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2007-02-15 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting February 15, 2007 A regular meeting of the Kodiak Island Borough Assembly was held February 15, 2007 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Pat Branson, Jerrol Friend, Sue Jeffrey, Chris Lynch, and Barbara Williams. Absent were Assembly members Tom Abell and Reed Oswalt. Staff members present were Manager Rick Gifford, Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. BRANSON moved to excuse Assembly member Tom Abell and Reed Oswalt, seconded by WILLIAMS. VOICE VOTE ON MOTION TO EXCUSE CARRIED UNANIMOUSLY APPROVAL OF AGENDA FRIEND moved to approve the agenda, seconded by BRANSON. VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Special Meeting of January 11, and Regular meeting of January 18, 2007. BRANSON moved to approve the minutes as submitted, seconded by JEFFREY. VOICE VOTE ON MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY AWARDS AND PRESENTATION A. Employee of the Year Award Manager Gifford congratulated Bob Scholze, Dria Bray - Holloway, Lisa Marcato, and Meagan Christiansen as Employees of the Quarter for the Year 2006. Manager Gifford presented the Employee of the Year award to Meagan Christiansen, Secretary III in the Finance Department. CITIZENS' COMMENTS Andy Schroeder introduced himself and Erin Whipple as members of the new non - profit organization, Island Trails Network, which was formed to promote recreational trails on Kodiak Island. He outlined the group's mission and goals and announced a clean -up day on May 12, 2007, at Pillar Creek Beach from 10 a.m, to 2 p.m. He requested a waiver of solid waste fees for this activity. Mayor Selby recommended to Mr. Schroeder that he discuss this with Manager Gifford. Kodiak Island Borough Assembly Minutes February 15, 2007 Page 361 Mel Stephens opposed the renewal of the Providence and Counseling Center's leases. He noted the Borough code lease procedures were not adhered to and the lease amounts were not in the financial interest of the borough. He suggested postponement so that more discussion could take place. COMMITTEE REPORTS Don Rush, Providence Kodiak Island Medical Center Hospital (PKIMC) Administrator, spoke in support of the Resolutions before the Assembly. Assembly member Friend attended the School District's budget meetings and stressed the importance of the public working with their legislators for increased funding for education. PUBLIC HEARING — None. BOROUGH MANAGER'S REPORT Manager Gifford reported that the formal proposal for the funding request for the new ADF &G Building on Near Island had been filed requesting $5 million. A January/February Legislative Report had been submitted from Mark Hickey and key legislation being monitored included education funding, revenue sharing, and funding for the PERS/TRS unfunded liability. Work is being done on draft legislation for State Public Use Area at Narrow Cape. Staff continues to work on the various school bond projects. Design work for 65% of the drawings and cost estimates for the new swimming pool are nearing completion and would be presented to the Architectural Review Board on February 20, 2007. Installation of the Saline System at the pool has been completed and the UV water treatment systems should be completed within the week. Request for proposals for the Solid Waste Study have been issued and proposals are due on March 15, 2007. Staff is currently negotiating a contract with R &M Consultants for the North Star Elementary School Traffic Master Plan. Our federal lobbyist, Brad Gilman, was working with staff of the Alaska's Congressional Delegation to change the title of legislation to release funds intended for trails and bike paths to the North Star Elementary School. Staff was also working with the State DOT on an agreement that would allow the borough to use approximately $500,000 of the $3.3 million legislative grant for Otmeloi Road. The Borough has also applied for the necessary permits to finish the Anton Larsen Ramp project. The Borough was also continuing its efforts to add features and enhance the Kodiak Island Borough web site. Manager Gifford would be out of the office on annual leave February 21 and returning on March 4, 2007. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby attended AML meetings in January which included budget discussions concerning state revenue sharing, energy assistance, and anticipated contributions for PERS/TRS. Senate Bill 72 has been introduced and starting the hearing process. UNFINISHED BUSINESS — None. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -31 Contract Award - Kodiak Fisheries Research Center /Dorm Facility Janitorial Services Kodiak Island Borough Assembly Minutes February 15, 2007 Page 362 WILLIAMS moved to authorize the manager to execute Contract No. FY2007 -31 for three years, based on performance, to Tuan's Island Professional Cleaning Service in an amount not to exceed $150,000, seconded by BRANSON. Manager Gifford reported that the contract was for janitorial services in the Kodiak Fisheries Research Center and dormitory for one year, with the possibility of two one -year extensions. The Engineering and Facilities Department recommended awarding a three -year contract, based on yearly evaluations, for custodial services to Tuan's Island Professional Cleaning Service in the amount of $48,476 per year for daily services. