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2004-07-15 Regular MeetingKodiak Island Borough July lb, 2004 - /:3U p.m. Gabrielle LeDoux Borough Mayor Term Expires 2004 Tom Abell Assemblymember Term Expires 2005 Tuck Bonney Deputy Mayor Assemblymember Term Expires 2005 Pat Branson Assemblymember Term Expires 2004 Robin Heinrichs Assemblymember Term Expires 2004 Cecil Ranney Assemblymember Term Expires 2006 Vacant Assemblymember Term Expires 2006 Nancy Wells Assemblymember Term Expires 2005 Pat Carlson Judith A. Nielsen, CMC Borough Clerk Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of July 1, 2004. 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter B. Longevity Awards 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. 2004 -13 Amending Title 7 Elections Chapter 7.40 Canvassing and Certification of Election Returns Section 7.40.010 Canvass of Returns. 10. BOROUGH MANAGER'S REPORT . a, .. . a 12. UNFINISHED BUSINESS - None Kodiak Island Borough Assembly Agenda July 15, 2004 Page 1 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2004 -36 Kodiak Island Borough and City of Kodiak Animal Control. 2. Contract No. 2004 -37 Sole Source Contract with the Alaska Native Tribal Health Consortium . RESOLUTIONS (ANTHC) - EVOS Funds and Ouzinkie. Resolution No. 2004 -21 Accepting a Grant from the Bureau of Land Management Alaska Cadastral Program to Provide Funding for Improvements to the Kodiak Island Borough Geographic Information System (GIS). Resolution No. 2004 -22 Approving Fiscal Year 2005 Kodiak Island Borough Non - Profit Funding. . ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2004 -14 Placing a Ballot Measure Before the Voters at the October 5, 2004 Regular Municipal Election That, If Passed by the Voters, Would Exempt the Borough's Municipal Officers and Candidates for Elective Office of the Kodiak Island Borough from the Requirements of the State of Alaska Public Officials Financial Disclosure Law. D. OTHER ITEMS 1. Acceptance of Alaska Coastal Management Program Grant Funds for Fiscal Year 2005 Required Tasks and Plan Evaluation. 2. Acceptance of State of Alaska Fiscal Year 2005 Child Care Assistance Grant. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS - None B. REPORTS 1. Kodiak Island Borough June 2004 Financial Report. 2. Kodiak Island Borough School District Board of Education Special Meeting of June 24, 2004 Summary. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assem; Chambers. Kodiak Island Borough Assembly Agenda July 15, 2004 Page 2 Kodiak Island Borough July 15, 2004 7:30 p.m. Gabrielle LeDoux Borough Mayor Term Expires 2004 Tom Abell Assemblymember Term Expires 2005 Tuck Bonney Deputy Mayor Assemblymember Term Expires 2005 Pat Branson Assemblymember Term Expires 2004 Robin Heinrichs Assemblymember Term Expires 2004 Cecil Ranney Assemblymember Term Expires 2006 Vacant Assemblymember Term Expires 2006 Nancy Wells Assemblymember Term Expires 2005 Pat Carlson Borough Manager Judith A. Nielsen, CMC Borough Clerk Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of July 1, 2004. 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter B. Longevity Awards 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1 800 - 478 - 5736) (Local Telephone Number 486 - 3231) A. Ordinance No. 2004 -13 Amending Title 7 Elections Chapter 7.40 Canvassing and Certification of Election Returns Section Canvass of Returns. ( Q \� O 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None Kodiak Island Borough Assembly Agenda July 15, 2004 Page 1 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2004 -36 Kodiak Island Borough and City of Kodiak Animal Control. 2. Contract No. 2004 -37 Sole Source Contract with the Alaska Native Tribal Health Consortium B. RESOLUTIONS D. OTHER ITEMS (ANTHC) - EVOS Funds and Ouzinkie. 1. Resolution No. 2004 -21 Accepting a Grant from the Bureau of Land Management Alaska Cadastral Program to Provide Funding for Improvements to the Kodiak Island Borough Geographic Information System (GIS). 2. Resolution No. 2004 -22 Approving Fiscal Year 2005 Kodiak Island Borough Non - Profit Funding. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2004 -14 Placing a Ballot Measure Before the Voters at the October 5, 2004 Regular Municipal Election That, If Passed by the Voters, Would Exempt the Borough's Municipal Officers and Candidates for Elective Office of the Kodiak Island Borough from the Requirements of the State of Alaska Public Officials Financial Disclosure Law. 1. Acceptance of Alaska Coastal Management Program Grant Funds for Fiscal Year 200, Required Tasks and Plan Evaluation. 2. Acceptance of State of Alaska Fiscal Year 2005 Child Care Assistance Grant. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS - None B. REPORTS 1. Kodiak Island Borough June 2004 Financial Report. 2. Kodiak Island Borough School District Board of Education Special Meeting of June 24, 2004 Summary. