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2005-06-30 Special MeetingKodiak Island Borough June 30, 2005, Following Work Session Jerome M. Selby Borough Mayor Term Expires 2007 Tom Abell Assemblymember Term Expires 2005 Tuck Bonney Assemblymember Deputy Mayor Term Expires 2005 Pat Branson Assemblymember Term Expires 2007 Reed Oswalt Assemblymember Term Expires 2005 Cecil Ranney Assemblymember Term Expires 2006 Barbara Williams Assemblymember Term Expires 2007 Nancy Wells Assemblymember Term Expires 2005 Rick Gifford Borough Manager Judith A. Nielsen, CMC Borough Clerk 1. Roll Call 2. CITIZENS' COMMENTS - Limited to three minutes per speaker. 3. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING Executive Session A. Borough Clerk's Performance Evaluation AND Borough Clerk's Employment Contract. 4. ADJOURNMENT Assembly Agenda Special Meeting Borough Conference Room This meeting was called by Deputy Presiding Officer Bonney. Kodiak Island Borough Assembly Agenda June 30, 2005 Kodiak Island Borough June 30, 2003 - 8:30 p.m. 1. ROLL CALL Clerk's note: Assemblymembers Ranney will be out and asked to be excused. Recommended motion: Move to specifically excuse any Assemblymembers that are absent. VOICE VOTE ON MOTION 2. CITIZENS' COMMENTS - Limited to three minutes per speaker. 3. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. EXECUTIVE SESSION - MATTERS PERTAINING TO PERSONNEL 1. Borough Clerk's Performance Evaluation AND Borough Clerk's Employment Contract. Please notify the clerk of the option to have a public discussion. Recommended motion: Move to discuss the Borough Clerk's performance evaluation and employment contract, subjects that qualify for executive session as matters that may tend to prejudice her reputation or character, and invite all Assemblymembers, the Mayor, and the Clerk to participate. ROLL CALL VOTE Assembly Guidelines Special Meeting Borough Conference Room (A fter the vote, Mayor Selby recesses the special meeting and convenes the executive session.) Upon returning from the executive session, Mayor Selby reconvenes the special meeting and announces: • No action to be taken as a result of the executive session; or • The action to be taken as a result of the executive session or state your recommended motion clearly. ROLL CALL VOTE ON MOTION 4. ADJOURNMENT Recommended motion: Move to adjourn. ROLL CALL VOTE Kodiak Island Borough Assembly Guidelines June 30, 2005 Page 1 , o o 0.t va z I n tIJAI iCauuog N uosuUTg •syA ;itMSO uJAI saa& sumPM o '\ P) v) z >' \ \ \ \ \ \ I .3 Aouuog v uosmug syA 1 l+so sIaA •syAI surer sY�I 'IVioi 3 0 o W v) z n kauuog u€EUETg syA ;1Eh+s0 -Itnt s fWA • SJAJ CCrnnnr • nor I SCUEInIAA 'Sys �.tiol o z 2 TAI Ao ry UOSUMg 'SAT 2 . S ff 0 M S AT sum sN IV101 'INV A JN uosumg 4ifyv . AauuuN sIIOAA sL4 1 I surenm •syAT I w1oI U F3 �J aira v) Li tt I S N co 0 t (2) Any conduct of Clerk bringing public embarrassment or ridicule to the Borough. THIS AGREEMENT is made and entered into this 1st day of July, 1999, between the KODIAK ISLAND BOROUGH (hereinafter BOROUGH) and Judith A. Nielsen, CMC, (hereinafter CLERK) WHEREAS, the BOROUGH wishes to employ the services of Judith A. Nielsen, CMC, as CLERK of the KODIAK ISLAND BOROUGH; and WHEREAS, the BOROUGH and CLERK desire to provide for certain procedures, benefits, and requirements regarding the employment of CLERK by BOROUGH; and WHEREAS, the CLERK wishes to be employed as CLERK of said BOROUGH; and NOW, THEREFORE, BOROUGH and CLERK agree to the following terms and conditions: Section 1. Duties and Nature of Employment (A) BOROUGH hereby agrees to employ CLERK, and CLERK agrees to be employed by BOROUGH, in the position of Borough Clerk CLERK is an at -will employee who serves at the pleasure of the Borough Assembly. CLERK is an administrative and /or executive employee of the legislative branch of borough government, and therefore CLERK is not entitled to receive overtime compensation. (B) The CLERK shall perform all duties and functions assigned to CLERK by law, and such other duties and functions as the Borough Assembly shall from time to time prescribe. EMPLOYMENT AGREEMENT Section 2. Termination of Employment and Severance Pay (A) The Borough Assembly may terminate the CLERK at any time, for any reason or for no reason, by delivering to the Clerk written notice of termination. In the event of termination other than for good cause, the BOROUGH shall pay to CLERK as severance pay an amount equal to two month's salary. However, if the CLERK is terminated for good cause, BOROUGH shall not pay severance pay to CLERK For this purpose the term "good cause" shall mean: (1) A wilful breach, disregard, or habitual neglect of duties assigned to the Clerk by law or by the Assembly. Employment Agreement - Borough/Clerk Page 1 of 4 (3) Any misconduct of Clerk involving an act of moral turpitude or illegality. (B) CLERK may resign her employment as Borough Clerk at any time, for any reason or for no reason, by delivering to the Borough Assembly notice of resignation at least thirty days prior to the effective date of resignation. If the CLERK resigns, the BOROUGH shall not pay severance pay to the CLERK. Section 3. Conditions of Employment CLERK shall receive the salary and benefits, and shall work under the terms and conditions, specified below during the period from July 1, 1999, until either CLERK or BOROUGH want to renegotiate contract, unless CLERK'S employment is terminated during that period as provided in Section 2 above. Section 4. Salary and Benefits BOROUGH agrees to pay CLERK for her services rendered pursuant hereto an annual base salary of range 23.0, at the appropriate step, in accordance with the Kodiak Island Borough Personnel Rules and Regulations, payable in installments at the same time as other employees of the BOROUGH are paid. CLERK'S performance shall be reviewed every year after the effective date of this agreement. CLERK'S salary shall increase according to the provisions established for regular Borough employees by the Personnel Rules and Regulations. Annual leave, sick leave, health insurance, life insurance, and contributions to the Alaska Public Employees Retirement System will be provided to the CLERK in accordance with the Kodiak Island Borough Personnel Rules and Regulations as provided for all other employees. Upon separation, accrued annual