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2001-09-20 Regular MeetingMayor: Gabrielle LeDoux Assemblymembers: Tom Abell Tuck Bonney Pat Branson Absent: Greg Razo Pat Carlson, Manager Judi Nielsen, Borough Clerk Nova Javier, Assistant Clerk TURNER, seconded by BRANSON VOTE ON MOTION TO APPROVE MOTION CARRIED APPROVAL OF MINUTES None. Regular Assembly Meeting September 20, 2001 KODIAK ISLAND BOROUGH Regular Assembly Meeting September 20, 2001 A regular meeting of the Kodiak Island Borough Assembly was held September 20, 2001 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Pastor Scott Sampson of the Church of the Nazarene, followed by the Pledge of Allegiance. There were present: ROLL CALL comprising a quorum of the Assembly; and Robin Heinrichs Wayne Stevens Darlene Turner BRANSON, moved to excuse seconded by HEINRICHS Assemblymember Razo. VOTE ON MOTION TO EXCUSE MOTION CARRIED Unanimous voice vote APPROVAL OF AGENDA APPROVAL OF AGENDA moved to approve the agenda. Unanimous voice vote REGULAR MEETING APPROVAL OF MINUTES Volume XXVII Page 61 AWARDS AND PRESENTATIONS A. Proclamations Mayor LeDoux proclaimed September 29, 2001 United States Coast Guard "We Applaud You" day urging all citizens to thank and applaud the Coast Guard for the important role it plays in the community. Mayor LeDoux would present the proclamation to Coast Guard representatives at the reception on September 29 at St. Mary's gym. Mayor LeDoux proclaimed September 20 -23 as Beta Sigma Phi Week encouraging all citizens to celebrate and recognize Beta Sigma Phi's commitment to community service. Mayor LeDoux would present the proclamation on September 20 during the Beta Sigma Phi convention. CITIZENS' COMMENTS Lael Martin, Small World Inc. director, presented a thank you poster to the Assembly on behalf of the parents, staff, and students of Small World. COMMITTEE REPORTS Robin Gardner, Providence Kodiak Island Mental Health Center (PKIMHC) director, provided a financial and a recruitment update to the Assembly. She wanted a realistic approach regarding the Borough and School District Services Agreement. Her priority was to establish a close working relationship with the Assembly and the Advisory Board. She was willing to provide brief updates monthly and extensive updates quarterly. Assemblymember Branson reported on the PKIMHC Health Care Access Program that was comprised of medical and clerical volunteers. The Program could be used as a basis for other grant applications to benefit the community and to continue the Project. PUBLIC HEARING A. Ordinance No. 2001 -19 Rezoning Portions of U.S. Survey 4947 (Near Island) From PL- Public Use Land to RB- Retail Business, in Accordance with the Map Submitted by the City of Kodiak Dated June 22, 2001 (North End of Near Island Between Dog (Salmon) Bay Road and Trident Way) HEINRICHS, seconded by TURNER Regular Assembly Meeting September 20, 2001 moved to adopt Ordinance No. 2000 -19. AWARDS AND PRESENTATIONS PROCLAMATIONS U.S. COAST GUARD "WE APPLAUD YOU" DAY BETA SIGMA PHI WEEK CITIZENS' COMMENTS COMMITTEE REPORTS PUBLIC HEARING ORDINANCE NO. 2001 -19 Volume XXVII Page 62 Manager Carlson said this would rezone Dog (Salmon) Bay Road and Trident Way from public use land to retail business. The Planning & Zoning Commission (P &ZC) found the rezone appropriate, necessary, and generally consistent with the 1987 Near Island Comprehensive Plan. Cheryl Boehland, Planning & Zoning Commissioner, spoke as a concerned citizen. She wanted Near Island property ready for development to be developed before rezoning other Near Island properties. Linda Freed, City Manager, read the City Council's letter of support for the rezone that was submitted to the P &ZC. There would be a very public process prior to offering Near Island land to the public and the process could not begin with the current zoning. In response to Assemblymember Branson, City Manager Freed said the words "generally consistent" would be interpreted by the governing body making the decision. In response to Assemblymember