2002-19 Borough Record DisposalKODIAK ISLAND BOROUGH
RESOLUTION NO. 2002 -19
Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 05/16/2002
Adopted: 05/16/2002
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING
THE RECORDS MANAGER TO DISPOSE OF CERTAIN
i - 1 1 - • ' 1
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
records which were certified by the clerk and attorney as having no legal or
administrative value or historical interest; and
WHEREAS, Resolution 95 -01 and amendments provides the minimum retention
requirements for specific records; and
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
records which have been optical disc imaged; and
WHEREAS, the department heads has reviewed and authorized the destruction of the
specific records attached to this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The attached lists of records are not of a historical, legal, nor
administrative value and have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough
Code 2.16.200.B.
ATTEST:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SIXTEENTH DAY OF MAY 2002
Judith A. Nielsen CMC, Borough Clerk
Kodiak Island Borough
KO ' IAK ISLAND BOROUGH
Gabrielle LeDoux, Mayor
Resolution No. 2002 -19
Page 1 of 4
Series No.
Record Series Title & Description
Box No.
BC -06
ONSITE
DC-01/05
01 PARENTS FILES
J -4 02
1999 VOTED BALLOTS /STUBS
E -5 -03
BC -23
DC-01/05
02 PARENTS MEG
J -3 -01
1999 MUNICIPAL ELECTION RECORDS
E -7 -05
RC -2R
DC -01
03 PARENTS PILES
11 -4 -15
DC-
01,03,
04,07
94 PARENTS FILES, FINANCIAL REPORTING, GRANT
ADMINISTRATION FILES, STATISTICAL CHILD CARE PROVIDER
REP
J -6 -01
flC-03
:14449-
Series No.
Record Series Title & Description
Box No.
BC -06
ONSITE
1999 & PRIOR ASSEMBLY MEETING AUDIO TAPES (EXCEPT
TAPES PROM JANUARY 1-, 1987 TO DECEMBER 31, 1993)
BC -23
1999 VOTED BALLOTS /STUBS
E -5 -03
BC -23
1999 VOTED BALLOTS /STUBS
E -5 -07
BC -28
1999 MUNICIPAL ELECTION RECORDS
E -7 -05
RC -2R
1999 MIINICIPAI Fl FCTION RECORDS
F -6 -07
Department: CLERK'S OFFICE
REASON FOR DESTRUCTION:
(Clerk's note: the struck -out items were not destroyed based on the attorney's opinion)
X
These records have complied with the General Retention Schedule, Resolution
No. 95 -01, dated February 2, 1995.
Department: CHILD CARE ASSISTANCE
REASON FOR DESTRUCTION:
X
Kodiak Island Borough
RECORDS DESTRUCTION AUTHORIZATION
DATE: APRIL 18, 2002
DATE: APRIL 18, 2002
These records have complied with the General Retention Schedule, Resolution
No. 95 -01, dated February 2, 1995.
Resolution No. 2002 -19
Page 2 of 4
Series No.
Record Series Title & Description
139_1 1142,
FI -06
94 JOURNAL VOUCHERS - ACCOUNTING REPORTS
A -3 -13
FI -07
94 PROPERTY TAX - CPO REPORTS/ TAX PAMTS
A -3 -05
FI -1 1
92 UTILITY REPORTS - UTILITIES JUL -DEC 92
B -4 -12
FI -1 1
94 UTILITY REPORTS - JANUARY TO APRIL 1994
B -6 -12
FI -13
93 ACCOUNTS PAYABLE - COPIES OF INVOICES R -Z
A -1 -16
FI -13
93 ACCOUNTS PAYABLE - 93 KOD REPAIR Q
B -1 -06
FI -13
94 ACCOUNTS PAYABLE A -B 94
A -2 -15
FI -13
94 JOURNAL VOUCHERS - ACCOUNTING REPORTS
A -4 -15
FI -13
94 ACCOUNTS PAYABLE - T -Z 94
A -4 -16
FI -13
94 ACCOUNTS PAYABLE C -G 94
A -2 -16
FI -13
94 ACCOUNTS PAYABLE - 91 KOD ELECT - N
A -3 -16
FI -13
94 ACCOUNTS PAYABLE - H -KOD 94
A -3 -15
FI -14
93 ACCOUNTS RECEIVABLE - PINK 2ND COPIES 89 -93
B -6 -09
FI -15
92 ACCOUNTS RECEIVABLE - CASH RECEIPTS AUG 92
B -2 -07
FI -15
92 ACCOUNTS RECEIVABLE - CASH RECEIPTS NOV 92
B -3 -01
FI -15
92 ACCOUNTS RECEIVABLE - CASH RECEIPTS JULY 92
B -2 -03
Series No.
