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2001-04-19 Regular MeetingA regular meeting of the Kodiak Island Borough Assembly was held April 19, 2001 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. There were present: Mayor: Gabrielle LeDoux Assemblymembers: Tom Abell Tuck Bonney Pat Branson Absent: Darlene Turner comprising a quorum of the Assembly; and Dave Jensen, Manager Pat Carlson, Assessor Judi Nielsen, Borough Clerk Nova Javier, Assistant Clerk RAZO, moved to excuse seconded by BRANSON Assemblymember Turner. VOTE ON MOTION TO EXCUSE MOTION CARRIED APPROVAL OF AGENDA HEINRICHS, seconded by BRANSON BONNEY, seconded by HEINRICHS VOTE ON MOTION TO AMEND Ayes: Noes: Regular Assembly Meeting April 19, 2001 KODIAK ISLAND BOROUGH Regular Assembly Meeting April 19, 2001 Robin Heinrichs Greg Razo Wayne Stevens Unanimous voice vote moved to approve the agenda. moved to amend the agenda by removing Resolution No. 2001 -26 and by adding Ordinance No. 2001 -14 and Ordinance No. 2001 -15. Abell, Bonney, Branson, Heinrichs, Razo, Stevens None REGULAR MEETING ROLL CALL APPROVAL OF AGENDA Volume XXVI Page 265 Absent: MOTION CARRIED VOTE ON MOTION TO APPROVE AS AMENDED MOTION CARRIED APPROVAL OF MINUTES 1. Kodiak Island Borough Assembly Regular Minutes of March 15, 2001. RAZO, moved to approve the seconded by BRANSON minutes as submitted. VOTE ON MOTION TO APPROVE MOTION CARRIED AWARDS AND PRESENTATIONS A. Proclamations Turner Unanimous Unanimous Voice Vote Unanimous voice vote Mayor LeDoux proclaimed April 22 -28 "National Volunteer Week ". Captain Dave Davis of the Salvation Army accepted the proclamation. Mayor LeDoux proclaimed April 26, 2001 "National Take Our Daughters to Work Day ". Mayor LeDoux proclaimed April 29 -May 5, 2001 "Municipal Clerks Week ". Clerk Nielsen accepted the proclamation. B. Student of the Month Mayor LeDoux presented the Student of the Month Award to Ivan Christiansen, a junior at Old Harbor School. C. Employee of the Quarter Manager Jensen asked to postpone the presentation to the next regular meeting. D. Presentation to Outgoing Manager Jensen Mayor LeDoux presented a plaque and jacket to outgoing manager Dave Jensen thanking him for his excellent leadership and outstanding service to the Borough. CITIZENS' COMMENTS Rick Walberts supported funding the school district's music programs even if property taxes had to be raised. He thanked the Assembly for their consideration. Jim Nestic, Old Harbor mayor, phoned in support of the development of a fuel tank farm in Old Harbor. Regular Assembly Meeting April 19, 2001 APPROVAL OF MINUTES AWARDS AND PRESENTATIONS PROCLAMATIONS NATIONAL VOLUNTEER WEEK NATIONAL "TAKE OUR DAUGHTERS TO WORK DAY" MUNICIPAL CLERKS WEEK STUDENT OF THE MONTH EMPLOYEE OF THE QUARTER PRESENTATION TO OUTGOING MANAGER JENSEN CITIZENS' COMMENTS Volume XXVI Page 266 Lorie Phillips supported raising taxes to fund education. Stephanie Myrick and Aaron Dey phoned in support of additional funding for education. COMMITTEE REPORTS Assemblymember Branson reported that the Alaska Municipal League (AML) Revenue and Finance subcommittee would meet next week via teleconference. Assemblymember Razo said the last meeting of the School District Budget Committee was held on April 16. The meetings were a good learning experience and he was pleased to have attended. Assemblymember Abell did not attend the last Architectural Review Board meeting; however, he noted the High School Roof Replacement Project plan was 100% complete. Mayor LeDoux attended the Kodiak Launch Complex Advisory Group (KLCAG) meeting on April 10. She noted the military rocket launch scheduled in June was canceled and the next scheduled launch would be on August 24, 2001. PUBLIC HEARING A. Ordinance No. 2001 -11 Amending Title 2 Administration and Personnel of the Kodiak Island Borough Code of Ordinances by Amending Section 2.17.020 General Rules. RAZO, moved to adopt Ordinance seconded by