leave shall be paid to CLERK in accordance with the Kodiak Island Borough Personnel Rules and Regulations. Section 5. Dues and Subscriptions BOROUGH agrees to budget and to pay the dues of CLERK for membership in professional and civic organizations and subscriptions of CLERK necessary for her continuation and full participation in national, state, and local associations and organizations necessary and desirable for her continued professional participation, growth, and advancement, and for the good of the BOROUGH. Section 6. Professional Development (A) BOROUGH hereby agrees to budget and to pay the travel and subsistence expenses of CLERK for professional and official travel, meetings, and occasions adequate to continue the professional development of CLERK and to adequately pursue necessary official and other Employment Agreement - Borough/Clerk Page 2 of 4 functions for BOROUGH, including but not limited to, the International Institute of Municipal Clerks, the Alaska Municipal League, and the Alaska Association of Municipal Clerks, and any other meeting which the Assembly shall designate, all as consistent with the provisions of Sections 801 and 803 of the Kodiak Island Borough Personnel Rules and Regulations. (B) BOROUGH also agrees to budget and to pay for the travel and subsistence expenses of CLERK for short courses, institutes, and seminars that are necessary for her professional development and for the good of BOROUGH as approved by Assembly. Section 7. Indemnification BOROUGH agrees to defend, save and hold harmless, and indemnify CLERK against any tort claim, professional liability claim, or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission by CLERK arising out of the course and scope of her employment; provided, however, that the aforementioned obligation of the BOROUGH shall not extend to claims based on the following acts of misconduct: (1) A willful breach, disregard or habitual neglect of duties requested of CLERK by the Borough Assembly formally communicated to CLERK or required to be performed by CLERK hereunder or under the ordinances of the Kodiak Island Borough and the laws of the United States and the State of Alaska; (2) Any conduct of the CLERK bringing public embarrassment or ridicule to the Borough; or (3) Any misconduct of the CLERK involving an act of moral turpitude or of illegality. BOROUGH will defend, compromise or settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon. Section 8. General Provisions A) The text herein shall constitute the entire Agreement between the parties. B) This Agreement shall be binding upon and inure to the benefit executors of CLERK. C) This Agreement, subject to the provisions of Section 2 hereof, commencing July 1, 1999, and extend until either the CLERK or renegotiate the contract. Employment Agreement - Borough/Clerk Page 3 of 4 of the heirs -at -law and shall become effective ASSEMBLY wants to D) If any provision, or any portion thereof, contained in this Agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. IN WITNESS WHEREOF the parties have executed this Agreement on this 1st day of July, 1999 . KODIAK ISLAND BOROUGH (BOROUGH) Y L. STEVENS AYOR Ddte Employment Agreement - Borough/Clerk Page 4 of 4 CLERK DITH A. NIE N, CMC BOROUGH CLERK Slaw D KODIAK ISLAND BOROUGH SUPERVISORY PERFORMANCE EVALUATION REPORT ANNIVERSARY DUE DATE 07 -01 -05 NAME (Last, First) Nielsen, Judith A POSITION Borough Clerk DEPARTMENT Clerk's Office DIVISION /SECTION DATE PREPARED EVALUATION PERIOD 7 -1- 04/7 -1 -05 Reason for Evaluation: PROBATION • PROMOTION • DEMOTION • TRANSFER • ANNUAL El SPECIAL • TERMINATION • SPECIFIC 0 - OUTSTANDING CATEGORY AA - ABOVE AVERAGE RATING A - AVERAGE I - IMPROVEMENT NEEDED U - UNSATISFACTORY (Please note rating in the space to the left of each factor) NARRATIVE: Use space under each factor to describe employee's performance, strengths, and weaknesses. Give examples of work well done and plans for improving performance. ALL RATINGS MUST BE SUBSTANTIATED BY NARRATIVE COMMENTS. If required, continue comments on separate sheet and attach to report. 1. QUANTITY - Consider amount of work performed, completion of work on schedule: 2. QUALITY - Consider accuracy, job knowledge, thoroughness, neatness, technical skills: 3. COMMUNICATION - Consider oral and written expression, communication with subordinates, other supervisors and the general public: 4. WORK HABITS - Consider attendance, initiative, dependability, self - improvement, observance of rules and regulations, compliance with work instructions, orderliness: 5. PERSONAL RELATIONS - Consider relationship to subordinates, interface with the public, relations with other supervisors, responsiveness to management objectives: 6. PRODUCTIVITY - How well does this supervisor conserve available resources and exercise budgetary controls? 7. SUPERVISORY ABILITY - Consider planning and assigning, training, disciplinary control, evaluating performance, leadership, decision making, judgment, fairness and impartiality, maintaining an effective safety program: MANAGEMENT POTENTIAL - Do you consider this employee capable of performing at an executive level? Yes ❑ No • If yes, within what time frame (immediately, six months, etc.)? If not, please explain. TRAINING PLAN - Please describe specific training needed to improve the employee's job knowledge and performance. Overall Rating (check a box) INCREASE RECOMMENDED Initial ❑ - U ❑ - 1 • - A ❑ - AA • - O Unsatisfactory Improvement Needed Average Above Average Outstanding Yes ❑ No • Final Step • N/A • OVERALL EVALUATION EMPLOYEE COMMENTS / PLAN FOR GROWTH SIGNATURES: This report is based on my observation/knowledge representing my best judgment of the employee's perfomunce. Rater Date This report has been discussed with me and 1 will be provided a copy. Employee Date 1 concur with and approve this report. Department Head Date Borough Manager Date 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Date Rating Scale: 0 - Outstanding, AA - Above Average, A - Average, I - Improvement Needed, U - Unsatisfactory Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4: Prepares and administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Page 1 of 2 Task 3: Chief administrator for municipal elections and director of general elections in the borough which includes acting as absentee voting official. Advisor