Record Series Title & Description
Box No.
- = 1
ONSITE
= : - ILAR MEETING AUDIO TAPES - 12/99 AND PRIOR
C:fl -06
1997 COASTAL 7ONF MANAGFMFNT
F -1 -13
Department: COMMUNITY DEVELOPMENT DEPARTMENT DATE: APRIL 18, 2002
REASON FOR DESTRUCTION:
X
Department: FINANCE DEPARTMENT
REASON FOR DESTRUCTION:
X
Kodiak Island Borough
These records have complied with the General Retention Schedule, Resolution
No. 95 -01, dated February 2, 1995.
DATE: APRIL 18, 2002
These records have complied with the General Retention Schedule, Resolution
No. 95 -01, dated February 2, 1995.
Resolution No. 2002 -19
Page 3 of 4
FI -15
92 ACCOUNTS RECEIVABLE - CASH RECEIPTS SEPT 92
B -2 -02
FI -15
92 ACCOUNTS RECEIVABLE
B -4 -08
FI -15
92 ACCOUNTS RECEIVABLE - CASH RECEIPTS OCT 92
B -2 -01
FI -15
93 ACCOUNTS RECEIVABLE - CASH RECEIPTS JULY 93
B -2 -04
FI -15
93 ACCOUNTS RECEIVABLE - CASH RECEIPTS OCT 93
B -3 -07
FI -15
93 ACCOUNTS RECEIVABLE - CASH RECEIPTS JAN -FEB 93
B 3 -o3
-
B -3 -04
• A OUNTS RECEIVABLE - CASH RECEIPTS JUNE 93
FI -15
93 ACCOUNTS RECEIVABLE - CASH RECEIPTS APR 93
B -3 -08
FI -15
93 ACCOUNTS RECEIVABLE - CASH RECEIPTS AUG 93
B -4 -07
FI -15
93 ACCOUNTS PAYABLE - K -Q 93
B -1 -05
FI -15
93 ACCOUNTS RECEIVABLE - CASH RECEIPTS - DEC
A -1 -21
FI -15
93 ACCOUNTS RECEIVABLE - NOV 93
B -1 -03
FI -15
94 ACCOUNTS RECEIVABLE - DAILY RECORD JAN - JUNE /94
A -5 -15
FI -15
94 ACCOUNTS RECEIVABLE - DAILY RECORD MAY -JUNE 94
G -4 -10
FI -15
94 ACCOUNTS RECEIVABLE - AUGUST 1994 CASH
F -4 -03
FI -15
94 ACCOUNTS RECEIVABLE - CASH REC COMP P/0
A -5 -16
FI -15
94 ACCOUNTS RECEIVABLE - MARCH /APRIL 1994 CASH
H -2 -03
FI -15
94 ACCOUNTS RECEIVABLE - CASH JAN -FEB 1994
F -2 -01
FI -19
94 BANK RECONCILIATION
A -6 -15
FI -22
94 EMPLOYEE CASE FILES - TERMINATION DATES 92 -94
H -4 -01
FI -33
94 BALER MONTHLY ACCOUNT REPORTS
A -1 -07
FI -34
94 SANITATION MONTHLY ACTG. REP - SANITATION BOOKS
A -1 -06
FI -34
94 SANITATION MONTHLY ACCOUNTING REPORT
A -1 -05
FI -42
97 JE EDITS - CASH REC'TS, CK REG # & DETAIL, PO EDITS
A -7 -14
FI -42
98 JE EDITS - JAN - JUN 99 CASH INV /PO EDITS /MON CKS
A -1 -12
FI -42
98 .1F FDITS - .1111Y- fFC 98 CASH INV. PO FLITS/ MON CKS
A -1 -1 0
APPROVALS:
Borough Clerk: .e1J Date:
Community Dev opment irector: Date:
Finance Director: Date: _
Assembly by Resolution No. JDU.? -1 ci pate: 05 �rr/0-
These records totaling '75 cu. ft. were destroyed on Dc 7 / i20Jt!
Kodiak Island Borough
Resolution No. 2002 -19
Page 4 of 4