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2005-12-15 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting December 15, 2005 A regular meeting of the Kodiak Island Borough Assembly was held December 15, 2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Sue Jeffrey, Reed Oswalt, Cecil Ranney, Mel Stephens, and Barbara Williams. Staff present were Manager Rick Gifford, E &F Director Bud Cassidy, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. ABELL moved to excuse Assemblymember Pat Branson, seconded by JEFFREY VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA STEPHENS moved to approve the agenda, seconded by ABELL WILLIAMS moved to amend the agenda by adding Item Number 13.D.10 resignation of Parks and Recreation Committee Member, seconded by ABELL ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Abell, Jeffrey, Oswalt, Ranney, Stephens, Williams WILLIAMS moved to amend the agenda by adding Item Number 13.D.11 accepting the resignation of Robert Greene from the Parks and Recreation Committee, seconded by JEFFREY Clerk Nielsen said the motion should be corrected from resignation to declaration of vacancy. WILLIAMS moved to amend the motion to declaration of vacancy, seconded by JEFFREY ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Jeffrey ROLL CALL VOTE ON MOTION TO APPROVE THE AGENDA: Oswalt, Ranney, Stephens, Williams, Abell, Jeffrey APPROVAL OF MINUTES - None AWARDS AND PRESENTATIONS A. Comprehensive Annual Financial Report Award Manager Gifford presented the Comprehensive Annual Financial Report Award to Finance Director Karl Short. He said this was the sixteenth year of receiving this award. Kodiak Island Borough December 15, 2005 Volume XXIX Page 219 CITIZENS' COMMENTS Jay Johnston heard the Assembly's valid budget concerns regarding Contract No. FY2006 -28 but felt delaying the project would create higher costs. COMMITTEE REPORTS - None PUBLIC HEARING A. Ordinance No. FY2006 -01A Amending Ordinance No. FY2006 -01 Fiscal Year 2006 Budget by Moving Funds Between Various General Fund Departments, Amending Budget to Actual Expenditures for Property Insurance on School Buildings and Budgeting for Several Grants. ABELL moved to adopt Ordinance No. FY2006 -01A, seconded by WILLIAMS Manager Gifford said this amended the FY2006 budget to reflect midyear amendments. He enumerated the changes. Mayor Selby opened the public hearing, hearing and seeing none, he reconvened the regular meeting. Assemblymember Stephens expressed his concern regarding the fund balance. Assemblymember Williams asked why the Anton Larsen Bay Boat Ramp project was $35,000 over budget. Director Cassidy said there was an area that was incorrectly filled in but the project was back on track. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Abell, Jeffrey, Oswalt BOROUGH MANAGER'S REPORT Manager Gifford said the surplus equipment sale was scheduled on December 19 in the Assembly Chambers. State and federal agencies are monitoring the increased activity of St. Augustine Volcano but an eruption was not imminent. The new dozer for the landfill was shipped. A joint Assembly /City Council work session would be held on January 17 to discuss the Gulf of Alaska Rationalization Task Force. He invited the Assembly to attend the Annual Borough Employees Christmas party on December 23 and wished everyone a Merry Christmas. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported he and Assemblymember Ranney attended the NPFMC meeting in Anchorage. He said the Council was receptive to the resolutions submitted by the borough and city. He favored the formation of Gulf of Alaska Rationalization Task Force. He wished everyone a Merry Christmas and a Prosperous New Year. UNFINISHED BUSINESS - None Kodiak Island Borough Volume XXIX December 15, 2005 Page 220 NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -28 Design and Construction Services for the New Pool Facility. ABELL moved to award Contract No. FY2006 -28 to ECI /Hyer of Anchorage, Alaska in an amount not to exceed $687,324, seconded by WILLIAMS Manager Gifford said the Architectural /Engineering Review Board reviewed the proposals, interviewed three firms, and recommended ECI /Hyer. There was general Assembly discussion regarding the budget constraints of building the new pool. Mayor Selby suggested moving forward as the project would be done in stages and concerns could be discussed at next work session. ROLL CALL VOTE ON MOTION TO AWARD CARRIED UNANIMOUSLY: Stephens, Williams, Abell, Jeffrey, Oswalt, Ranney B. RESOLUTIONS 1. Resolution No. FY2006 -21 Certifying the FY'06 Shared Fisheries Business Tax Program Application to be True and Correct. OSWALT moved to adopt Resolution No. FY2006 -21, seconded by STEPHENS Manager Gifford said this was required to receive funds that were shared with other communities within the Borough. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Williams, Abell, Jeffrey, Oswalt, Ranney, Stephens 2. Resolution No. FY2006 -22 Adopting the Kodiak Island Borough Strategic Plan for the Years 2006 -2010. WILLIAMS moved to adopt Resolution No. FY2006 -22, seconded by ABELL Manager Gifford said the Assembly met in a strategic planning session on November 5 to outline the Borough's mission, vision, and guiding principles. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Abell, Jeffrey, Oswalt, Ranney, Stephens, Williams C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed for Senior Citizen's Tax Exemption for 2003 and 2004. (Lois Stover) WILLIAMS moved to waive the claimant's failure to make timely application for exemption and authorize the assessor to accept the application as if timely filed for senior citizens' tax exemption for 2003 and 2004 for Lois Stover, seconded by OSWALT Kodiak Island Borough December 15, 2005 Volume XXIX Page 221 Manager Gifford said Alaska Statutes allow the Assembly to waive a claimant's failure to make timely application for the Senior Citizen's Property Tax exemption. Lois Stover filed late tax years 2003 and 2004. Assemblymember Stephens asked the Assembly to review the Code. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell 2. Personnel Advisory Board Vacancy. JEFFREY moved to declare Mr. Brian Beck's seat on the Personnel Advisory Board for a term to expire December 31, 2005 vacant and direct the Borough clerk to advertise the vacancy per Borough code, seconded by STEPHENS Clerk Nielsen said the term would expire on December 31, 2007. STEPHENS moved to amend the motion to reflect the term to expire to December 31, 2007, seconded by ABELL ROLL CALL VOTE ON MOTION AMEND CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Jeffrey ROLL CALL VOTE ON MAIN MOTION AS AMENDED: Ranney, Stephens, Williams, Abell, Jeffrey, Oswalt 3. Mayoral Appointment of Assembly Representatives to Boards and Committees. STEPHENS moved to confirm the mayoral appointments of Assemblymember representatives to Boards, Committees, Commissions, and Councils as follows: Architectural Review Board Reed Oswalt Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Parks and Recreation Committee Barbara.Williams Providence Kodiak Island Service Area Community Board Pat Branson - Expires 12/31/2008 Providence Kodiak Island Counseling Center Advisory Board Cecil Ranney - Expires 12/31/2006 School District Budget Advisory Committee Mel Stephens School District Facilities Review Committee Tom Abell School District Strategic Planning Committee . . Barbara Williams Mayor Selby serves on the Emergency Services Council and Economic Development Committee, seconded by ABELL ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Abell, Jeffrey, Oswalt, Ranney 4. Confirmation of Mayoral Appointments to the Arts Council Advisory Committee. WILLIAMS moved to confirm the mayoral appointments of Mark Anderson, Cecelia A. Esparza, and Zoya Saltonstall to one -year seats for terms to expire December 31, 2006 on the Arts Council Advisory Committee, seconded by OSWALT ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Jeffrey, Oswalt, Ranney, Stephens Volume XXIX Kodiak Island Borough December 15, 2005 Page 222 5. Confirmation of Mayoral Appointments to the Parks and Recreation Committee. JEFFREY moved to confirm the mayoral appointments of Kevin Foster and Mike Sirofchuck to three -year seats for terms to expire December 31, 2008 on the Parks and Recreation Committee, seconded by ABELL ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Jeffrey, Oswalt, Ranney, Stephens, Williams 6. Confirmation of Mayoral Appointments to the Planning and Zoning Commission. OSWALT moved to confirm the mayoral appointments of Gary Carver to a three - year Borough seat and Jerrol Friend to a three -year City seat to expire December 31, 2008 and Gary Juenger to a two -year seat to expire December 31, 2007 on the Planning and Zoning Commission, seconded by STEPHENS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell 7. Recommendation for Appointment