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2005-06-30 Work SessionASSEMBLY WORK SESSION June 30, 2005 - 7:30 p.m. Borough Conference Room PACKET REVIEW -- MANAGER'S COMMENTS CLERK'S COMMENTS MAYOR'S COMMENTS ASSEMBLYMEMBER COMME SPECIAL MEETING CITIZENS' COMMENTS (limited to three minutes per speaker) ITEMS FOR DISCUSSION 1. Non Profit Funding Schedule 2. Joint - is • • _ ! cil Work Session Discussion Items A. Kodiak Fisheries Development Corporation Appointments \ 4 T AGENDA 1 ON LEAVE Ranney - June 17 -July 17 ,» ASSEMBLY CALENDAR 30- 7:30 pm Assembly Work Session Followed by a Special Meeting- CR (Non - Profit funding) (Special Meeting 7:30 pm City Council Regular Meeting - AC July 2005 5 7:30 pm Monashka Bay Road Service Area Board Meeting- BFH 6 7:30 pm Planning and Zoning Commission Special Work Session- CR 7 7:30 pm Assembly Regular Meeting - AC (Non- Profit Funding Resolution) 11 5:30 pm Joint Building Code Review Committee Meeting - CR 11 7:00 pm School Board Work Session- SD /CR 12 7:00 pm Parks and Recreation Committee Meeting - CR 7:30 pm Joint Assembly /City Council Work Session - AC 13 7:30 pm Planning and Zoning Commission Work Session - CR JJ CM nElf Ca Wit 20 7:30 pm Planning and Zoning Commission Meeting - AC 21 CANC) LCD A JaUtnb I V R1.-nual M 1... ctn1 - AC 25 7:00 pm School Board Regular Meeting- AC 26 7:00 pm Parks and Recreation Committee Meeting - CR 7:30 pm City Council Work Session - SD /CR 28 7:30 pm Assembly Work Session - CR (Planning & Zoning Commission) 7:30 pm City Council Regular Meeting - AC 30 All Day Service Area No. 1 Board Meeting - BFH August 2005 4 7:30 pm Assembly Regular Meeting - AC 9 7:00 pm Parks and Recreation Committee Meeting - CR 10 7:30 pm Planning and Zoning Commission Work Session- CR 15 7:00 pm School Board Work Session - SD /CR 17 7:30 pm Planning and Zoning Commission Regular Meeting - AC 18 CANCCLCD Aa,LlllLly Rcgulai Mt,t,ti,i, - AC 23 7:00 pm Parks and Recreation Committee Meeting - CR 7:30 pm City Council Work Session - SD /CR 25 7:30 pm Assembly Work Session - CR 7:30 pm City Council Regular Meeting - AC 29 7:00 pm School Board Regular Meeting- AC 5. We maintain shelter cots, blankets and trained disaster volunteers to open and staff and emergency shelter when needed. There is an on going cost to maintain supplies and current training for all volunteers. 1. Over 1800 residents participated in our Health & Safety training in the past year. 4 Our Volunteer Disaster Team participated in the mass inoculation drill sponsored by the CDC in September. 4 The disaster team and community volunteers facilitated our annual shelter drill, where we actually open a mock shelter and provide a meal, as we would for a real emergency. 4 National instructors were brought to the island to train more volunteers to be disaster instructors to better educate the community in disaster preparedness. By having more instructors, we can offer more training to the community. What are the benefits of these programs? By having a core of trained volunteers, when disaster strikes we are ready to swing into action immediately. 4 The more people that are trained in Health & Safety (CPR, First Aid, Water Safety and Babysitting), give as a since of security knowing that people are capable of making a difference in and emergency situation and possible saving the life of a fellow resident. 4, American Red Cross 2. Funds are spent to supplement our budget by helping to provide for office space, disaster and educational materials. 4 We do receive income from our Health & Safety programs, but all disaster aid, education and materials are provided at no cost to the recipients. Our Health & Safety income is suffering since another local entity is providing the training at no cost to local participants. 3. We are not dependent on the funds, but do rely on the office space provided at a reasonable price (214.) 4 Funds are used to support our local office and volunteer programs. 6. N/A 7. N/A ECEOVE JUN 292005 BOROUGH CLERK'S OFFICE he American Red Cross of Alaska Kodiak District 610 Mill Bay Road Kodiak, Alaska 99615 907 - 486 -4040 www.alaska.redcross.org * * *As for duplication of services: when we are called upon for disaster aid for a family (or families), we call Dave Davis @ Salvation Army to see what services he is providing and we come to an agreement as to who will do what. This is an advantage to both agencies so we do not duplicate services. Together, we can save,a life Kodiak Island Health Care Foundation Mayor Selby Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 P O. Box 4385 • Kodiak, Alaska 99615 (907) 486-9557 !RECEIVE ni JUN 2 8 2005 BOROUGH CLERK'S OFFICE Serving the Healthcare Needs of Kodiak June 28, 2005 Dear Mayor Selby, Subj: Request for Non -Profit Corporation Funding follow up info Thank you for the Borough's consideration of our request for non - profit funding support. Per your letter of 17 June 2005, I have listed below the information that the Assembly requested. 1. How many people are served and what benefits are provided? We serve the entire Kodiak Island Borough population. By law we may not discriminate in our delivery of health care services regardless of ability to pay. Our patient record count during our first year of operations is over 2000. More than half of these patients have received care under our sliding scale (reduced or no cost) schedule. The greatest benefit of our service is improved personal health of each individual. A secondary and significant benefit is the greatly reduced cost of more significant `charity care' that now is not delivered by PKIMC. For example, a routine appointment and RX of antibiotics may keep a patient from showing up at the ER and/or being admitted with pneumonia a week later. (This example reflects a real case.) A rough comparison of direct patient costs for appointment, tests and RX yields: CHC treatment $150, ER treat and release $400 and ER and 3 day admit $3500. PKIMC charity care costs are not FREE, they ultimately are funded from taxes and private insurance increases. 