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Jeffrey, Lynch, Williams 2. Contract No. FY2007 -32 Recycle Services with Threshold Services, Inc. WILLIAMS moved to authorize the Manager to execute Contract No. FY2007 -32 with Threshold Services, Inc. of Kodiak, Alaska in the amount of $9,000 per month up to 30,000 lbs. and $.15 per Ib. over 30,000 lbs. for fiscal years 2007 -2008, seconded by FRIEND. Manager Gifford reported that Kodiak Island Borough has worked with Threshold Sevices, Inc., a private non - profit entity. Threshold performs the necessary processing of recyclable material and prepares it for off- island shipments by using disabled individuals. This is an open -ended contract because the amount of recycled material to be delivered is unknown. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Jeffrey, Lynch, Williams, Branson 3. Contract No. FY2007 -33 Approval of Control Contractors, Inc. as a Provider of New Controls for Bond Projects at East Elementary School and Kodiak High School and Award of Contract to Control Contractors, Inc. for Control Work at East Elementary School. FRIEND moved to authorize the manager to execute Contract No. FY2007 -33 with Control Contractors Inc. as a Provider /Installer of Barber Colman HVAC equipment at East Elementary School in an amount not to exceed $110,064, seconded by BRANSON. Manager Gifford reported that this contract was with Control Contractors, Inc. as provider /installer of HVAC controls which are to be replaced with new Direct Digital Controls for East Elementary and Kodiak High schools. A Scope of Work and Quotation has been received and the budgeted amount is $110,064. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Lynch, Williams, Branson, Friend B. RESOLUTIONS 1. Resolution No. FY2007 -21 Supporting SB46, an Act Relating to an Extension of the Plan Revision Deadline for Coastal Management Plans From March 1, 2007 to September 1, 2007. BRANSON moved to adopt Resolution No. FY2007 -21, seconded by WILLIAMS. Kodiak Island Borough Assembly Minutes February 15, 2007 Page 363 Manager Gifford reported that Senator Donny Olson has introduced Senate Bill SB46 to the Alaska State Legislature extending the Alaska Coastal Management Plan (ACMP) district plan revision from March 1, 2007 to September 1, 2007. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Williams, Branson, Friend, Jeffrey 2. Resolution No. FY2007 -22 Establishing Citizens Board of Equalization Dates for the Year 2007. JEFFREY moved to adopt Resolution No. FY2007 -22, seconded by BRANSON. Manager Gifford reported that the Board of Equalization hearing of appeals from the 2006 assessed valuations of real and personal property within the Kodiak Island Borough, Alaska will begin Tuesday, May 15, 2007 at 7:30 p.m. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Friend, Jeffrey, Lynch 3. Resolution No. FY2007 -23 Authorizing a Renewal of the Lease with Providence Health System Alaska for the Kodiak Island Hospital and Care Center BRANSON moved to adopt Resolution No. FY2007 -23, seconded by LYNCH. Manager Gifford presented the corrected version of the lease with Providence Kodiak Island Medical Center whereas Kodiak Island Borough would extend the existing lease for ten years with an amendment reducing Kodiak Island Borough's annual equipment contribution from $150,000 to $108,000 effective fiscal year beginning July 1, 2007. The current lease term expires April 20, 2007. Current lease amount is $720,000 per year. Assembly member Jeffrey supported the proposed lease with Providence. Assembly member Williams inquired if a legal opinion was obtained about the leases. In response, Manager Gifford stated the Borough Attorney drafted the changes to the leases. Assembly member Branson supported renewing the lease with Providence Hospital. Assembly member Branson stated she advocated quality health care in the Kodiak Community. Assembly member Abell's e-mail message was read into the record as to his stance on the Providence Hospital's leases. Assembly member Lynch supported the resolution. Assembly member Friend supported the Borough's partnership with Providence Hospital; however, he suggested a postponement for further discussion. WILLIAMS moved to postpone Resolution No. FY2007 -23 until the next regular meeting of March 15, 2007 to allow for additional Assembly discussion, seconded by FRIEND. Assembly member Branson opposed the postponement. She explained there had been ample time for discussion to make a decision. Kodiak Island Borough Assembly Minutes February 15, 2007 Page 364 Assembly member Williams stated the proposed leases were not in the financial interest of the Borough and the leases have been highly swayed in the