few hours. I have been a 13 year resident and never had a studs or chain issue. Not all visitors have cautious driving skills. Brushing and ditching was done in safest and most cost effective manner. We no longer have any alders growing in our ditches. From the beginning of this contract we had a board member acting as a manager. Unfortunately the road is shifted and 2.1 grade at some points are not attainable. Because of the culverts put in, water is not washing the road out. Catch basins should help with the erosion. We are not reseeding. Brechan didn't do anything on their own authority. The six thousand that we went over would have been spent with July's contractors. Kids could fall off any piles of gravel left on top of Marmot and the board will not take that responsibility. Bruce — I am not going to apologize for trying to make the roads better. The contractor does what he is asked and he has no ideas what is left. We call him out. Drew — Simple things can make a difference It's nice to see everyone on the same page with common goals rather than back tracking and retracing foot paths. The work that has been done leads up to the major problems with our district. Which are, in my opinion, at the bottom of the roads and on top of Marmot. Mountain View got some real good attention last year, but Marmot has received very little. Look around and see what we can do together. Feel free to call on anyone of us at appropriate times. Chaz — As drainage improves so does the qualities of our roads. We all need to address the problems. Input is wonderful in achieving good communication. Biggest bang for the bucks. Dave — Thanks for everyone giving up another beautiful Kodiak evening. The roads need to get up to decent standards so maintenances will be cheaper. With everyone working together, I'm confident we can do it. VII. Adjournment — 9:30 pm ar ene MBRSD Chairman Monashka Bay Service Area Board Members Darlene Turner - ditumer@ptialaska.net Chaz Glagolich - chazman@ptialaska.net Dave Sundberg - dmj577@gci.net Bruce McNeil - brute mcneil @dot.state.ak.us Andrew DeVries - andrewdevries52@hotmail.com Andrew De ries, MBRSD Secretary ph. 486 -6390 ph. 486 -6930 ph. 486 -5327 ph. 487 -4952 ph. 486 -1422 1lVELE, I.aYLL Committee Members Present Absent Excused Others Present Hans Tschersich X Heather Turner X Jeff Huntley X Kevin Foster X Mike Sirofchuck X Murphy Forner X Pam Foreman-Chair X Patrick Saltonstall X Robert Greene X Mary Myers Ogle X Wayne Biessel Ian Fulp Betty Odell CALL TO ORDER KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTE REGULAR MEETING- AUGUST 9, 200 MINUTES The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by CHAIR FOREMAN on August 9, 2005 in the Borough Conference Room. A quorum was established. APPROVAL OF AGENDA COMMITTEE MEMBER KEVIN FOSTER requested "Future Meetings" to be added to New Business as Item D. COMMITTEE MEMBER HANS TSCHERSICH MOVED TO APPROVE AS AMENDED the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER JEFF HUNTLEY, and was CARRIED by unanimous voice vote. MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER KEVIN FOSTER MOVED TO APPROVE the minutes of July 26, 2005. COMMITTEE MEMBER HEATHER TURNER SECONDED the motion, and it CARRIED unanimous voice vote. Parks & Recreation Committee: August 9, 2005 Page 1 of 3 OCT 2 4 2005 D BOROUGH CLERK'S OFFICE AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments. OLD BUSINESS A) Open Space Ordinance — Mary stated she is still working on Item A of New Business which is the precursor to the Open Space Ordinance. B) Otmeloi/North Star — Pam stated there is $4 million set aside on the federal level for Alaska Trails Initiative, and over $14 million in application. Pam will keep everyone posted as new information comes in. NEW BUSINESS A) Borough Parks Facilitation Recommendations — Discussion on the different possibilities for Borough parks maintenance. B) Capital Improvement Program Review — Discussion on the status of last year's Capital Improvement list and a review of projects that the committee would like to keep on the list for this year, and which ones will be included in the Comp. Plan. Final recommendations are to be made by September 13` C) Discussion of Urban Parks Field Trip -- Discussion of the different borough sites the committee will tour on the August 23 field trip. Mary Ogle will provide maps and aerial photos for everyone. The