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assemb' Chambers. Kodiak Island Borough Assembly Agenda July 15, 2004 Page 2 KODIAK ISLAND BOROUGH Regular Assembly Meeting July 1, 2004 DRAFT A regular meeting of the Kodiak Island Borough Assembly was held July 1, 2004 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Gabrielle LeDoux, Assemblymembers Tom Abell, Tuck Bonney, Pat Branson, Robin Heinrichs, and Nancy Wells. Staff present were Manager Pat Carlson, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. BRANSON moved to excuse Assemblymember Cecil Ranney, seconded by HEINRICHS VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA BONNEY moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of June 3, 2004. BRANSON moved to approve the minutes as submitted, seconded by HEINRICHS VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS - None. CITIZENS' COMMENTS Louise Stutes urged the Assembly to include the Marine Travel Lift project in their priority list. COMMITTEE REPORTS Don Rush, Providence Kodiak Island Medical Center (PKIMC) Administrator, said the hospital received its re- accreditation by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO). He also reported on their plans to expand services offered at the specialty clinic. Assemblymember Wells asked Mr. Rush to add an audiology booth and equipment to the specialty clinic. Mr. Rush introduced Scott Selby, new director of the PKIMC Counseling Center. Kodiak Island Borough Assembly Minutes July 1, 2004 Page 1 Assemblymember Heinrichs said the Bond committee discussed the projects that would be up for reconsideration at the October municipal election. He said they would meet again on Wednesday, July 7 at 5:15 p.m. PUBLIC HEARING - None. BOROUGH MANAGER'S REPORT Manager Carlson said the bond sale was moving forward and he hoped for a 5.5 interest rate. After the sale, he would move forward with planning and design of the projects. MESSAGES FROM THE BOROUGH MAYOR Mayor LeDoux extended her condolences to the family of Chris Blackburn. She was glad to see Resolution No. 2004 -19 pass at the special meeting. She looked forward to discussing the Facilities Fund investment policy. UNFINISHED BUSINESS - None. NEW BUSINESS A. CONTRACTS 1. Contract No. 2004 -30 Kodiak Island Borough Facilities Fuel Oil Delivery. BRANSON moved to award Contract No. 2004 -30 to Petro Star, Inc., seconded by HEINRICHS Manager Carlson said this contract for fuel oil delivery to KIB facilities allowed for a price fluctuation through the year. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Bonney, Heinrichs, Wells B. RESOLUTIONS 1. Resolution No. 2004 -20 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records. HEINRICHS moved to adopt Resolution No. 2004 -20, seconded by BRANSON Clerk Nielsen said the records manager, department heads, and the attorney reviewed the list and authorized the destruction of the listed records. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Branson, Heinrichs, Wells, Abell Kodiak Island Borough Assembly Minutes July 1, 2004 Page 2 C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2004 -13 Amending Title 7 Elections Chapter 7.40 Canvassing and Certification of Election Returns Section 7.40.040 Canvass of Returns. BONNEY moved to adopt Ordinance No. 2004 -13 in first reading to advance to public hearing on July 15, 2004, seconded by ABELL - • . Clerk Nielsen said the Alaska State Legis 15.20.207 regarding ballot review and this ordinance would change the Kodiak Island Borough code to reflect the amendment. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Heinrichs, Wells, Abell, Bonney D. OTHER ITEMS 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed. HEINRICHS moved to waive the claimant's failure to make timely application for exemption and authorize the assessor to accept the application as if timely filed, seconded by BRANSON Manager Carlson said the claimant's application for a senior tax exemption in 1999 and was denied because he did not provide a copy of the ground lease to document control of the land where his remote dwelling is located. He produced a copy of the lease dated in 1998 and his exemption was approved subject to Assembly waiver. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Heinrichs, Wells, Abell, Bonney, Branson 2. Resignation of Service Area No. 1 Board Member. BONNEY moved to accept, with regret, the resignation of Kaye R. McClain from the Service Area No. 1 Board for a term to expire October 2005, seconded by BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Abell, Bonney, Branson, Heinrichs 3. Resignation of Womens Bay Road Service Area Board Member. BRANSON moved to accept, with regret, the resignation of Kevin W. Riddle from the Womens Bay Road Service Area Board for a term to expire October 2005 effective July 25, 2004, seconded by HEINRICHS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Bonney, Branson, Heinrichs, Wells Kodiak Island Borough Assembly Minutes Page 3 July 1, 2004 4. Resignation of Parks •and Recreation Committee Member. WELLS moved to accept, with regret, the resignation of D. Scott Bauby from the Parks and Recreation Committee for a term to expire December 2005 effective August 1, 2004, seconded by BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Branson, Heinrichs, Wells, Abell CITIZENS' COMMENTS - None. ASSEMBLYMEMBER COMMENTS Assemblymember Branson looked forward to the investment policy and non profit discussions. Assemblymember Heinrichs was glad to hear the report from Mr. Rush. He greeted Assemblymember Branson a happy birthday and wished everyone a happy Fourth of July holiday. Assemblymember Bonney extended his condolences to the families of Chris Blackburn and Al Cratty Senior. Assemblymember Wells congratulated PKIMC's hospital staff for their re- accreditation from JCAHO. She asked Manager