2005-08-04 Regular MeetingKODIAK ISLAND BOROUGH
Regular Assembly Meeting
August 4, 2005
A regular meeting of the Kodiak Island Borough Assembly was held August 4,
2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill
Bay Road. The meeting was called to order at 7:30 p.m.
The invocation was given by Captain Dave Davis of the Salvation Army,
followed by the Pledge of Allegiance.
Present were Assemblymembers Pat Branson, Reed Oswalt, Nancy Wells, and
Barbara Williams. Absent were Mayor Selby, Assemblymembers Tom Abell, Tuck
Bonney, and Cecil Ranney. Staff present were Manager Rick Gifford and Deputy
Clerk Nova Javier.
OSWALT moved to excuse Assemblymembers Abell, Bonney, and Ranney, seconded
by WELLS
VOICE VOTE ON MOTION TO EXCUSE CARRIED UNANIMOUSLY
APPROVAL OF AGENDA
WELLS moved to approve the agenda, seconded by OSWALT
VOICE VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY
APPROVAL OF MINUTES
A. Kodiak Island Borough Assembly Regular Meetings of May 19, June 2, and
Special Meeting of June 9, 2005.
WELLS moved to approve the minutes as submitted, seconded by OSWALT
VOICE VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY
AWARDS AND PRESENTATIONS - None.
CITIZENS' COMMENTS
Doug Letch thanked the Assembly for supporting the Kodiak Football League.
Captain Dave Davis encouraged all non - profits to participate in the Crossing
Guard Program. He said this was a good opportunity to raise funds for their
organizations.
COMMITTEE REPORTS - None.
PUBLIC HEARING - None.
BOROUGH MANAGER'S REPORT
Manager Gifford gave an update on personnel hiring. He was in the process
of updating a project list for the Assembly.
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August 4, 2005
Page 180
Assemblymember Branson asked for an update of the bond projects at a future
regular meeting.
MESSAGES FROM THE BOROUGH MAYOR - None.
UNFINISHED BUSINESS - None.
NEW BUSINESS
A. CONTRACTS
1. Contract No. FY2006 -04 to Provide Snow Removal, Sanding, and Road
Repair in the Monashka Bay Road Service Area.
WELLS moved to award Contract No. FY2006 -04 to Brechan Enterprises, Inc. of
Kodiak, Alaska for time and materials based on the bid schedule, seconded by
WILLIAMS
Manager Gifford said bids were received from Brechan Enterprises, Inc. and
B &R Fish By Products, which subsequently withdrew its bid. Staff recommended
awarding the contract to Brechan Enterprises, Inc.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Wells, Williams,
Branson
2. Contract No. FY2006 -05 Providence Kodiak Island Counseling Center for
Counseling Services to the KIB School District for School Year 2005-
• 2006.
WILLIAMS moved to approve Contract No. FY2006 -05 with Providence Kodiak
Island Counseling Center in an amount not to exceed $381,350, seconded by
WELLS
Manager Gifford said the Contractor has worked with the School District to
identify and document a mutual understanding of the program's scope and
requirements with a focus on ensuring the greatest amount of quality service
within the budgeted amount of $381,350.
Assemblymember Wells said the program was recognized as a model in the State
and beneficial to the community.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells,
Williams
3. Contract No. FY2006 -06 Banking Services for the Kodiak Island Borough.
OSWALT moved to award Contract No. FY2006 -06 to Wells Fargo Bank, seconded
by WILLIAMS
Manager Gifford said three proposals were received and a team of three people
including a KIBSD representative evaluated the proposals. The team
recommended Wells Fargo Bank be awarded the contract.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Oswalt,
Wells
4. Contract No. 2003 -04A Extension of Audit for the Kodiak Island Borough
and the Kodiak Island Borough School District for the Fiscal Year
Ending June 30, 2005.
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August 4, 2005 Page 181
WELLS moved to approve Contract No. 2003 -04A with KPMG, LLP of Anchorage,
Alaska, seconded by WILLIAMS
Manager Gifford said this contract would extend the contract to audit and
report on the Borough and School District financial statements for the year
ending June 30, 2005. The professional fees approximate $59,850 for the KIB
and $42,000 for the School District, and $35,000 for reimbursable expenses.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells,
Williams
B. RESOLUTIONS
1. Resolution No. FY2006 -04 Appointing Directors to the Kodiak Fisheries
Development Association, Kodiak's "Eligible Crab Community Entity" for
the Bering Sea /Aleutian Islands Crab Rationalization Program.
WILLIAMS moved to adopt Resolution No. FY2006 -04, seconded by WELLS
Manager Gifford said the appointments were discussed by the Assembly and City
Council at the July 12, 2005 joint work session.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Wells, Williams,
Branson
2. Resolution No. FY2006 -05 Authorizing Land Sale Number Fifteen and
Establishing Terms and Conditions.
OSWALT moved to adopt Resolution No. FY2006 -05, seconded by WILLIAMS
Manager Gifford said the Planning and Zoning Commission held public hearings
and recommended disposing of the properties.
WILLIAMS moved to amend Resolution No. FY2006 -05 by changing the date to
October 22, 2005, seconded by WELLS
Assemblymember Williams said later date allowed more time for people to look
at the properties and seek financing from lending institutions.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Wells, Williams,
Branson, Oswalt
Assemblymember Wells asked about including Tract H and a portion of Tract G,
Bells Flats Subdivision.