2. How are the funds spent? The funds are spent to support care delivery, medical supplies and salaries. Grant funds are expended in accordance with the Bureau of Primary Care and other Federal fiscal guidelines. 3. Is the non - profit dependent upon receiving funds from the Borough? Our clinic is funded by Federal Grant, patient revenues, donations and other grant agencies. Borough funding is very important to both the amount of care we can deliver and to the additional grant funding that we may qualify for. All of the grant agencies that we work with require that we document both the community's NEED and the community's SUPPORT. Community support is normally defined to include `individuals, organizations and governmental'. We currently do not receive any funds from any Kodiak governmental organization. 4. Do the funds received stay within the community? Yes. The majority of our funds are used to deliver health care in the community. By far, the largest percentage of our funds support labor costs including caregivers and support staff. The Foundation currently employs 20 full and part-time employees. These jobs are all NEW jobs to Kodiak primarily funded by `outside Kodiak' revenue sources. 5. Can a demonstration of the need for funds be provided? In 2003 a comprehensive community health needs assessment was completed by the McDowell Corp. Using HRSA Federal Grant guideline and the survey data, it is estimated that over 4000 Kodiak Island residents do not have comprehensive primary medical care coverage. This included a significant portion of our fisheries based employment force; both harvesters and processors. Our first year's operations confirm the great need the Foundation's primary care delivery model. Current Foundation funding falls far short of that required to meet the community's needs. Thank you again for you support of all non - profits in Kodiak. Sipce yours, Jimmy Executive Il/irector Kodi Island Health Care Foundation June 27, 2005 THE SALVATION ARMY Center for Worship and Service Z 1855 Mission Road • P. O. Box 484 Kodiak, Alaska 99615 To: Members of the KIB Assembly Re: Additional Info/ Non - profit request Phone: (907) 486 -8740 • Fax (907) 486 -2978 pECEOfl JUN 272005 BOROUGH CLERK'S OFFICE Dear Assembly members; Please receive this additional information as requested for further review. Captain Lola Davis is off island for two weeks and as she is the Office manager for our local unit while my duties, primarily are Pastoral and Community Service. I can provide general numbers and answers I find myself at a disadvantage in providing specific stats in their smallest reduced state of tracking. In answer to your Six questions; I can tell you: 1) At least, 5,782 people were helped last year, we're expecting higher numbers this year 2) The funds are spent in a verity of ways through The Salvation Army "Family Service" program. Our Social Service program is geared to meet the plethora of on going needs the citizens of our community meet on a day -to -day basis. Food, that need may be a one time emergency food box or as a supplement to their on going need week to week. We provide Clothing, household goods, rent, utili- ties, emergency lodging as well as Transitional housing, medical which may be, " prescriptions, tooth extractions, emergency travel. We provide Crisis Intervention & Counseling for both adults & youth. Disaster Response to fires, suicides and other types of situations that affects our community. 3) We are not totally dependant on these funds but your support allows us to Function as a strong "Social Service Net" for the entire Island community in all the above - mentioned avenues as funding and availability allows. 4) The monies designated for specific programs are only spent on those programs. While we are on a Centralized accounting program which is maintained at our Divisional Headquarters in Anchorage, meaning the "Books". The banking is done here locally. We do send our Divisional Headquarters a 10% Tithe from our General account which is supplied from our thriftstore, Mail Appeal donations and Christmas Kettle fundraising and congregational tithe. Founded in 1865 by William Booth General John Larsson • Commissioner Bill Luttrell, Territorial Commander • Major Robert Rudd, Divisional Commander Captain David M. Davie, Commanding Officer Serving Kodiak Since 1991 Page 2 KODIAK, The Salvation Army 5) The best demonstration to our need for your continued support is in the previous submitted Income /expense report. We are doing a great deal for our community and as the cut backs continue because of the general economics in which you yourselves battle against. The more the community is affected, the larger our lines become, the greater need for these social services that tax our limited resources. 