tour will also allow the committee to visually review the existing projects on the Capital Improvement List. D) Future meetings — Discussion of whether to cut the meetings back to one per month or to stay at two meetings a month. It was the general consensus that it should remain at two meetings a month for the time being. COMMUNICATIONS A) Outdoor Industry Press Release — The first is a basic press release with a database of programs Mary Ogle has requested Parks & Recreation to be added to the database. The second is about the 2006 Trails fund. Discussion on the possible future funding for trails. B) E -mail to Mary Ogle from Lisa Holzapfel regarding Trails and Conservation Assistance Program — Discussion on the possible future funding for trails. MEETING SCHEDULE August 23, 2005 Parks & Recreation Meeting/Field trip at 6:00 pm. Parks & Recreation Committee: August 9, 2005 Page 2 of 3 September 13, 2005 Parks & Recreation Meeting at 7:00 pm in the KIB Conference Room. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBERS' COMMENTS Kevin Foster inquired about what happened in the joint Assembly /P &Z meeting. Patrick Saltonstall stated that Mary's presentation was good, and she kept trying to get feedback from everyone, but all they would say was that it was good. Mary Ogle stated the RFP is ready and she is shooting it out. Jeff Huntley will not be at the August 23 meeting. ADJOURNMENT CHAIR FOREMAN requested a motion to adjourn. COMMITTEE MEMBER PATRICK SALTONSTALL MOVED TO ADJOURN the regular meeting. The motion was SECONDED by COMMITTEE MEMBER KEVIN FOSTER, AND CARRIED by unanimous voice vote. The meeting adjourned at 8:50 p.m. ATTEST By: Sheila Smith, Secretary Community Development Department DATE APPROVED: September 27, 2005 KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE P Fore;nan, Chair Parks & Recreation Committee: August 9, 2005 Page 3 of 3 Committee Members Present Absent Excused Others Present Hans Tschersich X Heather Turner X Jeff Huntley X ' Kevin Foster X Mike Sirofchuck X Murphy Fomer X Pam Foreman-Chair X Patrick Saltonstall X Robert Greene X Mary Ogle X Wayne Biessel X Ian Fulp X Betty Odell X KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE REGULAR MEETING - SEPTEMBER 13, 2005 MINUTES CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by VICE -CHAIR SIROFCHUCK on September 13, 2005 in the Borough Conference Room. A quorum was not established. The meeting was postponed until the next meeting due to a lack of quorum. ADJOURNMENT The meeting adjourned at 7:02 p.m. ATTEST S eila Smith, Secretary Community Development Department DATE APPROVED: October 11, 2005 KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE By' Pam Foreman, air p OCT 2 4 2005 BOROUGH CLERK'S OFFICE Committee Members Present Absent Excused Others Present Hans Tschersich X Mary Ogle Heather Turner X Community Development Jeff Huntley X Lisa Holzapfel Kevin Foster X NPS -RTCA Mike Sirofchuck X Kevin Meyer Murphy Forner X NPS -RTCA Pam Foreman-Chair X Patrick Saltonstall X Rob Greene X Wayne Biessel X Ian Fulp Betty Odell I. CALL TO ORDER II. ROLL CALL KODIAK ISLAND BOROUGH PARKS & RECREATION COMMIT'T REGULAR MEETING - SEPTEMBER 27, 2( MINUTES The regular meeting of the Parks & Recreation Committee was called to order at 7:OOp.m. by CHAIR FOREMAN on SEPTEMBER 27, 2005 in the Borough Conference Room. A quorum was established. III APPROVAL OF AGENDA EC EflE T1 OCT 2 4 2005 J BOROUGH CLERK'S OFFICE COMMITTEE MEMBER MIKE SIROFCHUCK requested Members Attendance be added to Agenda under New Business, Item D. COMMITTEE MEMBER MURPHY FORNER MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER KEVIN FOSTER, and CARRIED 6 -0. P & R Minutes September 27, 2005 Page 1 of 3 IV. MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER JEFF HUNTLEY MOVED TO APPROVE the minutes of August 9, 2005. The motion was SECONDED by COMMITTEE MEMBER KEVIN FOSTER, and it CARRIED 6 -0. V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS A. Lisa Holzapfel and Kevin Myer spoke on behalf of RTCA and some of their projects. VI. OLD BUSINESS A. Open Space Ordinance B. Otmeloi/North Star VII. NEW BUSINESS A Borough Parks Facilitation Recommendations — Discussion on coordinated efforts. B. Capital Improvement Program Review — Discussion of CIP List. C. Discussion of Urban Parks Field Trip — The group thought it was a good experience. D. Attendance