to city clerks on city elections. Obtains and disseminates ballots and election materials and supplies. Recruits and trains election workers. Prepares and certifies the legality and sufficiency of ballot measures, declarations of candidacy, petitions, referendums, and initiatives. Prepares election results for certification. Ensures conflict of interest statements are on file in the office for the state. Serves as a voter registrar for the Division of Elections, State of Alaska. Assures all election activities are in compliance with the laws of the borough, state and federal governments. Evaluation: 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Date Rating Scale: 0 - Outstanding, AA - Above Average, A - Average, I - Improvement Needed, U - Unsatisfactory Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4: Prepares and administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Page 1 of 2 Task 2: Attends meetings of the assembly, board of equalization, and boards and committees as required. Notices time and place of meetings in compliance with municipal law and the Open Meetings Act, records the journal of proceedings, is parliamentary advisor. Evaluation: 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Date Rating Scale: 0 - Outstanding, AA - Above Average, A - Average, I - Improvement Needed, U - Unsatisfactory Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4: Prepares and administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Page 1 of 2 Task 1: Prepares agendas, agenda items, journals of proceedings, ordinances, resolutions, appeals, correspondence, petitions, referendums, initiatives, and reports in draft and final form. Codifies ordinances and updates the Kodiak Island Borough Code of Ordinances Evaluation: 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Date Rating Scale: 0 - Outstanding, AA - Above Average, A - Average, I - Improvement Needed, U - Unsatisfactory Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4: Prepares and administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Page 1 of 2 Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Ratin Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Page 2 of 2 Task 7: Orients assembly boards, commissions, and committees in the keeping of journals of proceedings, parliamentary procedures, and open meetings law by preparing handouts and appearing before the assembly, boards, commissions, and committees. Maintains records of appointments and terms of assembly, boards, commissions, and committees. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Ratin Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Page 2 of 2 Task 8: Investigates to determine if the borough has an interest to be protected in determining the fitness of liquor license transfers, renewals, or issuances. Determines if the borough has an interest in the issuance of gaming permits. As a result of the investigation, follows the municipal law in determining the procedure. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Ratin Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Page 2 of 2 Task 6: Responsible for complete and accurate municipal records. Maintains joumals and indexed files of all permanent records. Maintains and makes available for public inspection all records, files, ordinances, resolutions, rules, regulations and any other information according to local, state, and federal law. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Ratin Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Page 2 of 2 Task 5: Attests and notarizes documents and affidavits. Verifies signatures on petitions, referendums, initiatives, and voter registration forms. Custodian of the official municipal seal. Authenticates and certifies records. Administers oaths and affirmations. Controls use of the assembly chambers. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Ratin Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Page 2 of 2 Task 1: Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Ratin Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Page 2 of 2 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position -1---1( -0' ... n77104 e Rating Scale: 0 - Outstanding, Rating Task Description Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description AA - Above Average, A - Average, 1 - Improvement Nee i ed, U - Unsatisfactory (list task description, then provide specific feedback as to how well employee performs those tasks) Page 1 of 2 Task 4. repares an administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Task 3: Chief administrator for municipal elections and director of general elections in the borough which includes acting as absentee voting official. Advisor to city clerks on city elections. Obtains and disseminates ballots and election materials and supplies. Recruits and trains election workers. Prepares and certifies the legality and sufficiency of ballot measures, declarations of candidacy, petitions, referendums, and initiatives. Prepares election results for certification Ensures conflict of interest statements are on file in the office for the state. Serves as a voter registrar for the Division of Elections, State of Alaska. Assures all election activities are in compliance with the laws of the borough, state and federal governments. Q ii /7 ��� Evaluation: ,/41 t27 7tAgae / ,esiCG ,Gn . 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position -1---1( -0' ... n77104 e Rating Scale: 0 - Outstanding, Rating Task Description Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description AA - Above Average, A - Average, 1 - Improvement Nee i ed, U - Unsatisfactory (list task description, then provide specific feedback as to how well employee performs those tasks) Page 1 of 2 Task 4. repares an administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Task 2: Attends meetings oi`the asembly, board of equalization, and boards and committees as required. Notices time and place of meetings in compliance with municipal law and the Open Meetings Act, records the journal of proceedings, is parliamentary advisor. 14A Evaluation: n / , `t C C1t 144- h �`"//h,'�! 