BRANSON No. 2001 -11. In response to Manager Jensen, Clerk Nielsen said this allowed the current edition of Roberts' Rules of Order to govern the Assembly. Mayor LeDoux called for public testimony; hearing and seeing none, she reconvened the regular meeting. VOTE ON MOTION TO ADOPT Ayes: Abell, Bonney, Branson, Heinrichs, Razo, Stevens Noes: None Absent: Turner MOTION CARRIED Unanimous B. Ordinance No. 2001 -12 Amending Title 18 Borough Real Property of the Kodiak Island Borough Code of Ordinances by Amending Section 18.20.060 Applications. Regular Assembly Meeting April 19, 2001 COMMITTEE REPORTS PUBLIC HEARING ORDINANCE NO. 2001 -11 ORDINANCE NO. 2001 -12 Volume XXVI Page 267 BRANSON, moved to adopt Ordinance seconded by HEINRICHS No. 2001 -12. In response to Manager Jensen, Clerk Nielsen said this clarified that fees were based on the Borough Fee Schedule. Mayor LeDoux called for public testimony; hearing and seeing none, she reconvened the regular meeting. VOTE ON MOTION TO ADOPT Ayes: Bonney, Branson, Heinrichs, Razo, Stevens, Abell Noes: None Absent: Turner MOTION CARRIED Unanimous BOROUGH MANAGER'S REPORT Manager Jensen received 13 inquiries from prospective bidders for the High School Roof Replacement Project, which included the classroom building, voc -ed wing, and the shipping and receiving building. Seven bear -proof dumpsters were purchased to be distributed throughout the Borough. He felt Assessor Carlson would do a great job as the new manager. He thanked the Assembly and the community for the time he served as the manager. He would keep in touch and wished the Assembly and community well. MESSAGES FROM THE Assessor Carlson thanked the Assembly and the citizens of MAYOR the Borough for hiring him and he planned to keep the momentum and efficiency in serving as the Borough manager. MESSAGES FROM THE BOROUGH MAYOR Mayor LeDoux wished Manager Jensen and his wife Alice the best in the future. She looked forward to a good working relationship with Assessor Carlson as the new manager. She heard at the North Pacific Fisheries Management Council Conference that fishing fleets would be allowed to fish for the remainder of the year. She encouraged citizens impacted by the Steller sea lion protective action to fill out the survey forms from the Southwest Alaska Municipal Conference (SWAMC). She recognized the efforts of the village students who came to Kodiak to develop a website. She would attend the opening of the Alutiq Museum in Ouzinkie. Regular Assembly Meeting April 19, 2001 MANAGER'S REPORT Volume XXVI Page 268 She was uncomfortable with environmental concerns at the Kodiak Launch Complex (KLC) and hoped the KLC Advisory Group would address those concerns. She encouraged the residents to speak to the Borough's fiscal year 2002 Budget. UNFINISHED BUSINESS UNFINISHED BUSINESS None. NEW BUSINESS NEW BUSINESS A. CONTRACTS CONTRACTS 1. Contract No. 2001 -06 Authorizing the Borough CONTRACT Manager to Enter into an Agreement on behalf of NO. 2001 -06 Providence Kodiak Island Medical Center for a Financial Analysis and Community Needs Assessment. RAZO, moved to approve Contract seconded by BRANSON No. 2001 -06. Manager Jensen said the state offered $54,000 for a financial analysis and community needs assessment for the potential designation of Providence Kodiak Island Medical Center (PKIMC) as a critical access. Because of the relationship between the Borough and PKIMC, the State required the Borough to act as the contractor. VOTE ON MOTION TO APPROVE Ayes: Branson, Heinrichs, Razo, Stevens, Abell, Bonney Noes: None Absent: Turner MOTION CARRIED Unanimous B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 2000 -15A Amending Resolution No. RESOLUTION 2000 -15 Establishing Fees of the Kodiak Island NO. 2001 -15A Borough to Waiver Fees for Disposal of Junk Vehicles During Spring Clean -up. STEVENS, moved to adopt Resolution seconded by BRANSON No. 2001 -15A. Manager Jensen said this annual