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2001-03-01 Regular MeetingAyes: 1. Assemblymembers: Tuck Bonney Pat Branson Robin Heinrichs Absent: Tom Abell Dave Jensen, Manager Judi Nielsen, Borough Clerk Patti Kirkpatrick, Deputy Clerk RAZO, seconded by BRANSON VOTE ON MOTION MOTION CARRIED APPROVAL OF AGENDA TURNER, seconded by BRANSON BONNEY, seconded by STEVENS VOTE ON MOTION TO AMEND Noes: Absent: MOTION CARRIED VOTE ON MOTION TO APPROVE AS AMENDED MOTION CARRIED APPROVAL OF MINUTES RAZO, seconded by BRANSON Regular Assembly Meeting March 1, 2001 KODIAK ISLAND BOROUGH Regular Assembly Meeting March 1, 2001 A regular meeting of the Kodiak Island Borough Assembly was held March 1, 2001 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Chaplain Ben Brown of the Star of the Sea Chapel, followed by the Pledge of Allegiance. There were present: Greg Razo Wayne Stevens Darlene Turner comprising a quorum of the Assembly; and moved to excuse Assemblymember Abell. Unanimous voice vote moved to approve the agenda. moved to amend the agenda by adding item 13.D.3 Appointment to the Service Area No. 1 Board. Bonney, Branson, Heinrichs, Razo, Stevens, Turner None Abell Unanimous Unanimous voice vote KIB Assembly Special Meeting of February 14 and Regular Meeting of February 15, 2001. moved to approve the minutes as submitted. REGULAR MEETING ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES Volume XXVI Page 228 Assemblymember Branson requested a correction to the February 15 minutes, under Messages from the Borough Mayor, second paragraph, to read: He reported that he and Assemblymember Branson traveled to Juneau to attend the AML Board of Directors Conference and the Conference of Mayors. VOTE ON MOTION TO APPROVE AS CORRECTED MOTION CARRIED AWARDS AND PRESENTATIONS A. Proclamation CITIZENS' COMMENTS Unanimous voice vote Deputy Mayor Heinrichs proclaimed March 2001 as Women's History Month calling on all educators, government officials, businesses, and citizens to recognize the important contributions women have made throughout history with appropriate programs, ceremonies, and activities. Beryl Lassen, President of Senior Citizens of Kodiak, Inc., reported that they held a valentine's day party for residents 80 years and older and was pleased to report there were 108 people on Kodiak Island who were over the age of 80. She noted they served 10,675 meals to seniors in Kodiak, Port Lions, Akhiok, and Ouzinkie. The Island Cover Adult Day Care Facility was at full capacity with twelve clients. She noted Island Cove was the only adult day care facility in Alaska that was open seven days a week. They received notice of continued funding for the non - profit transit system. She thanked the Assembly for their continued support. Francis Fay, Alaska State Trooper, commended the Assembly on their public safety work on the brown bear problem. He noted the state considered Kodiak a role model for dealing with bears and public safety awareness. He thanked the Assembly for their forethought and teamwork. Larry VanDaele, Department of Fish and Game biologist, concurred. He was asked to speak on the brown bear issues and received inquiries from National Geographic about a documentary. the citizens advisory committee on brown bears was halfway through its tasks and was doing a great job. He invited the Assembly and the community to attend their next meeting on March 14 -15 from 9:00 a.m. to 5:00 p.m. at the Kodiak Community College. He noted the guest speaker would be Reggie Ward, KANA Tribal Resource Coordinator. Assemblymember Razo agreed it was important for the Borough to ensure that Fish and Game stayed focused on bear issues. He said residents were pleased with the reduction of bear incidents in Monashka Bay. COMMITTEE REPORTS COMMITTEE REPORTS Assemblymember Razo reported that the School District Budget Review committee received a survey from the vocational education teachers that indicated it was important to provide voc ed classes because a majority of students pursued that type of work after graduation. He felt increasing student enrollment would create the need Regular Assembly Meeting March 1, 2001 AWARDS AND PRESENTATIONS CITIZENS' COMMENTS