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position -1---1( -0' ... n77104 e Rating Scale: 0 - Outstanding, Rating Task Description Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description AA - Above Average, A - Average, 1 - Improvement Nee i ed, U - Unsatisfactory (list task description, then provide specific feedback as to how well employee performs those tasks) Page 1 of 2 Task 4. repares an administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Task 1: Prepares agendas, agenda items, journals of proceedings, ordinances, resolutions, appeals, correspondence, petitions, referendums, initiatives, and reports in draft and final form. Codifies o dinances and updates the Kodiak Island Borough Code of Ordinances 14A Evaluation: a-(7 ,/o:'Oa4 /,.t26G, 2/7t /1t° 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position -1---1( -0' ... n77104 e Rating Scale: 0 - Outstanding, Rating Task Description Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description AA - Above Average, A - Average, 1 - Improvement Nee i ed, U - Unsatisfactory (list task description, then provide specific feedback as to how well employee performs those tasks) Page 1 of 2 Task 4. repares an administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. N Task 6: Responsible for complete ana accurate municipal records. Maintains journals and indexed files of all permanent records. Maintains and makes available for public inspection all records, files, ordinances, resolutions, rules, regulations and any other information according to local, state, and federal law. / ' _ ��, Evaluation: G�✓ i f� ' `��� ` . N Task 8: Investigate o determine if the borough has an interest to be p' •tected in determining the fitness of liquor license transfers, renewals, or issuances. Determines if the borough has an interest in the issuance of gaming permits. As a result of the investigation, follows the municipal law in determining the procedure. 0 Evaluation: letei,e ,2, A ,! y N Task 7: On i s assembly boards, commissions d committees in the keeping of journals of proceedings, parliamentary procedures, and open meetings law by preparing handouts and appearing before the assembly, boards, commissions, and committees. Maintains records of appointments and terms of assembly, boards, commissi ns, and committees. .Z Evaluation: /2E» 4/-/-4 N Task 5: Attests and notarizes documents and affidavits. Verifies signatures on petitions, referendums, initiatives, and voter registration forms. Custodian of the official municipal seal. Authenticates and certifies records. Administers oaths and affirmations. Controls use of the assembly chambers. Evaluation: n,././0/1/ c&3i/26ade 0 „i4d...eat p t�c1.4 Ratrnu Task Description (list task description. then provide specific feedback as to how well employee performs those tasks) a Evaluation: kde €1401 , OTHER RESPONSIBILITIES ANNUAL PERFORMANCE EVALUATION Based on Job Description Kodiak Island Borough Page 2 of 2 Task 1. Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: At4i /ice 4 l //22/ ^ ea & _ tee Ratrnu Task Description (list task description. then provide specific feedback as to how well employee performs those tasks) a Evaluation: kde €1401 , OTHER RESPONSIBILITIES ANNUAL PERFORMANCE EVALUATION Based on Job Description Kodiak Island Borough Page 2 of 2 KODIAK ISLAND BOROUGH SUPERVISORY PERFORMANCE EVALUATION REPORT ANNIVERSARY DUE DATE 07 -01 -05 NAME (Last, First) Nielsen, Judith A. POSITION Borough Clerk DEPARTMENT Clerk's Office DIVISION /SECTION DATE PREPARED EVALUATION PERIOD 7 -1- 04/7 -1 -05 Reason for Evaluation: ❑ DEMOTION PROBATION • PROMOTION • TRANSFER • ANNUAL ® SPECIAL • TERMINATION • SPECIFIC CATEGORY AA RATING (Please note ratin 0 - OUTSTANDING - ABOVE AVERAGE A - AVERAGE I - IMPROVEMENT NEEDED U - UNSATISFACTORY in the space to the left of each factor) NARRATIVE: Use space under each factor to describe employee's performance, strengths, and weaknesses. Give examples of work well done and plans for improving performance. ALL RATINGS MUST BE SUBSTANTIATED BY NARRATIVE COMMENTS. If required, continue comments on separate sheet and attach to report. /� 1. QUANTITY - Consider amount of work perfor�m/ed,, completion o. ff work on schedule: 4 I - Consider accuracy, job knowledge, thoroughness, neatness, technical skills: 3. COMMUNICATION - Consider oral and written general public: i 4 expression, communication with subordinates, other supervisors and the LL ` //� i / ' 4. WORK HABITS - Consider compliance with work instructions, / 1 / c attendance, initiative, dependability, self- improvement, orderliness: observance of rules and regulations, // tal ��C%L00C Let GGSeC/ K- -/A /i /i44 �interf: /iaVae -.� 5. ONAL ' ti TIONS idlationship to /th the public, relati st responsiveness to management objectiv a _ / 1 �� J 6. PRODUCTIVITY - BB How ' well does this supervisor conserve available resources and exercise ' budg�ettary controls? 7 e /, �ZlilLGcZ /Li"G?t �e dr z/ GS;— 7. SUPERVISORY ABILITY - Consider planning and assigning, training, disciplinary control, evaluating performance, leadership, decision making, judgment, fairness and impartiality, maintaining an effective safety program: 9t ctt L2 .L .1i . 1U .. la ni - ( i MANAGEMENT POTENTIAL - Do you consider this employee capable of performing at an executive level? Yes i9 No ❑ If yes, within what time frame (inunediately, six months, etc.)? If not, please explain. TRAINING PLAN - Please describe specific training needed to improve the employee's job knowledge and . A egis/ ,C-Lvit a l//1 Overall Rating (check a box) - Co INCREASE RECOMMENDED Initial • - U • - I ❑ - A ❑ - AA • Yes ❑ No ❑ Final Step • N/A ❑ Unsatisfactory Improvement Needed Average Above Average Outstanding OVERALL EVALUATION - .,4 r gde—fr7i Q4 I ki,(Lr ' , / "� 9" /2 Lwr<Cti-0nel It /LOYEE COMMENTS / PLAN FOR GROWTH SIGNATURES: This report is based on my observation/knowledge representing my best judgment of the employee's performance. Rater [s D pc This report has been discussed with me and I will be provided a copy. Employee Date I concur with and . pprove this r Department Head Date Borough Manager Date SOUTHERN ALASKA FORWARDING, INC. www.safak.net L,63 6-77tfec-&fic- �T- /Keg/ C Oo icfE (20:) 41) ') • • e s. fr,o_G SE F'x /' 4oL -A' SEATTLE. WA., 134 L -FRE 1- 800 - 929 -2600 Kodiak Island Borough June 30, 2005, Following Work Session Jerome M. Selby Borough Mayor Term Expires 2007 Tom Abell Assemblymember Term Expires 2005 Tuck Bonney Assemblymember Deputy Mayor Term Expires 2005 Pat Branson Assemblymember Term Expires 2007 Reed Oswa /t Assemblymember Term Expires 2005 Cecil Ranney Assemblymember Term Expires 2006 Barbara Williams Assemblymember Term Expires 2007 Nancy Wells Assemblymember Term Expires 2005 Rick Gifford Borough Manager Judith A. Nielsen, CMC Borough Clerk 1. Roll Call 2. CITIZENS' COMMENTS - Limited to three minutes per speaker. 3. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING Executive Session A. Borough Clerk's Performance Evaluation AND Borough Clerk's Employment Contract. 4. ADJOURNMENT Assembly Agenda Special Meeting Borough Conference Room This meeting was called by Deputy Presiding Officer Bonney. Kodiak Island Borough Assembly Agenda June 30, 2005 Kodiak Island Borough June 30, 2003 - 8:30 p.m. Assembly Guidelines 1. ROLL CALL Clerk's note: Assemblymembers Ranney will be out and asked to be excused. Recommended motion: Move to specifically excuse any Assemblymembers that are absent. VOICE VOTE ON MOTION 2. CITIZENS' COMMENTS - Limited to three minutes per speaker. 3. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. EXECUTIVE SESSION - MATTERS PERTAINING TO PERSONNEL 1. Borough Clerk's Performance Evaluation AND Borough Clerk's Employment Contract. Please notify the clerk of the option to have a public discussion. Recommended motion: Move to discuss the Borough Clerk's performance evaluation and employment contract subjects that qualify for executive session as matters that may tend to prejudice her reputation or character, and invite all Assemblymembers, the Mayor, and the Clerk to participate. ROLL CALL VOTE Special Meeting Borough Conference Room (After the vote, Mayor Selby recesses the special meeting and convenes the executive session.) Upon returning from the executive session, Mayor Selby reconvenes the special meeting and announces: • No action to be taken as a result of the executive session; or • The action to be taken as a result of the executive session or state your recommended motion clearly. ROLL CALL VOTE ON MOTION 4. ADJOURNMENT Recommended motion: Move to adjourn. ROLL CALL VOTE Kodiak Island Borough Assembly Guidelines June 30, 2005 Page 1 ii z I nauuog'.ryAT uauelg . Sys 71e '4AJ s IPM''JAJ sulcUM. tYAI 'IVLOI Sy: `\a econd: Aarniog ry� UOSUUIH W1 SIUMSO •ry1 sllaM •syAI s M 'SW z ulAl JCo n% • ,g 1IRMSO sIIOM 'SYAI O U z N xouuog uw n •-iJAI uosunrg •syAT 4IE 4\1 sI°M sTAI sweilllM's AI f� C. \ Q A Xauuog 11N II ulAl UOSUBIH •SY\I lWWMSO •�L�I nauueg UTAT III s PAk sLq o ■ V1+ °r e.,w w1 SUM- RIM •STAT PO V 1 q. 0 up g 0 a 4 THIS AGREEMENT is made and entered into this 1st day of July, 1999, between the KODIAK ISLAND BOROUGH (hereinafter BOROUGH) and Judith A. Nielsen, CMC, (hereinafter CLERK). WHEREAS, the BOROUGH wishes to employ the services of Judith A. Nielsen, CMC, as CLERK of the KODIAK ISLAND BOROUGH; and WHEREAS, the BOROUGH and CLERK desire to provide for certain procedures, benefits, and requirements regarding the employment of CLERK by BOROUGH; and SOUTHERN ALASKA FORWARDING, INC. www.safak.net oyment nploy CLERK, and CLERK agrees to be employed by Clerk. CLERK is an at -will employee who serves at the LERK is an administrative and /or executive employee of � ,rnment, and therefore CLERK is not entitled to receive CI) pnate the CLERK at any time, for any reason or for no _n notice of termination. In the event of termination othe r i /7 0 G call pay to CLERK as severance pay an amount equal to d^ R. T.6 .ERK is terminated for good cause, BOROUGH shall not purpose the term "good cause" shall mean: "1414$6411P141(4414 46 S. HOLG ST 467-0 SEATTLE, WA 134 * L -FRE 1 -800- 929 -2600 * EMPLOYMENT AGREEMENT t and Severance Pay L' , 4 7F es to be employed as CLERK of said BOROUGH; and UGH and CLERK agree to the following terms and ties and functions assigned to CLERK by law, and such gh Assembly shall from time to time prescribe. Dr habitual neglect of duties assigned to the Clerk by law ng public embarrassment or ridicule to the Borough. (3) Any misconduct of Clerk involving an act of moral turpitude or illegality. (B) CLERK may resign her employment as Borough Clerk at any time, for any reason or for no reason, by delivering to the Borough Assembly notice of resignation at least thirty days prior to the effective date of resignation. If the CLERK resigns, the BOROUGH shall not pay severance pay to the CLERK Section 3. Conditions of Employment CLERK shall receive the salary and benefits, and shall work under the terms and conditions, specified below during the period from July 1, 1999, until either CLERK or BOROUGH want to renegotiate contract, unless CLERK'S employment is terminated during that period as provided in Section 2 above. Section 4. Salary and Benefits BOROUGH agrees to pay CLERK for her services rendered pursuant hereto an annual base salary of range 23.0, at the appropriate step, in accordance with the Kodiak Island Borough Personnel Rules and Regulations, payable in installments at the same time as other employees of the BOROUGH are paid. CLERKS performance shall be reviewed every year after the effective date of this agreement CLERK'S salary shall increase according to the provisions established for regular Borough employees by the Personnel Rules and Regulations. Annual leave, sick leave, health insurance, life insurance, and contributions to the Alaska Public Employees Retirement System will be provided to the CLERK in accordance with the Kodiak Island Borough Personnel Rules and Regulations as provided for all other employees. Upon separation, accrued annual leave shall be paid to CLERK in accordance with the Kodiak Island Borough Personnel Rules and Regulations. Section 5. Dues and Subscriptions BOROUGH agrees to budget and to pay the dues of CLERK for membership in professional and civic organizations and subscriptions of CLERK necessary for her continuation and full participation in national, state, and local associations and organizations necessary and desirable for her continued professional participation, growth, and advancement, and for the good of the BOROUGH. Section 6. Professional Development (A) BOROUGH hereby agrees to budget and to pay the travel and subsistence expenses of CLERK for professional and official travel, meetings, and occasions adequate to continue the professional development of CLERK and to adequately pursue necessary official and other Employment Agreement - Borough/Clerk Page 