waiver of fees for junk vehicle disposal during the spring clean -up and was effective May 4 through May 11, 2001. Assemblymember Stevens encouraged the community to participate in spring clean -up day, May 5. Regular Assembly Meeting April 19, 2001 Volume XXVI Page 269 In response to Assemblymember Stevens, Manager Jensen said the Borough had employees qualified in hazardous waste disposal. VOTE ON MOTION TO ADOPT Ayes: Heinrichs, Razo, Stevens, Abell, Bonney, Branson Noes: None Absent: Turner MOTION CARRIED Unanimous 2. Resolution No. 2001 -25 Designating the RESOLUTION Individual Who Will Serve as the Administrative NO. 2001 -25 Official During the Temporary Absence or Disability of the Borough Manager. BONNEY, moved to adopt Resolution seconded by BRANSON No. 2001 -25. Manager Jensen said this designated Duane Dvorak, Community Development Director, as the administrative official during the temporary absence of the Manager. Assemblymember Bonney felt Director Dvorak would do a great job serving as the administrative official. VOTE ON MOTION TO ADOPT Ayes: Razo, Stevens, Abell, Bonney, Branson, Heinrichs Noes: None Absent: Turner MOTION CARRIED Unanimous C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2001 -13 Rezoning Lots 1, 2, a ORDINANCE Portion of Lot 3 and a Portion of Lot 6, Block NO. 2001 -13 1, Tract A, Bells Flats Alaska Subdivision, From PL- Public Use Land IQ RR1 -Rural Residential One. (709, 597, AND 665 Sargent Creek Road) STEVENS, seconded by HEINRICHS Regular Assembly Meeting April 19, 2001 moved to adopt Ordinance No. 2001 -13 in first reading to advance to public hearing on May 3, 2001. Manager Jensen said the Planning and Zoning Commission found this request appropriate and necessary. ORDINANCES FOR INTRODUCTION Volume XXVI Page 270 VOTE ON MOTION TO ADVANCE Ayes: Stevens, Abell, Bonney, Branson, Heinrichs, Razo Noes: None Absent: Turner MOTION CARRIED Unanimous 2. Ordinance No. 2001 -14 Rezoning Portions of Tract B, U.S. Survey 4793 and Tract B -1, U.S. Survey 4793 (Proposed Tract B1 -A) From R1- Single Family Residential T2 I- Industrial; and a Portion of Tract B, U.S. Survey 4793 (Proposed Tract B1 -B) From B- Business and R1- Single Family Residential To I- Industrial. HEINRICHS, seconded by BRANSON Manager Jensen said this would permit development of a fuel tank farm project jointly sponsored by the City of Old Harbor and the Alaska Village Electric Cooperative to provide needed petroleum storage in Old Harbor. Assemblymember Stevens felt this supported economic development for Old Harbor. Assemblymember Razo saw a direct benefit to the Old Harbor school. VOTE ON MOTION TO ADVANCE Ayes: Abell, Bonney, Branson, Heinrichs, Razo, Stevens Noes: None Absent: Turner MOTION CARRIED Unanimous 3. Ordinance No. 2001 -15 Rezoning a Portion of Tract E, U.S. Survey 4793 Described as OH- LEASE-1, Consisting of 40,609 Square Feet, From R1- Single Family Residential TQ B- Business. HEINRICHS, seconded by STEVENS Manager Jensen said this would permit a fuel dispensary and auto repair facility to be established in the new town portion of Old Harbor. Regular Assembly Meeting April 19, 2001 moved to adopt Ordinance No. 2001 -14 in first reading to advance to public hearing on May 3, 2001. moved to adopt Ordinance No. 2001 -15 in first reading to advance to public hearing on May 3, 2001. ORDINANCE NO. 2001 -14 ORDINANCE NO. 2001 -15 Volume XXVI Page 271 VOTE ON MOTION TO ADVANCE Ayes: Noes: Absent: MOTION CARRIED D. OTHER ITEMS 1. Moving Expenses for Property Appraiser. BONNEY, seconded by BRANSON Manager Jensen said this would allow him to complete negotiations with the individual interested in the position. VOTE ON MOTION MOTION CARRIED Unanimous Bonney, Branson, Heinrichs, Razo, Stevens, Abell None Turner Unanimous moved to authorize moving expenses up to the equivalent of one month's salary for the property appraiser. 