Carlson about the status of the Anton Larsen Bay ramp project. In response, Manager Carlson said the Corp of Engineers would conduct a permit review and he would give an update at the next work session. Assemblymember Abell said there was a good turnout of people at the Bond Committee meeting. He encouraged everyone to attend their next work session on Wedneday, July 7. Mayor LeDoux announced the Assembly would meet in a work session on Thursday, July 8 at 7:30 p.m. in the Borough conference room and a regular meeting on Thursday, July 15 at 7:30 p.m. in the Assembly chambers. The Kodiak Island Borough offices would be closed on Monday, July 5 observance of the Fourth of July holiday. ADJOURNMENT With no objection, the mayor adjourns the meeting at 8:16 p.m. ATTEST: Gabrielle LeDoux, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: th in Kodiak Island Borough Assembly Minutes July 1, 2004 Page 4 Regular Meeting of: July 15, 2004 Kodiak Island Borough AGENDA STATEMENT Recommended motion: Move to adopt Ordinance No. 2004 -13. ITEM NO. 9.A Ordinance No. ZOU4 -13 Amending Title 7 Elections.Chapter 7.40 Canvassing and Certification of Election Returns Section ( Canvass of Returns. '1. The Alaska State Legislature amended Alaska Statutes 15.20.207 regarding ballot review and this ordinance will amend the Kodiak Island Borough code to reflect that change. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH ORDINANCE NO. 2004 -13 Introduced by: Borough Clerk Requested by: Borough Clerk Drafted by: Borough Clerk Introduced: 07/01/2004 Public Hearing: 07/15/2004 Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITL 7 ELECTIONS CHAPTER 7.40 CANVASSING I RTIFICATION OF ELECTION RETURNS SECTION 7. 10'I0 NVASS OF RETURNS WHEREAS, the Alaska State Legislature is - • ed Alaska Statutes 15.20.207 regarding ballot review; and WHEREAS, the amendment deleted a section requiring that a questioned ballot may not be counted if an official or the witnesses authorized by law to attest the voter's certificate fail to execute the certificate; and WHEREAS, the Borough Code is amended to reflect language to allow the ballots to be counted; and WHEREAS, the Borough Code is amended to include special needs ballots in the Canvass of returns; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 7, Chapter 7.40, Section 7.40.010 is hereby amended as follows: 7.40.010 Canvass of returns. A. Before each election, the assembly shall appoint at least three (3) qualified voters, who shall constitute the election canvass board for that election. All members of the election canvass board, before entering upon their duties, must subscribe to the oath required of all public officers by the constitution of the state in the manner prescribed by the clerk. B. On the day following each election, or as soon as is practicable, the election canvass board shall meet in public session and canvass all election returns. The canvass may be postponed for cause from day to day, but there shall be no more than three (3) such postponements. In full view of those present, the election canvass board shall judge the applicability of absentee, and questioned, anu special needs ballots, shall open and tally those accepted and shall compile the total votes cast in the election. The canvass of the ballot vote counted by precinct election boards shall be accomplished by reviewing the tallies of the recorded vote to check for mathematical error by comparing totals with the precinct's certificate of results. All obvious errors found by the election canvass board in the transfer of totals from the precinct tally sheets to the precinct certificate of returns shall be corrected in the canvass board certificate of election returns and reported to the assembly as having been corrected. If in the opinion of the canvass board a mistake has been made in precinct returns which is not clearly an error in the transfer of results from the tallies to the certificate of results, the canvass board may recommend to the governing body that a recount of that precinct's results be made for that portion of the returns in question. Kodiak Island Borough, Alaska Ordinance No. 2004 -13 Page 1 of 2 C. Abspitpg, Qquestioned, and absentee sppci41 neo4s ballots shall be counted as follows: No ballot shall be counted if the voter has failed to properly execute the oath and affidavit, if the witness or the officer or othci pcison authorized by law to adnumster the oath fails to affix his si or if the voter fails to enclose his marked ballot inside the small envelope provided. The clerk or a member of the election canvass board may question the qualifications of an absentee voter when read from the voter's certificate on the back of the large envelope, if he has good reason to suspect that the voter is not qualified to vote, is disqualified, or has otherwise voted at the same election. The person questioning the qualifications shall specify the basis of the question in writing. The canvassing board by majority vote may refuse to accept the question and count the ballot. If the ballot is refused, the clerk shall return a copy of the statement of the question to the voter, and shall enclose all rejected ballots in a separate envelope with statements of question. The envelope shall be labeled "rejected ballots" and shall be transmitted to the assembly with the election certificates and other