Stevens, City Manager Freed said the City had to follow the City Code and the City Charter in the process of selling land. In response to Assemblymember Heinrichs, City Manager Freed said business zoning allowed large buildings, outdoor storage, and a mix of traditional business retail offices with light industrial uses. The retail business zoning allowed professional and business offices. Wally Johnson felt the rezone increased the tax base for the Borough. Assemblymember Stevens said placing this land in the public sector and on the tax rolls was long overdue. VOTE ON MOTION TO ADOPT Ayes: Abell, Bonney, Branson, Heinrichs, Stevens, Turner Noes: None Absent: Razo MOTION CARRIED Unanimous BOROUGH MANAGER'S REPORT Manager Carlson said the Budget in Brief would be available in two weeks and he welcomed public comments. He urged the community to show their support of the Coast Guard. Regular Assembly Meeting September 20, 2001 MANAGER'S REPORT Volume XXVII Page 63 MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM THE MAYOR Mayor LeDoux said it was impossible to make any sense of the September 11 terrorist's attacks. She thanked Victoria Perez and Mayor Floyd for the candle light vigil held on September 13. She thanked the Red Cross for their support. The many flags around the community made her proud to be the Mayor and an American. UNFINISHED BUSINESS None. NEW BUSINESS A. CONTRACTS 1. Contract No. 2001 -23 Professional Services for Mandated AHERA (Asbestos Hazard Emergency Response Act) Inspections. STEVENS, seconded by BRANSON VOTE ON MOTION TO AWARD 2. Contract No. 2 Overhead Doors Landfill /Baler HEINRICHS, seconded by TURNER Regular Assembly Meeting September 20, 2001 moved to award Contract No. 2001 -23 to Environmental Management, Inc. of Anchorage in an amount not to exceed $21,000. Manager Carlson said the Federal Government required that all facilities found to contain asbestos during the initial inspection be reinspected every three years. Staff reviewed three bids and recommended awarding the contract to Environmental Management, Inc. Ayes: Bonney, Branson, Heinrichs, Stevens, Turner, Abell Noes: None Absent: Razo MOTION CARRIED Unanimous 001 -24 Replacement of Two at the Kodiak Island Borough Facility. moved to award Contract No. 2001 -24 to Door Specialties of Alaska, of Anchorage in an amount not to exceed $23,538. UNFINISHED BUSINESS NEW BUSINESS CONTRACTS CONTRACT NO. 2001 -23 CONTRACT NO. 2001 -24 Volume XXVII Page 64 Manager Carlson said the overhead doors at the Baler Facility were badly worn and should be replaced for safety reasons. VOTE ON MOTION TO AWARD Ayes: Branson, Heinrichs, Stevens, Turner, Abell, Bonney Noes: None Absent: Razo MOTION CARRIED Unanimous 3. Contract No. 2001 -25 Rebuild of the Baler Unit at the Kodiak Island Borough Landfill. TURNER, seconded by BRANSON moved to award Contract No. 2001 -25 to Pioneer Supply, Inc. of Wasilla in an amount not to exceed $21,509.75. Manager Carlson said Pioneer Supply, Inc. was the only authorized Harris Press parts dealer in Alaska. The contract would replace worn -out parts and the sides and bottom of the baler. VOTE ON MOTION TO AWARD Ayes: Heinrichs, Stevens, Turner, Abell, Bonney, Branson Noes: Absent: MOTION CARRIED B. RESOLUTIONS None Razo Unanimous 1. Resolution No. 2001 -38 Supporting the President of the United States as he Works with his National Security Team to Defend Against Terrorism and to Bring the Perpetrators of the Attack Against the World Trade Center and the Pentagon to Justice. TURNER, moved to adopt Resolution seconded by BRANSON No. 2001 -38. Assemblymember Branson said this came from the National Association of Counties and was also adopted by the Alaska Municipal League. Regular Assembly Meeting September 20, 2001 CONTRACT NO. 2001 -25 RESOLUTIONS RESOLUTION NO. 2001 -38 Volume XXVII Page 65 Assemblymember Stevens asked that the resolution be sent to the radio stations and the Daily Mirror. VOTE ON MOTION TO ADOPT Ayes: Stevens, Turner, Abell, Bonney, Branson, Heinrichs Noes: None