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2006-10-19 Regular MeetingA regular meeting of the Kodiak Island Borough Assembly was held October 19, 2006 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Pat Branson, Sue Jeffrey, Reed Oswalt, Cecil Ranney, Mel Stephens, and Barbara Williams. Absent was Assembly member Tom Abell. Staff members present were Manager Rick Gifford, Finance Director Karl Short, Borough Clerk Nova Javier, and Assistant Clerk Jessica Basuel. BRANSON moved to excuse Assembly member Abell, seconded by OSWALT VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA JEFFREY moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES None. AWARDS AND PRESENTATION A. Longevity Awards Manager Gifford presented a Longevity Award to Sharon Kennedy, Payroll /Accounting Technician in the Finance Department. B. Employee of the Quarter Award Manager Gifford presented the Employee of the Quarter Award to Lisa Marcato, Interpretive Specialist/Receptionist in the Engineering /Facilities Department at the Kodiak Fisheries Research Center. CITIZENS' COMMENTS KODIAK ISLAND BOROUGH Regular Assembly Meeting October 19, 2006 Jim Ashford asked the Assembly to review the waste collection in Kodiak since the value of his property was getting affected by the dumpsters and littering in the vicinity. Nick Troxell encouraged the Assembly to let private enterprise handle metals in Kodiak. Kodiak Island Borough Assembly Guidelines October 19, 2006 Page 329 COMMITTEE REPORTS A. AADC Update Pat Ladner, President and CEO of AADC, gave a report regarding the current activities at the Rocket Launch Facility. In response to Assembly member Branson, he said there was one vacancy on the Board and the new State administration was responsible for appointment. Staff would follow -up on this. Assembly member Jeffrey thanked Mr. Ladner for the report. She asked for an update regarding the fiber optic cable. Mr. Ladner in response said they were hoping to have this working by December. He noted that a cell tower would be built in the area to serve people in the Pasagshak homes. Mayor Selby thanked Mr. Ladner for the update. PUBLIC HEARING A. Ordinance No. 2007 -01D Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating State Legislative Grants for the School District Computer and Communications System Upgrades and Emergency Communications and Planning. OSWALT moved to adopt Ordinance No. FY2007 -01 D, seconded by WILLIAMS Manager Gifford reported this was to accept legislative grants for the State for the School District Computer and Communications System Upgrades in the amount of $70,000 and for Emergency Communications and Planning in the amount of $30,000. Mayor Selby opened public hearing; hearing and seeing none, he reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams B. Ordinance No. FY2007 -10 Amending Title 3 Revenue and Finance Chapter 20 Real Property Tax Section 080 Real and Personal Property Exempted from Taxation. JEFFREY moved to adopt Ordinance No. FY2007 -10, seconded by BRANSON Manager Gifford reported this amendment would grant authority to the Assessor to waive timely application for the current year and one year prior, and would give applicants the right to appeal the Assessor's decision to the Borough Assembly for those same years only. Mayor Selby opened the public hearing; hearing and seeing none, he reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Branson Kodiak Island Borough Assembly Minutes October 19, 2006 Page 330 BOROUGH MANAGER'S REPORT Manager Gifford reported on the Anton Larsen Bay Boat Ramp project. He noted it was moving forward, discussion was to set December 8, 2006 as the deadline to complete all but the construction work. The Borough has contracted with HDR Engineers to finalize the drawings; and Anderson Construction would perform the work sometime next spring. ECI /Hyer has been given the direction to move forward on the next phase of the design of the new swimming pool. Bids have been issued for a saline system that could be installed in the existing pool and then transferred to the new pool upon completion. Recommended repairs and other alternative options for the existing pool would be presented to the Assembly at the October 26, 2006 work session. Manager Gifford has been in contact with Alaska Waste Management concerning the issues of garbage, in particular the issue of overflowing dumpsters especially on Sundays. Alaska Waste Management continues to work on their Solid Waste Management report which would also address disposal of metal waste. He said Providence Health System in Alaska indicated interest in exercising the additional ten (10) year lease option in both leases for the hospital and counseling center. Prochaska and Associates would be attending the October 26, 2006 Assembly work session to present the schematic design phase of the Community Health Center. Mark Hickey would be attending the October 26, 2006 Assembly work session. Staff would have the CIP list recommended by the Planning and Zoning Commission as well as a CIP list for the hospital facility available. The school district and the Island communities for their CIP lists may not be ready by the October 26th meeting. Matt Jamin has requested to present his report concerning Threshold's operations and budget at the October 26th Assembly work session. He noted a letter was received from Koniag, Inc. regarding their request of refund of taxes that was paid under protest. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby had no comments. UNFINISHED BUSINESS — None. NEW BUSINESS A. CONTRACTS — None. B. RESOLUTIONS 1. Resolution No. FY2007 -09 Authorizing the Approval of Lease with the City of Kodiak. BRANSON moved to adopt Resolution No. FY2007 -09, seconded by WILLIAMS Manager Gifford reported this resolution would approve the negotiated lease with the City of Kodiak. Kodiak Island Borough Assembly Minutes October 19, 2006 Page 331 ROLL CALL VOTE ON MOTION ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Branson, Jeffrey 2. Resolution No. FY2007 -10 Ratifying and Certifying the Results of the Municipal Election Held October 3, 2006, OSWALT moved to adopt Resolution No. FY2007 -10, seconded by BRANSON Clerk Javier reported the Canvass Board finalized the count for the October 3, 2006 election and asked the Assembly to approve this resolution, She thanked the election workers, the counting team, and canvass board for volunteering. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Branson, Jeffrey, Oswalt C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007-01E Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating State Legislative Grants for the Port Lions Community Work Shop, Larsen Bay Equipment, Ouzinkie Dock Replacement, and Area Wide Schools Equipment and Supplies. WIILLIAMS moved to adopt Ordinance No. FY2007 -01E to advance to public hearing on November 2, 2006, seconded by OSWALT Manager Gifford reported this Ordinance would accept the following legislative grants: Port Lions Community Work Shop in the amount of $10,000, Larsen Bay Equipment in the amount of $70,000, Ouzinkie Dock Replacement in the amount of $570,000, and Area Wide School Equipment and Supplies in the amount of $70,000. He noted that the Borough was only a pass through for these grants and there was no administration charge to the villages. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Branson, Jeffrey, Oswalt, Ranney 2. Ordinance No. FY2007- 01A(A) Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Increasing the Amount of the Seismic Retro -fit of the Ouzinkie School Foundation Project. OSWALT moved to adopt Ordinance No. FY2007- 01A(A) to advance to public hearing on November 2, 2006, seconded by WILLIAMS Manager Gifford reported this was to increase the approved budget by appropriating administrative costs which were not included when the project was first established through a Hazard Mitigation Grant Program grant for FY2007. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Jeffrey, Oswalt, Ranney, Stephens 3. Ordinance No. FY2007- 01C(A) Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Increasing the Amount of the Seismic Retrofit of the Kodiak High School Library Wing Project. JEFFREY moved to adopt Ordinance No. FY2007- 01C(A) to advance to public hearing on November 2, 2006, seconded by BRANSON Kodiak Island Borough Assembly Minutes October 19, 2006 Page 332 Manager Gifford noted the purpose of this action was to increase the approved budget by appropriating administrative costs of $10,100 which was not included when the project was first established through a Hazard Mitigation Grant Program grant for fiscal year 2007 from the State of Alaska Department of Military and Veteran Affairs Division of Homeland Security and Emergency Management. Also, this was to increase the actual grant amount by $508, which was more than what was originally budgeted and approved. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams D. OTHER ITEMS 1. Appointment to Parks and Recreation Committee. RANNEY moved to confirm the mayoral appointment of Cassandra Juenger to a seat on the Parks and Recreation Committee for a term to expire December 31, 2008, seconded by BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams 2. Oath of Office to Newly- Elected Assembly Members. The Borough Clerk administered the Oath of Office to Newly- Elected Assembly members Chris Lynch and Jerrol Friend. 3. Presentation to Outgoing Assembly Members. Mayor Selby presented the plaques to out -going Assembly members Cecil Ranney and Mel Stephens. CITIZENS' COMMENTS Stephen Taufen thanked the Assembly for having the fisheries discussion during the Joint Assembly /City Council Work Session. He thanked Assembly member Jeffrey for her questions and he welcomed the newly elected Assembly members. ASSEMBLY MEMBER COMMENTS Assembly member Williams thanked Sharon Kennedy for her years of service. She thanked Assembly members Ranney and Stephens for their service to the Borough. Assembly member Ranney asked for continued lobbying to the State to help with local taxes. Assembly member Branson congratulated Sharon Kennedy and Lisa Marcato. She would be leaving for Sabbatical and would participate via tele- conference during meetings. She thanked Assembly members Ranney and Stephens for their time and effort. She asked that staff follow -up regarding AADC board vacancy, Assembly member Jeffrey congratulated Sharon Kennedy and Lisa Marcato. She thanked outgoing Assembly members Stephens and Ranney and welcomed Assembly members Jerrol Friend and Chris Lynch. She thanked those who spoke at the joint work session. She was glad to hear about the Fiber Optic Cable moving along. Kodiak Island Borough October 19, 2006 Assembly Minutes Page 333 Assembly member Oswalt was glad to see the pool was moving ahead especially with the Saline system. He would like to hear more public comments regarding the garbage issues. He said Assembly members Ranney and Stephens would be missed. Assembly member Stephens wished the two new Assembly members good luck. Mayor Selby announced the Kodiak Island Borough was going to hold a free training on Saturday, October 28, 2006 at the Kodiak Island Borough Assembly Chambers starting at 9 a.m. Linda Murphy of Clerkworks in Soldotna would be conducting a presentation regarding Open Meetings in Alaska and Parliamentary Procedures. This invitation was extended to all board members, committee members, commissioners, and Borough staff. The Assembly would meet in a work session on Thursday, October 26 at 7:30 p.m. in the Borough Conference Room and a regular meeting on Thursday, November 2, 2006, 2006 at 7:30 p.m. in the Assembly Chambers. ADJOURNMENT WILLIAMS moved to adjourn the meeting, seconded by BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.: Jeffrey, Oswalt, Ranney, Stephens, Williams, Branson The meeting adjourned at 8:37 p.m. ATTEST: No 'a M. Javier, CM' , Borough Clerk Approved: December 7, 2006 October 19, 2006 Je me M. Selby, Mayor Kodiak Island Borough Assembly Minutes Page 334