returns. If the ballot is not refused, the large envelope shall be opened, the smaller inner envelope shall be placed in a container and mixed with other blank absentee ballot envelopes, or in the case of counting questioned ballots, with other blank questioned ballot envelopes. The mixed smaller blank envelopes shall be drawn from the container, opened, and the ballots counted according to the rules of determining properly marked ballots. D. Upon completion of the canvass, the canvassing board shall prepare a certificate of the results of votes cast by absentee, questioned, and ballots of votes cast by regular ballot, and shall prepare and submit a written report of said results to the assembly. E. If election materials have not been received from a precinct prior to completion of the canvass, but election results have been transmitted by telephone, telegram, or radio, the canvassing board shall count the election results received. If the clerk has reason to believe that a missing precinct certificate, if received, would affect the result of the election, the clerk shall await the receipt of the certificate until 4:00 p.m. in the afternoon on the Tuesday following the election. If the certificate is not received by the clerk by 4:00 p.m., Tuesday, then the certificate shall not be counted nor included in the final certification of the canvassing board. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF JULY 2004 ATTEST: Gabrielle LeDoux, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. 2004 -13 Page 2 of 2 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of: July 15, 2004 ITEM NO. 13.A.1 Contract No. 2004 -36 Kodiak Island Borough and City of Kodiak Animal Control. This animal control contract between the City of Kodiak and the Kodiak Island Borough sets forth the scope of services, enforcement, care of, and disposition of animals within the Borough. This contract will expire June 30, 2006. The annual fee for this service agreement is $60,000. General Fund revenues are used to pay for this service agreement and are shown in the FY2005 budget as an expense item under Health and Sanitation. FISCAL NOTES: Amount budgeted: $ 120,000 ('Z. yea' ( %) APPROVAL FOR AGENDA: MANAGER M Recommended motion: Move to approve Contract No. 2004 -36 with the City of Kodiak for the period of July 1, 2004 through June 30, 2006 in the amount of $60,000 per year. July 9, 2004 Patrick S. Carlson, Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Mr. Carlson: At the July 8, 2004, Council meeting, the City Council approved a contract with the Kodiak Island Borough for animal control services for the period of July 1, 2004, through June 30, 2006. Please sign both of the enclosed original documents, have your signature witnessed, and return both to me. Manager Freed will then execute the documents, and a signed original will be returned for your files. If you require additional information, please call me at 486 -8636. Sincerely, CITY OF KODIAK Enc. Debra L. Marlar, CMC City Clerk jjECEIVE JUL 9 mOt KIB MANAGER Tcichhonc (907) 486 -86 )6 , Fax (907) 486 -86 )) cicrk(cicity.kodiak.akus Office of the City Clerk 710 Mill Bay Road, Room 220, Kodiak, Alaska 99615 Meeting of: July 15, 2004 Kodiak Island Borough AGFNDA STATFMFNT ITEM NO 13A2 Contract No. 2004 -37 Sole Source Contract with the Alaska Native Tribal Health Consortium (ANTHC) — EVOS Funds & Ouzinkie The Alaska Native Tribal Health Consortium (ANTHC) is working cooperatively with Ouzinkie to provide the community water and sewer improvements. Part of this project requires excavation of rock. It was therefore proposed, at the request of Tom Quick (City of Ouzinkie, Kodiak Island Village Environmental Committee member, one of the two representatives for EVOS fund expenditure in the community), that ANTHC excavate rock adjacent to the existing landfill and develop a borrow site there. This would provide cover material for the landfill and a trench for future waste disposal needs if necessary. ANTHC has incorporated this suggestion into their work plan for the water and sewer improvements and the development of the borrow site includes site clearing, drilling and blasting. The Exxon Valdez Oil Spill (EVOS) funds were secured based on the Kodiak Island Borough Waste Management Plan (KIB WMP) developed and designed with specific village community needs and projected goals in mind. One of the goals identified and slated for completion included a budgetary line item for landfill excavation and construction. The budgetary amount for Ouzinkie provides for $34,000. The EVOS costs to provide this same level of service to Ouzinkie without the cooperative effort with ANTHC would be cost prohibitive. In exchange for the EVOS monetary contribution, ANTHC will cover 62 -64% of the total project costs. This includes project management, administration, equipment, personnel, mobilization of equipment and blasting materials. It will also provide local employment to community members, which is another objective of the KIB WMP. In addition ANTHC provided for the necessary National Environmental Policy Act (NEPA) review, a lengthy and costly requirement, which was previously identified as being a contribution to be provided by the Borough. It is recommended that in order to fulfill this community need for Ouzinkie ANTHC be awarded a sole source contract utilizing EVOS funds due to the unique and cooperative effort of the project (Borough Code 3.16.070 (A)). APPROVAL FOR AGENDA: Csta.nio'4- AMOUNT: Not to exceed ACCOUNT #: 430 - 645 - 452 - 160 -164 -6 $34,000 Recommended motion: Move to approve the expenditure of $34,000 to the Alaska Native Tribal Health Consortium for development of a borrow site in Ouzinkie. 