to Board Seats on the Providence Kodiak Island Service Area Community Board. JEFFREY moved to recommend the appointments of Pat Branson, Steve Honnold, and Michael Machulsky to the Providence Kodiak Island Service Area Community Board, seconded by OSWALT ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Jeffrey 8. Confirmation of Mayoral Appointments to the Architectural/ Engineering Review Board. STEPHENS moved to confirm the mayoral appointments of Jerrol Friend and Jay Johnston to three -year seats to expire December 31, 2008 on the Architectural/ Engineering Review Board, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Abell, Jeffrey, Oswalt 9. Confirmation of Mayoral Appointments to the Personnel Advisory Board. OSWALT moved to confirm the mayoral appointments of Susan Eoff to a one -year seat to expire December 31, 2006 and Bill King to a three -year seat to expire December 31, 2008 on the Personnel Advisory Board, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Abell, Jeffrey, Oswalt, Ranney 10. Resignation of Parks and Recreation Committee Member. JEFFREY moved to accept, with regret, the resignation of Heather Turner from the Parks and Recreation Committee and direct the Borough clerk to advertise the vacancy per Borough code, seconded by OSWALT Kodiak Island Borough Volume XXIX December 15, 2005 Page 223 ROLL CALL VOTE ON MOTION ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Jeffrey, Oswalt, Ranney, Stephens 11. Declaration of Vacancy on the Parks and Recreation Committee. ABELL moved to declare the seat held by Robert Greene on the Parks and Recreation Committee for a term to expire December 31, 2007 vacant, seconded by WILLIAMS ROLL CALL VOTE ON MOTION: Abell, Jeffrey, Oswalt, Ranney, Stephens, Williams CITIZEN COMMENTS Dave Jones, Kodiak Island Borough School District Finance Director, thanked the Assembly for the additional school district funding. ASSEMSLYMEMBER COMMENTS Assemblymember Williams wished everyone a merry Christmas and a happy New Year. Assemblymember Ranney said his and the Mayor's attendance to NPFMC was productive and time well spent. He wished everyone a happy and safe holiday season. Assemblymember Abell looked forward to the new year with a new manager on board. He encouraged public participation in upcoming discussions on big issues'. Assemblymember Stephens wished everyone a merry Christmas and encouraged everyone to take part in the budget process. Assemblymember Jeffrey was thankful for having the Gerald C. Wilson auditorium in Kodiak. She was glad to see the pool contract approved. She wished everyone a safe and joyful holiday season. Assemblymember Oswalt hoped the public would participate in local government and encouraged everyone to contact their legislators. Mayor Selby announced the Assembly would meet in a work session on Thursday, December 22, 2005 at 6:30 p.m. in the Borough Conference Room. The Borough offices would be closed on Monday, December 26, 2005 in observance of the Christmas holiday, and Monday, January 2, 2006 in observance of the New Year holiday. The Assembly work session of Thursday, December 29, 2005 and regular meeting of Thursday, January 5, 2006 were cancelled. The Assembly would meet in a work session on Thursday, January 12, 2006 at 7:30 p.m. in the Borough conference room and a regular meeting on Thursday, January 19, 2006 at 7:30 p.m. in the Assembly chambers. Kodiak Island Borough December 15, 2005 Volume XXIX Page 224 EXECUTIVE SESSION A. Borough Manager's Evaluation. JEFFREY moved to convene into an executive session to discuss the Borough Manager's performance evaluation, a subject that qualifies for an executive session as a matter that may tend to prejudice his reputation or character, and invite all Assemblymembers, the Mayor, and the Manager to participate, seconded by ABELL ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell Mayor Selby recessed the regular meeting at 8:48 p.m. The Assembly proceeded into an executive session after a ten minute break. Mayor Selby reconvened the regular meeting at 9:30 p.m. and announced there would be no action to be taken as a result of the executive session. ADJOURNMENT RANNEY moved to adjourn the meeting, seconded by JEFFREY ROLL CALL VOTE CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Jeffrey The meeting adjourned at 9:31 p.m. ATTEST: December 15, 2005 KODIAK ISLAND BOROUGH CMC, Borough Clerk Approved: 01/19/2006 Kodiak Island Borough Volume XXIX Page 225