OSWALT moved to amend Resolution No. FY2005 -05 to include Tract H and a
portion of Tract G, Bells Flats Subdivision, seconded by WELLS
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Williams, Branson,
Oswalt, Wells
ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Branson, Oswalt,
Wells, Williams
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August 4, 2005
Volume XXIX
Page 182
3. Resolution No. FY2006 -06 Approving Terms and Conditions for Sale of
Tax Foreclosed Property at Borough Land Sale Number Fifteen.
WELLS moved to adopt Resolution No. FY2006 -06, seconded by WILLIAMS
Manager Gifford said certain real property was deeded to the Borough through
tax foreclosure proceedings pursuant because of non payment of taxes. The
properties were declared not to be of public need.
WILLIAMS moved to amend Resolution No. FY2006 -06 by changing the date to
October 22, 2005, seconded by WELLS
Assemblymember Williams said this coincided with the amendment on Resolution
No..FY2006 -05.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Oswalt, Wells,
Williams, Branson
ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Wells, Williams,
Branson, Oswalt
4. Resolution No. FY2006 -07 Authorizing the Records Manager to Dispose
of Mental Health Records.
WILLIAMS moved to adopt Resolution No. FY2006 -07, seconded by OSWALT
Manager Gifford said these records were certified by the clerk and attorney
as having no legal or administrative value or historical interest with the
exception of the striked through records, which are covered by the Exxon
Valdez retention order. Providence Kodiak Island Counseling Center's Records
Manager was given the opportunity to review /comment on the resolution.
In response to Assemblymember Branson, he said the records would be
incinerated or shredded because of confidential content.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Oswalt,
Wells
5. Resolution No. FY2006 -08 Confirming the Trinity Islands Paving
District Assessment Roll and Establishing a Schedule for Paying the
Assessments.
OSWALT moved to adopt Resolution No. FY2006 -08, seconded by WILLIAMS
Manager Gifford said per Borough code the assembly shall enact a resolution
confirming the roll and levying assessments in accordance therewith, and
establishing a schedule for paying the assessments.
Finance Director Karl Short said property owners would receive separate
bills.
Kodiak Island Borough Volume XXIX
August 4, 2005 Page 183
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells,
Williams
C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2006 -02 Amending Title 15 Buildings and Construction
to Standardize the Kodiak Island Borough and the City of Kodiak
Building Codes.
OSWALT moved to adopt Ordinance No. FY2006 -02 in first reading to advance to
public hearing on September 1, 2005, seconded by WELLS
Manager Gifford said at the July 11, 2005 meeting of the Joint City /Borough
Building Code Review Committee, they adopted the 2003 International Building
Code including, Appendix H, Signs; 2003 International Fire Code; 2003
International Mechanical Code; 2003 Uniform Plumbing Code; and the 2005
National Electrical Code. Also included were the State of Alaska's
Amendments to the 2003 IBC; 2003 IFC, and 2003 IMC.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Wells, Williams,
Branson
D. OTHER ITEMS
1. Waiving the Claimant's Failure to Make Timely Application for
Exemption and Authorizing the Assessor to Accept the Application as
if Timely Filed (Mr. Alexis Chichenoff Jr.)
WELLS moved to waive the claimant's failure to make timely application for
exemption and authorize the Assessor to accept the application as if timely
filed, seconded by WILLIAMS
Manager Gifford said AS 29.45.030(f) allows the Assembly to waive the
claimant's failure to make timely application for exemption and allows the
Assessor to provide an abatement for tax years 2003, 2004, and 2005 to Mr.
Alexis Chichenoff, Jr.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Williams, Branson,
Oswalt
CITIZEN COMMENTS - None.
ASSEMBLYMEMBER COMMENTS
Assemblymember Oswalt thanked the Joint Architectural Review Board for
Ordinance No. FY2006 -02. He said Building Inspector Doug Mathers did an
outstanding job facilitating the meeting.
Assemblymember Williams concurred, she said the ordinance was worded in an
understandable way.
Kodiak Island Borough Volume XXIX
August 4, 2005
Page 184
Assemblymember Wells said it was nice to be back and thanked the Assembly for
their patience.
Assemblymember Branson announced the Assembly
and regular meeting of August 18, 2005 were
meet in a work session on Thursday, August
Borough Conference room and a regular meeting
at 7:30 p.m. in the Assembly Chambers.
EXECUTIVE SESSION
A. Matters Involving Negotiations With IBEW.
WILLIAMS moved to convene into executive session to discuss matters involving
negotiations with IBEW, which qualified for executive session per KIBC
2.17.030E, matters involving negotiations with labor organizations
representing borough employees, seconded by WELLS
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Oswalt,
Wells
After the vote, Assemblymember Branson invited the Assemblymembers, manager,
and the Clerk's Office staff to participate.
Upon returning from the executive session, Assemblymember Branson reconvened
the regular meeting and announced there was no action to be taken as a result
of the executive session.
ADJOURNMENT
OSWALT moved to adjourn the meeting, seconded by WILLIAMS
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells,
Williams
The meeting adjourned at 8:52 p.m.
ATTEST:
/arh fit 6 a
th A. Nielsen, C C,, Borough Clerk
Kodiak Island Borough
August 4, 2005
work session of August 11, 2005
cancelled. The Assembly would
25, 2005 at 7:30 p.m. in the
on Thursday, September 1, 2005
rome M. Selby,
Approved: 09/01/2005
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Page 185