2. Oath of Office to Pat Carlson as the Kodiak Island Borough Manager. Clerk Nielsen administered the oath of office to newly - hired manager, Pat Carlson. CITIZENS' COMMENTS None. ASSEMBLYMEMBER COMMENTS Assemblymember Razo congratulated Ivan Christiansen as Student of the Month. He encouraged residents to express their opinions on education funding. Assemblymember Abell encourage residents to support education funding. He felt the school district had a good education program compared to others. He suggested using Shuyak funds for school maintenance funding. He thanked Manager Jensen for doing a great job in Kodiak and welcomed Assessor Carlson as the new manager. Assemblymember Stevens congratulated Ivan Christiansen. He wished Manager Jensen the best on his new job and welcomed Assessor Carlson as the new manager. He urged the community to support fishing, aerospace, and other industries that help diversify Kodiak's economy. Regular Assembly Meeting April 19, 2001 OTHER ITEMS MOVING EXPENSES FOR PROPERTY APPRAISER OATH OF OFFICE TO NEWLY -HIRED MANAGER CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Volume XXVI Page 272 Assemblymember Branson congratulated Ivan Christiansen. She thanked Manager Jensen for his service to the Borough and welcomed Assessor Carlson as the new manager. She encouraged citizens to speak to the Borough budget. Assemblymember Bonney felt the schools needed level funding and encouraged residents to call him to express their views. He opposed Senate Bill 165 because it would adversely affect the fishing industry and cannery workers. Assemblymember Heinrichs thanked Captain Davis for volunteering and commended all volunteers for their time, effort, and cheerful attitude. He appreciated the clerk's excellent support and relationship to the Assembly. He wanted to hear public comments about Senate redistricting. Manager Jensen wholeheartedly supported Assessor Carlson and felt the Assembly made an excellent choice. He said Assessor Carlson's strong background with the Borough was an asset in fulfilling his new role as Borough Manager. Mayor LeDoux announced that the Assembly would meet in a work session Thursday, April 26 at 7:30 p.m. in the Borough conference room; a work session on Tuesday, May 1 at 7:30 p.m. in the Borough conference room; and a regular meeting on Thursday, May 3, at 7:30 p.m. in the Assembly chambers. In response to Clerk Nielsen, the Assembly moved the April 26 work session to May 1. Mayor LeDoux announced that a presentation by NASA on the August 31, 2001 Kodiak STAR Launch was scheduled at a public forum on Tuesday, April 24 at 7:30 p.m. in the Assembly chambers. There would be a question and answer period following the presentation. NASA representatives would be available outside the Assembly chambers during the day to share information and answer questions. EXECUTIVE SESSION EXECUTIVE SESSION A. IBEW Negotiations. B. High School Roof Replacement Project Cost Estimate - a matter that the immediate public knowledge of which would tend to affect adversely the finances of the Borough. BRANSON, seconded by HEINRICHS VOTE ON MOTION Regular Assembly Meeting April 19, 2001 moved to convene into executive session to discuss IBEW negotiations and High School roof replacement project cost estimate. Ayes: Heinrichs, Razo, Stevens, Abell, Bonney, Branson Volume XXVI Page 273 Noes: None Absent: Turner MOTION CARRIED Unanimous At 8:45 p.m. Mayor LeDoux recessed the regular meeting to convene into executive session and asked Manager Jensen, Assessor Carlson, and Clerk Nielsen to attend. At 9:02 p.m. Mayor LeDoux reconvened the regular meeting and announced that no action would be taken as a result of the executive session. ADJOURNMENT ADJOURNMENT There being no further business to come before the Assembly, the meeting adjourned at 9:03 p.m. ATTEST: Judith A. Ni(sen, CMC Borough Clerk Regular Assembly Meeting April 19, 2001 g /%4414 /1/6,.(7/ Gabrielle LeDoux, Mayor Corrected /Approved: 05/17/2001 Volume XXVI Page 274