of Members — Discussion of member attendance. VIII. COMMUNICATIONS There were no communications. IX. REPORTS STAFF reported the following meeting schedule: • October 11, 2005 Regular meeting at 7:00 p.m. in the KIB conference room. • October 25, 2005 Regular meeting at 7:00 p.m. in the KIB conference room. X. MEETING SCHEDULE X. AUDIENCE COMMENTS There were no audience comments. P & R Minutes September 27, 2005 Page 2 of 3 XII. COMMITTEE MEMBER'S COMMENTS Mike Sirofchuck commented that one of the candidates for the Borough Assembly had said if he is elected one of his goals is land disposal and I know the committee is interested in land. Kevin Foster requests a monthly calendar that shows the monthly meetings. Hans Tschersich commented on a four - wheeler trail on Ouzinkie land. Mary stated that everyone should have gotten the P &Z agenda. XIII ADJOURNMENT The meeting adjourned at 8:37 p.m. ATTEST By: Sheila Smith, Secretary Community Development Department DATE APPROVED: October 11, 2005 KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE P & R Minutes September 27, 2005 Page 3 of 3 0 b^ 1 C4 0 a 0 N 0 o naqv uosumg I Aa of Sys 11e,11s° JN /161UUUZI J1A[ suNdalS AAT o �S 8 ca C g o z 0 / 1 nq u of Ite •JYAI - - - - - ll - - Y \ s T I UUP 7 'HAT nn' '1VIOl O pa 0 z pp up INV UN UOSURIH •syA oaf . 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UOSUEIH 'STAI oaf . SYAi - llW'O . /caU • suoudms swe!IIIAA . sTAI 'Ivioi 7 Q U OSURIg SIN Xagaf 'sTAI Ilems0'u�I au suaucs'nni !Inns "sNI 'I1/2 O co up kl ."%.... o co cn 7 0 IN UOSURIH'SJ^t ABM 'slAI II straudais sumlifiM riuso.L Z 0 7 n IA 1 1/1 I/I now urni U g S} icawargni I t amdasa II stueIlnm W\I I ai cn 1 0) 0 x 0 0 U 4 EX C �� Kodiak Island Borough November 3, 2005 - 7:30 p.m. 1. INVOCATION Sergeant Major Dave Blacketeer of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION TO APPROVE THE AGENDA 6. AWARDS AND PRESENTATIONS - None Assembly Guidelines Regular Meeting Assembly Chambers 3. ROLL CALL Clerk's note: Assemblymembers may be out and asked to be excused. Recommended motion: Move to specifically excuse any absent Assemblymembers. VOICE VOTE ON MOTION 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of September 15 and October 6, 2005. Recommended motion: Move to approve the minutes as submitted. VOICE VOTE ON MOTION TO APPROVE THE MINUTES 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. Read phone numbers: Local Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 8. COMMITTEE REPORTS A. U.S. Army Corps of Engineers (Clerk's note: this presentation was re- scheduled to the December 1, 2005 regular meeting.) Kodiak Island Borough Assembly Guidelines November 3, 2005 Page 1 9. PUBLIC HEARING - Limited to five minutes per speaker A. Ordinance No. FY2006 -04 Re- Establishing Boards, Committees, and Commissions as Established in the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.39 Boards and Commissions. Recommended motion: Move to adopt Ordinance No. FY2006 -04. Staff Report - Manager Gifford. Recommended motion: Move to amend Ordinance No. FY2006 -04 by substitution. (Clerk's note: Attached on blue paper is the substituted version that is available to the public) Please note that the substituted version reflects that the Airport Advisory Committee and the Kodiak Area Transit System Advisory Committee are not re- established. ROLL CALL VOTE ON MOTION TO AMEND Open public hearing. Read phone numbers: Local Phone Number 486 -3231 Toll Free 1 -800- 478 -5736 Public Testimony is limited to five minutes per speaker. Close public hearing. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION TO ADOPT B. Ordinance No. FY2006 -05 Amending the Personnel Rules and Regulations by Adopting the Federal Rate for Per Diem. Recommended motion: Move to adopt Ordinance No. FY2006 -05. Staff Report - Manager Gifford. Recommended motion: Move to amend Ordinance No. FY2006 -05 by removing the words "and incidental expenses" in the fifth whereas; and in the sixth sentence under Section 2. ROLL CALL VOTE ON MOTION TO AMEND Open public hearing. Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 Public Testimony is limited to five minutes per speaker. Close public hearing. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION TO ADOPT Kodiak Island Borough Assembly Guidelines November 3, 2005 Page 2 10. BOROUGH MANAGER'S REPORT - Manager Gifford 11. MESSAGES FROM THE BOROUGH MAYOR - Mayor Selby 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. REORGANIZATION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 1. Election of Deputy Presiding Mayor Selby opens the nominations — Nominations may be made by any member of the Assembly - a second is not needed. B. CONTRACTS Mayor Selby closes the nominations. If only one individual is nominated; Recommended motion: Move to cast a unanimous ballot for as Deputy Presiding Officer. ROLL CALL VOTE ON MOT /ON If more than one individual is nominated, Mayor Selby asks the clerk to distribute, collect, and tally the ballots. Balloting continues until there is a majority vote and Clerk Nielsen announces the Assemblymember elected to serve as Deputy Presiding Officer. 1. Contract No. FY2006 -21 to Provide Shot Rock Cover at the Kodiak Island Borough Landfill. Recommended motion: Move to approve Contract No. FY2006 -21 with Brechan Enterprises, Inc. In an amount not to exceed $ 144,000. (Clerk's note: Attached on white paper is a map of the landfill area.) Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOT /ON 2. Contract No. FY2006 -22 Landfill Toe Drain Extension and Soil Stabilization Construction. Recommended motion: Move to approve Contract No. FY2006 -22 with Red Hook Construction LLC in an amount not to exceed $278,000. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines November 3, 2005 Page 3 3. Contract No. FY2006 -23 for Professional Services to Update and Revise the Kodiak Island Borough Comprehensive Plan. Recommended motion: Move to approve Contract No. FY2006 -23 with Cogan Owens Cogan, LLC in an amount not to exceed $220,000. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION C. RESOLUTIONS 1. Resolution No. FY2006- 1 Clrging the United States Department of Justice and the State of Alaska to Reopen the 991 Civil Settlement From the Exxon Valdez Oil Spill and Claim the Full $100 Million for Mitigation of Unanticipated Long -Term Harm. Recommended motion: Move to adopt Resolution No. FY2006- 11 (Clerk's note: this resolution was numbered incorrectly - please make a motion to amend) Recommended motion: Move to amend Resolution No. FY2006 -15 to renumber to Resolution No. FY2006 -17. ROLL CALL VOTE ON MOTION TO AMEND Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION 2. Resolution No. FY2006 -16 Authorizing the Manager to Apply for a Loan From the Alaska Clean Water Fund for the Lateral Expansion Design and Construction of the Kodiak Island Borough Landfill. Recommended motion: Move to adopt Resolution No. FY2006 -16. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOT /ON D. ORDINANCES FOR INTRODUCTION - None Kodiak Island Borough Assembly Guidelines November 3, 2005 Page 4 E. OTHER ITEMS 1. Accepting Kodiak Island Borough Hazard Mitigation Plan Grant Funds for Fiscal Year '06. Recommended motion: Move to accept a grant from the Alaska Division of Homeland Security and Emergency Management in the amount of $41,723.25. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION 2. Resignation of Planning and Zoning Commissioner. Recommended motion: Move to accept, with regret, the resignation of Reed Oswalt from the Planning and Zoning Commission and direct the Borough Clerk to advertise the vacancy per Borough Code. Assembly discussion. ROLL CALL VOTE ON MOTION 14. CITIZEN COMMENTS (Limited to three minutes per speaker) Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 15. ASSEMBLYMEMBER COMMENTS ANNOUNCEMENTS - Mayor Selby 1. The Assembly will meet in a Strategic Planning Work Session on Saturday, November 5, at 9:00 a.m. at the Kodiak Fisheries Rpsearch Center Conference Room. ,- 2. Members of the Assembly will be l bet ve/ing to Anchorage November 6 -11 to attend the Alaska Municipal League Conference. 3. The Borough Clerk's office wil /be closed from noon on Monday, November 7 until the close of business on Tuesday, November 8. The office will reopen at 8:00 a.m. on Wednesday, November 9. 4. The Kodiak Island Borough Offices will be closed on Friday, November 11 in observance of the Veterans' Day holiday and Thursday and Friday, November 24 and 25 in observance of the Thanksgiving holiday. 5. The Assembly will meet in a work session on Tuesday, November 29 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, December 21 at 7:30 p.m. in the assembly chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines November 3, 2005 Page 5