1.1 A. B. 1.2 A. B. 1.3 A. 9, 1.4 A. 2.1 2.2 2.3 A. B 2.4 REQUEST FOR REIMBURSEMENT Kodiak Island Borough ATTN: Marian L. Royal) 710 Mill Bay Road Kodiak, AK 99615 -6340 COST CATEGORY 3.1 New Equipment/Spare Parts 3.2 Specialized technical services 3.3 Travel/Per diem 3.4 Other A. Project Management B. Project Oversight ADEC /KIB C. Contingency TO: I I DATE: REQUEST #: 5/1/04 to 5/31/04 56 STATE OF ALASKA Department of Environmental Conservation ATTN: Finance Officer 410 Willoughby Avenue, Suite 105 - 795 EVOS PROJECT: 99304 WASTE MANAGEMENT KODIAK ISLAND BOROUGH Site: Landfill Landfill excavating and construction Landfill fencing Scrap Metal Consolidate scrap metal Remove scrap metal New Equipment/Spare Parts Burn box Signage Training Scrap metal Landfill operations $ 34,000.00 $ - $ 15,100.00 $ 20,000.00 $ 200.00 $ 1,333.33 $ 6,000.00 Construction of used oil and HHW shed New Equipment/Spare Parts Training Used oil HHW HHW Removal $ 27,500.00 $ 29,200.00 1,000.00 10,000.00 AUTHORIZED BUDGET AMOUNT THIS TOTAL EXP TO REIMBURSEMENT 7,135.84 288.00 $ 29,186.44 9,500.00 $ 11,000.00 8,000.00 $ 447.00 $ DATE 372.60 10,013.30 6,775.83 4,679.73 $ 37,061.00 $ 527.04 $ 32,878.88 $ 2,400.00 $ $ 42,200.00 $ $ 254,494.33 $ 974.04 $ 91,330.62 BALANCE OF FUNDS $ 34,000.00 $ 7,964.16 $ 19,712.00 200.00 $ 1,333.33 $ 6,000.00 27,500.00 13.56 $ 1,000.00 $ 9,627.40 $ (513.30) $ 4,224.17 $ 3,320.27 $ 4,182.12 $ 2,400.00 $ 42,200.00 $ 163,163.71 I Certify this billing to be true and correct to the best of my knowledge: Karleton Short, Finance Director Printed Name & Title Signature Date For ADEC Use Only Approved By: Signature Date Collocation Code / Ledger Code EN # 0 0 DATE REVISIONS ISSUE FOR INFORMATION INITIALS I BORROW SITE SCOPE OF WORK: BORROW SITE DEVELOPMENT WILL CONSIST OF DRILLING, BLASTING, AND SCREENING OF ROCK MATERIALS. THIS MATERIAL WILL BE STOCKPILED AND USED FOR THE CONSTRUCTION OF COMMUNITY SANITATION FACILITIES. THE SITE IS LOCATED ADJACENT TO THE EXISTING COMMUNITY LANDFILL AND IS OWNED BY THE CITY OF OUZINKIE. ALASKA NATIVE TRIBAL HEALTH CONSORTIUM DIVISION OF ENVIRONMENTAL HEALTH AND ENGINEERING 1901 SOUTH BRAGAW STREET. SUITE 200 ANCHORAGE. ALASKA. 99508 -3440 (907) 729 -3600 SCALE 1'.100' FULL SIZE OUZINKIE. ALASKA SITE PLAN BORROW SITE AN 03 -R36 DATE 5/6/04 SCALE: DRAWN BY: JAS FILE NAME: OUONKIE -SITE -PLAN LAYOUT NAME: EVOS SITE PLAN 1 ENG: SHERRI HADLEY Regular of: July 15, 2004 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.B.1 Resolution No. 7004 -21 A Resolution of the Kodiak Island Borough Assembly Accepting a Grant from the Bureau of Land Management Alaska Cadastral Program to Provide Funding for Improvements to the Kodiak Island Borough Geographic Information System (GIS). The purpose of this request is to accept $40,000.00 from the Bureau of Land Management - Alaska Cadastral Program. This grant will be used to provide for certain professional services, training fees and infrastructure improvements to the networking capability of the Kodiak Island Borough. The primary objective of this project is to improve the KIB GIS capability by making more detailed cadastral information, such as the Assessor's data, and other agency land data available online through a graphical web browser interface. The grant requires a substantial contribution on the part of the Kodiak Island Borough, mostly in the form of staff wages and benefits. The travel costs, though significant, will be minimized by getting the training in Anchorage as opposed to the regional ESRI training center in Olympia Washington. In order to get the classes when they are offered in Anchorage, it is necessary to accept the grant as soon as reasonably possible. Staff notes that the award of this grant was only recently confirmed with BLM in the past month and it was not possible to include it properly in the budget process. While this grant does not appear to require a fiscal note, the appropriate department heads have been consulted to determine the impact of these in -kind contributions on other planned travel and educational activities projected for FY 2005. In order to expend these funds in support of the KIB GIS program, it is essential that the Assembly accept these funds on behalf of the Kodiak Island Borough. FISCAL NOTES: Amount bud ted: $ 44,340 (In -Kind) APPROVAL FOR AGENDA: MANAGER k -D Recommended motion: Move to adopt Resolution No. 2004 -21. ACCEPTING BUREAU OF LAND MANAGEMENT FUNDS FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) IMPROVEMENTS TO PUBLISH BOROUGH GIS BASED CADASTRAL DATA LOCALLY THROUGH A GRAPHICAL WEB BROWSER INTERFACE WHEREAS, the Community Development Department applied for a grant from the Bureau of Land Management (BLM) for GIS improvements to serve cadastral data and other land related information online through a graphical GIS interface; and WHEREAS, the Assembly's 2004 -2008 Strategic Plan identifies the development of a Borough GIS system, providing maximum public access to Borough information, and the innovative use of technology as priorities; and WHEREAS, these