Absent: Razo MOTION CARRIED Unanimous 2. Resolution No. 2001 -39 Requesting Fiscal Year RESOLUTION 2003 Capital Projects Funding Under the NO. 2001 -39 Municipal Capital Projects Matching Grant Program (School Facilities Repair and Upgrade) HEINRICHS, moved to adopt Resolution seconded by STEVENS No. 2001 -39. Manager Carlson said this supported the State of Alaska matching grant program. This program was compatible with the Assembly's goals and objectives in that it ensured maintenance of Borough facilities. VOTE ON MOTION TO ADOPT Ayes: Turner, Abell, Bonney, Branson, Heinrichs, Stevens Noes: None Absent: Razo MOTION CARRIED Unanimous 3. Resolution No. 2001 -40 Urging the United States RESOLUTION Congress to Fully Fund the Operational NO. 2001 -40 Readiness and Recapitalization Requirements of the United States Coast Guard. TURNER, moved to adopt Resolution seconded by STEVENS No. 2001 -40. Manager Carlson said the Coast Guard clearly needed funding support to continue service to Kodiak. In response to Assemblymember Stevens, he added that the Coast Guard planned to move a C130 and an H65 helicopter from Kodiak. This meant the loss of 69 billets and a 50% reduction in law enforcement. Regular Assembly Meeting September 20, 2001 Volume XXVII Page 66 VOTE ON MOTION TO ADOPT Ayes: Abell, Bonney, Branson, Heinrichs, Stevens, Turner Noes: None Absent: Razo MOTION CARRIED Unanimous 4. Resolution No. 2001 -41 Authorizing the Borough RESOLUTION Manager to Negotiate the Acquisition of NO. 2001 -41 Property Adjacent to North Star Elementary School and Establishing Terms and Conditions. BRANSON, seconded by HEINRICHS moved to adopt Resolution No. 2001 -41. Manager Carlson said this authorized the manager to complete the acquisition of property adjacent to North Star Elementary School for additional parking and improved vehicle access. Assemblymember Turner said this would increase safety and that was in the best interest of the community. Assemblymember Branson commended Manager Carlson for moving this forward for completion. VOTE ON MOTION TO ADOPT Ayes: Bonney, Branson, Heinrichs, Stevens, Turner, Abell Noes: None Absent: Razo MOTION CARRIED Unanimous 5. Resolution No. 2001 -32B Amending Resolution No. 2001 -32 Approving the Fiscal Year 2002 Kodiak Island Borough Non Profit Funding. TURNER, moved to adopt Resolution seconded by BRANSON No. 2001 -32B. Manager Carlson said this funded the Kodiak Island Rodeo and State Fair Board to provide handicap and general accessibility improvements at the fairground. Assemblymember Turner was in favor of improving accessibility at the fairground. She thanked the Board for being fiscally conservative. Regular Assembly Meeting September 20, 2001 RESOLUTION NO. 2001 -32B Volume XXVII Page 67 Assemblymember Abell supported the funding and agreed the Board was financially prudent. He saw the fairground used more and more for family entertainment. VOTE ON MOTION TO ADOPT Ayes: Branson, Heinrichs, Stevens, Turner, Abell, Bonney Noes: None Absent: Razo MOTION CARRIED Unanimous C. ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS 1. October 2, 2001 Regular Municipal Election Workers. BRANSON, seconded by HEINRICHS ASSEMBLYMEMBER COMMENTS Regular Assembly Meeting September 20, 2001 moved to approve the October 2, 2001 Regular Municipal Election Workers. Clerk Nielsen said KIB Code required the Assembly to approve election workers. She thanked the election workers and the City Clerks, noting that without their help it would be impossible to conduct elections. Mayor LeDoux concurred and thanked all election workers. VOTE ON MOTION MOTION CARRIED Unanimous voice vote CITIZENS' COMMENTS Captain David Davis attended a ceremony sponsored by the Elks, the VFW, and the American Legion honoring Prisoners of War and those Missing in Action (POA's /MIA's) for their dedication to America. He asked the Assembly and the community to pray for their families. Assemblymember Heinrichs applauded the proclamation recognizing the Coast Guard's value to the community. He was pleased that