2 of 4 functions for BOROUGH, including but not limited to, the International Institute of Municipal Clerks, the Alaska Municipal League, and the Alaska Association of Municipal Clerks, and any other meeting which the Assembly shall designate, all as consistent with the provisions of Sections 801 and 803 of the Kodiak Island Borough Personnel Rules and Regulations. (B) BOROUGH also agrees to budget and to pay for the travel and subsistence expenses of CLERK for short courses, institutes, and seminars that are necessary for her professional development and for the good of BOROUGH as approved by Assembly. Section 7. Indemnification BOROUGH agrees to defend, save and hold harmless, and indemnify CLERK against any tort claim, professional liability claim, or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission by CLERK arising out of the course and scope of her employment; provided, however, that the aforementioned obligation of the BOROUGH shall not extend to claims based on the following acts of misconduct: (1) A wilful breach, disregard or habitual neglect of duties requested of CLERK by the Borough Assembly formally communicated to CLERK or required to be performed by CLERK hereunder or under the ordinances of the Kodiak Island Borough and the laws of the United States and the State of Alaska; (2) Any conduct of the CLERK bringing public embarrassment or ridicule to the Borough; (3) Any misconduct of the CLERK involving an act of moral turpitude or of illegality. BOROUGH will defend, compromise or settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon. or Section 8. General Provisions A) The text herein shall constitute the entire Agreement between the parties. B) This Agreement shall be binding upon and inure to the benefit of the heirs -at -law and executors of CLERK C) This Agreement, subject to the provisions of Section 2 hereof, shall become effective commencing July 1, 1999, and extend until either the CLERK or ASSEMBLY wants to renegotiate the contract. Employment Agreement - Borough/Clerk Page 3 of 4 D) If any provision, or any portion thereof, contained in this Agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. IN WITNESS WHEREOF the parties have executed this Agreement on this 1st day of July, 1999 . KODIAK ISLAND BOROUGH (BOROUGH) Y L. STEVENS AYOR l Ddte Employment Agreement - Borough/Clerk Page 4 of 4 CLERK DITH A. NIE N, CMC BOROUGH CLERK i tto c o� /9» KODIAK ISLAND BOROUGH SUPERVISORY PERFORMANCE EVALUATION REPORT ANNIVERSARY DUE DATE 07 - 01 - 05 NAME (Last, First) Nielsen, Judith A. POSITION Borough Clerk DEPARTMENT Clerk's Office DIVISION /SECTION DATE PREPARED EVALUATION PERIOD 7 -1- 04/7 -1 -05 Reason for Evaluation: ❑ DEMOTION PROBATION • PROMOTION • TRANSFER • ANNUAL SPECIAL • TERMINATION • SPECIFIC 0 - OUTSTANDING CATEGORY AA - ABOVE AVERAGE RATING A - AVERAGE I - IMPROVEMENT NEEDED U - UNSATISFACTORY (Please note rating in the space to the left of each factor) NARRATIVE: Use space under each factor to describe employee's performance, strengths, and weaknesses. Give examples of work well done and plans for improving performance. ALL RATINGS MUST BE SUBSTANTIATED BY NARRATIVE COMMENTS. If required, continue comments on separate sheet and attach to report. 1. QUANTITY - Consider amount of work performed, completion of work on schedule: 2. QUALITY - Consider accuracy, job knowledge, thoroughness, neatness, technical skills: 3. COMMUNICATION - Consider oral and written expression, communication with subordinates, other supervisors and the general public: 4. WORK HABITS - Consider attendance, initiative, dependability, self - improvement, observance of rules and regulations, compliance with work instructions, orderliness: 5. PERSONAL RELATIONS - Consider relationship to subordinates, interface with the public, relations with other supervisors, responsiveness to management objectives: 6. PRODI CTTV ITY - Flow well does this supervisor conserve available resources and exercise budgetary controls? 7. SUPERVISORY ABILITY - Consider planning and assigning, training, disciplinary control, evaluating performance, leadership, decision making, judgment, fairness and impartiality, maintaining an effective safety program: MANAGEMENT POTENTIAL - Do you consider this employee capable of performing at an executive level? Yes • No ❑ If yes, within what time frame (immediately, six months, etc.)? If not, please explain. TRAINING PLAN - Please describe specific training needed to improve the employee's job knowledge and performance. Overall Rating (check a box) INCREASE RECOMMENDED Initial ❑ - U • - 1 • - A • - AA • - O Unsatisfactory Improvement Needed Avenge Above Average Outstanding Yes • No • Final Step • N/A • OVERALL EVALUATION EMPLOYEE COMMENTS / PLAN FOR GROWTH SIGNATURES: This report is based on my observation/knowledge representing my best judgment of the employee's performance. Rater Date This report has been discussed with me and I will be provided a copy. Employee Date I concur with and approve this report. Department Head Date Borough Manager Date 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Date Rating Scale: 0 - Outstanding, AA - Above Average, A - Average, / - Improvement Needed, U - Unsatisfactory Ratme Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4: Prepares and administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Page 1 of 2 Task 3: Chief administrator for municipal elections and director of general elections in the borough which includes acting as absentee voting official. Advisor to city clerks on city elections. Obtains and disseminates ballots and election materials and supplies. Recruits and trains election workers. Prepares and certifies the legality and sufficiency of ballot measures, declarations of candidacy, petitions, referendums, and initiatives. Prepares election results for certification. Ensures conflict of interest statements are on file in the office for the state. Serves as a voter registrar for the Division of Elections, State of Alaska. Assures all election activities are in compliance with the laws of the borough, state and feder governments. Evaluation: 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Date Rating Scale: 0 - Outstanding, AA - Above Average, A - Average, / - Improvement Needed, U - Unsatisfactory Ratme Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4: Prepares and administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Page 1 of 2 Task 2: Attends meetings of the assembly, board of equalization, and boards and committees as required. Notices time and place of meetings in compliance with municipal law and the Open Meetings Act, records the journal of proceedings, is parliamentary advisor. Evaluation: 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Date Rating Scale: 0 - Outstanding, AA - Above Average, A - Average, / - Improvement Needed, U - Unsatisfactory Ratme Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4: Prepares and administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Page 1 of 2 Task 1: Prepares agendas, agenda items, journals of proceedings, ordinances, resolutions, appeals, correspondence, petitions, referendums, initiatives, and reports in draft and final form. Codifies ordinances and updates the Kodiak Island Borough Code of Ordinances Evaluation: 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Date Rating Scale: 0 - Outstanding, AA - Above Average, A - Average, / - Improvement Needed, U - Unsatisfactory Ratme Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4: Prepares and administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Page 1 of 2 Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Task 1: Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: Page 2 of 2 Task 7: Orients assembly boards, commissions, and committees in the keeping of journals of proceedings, parliamentary procedures, and open meetings law by preparing handouts and appearing before the assembly, boards, commissions, and committees. Maintains records of appointments and terms of assembly, boards, commissions, and committees. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Task 1: Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: Page 2 of 2 Task 8: Investigates to determine if the borough has an interest to be protected in determining the fitness of liquor license transfers, renewals, or issuances. Determines if the borough has an interest in the issuance of gaming permits. As a result of the investigation, follows the municipal law in determining the procedure. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Task 1: Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: Page 2 of 2 Task 6: Responsible for complete and accurate municipal records. Maintains journals and indexed files of all permanent records. Maintains and makes available for public inspection all records, files, ordinances, resolutions, rules, regulations and any other information according to local, state, and federal law. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Task 1: Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: Page 2 of 2 Task 5: Attests and notarizes documents and affidavits. Verifies signatures on petitions, referendums, initiatives, and voter registration forms. Custodian of the official municipal seal. Authenticates and certifies records. Administers oaths and affirmations. Controls use of the assembly chambers. Evaluation: Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description Rating Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) Evaluation: OTHER RESPONSIBILITIES Task 1: Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: Page 2 of 2 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position �-P n 4 e Rating Scale: 0 - Outstanding, Rating Task Description Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description r Page 1 of 2 AA - Above Average, A - Average, 1- Improvement Nee%ed, U - Unsatisfactory (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4.repares an }'administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Task 3• Chief administrator for municipal elections and director of general elections in the borough which includes acting as absentee voting official. Advisor to city clerks on city elections. Obtains and disseminates ballots and election materials and supplies. Recruits and trains election workers. Prepares and certifies the legality and sufficiency of ballot measures, declarations of candidacy, petitions, referendums, and initiatives. Prepares election results for certification. Ensures conflict of interest statements are on file in the office for the state. Serves as a voter registrar for the Division of Elections, State of Jr Alaska. Assures all election activities are in compliance with the laws of the borough, state and federal governments. Q 1) Evaluation: ea,944t4 /la, -- - ale, /,,j ggj /are-7/1_ rt %z .t Evaluation: ,e2S...a a-/Z- &adore/ &' / 411/4/-44 .Gn 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position �-P n 4 e Rating Scale: 0 - Outstanding, Rating Task Description Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description r Page 1 of 2 AA - Above Average, A - Average, 1- Improvement Nee%ed, U - Unsatisfactory (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4.repares an }'administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Task 2: Attends meetings ("the as ably, board of equalization, and boards and committees as required. Notices time and place of meetings in compliance with municipal law and the Open Meetings Act, records the journal of proceedings, is parliamentary advisor. Jr Evaluation: Wig -) d,M' n Evaluation: ea,944t4 /la, -- - ale, /,,j ggj /are-7/1_ rt %z 042' 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position �-P n 4 e Rating Scale: 0 - Outstanding, Rating Task Description Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description r Page 1 of 2 AA - Above Average, A - Average, 1- Improvement Nee%ed, U - Unsatisfactory (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4.repares an }'administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Task 1: Prepares agendas, agenda items, journals of proceedings, ordinances, resolutions, appeals, correspondence, petitions, referendums, initiatives, and reports in draft and final �nt form. Codifies o dinances and updates the Kodiak Island Borough Code of Ordinances n Evaluation: ea,944t4 /la, -- - ale, /,,j ggj /are-7/1_ rt %z //_ �. e n _ / / 'Z. , / 07 -01 -2005 Anniversary Due Date Judith A. Nielsen Employee Borough Clerk Position �-P n 4 e Rating Scale: 0 - Outstanding, Rating Task Description Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description r Page 1 of 2 AA - Above Average, A - Average, 1- Improvement Nee%ed, U - Unsatisfactory (list task description, then provide specific feedback as to how well employee performs those tasks) Task 4.repares an }'administers budgets for legislative, legal and clerk's office. Supervises staff, including personnel activities for department, and planning professional development and involvement in Alaska Municipal League, Alaska Association of Municipal Clerks and the International Institute of Municipal Clerks. Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description R alkig Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) 0 Evaluation: Woe /sea r 1 Task 5: Attests and notarizes documents and affidavits. Verifies signatures on petitions, referendums, initiatives, and voter registration forms. Custodian of the official municipal seal. Authenticates and certifies records. Administers oaths and affirmations. Controls use of the assembly chambers. Evaluation: ! „ h ` tticQtd 0 „e2dC!/Lc 4 __— 0 Task 8: Investigate . determine if the borough has an interest to be p ' • tect d in determining the fitness of liquor license transfers, renewals, or issuances. Determines if the borough has an interest in the issuance of gaming permits. As a result of the investigation, follows the municipal law in determining the procedure. Evaluation: itSetegiez"deoe ettY�zec }CX Task 1: Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: OTHER RESPONSIBILITIES f ,/-o , vv 6 di/4 i%rG zeiza.-; Page 2 of 2 s- --G-re..-- r-e- ✓7.-rfl' - , Task 6: Responsib e for complete an accurate municipal records. Maintains journals and indexed files of all permanent records. Maintains and makes available for public inspection all records, files, ordinances, resolutions, rules, regulations and any other information according to local, state, and federal law. ,, Evaluation: )� / ' 77 ./ Task 7: Ori is assembly boards, commissions .nd committees in the keeping of journals of proceedings, parliamentary procedures, and open meetings law by preparing handouts and appearing before the assembly, boards, commissions, and committees. Maintains records of appointments and terms of assembly, boards, commissions, and committees. Evaluation: e4e- Kodiak Island Borough ANNUAL PERFORMANCE EVALUATION Based on Job Description R alkig Task Description (list task description, then provide specific feedback as to how well employee performs those tasks) 0 Evaluation: Woe /sea r 1 Task 5: Attests and notarizes documents and affidavits. Verifies signatures on petitions, referendums, initiatives, and voter registration forms. Custodian of the official municipal seal. Authenticates and certifies records. Administers oaths and affirmations. Controls use of the assembly chambers. Evaluation: ! „ h ` tticQtd 0 „e2dC!/Lc 4 __— 0 Task 8: Investigate . determine if the borough has an interest to be p ' • tect d in determining the fitness of liquor license transfers, renewals, or issuances. Determines if the borough has an interest in the issuance of gaming permits. As a result of the investigation, follows the municipal law in determining the procedure. Evaluation: itSetegiez"deoe ettY�zec }CX Task 1: Performs other job related duties as specified in borough law, Alaska Statutes, or as prescribed by the assembly. Evaluation: OTHER RESPONSIBILITIES f ,/-o , vv 6 di/4 i%rG zeiza.-; Page 2 of 2 KUDIAK ISLAND BOROUGH SUPERVISORY PERFORMANCE EVALUATION REPORT NAME ANNIVERSARY DUE DATE 07 -01 -05 (Last, First) Nielsen, Judith A. DIVISION POSITION Borough Clerk DEPARTMENT Clerk's Office /SECTION Reason for DATE PREPARED EVALUATION PERIOD 7 -1- 04/7 -1 -05 Evaluation: PROBATION • PROMOTION • DEMOTION • TRANSFER • ANNUAL ® SPECIAL • TERMINATION • SPECIFIC CATEGORY RATING (Please note rating 0 - OUTSTANDING AA - ABOVE AVERAGE A - AVERAGE I - IMPROVEMENT NEEDED U - UNSATISFACTORY in the space to the left of each factor) NARRATIVE: Use space under each factor to describe employee's performance, strengths, and weaknesses. Give examples of work well done and plans for improving performance. ALL RATINGS MUST BE SUBSTANTIATED BY NARRATIVE COMMENTS. If required, continue comments on separate sheet and attach to iet»rt. f 4 I. QUANTITY - Consider � C2 //N ��/ vfidei � accuracy, amount of work performed, completion of work on schedule: // �- � , .i- / frill L � job / - c4 but. t 4 a g 4 , - Consider knowledge, thoroughness, neat technical skills: 3. COMMUNICATION - Consider general public: de oral and written expression, communication with subordinates, other supervisors and the /y 4. WORK HABITS - Consider compliance with work instructions, / t� �� attendance, initiative, dependability, self-improvement, orderliness: observance of Hiles and regulations, /% / l /� 2 GG>ilc // i 'e / � , [erf; I 5. ' ONAL • : 1 � AT ION� responsiveness to management Consider to ord / objectiv J /��� —4�0aid does this supervisor conserve available resources G / i /ILe—e. i th pu�elat io�� � i s ors, supervisors, efi Ct i ^� and exercise budgetary controls? 74t 1 :e t itiz z ff22,2ziexte_., 2 — 6. PRODUCTIVITY - How well � 7 d2G ��6'e,� eol MANAGEMENT If yes, within what 7. SUPERVISORY ABILITY - Consider planning and leadership, decision making, judgment, fairness and impartiality, e.., 61 POTENTIAL - Do you consider this employee capable time frame (innnediately, six months, etc.)? If not, please assigning, training, disciplinary control, evaluating performance, maintaining an effective safety program: a eade of performing at an executive level? Ye • explain. TRAINING PLAN - Please describe specific training needed to improve the employee's job knowledge and perfo . - Go, deengeS6g,- Ste f ' Overall Rating (check o -U 0 Unsatisfactory Improvement a box) INCREASE RECOMMENDED Initial -j 0 -A 11/ -AA • - 0 YesD No 0 Final Step N/A • Needed Average Above Average Outstmiding OVERALL EVALUATION ebAA Agee - / .1 0iyte. , , V . i atidA7M - 1 ' 6 / 1,- - 'A- , 6 d- -,/■ 6 ' 7 1 1 7 0 c a idt644e- A .., .., / 0- /2e.ed.- i cii-- 447 9- ay of • . Ge-464.6 / 0-c%' rcie„./ ,,- cc- ILVX?: / V ../4 eacd'Xine--0 It . LOYEE COMMENTS / PLAN FOR GROWTH SIGNATURES: This is based report on my observation/knowledge representing my best judgment of the employee's performance. Rater / I Date / / / _,,,W' /Or This report has been discussed with me and I will be provided a copy. Employee Date concur with and pprove this rt. Department Head Date Borough Manager Date