improvements will complement Borough planning and GIS projects that are already underway, in addition to improving the ability of staff to maintain these new systems; and WHEREAS, the goals of this project are to improve data management capabilities, improve the ability to serve cadastral data to the public, increase the ability to maintain and improve the GIS through training, and to partner with BLM and the Alaska Department of Natural Resources to serve other cadastral information from around the state; and WHEREAS, the BLM has approved a grant in the amount of $40,000 based on an application submitted on behalf of the Kodiak Island Borough; and WHEREAS, the acceptance of the grant award is necessary in order to utilize the funds to pay for projected services, training, and network infrastructure improvements that are outlined in the grant sub.. ' - ttachment; NOW, Boro amo Cadastr 1 , • • g T REFORE, BE I Manager is here of $40,000 and I Program. ATTEST: Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH RESOLUTION NO. 2004 -21 Introduced by: Manager Carlson Requested by Manager Carlson Drafted by: COD Staff Introduced: 07/15/2004 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY THAT the y authorized to accept the Bureau of Land Management funds in the o administer those funds for GIS improvements as part of the Alaska ED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 KODIAK ISLAND BOROUGH Gabrielle LeDoux, Borough Mayor Kodiak Island Borough, Alaska Resolution No. 2004 -21 Page 1 of 1 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of: July 15, 2004 ITEM NO. 13.B.2 Resolution No. 2004 -22 Approving Fiscal Year 2005 Kodiak Island Borough Non - Profit Funding. This resolution is the framework in which the Assembly distributes the Borough funds set aside in the Fiscal Year 2005 budget to various non - profit agencies. FISCAL NOTES: Amount budgeted: $ APPROVAL FOR AGENDA: MANAGER ;$4 0N'"— Recommended motion: Move to adopt Resolution No. 2004 -22. CORRECTED VERSION KODIAK ISLAND BOROUGH RESOLUTION NO. 2004 -22 Introduced by: Manager Carlson Requested by: Assembly Drafted by: Manager Carlson Introduced: 07/15/2004 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPROVING FISCAL YEAR 2005 KODIAK ISLAND BOROUGH NON - PROFIT FUNDING WHEREAS, the Kodiak Island Borough is fortunate to enjoy the efforts of many benevolent non - profit organizations that provide services that enrich our lives; and WHEREAS, Kodiak area charitable non - profit organizations provide humanitarian services that many of our community members rely upon; and WHEREAS, these organizations provide expanded education, cultural, and health services that cannot be provided through the ordinary governmental budget; and WHEREAS, these organizations expand the services that can be provided, with limited funds, through the utilization of volunteers; and WHEREAS, the viability of these services is fundamental to the quality of life enjoyed in the community; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Kodiak Island Borough fiscal year 2004 budget includes contributions to non - profit organizations in the amounts indicated on page two of this resolution. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 ATTEST: Gabrielle LeDoux, Mayor Judith A. Nielsen, cMc, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough Alaska Resolution No. 2004 -22 Page 1 of 2 . request amount uogeogc ce for office space 1 equest carry over uo!le!I1 31ON Funding at FY04 level or lower 0092 Ino one month late in receiving apl state funded agency estimated KIB cost to Provider{ = FY 2005 Balance cut 3,000 cut 3,000 cut 4,800 Ogl `I ino cut 3,400 009`3 ino Did not spend last years grant 900Z Jo/ aneN private school and religious aff = FY 2005 Balance 2004 2005 2005 ASSEMBLY AGENCY ASSEMBLY FUNDING REQUEST FUNDING — _ $ 2,500 $ 4,095 $ 2,500 $ 34,584 L$ 37,752 1 $ 34,584 000'9 $ 000'9 $ 000'9 $ $ 10,000 $ 9,996 $ 9,996 $ 30,000 $ 32,5001 $ 25,000 $ 22,1101 - 24,0001$ 22,1101 $ - $ 3,800 1 $ - - $1009£ $I - $ 8i' ' I4 $ 1 8tZ` 1.17 $ 1 8173` 1.17 $ 00817 $ 008`17 $ 009'L $ $ 9,060 $ 11,475 $ 9,060 $ 27,720 $ 27,729 $ 27,720 $ 7,000 $ 6,780 $ 6,780 $ 10,315 $ 13,859 $ 10,315 $ 207,037 $226,534 $ 199,113 g£L`8 $ PLB`8 $ 9£L'8 $ PZ6`L $ $ 21,000 $ 21,000 $ 21,000 1 009'L $ 1 L l6`L $ 1 009'L $ 1 000`Z L $ 1 000'91 $ 1 $ $ 60,000 $ 60,000 $ 60,000 000'Z $ 000`9 $ 000`9 $ 00 Z'L $ 000`2 L $ 000`3 L $ 000'1 $ 091.`2 $ 090`3 $ $ 5,400 $ 5,400 $ 2,000 $ 5,600 1 $ 5,600 1 $ 3,000 009`17 $ 000`01 $ 009`4 $ $ - $ 90L'8 $ [000' - 000`2 $ $ OZ1`1. $ 1 L60'l $ $ 155,987 $ 156,061 $ 130,335 $ (4,348) 2003 ASSEMBLY FUNDING g9Z'17 $ $ 34,584 000`02 $ $ 10,000 $ 30,000 011'ZZ $ . Ell . Eire 817Z' 4b $ 009'L $ 10174'6 $ LOZL'LZ 000'L $ 1698'£4 _$- $ 227,416 6179'8 $ r��/ 000`12 $ 1 099'8 $ $ 15,000 1 000`09 $ 000'9 $ 000`Z1 $ 090`2 $ 0017'9 $ 009`9 $ $ 10,000 90L'8 $ 8ZZ` L $ Z6L`C9L $ r A 2002 ASSEMBLY FUNDING 009`3 $ I OZ8`6Z 000'9 $ o 69. 