interest of Providence Hospital and many questions needed to be answered. ROLL CALL VOTE ON MOTION TO POSTPONE TO MARCH 15 FAILED FOUR TO ONE: Branson, Friend, Jeffrey, Lynch (Noes), Williams (Yes) ROLL CALL VOTE ON MOTION TO APPROVE CARRIED FOUR TO ONE: Friend, Jeffrey, Lynch, Branson (Ayes), Williams (No) 4. Resolution No. FY2007 -24 Authorizing a Renewal of the Lease with Providence Health System Alaska for the Kodiak Island Mental Health Center Now Known as Providence Kodiak Island Counseling Center. JEFFREY moved to adopt Resolution No. FY2007 -24, seconded by BRANSON. Manager Gifford presented a revised lease with Providence Health System Alaska dba Providence Kodiak Island Counseling Center. The lease included a term of ten years with a renewal option. The terms and conditions of any extended lease term are to be the same as those of the current lease unless the parties agree to change them. Assembly member Williams stated that she was not comfortable with the revised lease. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Jeffrey, Lynch, Branson, Friend (Ayes), Williams (No) 5. Resolution No. FY2007 -25 Urging the Alaska State Legislature and Governor to Secure Grant Funding for Kodiak Electric Association's Pillar Mountain Wind Project. JEFFREY moved to adopt Resolution No. FY2007 -25, seconded by BRANSON. Manager Gifford reported that Darron Scott, General Manager of Kodiak Electric Association, was requesting funding from the State for a wind power project to be placed on Pillar Mountain and asked for the Borough's support by adopting this resolution. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Williams, Branson, Friend, Jeffrey 6. Resolution No. FY2007 -26 Opposing House Bill 84, an Act Relating to the Sharing of Fisheries Business Tax Revenue with Municipalities and Providing for an Effective Date. FRIEND moved to adopt Resolution No. FY2007 -26, seconded by JEFFREY. Manager Gifford presented this resolution at the request of the Assembly opposing HB84 which would unfairly and inequitably redistribute fisheries tax revenues. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Friend, Jeffrey, Lynch C. ORDINANCES FOR INTRODUCTION Kodiak Island Borough Assembly Minutes February 15, 2007 Page 365 1. Ordinance No. FY2007 -12 Amending Title 17, Zoning, of the Kodiak Island Borough Code of Ordinances by Amending Section 17.02.030 Comprehensive Plan, to Incorporate the Updated Womens Bay Comprehensive Plan (December 2006). FRIEND moved to adopt Ordinance No. FY2007 -12 in first reading to advance to public hearing on March 15, 2007, seconded by BRANSON. Manager Gifford reported that the Ordinance and plan documents were recommended by the KIB Planning and Zoning Commission after conducting numerous work sessions and public hearings. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Jeffrey, Lynch, Williams D. OTHER ITEMS - None. CITIZENS' COMMENTS Captain Davis of the Salvation Army thanked the Borough for supporting the Kodiak Island Providence Hospital leases. ASSEMBLY MEMBER COMMENTS Assembly member Williams congratulated Employee of the Year, Meagan Christiansen. She noted that the joint work session held on February 13 was interesting and productive. She also commented on the benefits of having diverse opinions in the Assembly. Assembly member Friend congratulated Employee of the Year, Meagan Christiansen. He encouraged the public to work with Threshold Services in their efforts of recycling. He complimented PKIMC on the quality service they provide to the public. Assembly member Branson congratulated Employee of the Year, Meagan Christiansen. She thanked Andy Schroeder for attending the Assembly meeting and updating the Borough on the Kodiak Island Trails Network. Assembly member Jeffrey congratulated Employee of the Year, Meagan Christiansen. She was glad to hear that the RFP for the landfill study went out. She thanked Andy Schroeder for his efforts with the Kodiak Island Trails network. Assembly member Lynch congratulated Meagan Christiansen. Mayor Selby announced the Boards, Committees, and Commissions Reception would be held Friday, February 23, 2007 from 7 p.m. to 9 p.m. at the Kodiak Fisheries Research Center. All Board members, Committee members and Commissioners and their guests are invited to attend. The work session scheduled for Thursday, February 22, 2007 and regular meeting scheduled for Thursday, March 1, 2007 have been cancelled. The work session scheduled for Thursday, March 8, 2007 has been rescheduled to Tuesday, March 13 at 7:30 p.m. in the Borough Conference Room. The Assembly would meet in regular meeting on Thursday, March 15, 2007 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT Kodiak Island Borough Assembly Minutes February 15, 2007 Page 366 WILLIAMS moved to adjourn the meeting, seconded by BRANSON. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Williams, Branson, Friend, Jeffrey The meeting adjourned at 9:15 p.m. ATTEST: Jer' me M. Selb Nova M. Javi: , CMC, Bor gh Clerk Approved: 03/15/2007 Kodiak Island Borough Assembly Minutes February 15, 2007 Page 367