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2003-07-17 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting July 17, 2003 A regular meeting of the Kodiak Island Borough Assembly REGULAR was held July 17, 2003 in the Assembly Chambers of the MEETING Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Pastor Larry Cornett of the Church of Nazarene, followed by the Pledge of Allegiance. There were present: Mayor: ROLL CALL Gabrielle LeDoux Assemblymembers: Tom Abell Tuck Bonney Pat Branson Robin Heinrichs comprising a quorum of the Assembly; and Pat Carlson, Borough Manager Judi Nielsen, Borough Clerk APPROVAL OF AGENDA APPROVAL OF AGENDA RAZO, moved to approve the seconded by BRANSON agenda. VOTE ON MOTION TO APPROVE MOTION CARRIED: APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of March 6, May 15, June 5 and 19; and Special Meetings of June 12 and 26, 2003. RAZO, moved to approve the seconded by BRANSON minutes as submitted. Assemblymember Branson corrected the spelling of The McDowell Group on page two of the May 15, 2003 minutes. p g y sites . VOTE ON MOTION TO APPROVE AS CORRECTED MOTION CARRIED: unanimous voice vote AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS Manager Carlson presented a 20 year Longevity Award to Karlton Short, Finance Director. Manager Carlson presented the Employee of the Quarter Award to Duane Dvorak, Associate Planner/LRP in / the Community Development Department. CITIZENS COMMENTS Ruth -Anne Ogorman, Kodiak Public Health Center manager, was saddened by the Assembly's decision to not fund the Center. She noted their accomplishments and the importance of the services provided to the community. Regular Assembly Meeting July 17, 2003 Greg Razo Wayne Stevens Nancy Wells Unanimous voice vote APPROVAL OF MINUTES CITIZENS COMMENTS Volume XXVIII Page 96 COMMITTEE REPORTS COMMITTEE REPORTS Nicole Hayes, U.S. Army Corps of Engineers representative, gave a brief overview of the regulatory programs the Corps was conducting in Kodiak. Don Rush, Chief Executive Officer for the Providence Kodiak Island Medical Center, gave an update on personnel issues and the accomplishments of the hospital documented by numerous outstanding surveys. He noted the hospital's current financial status and submitted a copy of the audit report to Manager Carlson. Assemblymember Razo was glad to see PKIMC's partnership with the diabetes treatment research prevention. He encouraged their continued participation. Assemblymember Branson congratulated Mr. Rush for their outstanding reviews. Assemblymember Heinrichs reported the In-Kind Committee met and discussed their goals. Their next meeting would be held on July 30, 2003 at 5:15 p.m. PUBLIC HEARING None. MANAGER'S REPORT Manager Carlson prepared a letter to address the Governor's 20% budget cuts. The Commission planned to travel to Larsen Bay for a plan review and the Assembly was invited. MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM THE BOROUGH Mayor LeDoux was surprised by the Legislative Audit MAYOR Committee action to almost wipe out funding to the smaller communities. She asked the Assembly's authorization to sign the letter drafted by Manager Carlson and the letter for the Alaska Brown Bear Trust. UNFINISHED BUSINESS UNFINISHED BUSINESS None. NEW BUSINESS NEW BUSINESS A. CONTRACTS CONTRACTS 1. Contract No. 2003-23 Economic Development CONTRACT Program Agreement Between the Kodiak Island NO. 2003-23 Borough and the Kodiak Chamber of Commerce. BRANSON, moved to approve Contract seconded by HEINRICHS No. 2003-23 with the Kodiak Chamber or Commerce in an amount not to exceed $43,000. Manager Carlson said this was the annual Economic Development Program Agreement with the Chamber. The annual fee increased from $33,000 to $43,000. Assemblymember Stevens, as Executive Director of the Chamber, said the Assembly's approval or failure to approve the contract would not affect his employment. Assemblymember Branson said economic development for the community was important and she supported the contract. Regular Assembly Meeting July 17, 2003 PUBLIC HEARING MANAGER'S REPORT Volume XXVIII Page 97 Assemblymember Heinrichs concurred and noted the importance of Section 2, Item D. Assemblymember Stevens read Section 2 Scope of Work, Item D: "Work with education institutions, including the University of Alaska, University of Washington, and University of Hawaii, public funding entities and industry to develop a comprehensive economically sustainable fisheries research facility in Kodiak." Assemblymember Razo noted the importance of focusing on Economic Development. VOTE ON MOTION TO APPROVE Ayes: Noes: MOTION CARRIED: Unanimous HEINRICHS, moved to approve Contract seconded by BRANSON No. 2003 -24 with Chuck's Painting of Kodiak, AK in an amount not to exceed $30,000 as submitted in the bid package. Manager Carlson said two bids were received and staff recommended awarding the contract to Chuck's Painting of Kodiak in an amount not to exceed $30,000 to allow for contingencies and change orders. Assemblymember Bonney was uncomfortable to award $30,000 when the bid package stated $23,500. BONNEY, seconded by ABELL Assemblymember Wells said the motion should have stated $23,500 with administrative costs not to exceed $30,000. Manager Carlson agreed that would be better. Assemblymember Razo said the motion did not allow for flexibility to deal with the administrative cost of the project. HEINRICHS, seconded