09L'£Z $ 994'LZ $ o (13 . E9 861'9£ $ 000'9 $ 009'8 $ $ 24,704 ] 000'L $ 1 Eli $ 162,948 $ 207,03 r 7,583 1 000'LZ $ 1 609'L $ $ 15,000 1 000`09 $ 1 ER $ 12,000 090'Z $ 009'2 $ 009'9 $ 009'17 $ e Ve 980'3 $ $ 139,927 $ 125,987 $ 3,576 FY 2005 NON - PROFIT FUNDING BUDGET DETAIL UPDATED 7/14/2004 'HEALTH & SOCIAL SERVICES 'AMERICAN RED CROSS 'BROTHER FRANCIS SHELTER 'HOPE COMMUNITY RESOURCES 'KODIAK AREA TRANSIT SYSTEM 'KODIAK BAPTIST MISSION J [KODIAK COUNCIL ON ALCOHOLISM -SAFE HARBOR 'KODIAK ISLAND HEALTH CARE FOUNDATION - CLINIC 'KODIAK PUBLIC HEALTH CENTER KODIAK WOMEN'S RESOURCE & CRISIS CENTER 'KODIAK YOUTH SERVICES (quarterly review) SALVATION ARMY 'SENIOR CITIZENS OF KODIAK 'SPECIAL OLYMPICS THRESHOLD SERVICES 'HEALTH & SOCIAL SERVICES SUBTOTAL FY 2005 Assembly Budget = EDUCATION, CULTURE & RECREATION KODIAK HEAD START KIB LIBRARIES IKMXT PUBLIC RADIO 'KODIAK ARTS COUNCIL 1 'KODIAK COLLEGE 'KODIAK FOOTBALL LEAGUE 1KANA WIC & ILP(FAMILY CENTER) 'KODIAK GIRL SCOUTS [KODIAK ISLAND SPORTSMEN'S ASSOCIATION 'KODIAK LITTLE LEAGUE 'KODIAK HISTORICAL SOCIETY-BARANOF MUSEUM 'KODIAK TEEN COURT 'KODIAK MARITIME MUSEUM 1ST. MARY'S SCHOOL 'EDUCATION, CULTURE & RECREATION SUBTOTAL FY 2005 Assembly Budget = i O o %//e/ %// , " %/i ' %%/ / / / /%/%//,///e/ /# Changes in red, net balance =I PROPOSED FUNDING OF FY 2005 NON-PROFITS Regular Meeting of: July 15, 2004 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.C.1 Ordinance No. 2004 - 14 Ordinance No. 2004 -14 Placing a Ballot Measure Before the Voters at the October 5, 2004 Regular Municipal Election That, If Passed by the Voters, Would Exempt the Borough's Municipal Officers and Candidates for Elective Office of the Kodiak Island Borough from the Requirements of the State of Alaska Public Officials Financial Disclosure Law. This was requested by the Assembly at a previous work session to exempt municipal officers from the requirements of the State of Alaska Public Officials Financial Disclosure Law (AS 39.50). Alaska Statutes 39.50.145 provides that a municipality may exempt its municipal officers from the requirements of this chapter if a majority of the voters voting on the question at a regular election vote to exempt its municipal officers from the requirements of this chapter. APPROVAL FOR AGENDA: Recommended motion: Move to adopt Ordinance No. 2004 -14 in first reading to advance to public hearing on Ju 29, 2004. L c 6r S . KODIAK ISLAND BOROUGH ORDINANCE NO. 2004 -14 AN ORDINANCE OF THE KODIAK I Introduced by: Borough Assembly Requested by: Borough Assembly Drafted by: Borough Clerk Introduced: 07/15/2004 Public Hearing: Adopted: PLACING A BALLOT MEASURE BEFORE THE VOTERS AT THE OCTOBER 5, 2004 REGULAR MUNICIPAL ELECTION THAT, IF PASSED BY THE VOTERS, WOULD EXEMPT THE BOROUGH'S MUNICIPAL OFFICERS AND CANDIDATES FOR ELECTIVE OFFICE OF THE KODIAK ISLAND BOROUGH FROM THE REQUIREMENTS OF THE STATE OF ALASKA PUBLIC OFFICIALS FINANCIAL DISCLOSURE LAW WHEREAS, Alaska Statutes 39.50.020 requires that public officials and candidates for elective office file a statement giving income sources and business interests; and WHEREAS, Alaska Statutes 39.50.145 provides that a municipality may exempt its municipal officers from the requirements of this chapter if a majority of the voters voting on the question at a regular election vote to exempt its municipal officers from the requirements of this chapter; and WHEREAS, the question of exemption from the requirements of this chapter may be submitted by the borough assembly by ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a special nature. Section 2: ATTEST The following ballot measure shall be submitted to the qualified voters of the Kodiak Island Borough at the October 5, 2004 Regular Municipal Election. The question of exemption must receive an affirmative vote from a majority of the qualified voters voting on the question to be approved. PROPOSITION NO. 1 "Shall the municipal officers and candidates for elective office of the Kodiak Island Borough be exempt from the requirements of the State of Alaska Public Officials Financial Disclosure Law (AS 39.50) ?" ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF JULY, 2004 Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Gabrielle LeDoux, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. 04 -14 Page 1 of 1 Regular Meeting of: July 15, Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.1 Acceptance of Alaska Coastal Management Program Grant Funds for Fiscal Year 2005 Required Tasks and Plan Evaluation. FISCAL NOTES: Amount budgeted: $ 27,250 APPROVAL FOR AGENDA: MANAGER 4,4 Recommended motion: Move to accept Alaska Coastal Management Program Grant Funds of $27,250 for Fiscal Year 2005 Required Tasks and Plan Evaluation. Memorandum Date: June 23, 2004 T atrick S. Carlson, Manager From: Michelle R. Steams, AICP, Director RE: ACMP FY'05 Required Tasks and Plan Evaluation Grant FILE COPY to 000- 17/L(o4-t. Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 www.kib.co.kodiak.ak.us l ECEIVE JUN 2 4 2004 1 KIB MANAGER .J The attached documents are our annual Alaska Coastal Management contract with the Department of Community and Economic Development for our required tasks to implement the KIB Coastal Management Program. This FY'05 contract is for the amount of $27,250.00. In addition to KIB personnel and other expenses, the $27,250.00 grant amount also earmarks $6500.00 for potential consultant assistance with the public hearing process on the Womens Bay Comprehensive Plan Public Review Draft that will be released in July 2004. If we find this budgeted item is no longer necessary, we can always reallocate this budget to other items such as KIB personnel. New this fiscal year is an additional requirement for districts to evaluate their local plan per the recently adopted HB 