6) The Salvation Army Foodbank is a part of our "Family Services" program As The Salvation Army representative responsible for Community Relations, I have initiated and made every effort to collaborate with The Baptist mission in several areas including the foodbank. We are currently limited to making client referrals for the commodities. We share an excellent collaborative relation with most of the agencies through out the Island We have been privileged to serve the Kodiak community through the avenue of the foodbank since the late 80's. We continue to meet the needs of our community as those needs present themselves in their ever changing forms, through our on going support services. I hope you see us as a viable, active support to the endeavors of the Kodiak Island Borough. Thank you for your time and Consideration in this matter. In Service Captain David M. Davis Commanding Officer Kodiak Corps & Community Center KODIAK, ALASKA Judi Nielsen . Jm: Nancy Kemp [kodiak- arts - council @gci.net] Sent: Wednesday, June 29, 2005 3:59 PM To: Judi Nielsen Subject: Kodiak Arts Council Addendum Addendum to Kodiak Arts Council request of funds from the Kodiak Island Borough 6/29/2005 Prepared for June 30, 2005 Work Session 7ECIEOVE 11 JUN 2 9 2005 J BOROUGH CLERK'S OFFICE Page 1 of 1 The Kodiak Arts Council serves the Borough of Kodiak. 1 We have an average audience size of over 300 people for each of our professional performances. 2 We serve our member - organizations which range from the Green String Band with five members to the Bear Paw Quilters Guild with 75 members. We have 12 member - organizations: Kodiak Russian Balalaika Players Golden Tones Bear Paw Quilters Guild Kodiak Community Choir Kodiak Community Orchestra Kodiak Community Theater Kodiak Youth Orchestra Green String Band Kodiak Fiber Artists Kodiak Whale Fest Kodiak FilmWorks Kodiak Multicultural Forum 3 We are dependent upon receiving funds from the Borough. 4 The funds received have been earmarked as 1.25 units of our performing arts series. This method of identifying units is a way to be accountable for the borough funds. Practically speaking, the funds go into our general account and are paid out of the general account. We pay our professional performers contracts from our general account and we pay our local expenses from our general account. In other words, yes, the funds received stay within the community. 5 Yes, a demonstration of need can be provided. The Sum'Arts for Kids, summer arts camps, is an example of need. Our 17 different arts camps provide wholesome activities to Kodiak's children throughout the summer. Another example of need is the importance the Arts are in attracting professionals to Kodiak especially doctors in the medical profession. 4. Do the funds received stay within the community? Yes. KODIAK HISTORICAL SOCIETY 101 MARINE WAY, KODIAK, ALASKA 99615 (907) 486 -5920 • FAX (907) 486 -3166 E -MAIL: baranov@ak.net WEB PAGE: http: / /www.baranov.us 1. How many people are served and what benefits are provided? The Kodiak Historical Society provides educational services: preserving, researching, publishing and exhibiting Kodiak history through the operations of the Baranov Museum. Approximately 7,000 locals and tourists alike visit the museum annually to learn Kodiak history through viewing our exhibits and historical photographs, participating in an interpretive tour, or attending our programs. The Kodiak Historical Society is the clearinghouse for information pertaining to the history of our region. We respond to frequent inquiries from teachers, students, historians, travel associations, and potential Kodiak visitors. We also publish historical information in educational handouts, our quarterly newsletter and on our website. 2. How are the funds spent? Funding from the Kodiak Island Borough is used to support our service of interpretive tours of the Baranov Museum. Annually we provide approximately 500 guided tours of the museum to small groups (5 — 10 persons). Visitor evaluation surveys consistently report that interacting with a trained tour guide is an essential component of a meaningful educational experience at the Museum. The requested funds from the Borough will cover approximately 25% of expenses relating to the provision of interpretive tours. Expenses include staff and volunteer training, research and publication of visitor educational materials, and collections maintenance. 3. Is the non - profit dependent upon receiving funds from the Borough? Like any healthy and sustainable non - profit, the Kodiak Historical Society is supported by a variety of revenue streams and seeks funding from a variety of sources. Funding from the Borough is, however, very important to museum operations. Because of Borough funding, we are able to provide interpretive tours free of charge to school groups (K -12 & College) and youth groups (including but not limited to Girl Scouts, Cub Scouts, Woody Way Family Center, Salmon Camp). Borough funding enables us to provide a quality educational service to the Kodiak community and our visitors. 5. Can a demonstration of need for the funds be provided? In FY2005, funding provided to the museum from the City of Kodiak was cut by $42,000 over previous years. In the same year, we saw a substantial increase in the number of interpretive tours provided to students within the KIB school district. The inclusion of an Alaska History and Cultural Studies course at Kodiak High School means we are now providing guided tours and activities to an additional 120 students per year. The building in which the museum is housed, the Erskine House, is the oldest of only four remaining Russian structures in North America. 2008 will mark the bicentennial celebration of this National Historic Landmark. As we approach this milestone opportunity for raising awareness of, and generating interest in, Kodiak's remarkable history, maintaining quality interpretive services of the museum is essential.