by RAZ() VOTE ON MOTION TO AMEND THE AMENDMENT Ayes: Bonney, Branson, Heinrichs, Razo, Stevens, Wells, Abell Noes: None MOTION CARRIED: Unanimous VOTE ON MOTION TO AMEND AS AMENDED Ayes: 2. Contract No. 2003 -24 Port Lions School Exterior CONTRACT Painting Project. Regular Assembly Meeting July 17, 2003 Abell, Bonney, Branson, Heinrichs, Razo, Stevens, Wells None moved to amend the motion t0 approve the contract not to exceed $23,500. moved to amend the amendment by adding the words "and setting aside $6,500 for contingencies and administrative fees." Branson, Heinrichs, Razo, Stevens, Wells, Abell, Bonney NO. 2003 -24 Volume XXVIII Page 98 Noes: None MOTION CARRIED: Unanimous Assemblymember Stevens explained the contractor would be paid $23,500 and the additional $6,500 was an allocation for potential staff time and contingencies. VOTE ON MOTION TO AWARD AS AMENDED Ayes: Noes: MOTION CARRIED: B. RESOLUTIONS VOTE ON MOTION TO ADOPT VOTE ON MOTION TO ADOPT Ayes: Regular Assembly Meeting July 17, 2003 Heinrichs, Razo, Stevens, Wells, Abell, Bonney, Branson None Noes: None Unanimous 1. Resolution No. 2003-22 Approving Fiscal Year RESOLUTION 2004 Kodiak Island Borough Non Profit Funding. NO. 2003-22 BRANSON, moved to adopt seconded by RAZO Resolution No. 2003-22. Manager Carlson said this was the framework in which the Assembly distributed the Borou9h funds set aside in the Fiscal Year 2004 budget to various non profit agencies. Assemblymember Stevens noted the extent of the cuts by the State to the Public Health Centers and the villages. He appreciated the work they do for the community. Assemblymember Wells related the Assembly's sentiment at not being able to fund the Public Health Center request. She said there were more requests than funds available. Ayes: Razo, Stevens, Wells, Abell, Bonney, Branson, Heinrichs MOTION CARRIED: Unanimous 2. Resolution No. 2003-23 Supporting Grant Funding RESOLUTION to Continue and Expand Research Into the NO. 2003-23 Causative Factor or Factors Relating to the Increasing Cryptorchism in Sitka Blacktail Deer in the Kodiak Archipelago. HEINRICHS, moved to adopt seconded by BRANSON Resolution No. 2003-23. Manager Carlson said the resolution was requested by Dr. James Jacobson at the May 29, 2003 work session. Assemblymember Wells said this supported their efforts to seek grant funding and had no fiscal impact. Noes: None MOTION CARRIED: Unanimous Stevens, Wells, Abell, Bonney, Branson, Heinrichs, Razo RESOLUTIONS Volume XXVIII Page 99 C. ORDINANCES FOR INTRODUCTION ORDINANCES FOR INTRODUCTION D. OTHER ITEMS OTHER ITEMS HEINRICHS, seconded by BRANSON Clerk Nielsen said Ms. Williams submitted her resignation on June 19, 2003. Assemblymember Bonney wished Ms. Williams well and was sorry to see her go. Assemblymember Wells noted her wonderful service and hoped she would be able to serve in the future. VOTE ON MOTION TO ACCEPT Ayes: Noes: None MOTION CARRIED: Unanimous STEVENS, seconded by BRANSON VOTE ON MOTION TO APPROVE Ayes: None. 1. Planning and Zoning Commissioner Resignation. Noes: MOTION CARRIED: CITIZENS COMMENTS Regular Assembly Meeting July 17, 2003 moved accept, with regret, the resignation of Barbara Williams from the Planning and Zoning Commission for a term to expire December 31, 2003. Wells, Abell, Bonney, Branson, Heinrichs, Razo, Stevens 2. Review of Planning and Zoning Commission By- REVIEW OF P&ZC Laws. BY-LAWS moved to approve the revised Planning and Zoning Commission By- laws. Manager Carlson said the Commission reviewed and updated its by-laws that were established in KIBC 2.39.150. Abell, Bonney, Branson, Heinrichs, Razo, Stevens, Wells None Unanimous Assemblymember Razo congratulated Karl Short and Duane Dvorak. He felt it was ludicrous for the State to cut funding to the victims of violent crimes as the people's rights should be protected. He would travel to Girdwood to attend the Alaska Municipal League conference where long-term fiscal plans would be discussed. Assemblymember Wells thanked Assemblymembers Branson and Heinrichs for volunteering on the In-Kind Committee. She encouraged constituents to call 1e9islators and the governor about the fiscal plan and their concerns. PLANNING AND ZONING COMMISSIONER RESIGNATION CITIZENS COMMENTS Captain Dave Davis of the Salvation Army thanked the Assembly for their continued support. ASSEMBLYMEMBER COMMENTS ASSEMBLYMEMBER COMMENTS Volume XXVIII Page 100 Assemblymember Stevens congratulated Karl Short and Duane Dvorak. He noted the impacts of budget cuts and encouraged citizens to participate. Assemblymember Bonney adamantly opposed State income tax. Assemblymember Heinrichs looked forward to discussion on a long term fiscal policy at AML. He appreciated the plight of public health in Kodiak. Assemblymember Branson congratulated Karl Short and Duane Dvorak and thanked Barbara Williams. She announced that the Providence Hospital Board would meet in Kodiak on September 15. Mayor LeDoux announced that she and members of the Assembly would attend AML July 20-22, 2003. The Assembly would meet in a work session on Thursday, July 31 at 7:30 p.m. in the Borough conference room; ar g a regular meeting on Thursday, August 7, at 7:30 p.m. the Assembly chambers. ADJOURNMENT There being no further business to come before the Assembly, the meeting adjourned at 8:49 p.m. ATTEST: Regular Assembly Meeting July 17, 2003 Gabrielle LeDoux, Mayor Approved: 11/06/2003 ADJOURNMENT Volume XXVIII Page 101