191 and updates to AS 46.40 and regulation changes to 11 AAC 110, 11 AAC 112, and 11 AAC 114. The $27,250.00 grant amount also includes $2000.00 for the required district plan evaluation task. Because of time constraints, the amount of work required, and the August 2 ", 2004 deadline imposed by the State, most jurisdictions have contracted out this requirement. I have been in discussions with Glenn Gray and Associates about completing this task for the Borough. He is very knowledgeable and experienced with the ACMP and the newly adopted State regulations and requirements. In order to complete our required tasks and meet the State deadline, I will have a proposed contract with this firm for your review and signature no later than early next week. Please let me know if there are any outstanding questions on the ACMP FY'05 Required Task Grant requirements. These documents need to be turned around as quickly as possible. Regular Meeting of: Jul 15, Kodiak Island Borough AGENDA STATEMENT Acceptance of State of Alaska Fiscal Year 2005 Child Care Assistance Grant. ITEM NO. 13.D.2 The purpose of this is to accept a Child Care ssista'1 ce Grant for fiscal year 2005 from the State of Alaska in the amount of $78,160. his grant will pay for the administration of the local child care assists ce progr m. FISCAL NOTES: Amount budgeted: $ 78,180 APPROVAL FOR AGENDA: MANAGER f i•4, C.sp.n.k,v. ■ Recommended motion: Move to accept fiscal year 2005 State of Alaska Child Care Assistance grant funds of $78,180. PROGRAM NAME: Child Care Assistance Program Grantees Grant Number: 604 -05 -908 State Fiscal Year: 2005 Services: Determine family and provider eligibility and monitor compfance for participation in the child care assistance program. Approved Grant Project Budget Period: Beginning: July 1, 2004 Ending: June 30, 2005 Issue Date: July 1, 2004 Amount: $78,180 One Year Waiver of Competitive Solicitation 1 # of FTE Positions supported by this grant Name and Mailing Address of Grantee: Kodiak Island Rnrntigh Facility /Project Location: Kodiak Island Borough 710 Mill Bay Road Kodiak Alaska 99615 Phone Number: 907 - 486 -9375 Fax Number: 907 - 486 -9397 Email Address: mmcfarlanckftib.co.kodiak.ak.us APPROVED GRANT PROJECT BUDGET Cost Category THIS GRANT AWARD All Other Grant Project Funding Sources TOTAL PROJECT COST Match (Mandatory Match is indicated in item 5 of this Agreement.) Grant Income Local Cash Local In -Kind Other Other Personal Services 65,170 0 0 0 0 0 $65,170 Travel 0 0 0 0 0 0 $0 Facility Expense 8,910 0 0 250 0 0 $9,160 Supplies 1,500 0 0 0 0 0 $1,500 Equipment 0 0 0 0 0 0 $0 Other Direct Expense 2,600 0 0 0 0 0 $2,600 Total Direct Expense 78,180 0 0 250 0 0 $78,430 Indirect Cost 0 0 0 0 0 0 $0 TOTAL Costs $78,180 $0 $0 $250 $0 $0 $78,430 Agencies expending $500,000 or more total federal financial assistance in a fiscal year, may be required to comply with the Federal Single Audit Act. This grant contains$78,180 in federal funds, identified by CFDA number below. I certify that I am authorized to negotiate, execute, and administer this agreement on behalf of the agency named above, and hereby consent to the terms and conditions of this agreement including all articles listed on pages 1 through 5, and all appendices and attachments. Name /Title of Authorized Grantee Representative: Patrick S. Carlson, Borough Manager Signature of Authorized Grantee Representative: Date: Summary of Funding (Dept. Use Only) Program Name Fund Source Collo Code Amount CFDA# (RDU /Component) ACF DHHS FED 06216424 $78,180 93.575 DPA/Child Care Benefits I DEPARTMENT OF HEALTH & SOCIAL SERVICES GRANT AGREEMENT Name /Title of Authorized DHSS Representative: Darla Madden, Chief Grants & Contracts Support Team Signature: Date: Revised 6/04 Page 1 of 5 Grant Agreement Form.xls KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting - June 24, 2004 lS C I U V E SUMMARY ACTION ITEMS: I JUN 2 9 204 BOROUGH CLERK'S OFFICE APPROVED: Motion to approve certificated contracts for the 2004/ 2005 school year to Tina Clumpner - MA +18/8 in the amount of $58,827, plus $350 special education stipend for 1.0 FTE Speech /Language Pathologist; Eli Derenoff - BA +0/6 in the amount of $47,272, plus $350 village stipend for 1.0 FTE Port Lions School; Ruth Rigenhagen - BA+0/1 in the amount of $37,817, plus $350 village stipendl.0 FTE Akhiok School; James Rigenhagen - BA +18/4 in the amount of $47,622, plus $350 village stipend; and Jennie Schauff - BA +0/0 in the amount of $35,016 for 1.0 FTE North Star School. APPROVED: Motion to approve Purchase Requisition Number 720000070 to Government Computer Sales, Inc., in the amount of $22,560. APPROVED: Motion to approve Purchase Requisition Number 710000275 to Asplund Supply, Inc., in the amount of $21,947.44. APPROVED: Motion to approve the FY 05 School Meals Program Supplies Bid Award, including Purchase Requisition Number 730000002 to Food Services of America in the amount of $99,832.37 and Purchase Requisition Number 720000002 to Cost Savers in the amount of $18,851.83. APPROVED: Motion to approve the FY 05 School Meals Program Supplies Bid Award, including Purchase Requisition Number 730000004 to Food Services of America in the amount of $85,000 for perishables and Purchase Requisition Number 730000005 also to Food Services of America in the amount of $115,000 for fresh milk. APPROVED: Motion to adjourn. � 1