the Budget in Brief was being prepared as it was a great way to educate the public on Borough finances. He encouraged people to vote on October 2. ORDINANCES FOR INTRODUCTION OTHER ITEMS MUNICIPAL ELECTION WORKERS CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Volume XXVII Page 68 In response to Assemblymember Heinrichs, Clerk Nielsen said the proposition before the voters was "Shall the Manager Plan of Government for the Kodiak Island Borough be Repealed ? ". With the manager plan of government the Borough had a manager and a mayor. The manager, hired by the Assembly based on administrative qualifications, serves as chief administrator. The mayor, elected by the voters, acts as a ceremonial head of the Borough. If the voters vote "yes" to repeal of the manager plan of government, the manager position would be eliminated. The mayor would take on the duties of the manager as well as the duties of the mayor except that the mayor would not preside at Assembly meetings and would not vote in the case of a tie vote of the Assembly. The mayor would be responsible for personnel, the budget, annual reports, administrative functions of all departments, and maintenance, care, and custody of all Borough facilities, roads, bridges, drains, and other public works. The mayor elected at this election, would assume the duties based on the plan of government approved by the voters at this election and there would not be a special election. She suggested residents call her with any questions. Assemblymember Branson echoed Captain Davis' comments. She thanked Small World for the thank you poster and said she was pleased to fund the after school program. She thanked the election workers for their dedication and encouraged everyone to vote. Frank Peterson phoned to say Assemblymembers had not commented on the proposition. He felt the community should know their position prior to the election. Assemblymember Stevens was glad to see the Coast Guard honored with the "We Applaud You Day" celebration. He welcomed Beta Sigma Phi members to Kodiak. The Kodiak Chamber of Commerce would sponsor a candidate's forum on September 25 and 26. Also, there would be a luncheon forum on the proposition at the Buskin River Inn on September 27. Assemblymember Turner welcomed Beta Sigma Phi members to Kodiak. She said the proclamation and "We applaud You Day" celebration honored the Coast Guard's important role in the community. She urged Small World to seek the remaining balance of their request once their audit is complete. She thanked Robin Gardner for the financial report and recruitment update. She thanked Manager Carlson for working to improve the Borough /Mental Health relationship. She was glad to see the Health Access Regular Assembly Meeting September 20, 2001 Volume XXVII Page 69 Program in Kodiak and hoped it would expand as other grant funds became available. She apologized for not attending the POW /MIA meeting. She thanked Clerk Nielsen, clerk's office staff, and election workers for making the election possible. She encouraged everyone to vote. Assemblymember Abell heard considerable compliments from people throughout the Borough about Manager Carlson's accomplishments. He said Representative Stevens felt that the Assembly did well by the community by hiring Manager Carlson. Mayor LeDoux announced that the Assembly would meet in a work session on Thursday, September 27 at 7:30 p.m. in the Borough conference room and in a regular meeting on Thursday, October 4 at 7:30 p.m. in the Assembly chambers. She encouraged residents to vote at the October 2 election. Those away from home during the election could vote an absentee ballot through October 1 or request an absentee ballot by mail. She asked voters to call the Borough clerk for information. ADJOURNMENT There being no further business to come before the Assembly, the meeting adjourned at 9:50 p.m. ATTEST: Judith A. Niels n, CMC Borough Clerk Regular Assembly Meeting September 20, 2001 Gabrielle LeDoux, M. or Approved: 11/15/2001 ADJOURNMENT Volume XXVII Page 70