Volume XXVI Page 229 for additional teachers to ensure that students pass the high school benchmark exams. Assemblymember Turner reported that the Mental Health Center Advisory Board was revising job descriptions for the facilities director and the administrative director. She noted that Robin Gardner was the new Administrative Director. She attended the Emergency Services Organization (ESO) meeting where Dr. Gary Carver, Carver Geological consulting geologist, spoke on the differences between Kodiak's December earthquake and that of Seattle. She said the major difference was the distance from the epicenter. The group formed a subcommittee to look at the structural soundness of buildings on Kodiak Island as federal grants were available to upgrade buildings to be earthquake resistant. She would attend the ESO meeting in Anchorage, which would focus on the Columbine High School incident and emergency planning. The Emergency Plan was in its final stages and a copy was available in the City Manager's office. Assemblymember Stevens attended the Planning and Zoning Commission meetings for February and advised they would be submitting an ordinance modifying the zoning code. PUBLIC HEARING PUBLIC HEARING A. Ordinance No. 2001 -02 Amending Kodiak Island Borough ORDINANCE Code of Ordinances Title 16 Subdivision Chapter NO. 2001 -02 16.50 Final Plat to Provide for the Change to a Manager Plan of Government. RAZO, moved to adopt Ordinance seconded by BRANSON No. 2001 -02. Manager Jensen said the ordinance would properly assign the administrative approval on final plats to the manager. Deputy Mayor Heinrichs called for public testimony; hearing and seeing none, he reconvened the regular meeting. Assemblymember Stevens noted that this was a housekeeping item that was overlooked during the code revision process of changing to the manager plan of government. VOTE ON MOTION TO ADOPT Ayes: Bonney, Branson, Heinrichs, Razo, Stevens, Turner Noes: None Absent: Abell MOTION CARRIED Unanimous B. Ordinance No. 2001 -03 Rezoning Lots 1 Through 3, Lots 5 Through 10, Lot 11A, and Lot 11B, Block 3, Port Lions Alaska Subdivision; and Lots 2 Through 7, Block 14, Port Lions Subdivision From R1- Single Family Residential To R2 -Two Family Residential. (Generally Located in the Core Area of the Port Lions Community, Between Bayview Drive, Hillside Drive, Main Street, and Rainbow Street) Regular Assembly Meeting March 1, 2001 ORDINANCE NO. 2001 -03 Volume XXVI Page 230 TURNER, moved to adopt Ordinance seconded by STEVENS No. 2001 -03. Manager Jensen said this was a result of the City of Port Lion's request and the Planning and Zoning Commission (P &ZC) found it to be consistent with the 1997 Port Lions Comprehensive Plan. He recommended approval. Assemblymember Razo felt this was a reasonable request as there was a shortage of housing in Port Lions and this would help to keep building costs down. Deputy Mayor Heinrichs called for public testimony; hearing and seeing none, he reconvened the regular meeting. VOTE ON MOTION TO ADOPT Ayes: Branson, Heinrichs, Razo, Stevens, Turner, Bonney Noes: None Absent: Abell MOTION CARRIED Unanimous C. Ordinance No. 2001 -04 Rezoning Lots 1 Through 6 and ORDINANCE Lot 16, U.S. Survey 3233 From RR1 -Rural Residential NO. 2001 -04 One To R3 -Multi Family Residential; and of Lots 25A, 25B, 25C, 25D, 26, 27, and 28, U.S. 3099 From R1- Single Family Residential To R3 -Multi Family Residential. (Located at 2716, 2732, 2756, 2785, 2820 Spruce Cape Road; 761A and 771 Jackson Lane) RAZO, moved to adopt Ordinance seconded by TURNER No. 2001 -04. Manager Jensen said this was requested by Jim Jones, Jackson's Mobile Home Park manager. The P &ZC found the rezone justified because R3 zoning permitted development that would: 1) bring the mobile home park into conformance with the zoning code; 2) create an opportunity to expand and upgrade the mobile home park; and 3) be consistent with the 1968 KIB Comprehensive Plan objectives. Deputy Mayor Heinrichs called for public testimony; hearing and seeing none, he reconvened the regular meeting. VOTE ON MOTION TO ADOPT Ayes: Heinrichs, Razo, Stevens, Turner, Bonney, Branson Noes: None Absent: Abell MOTION CARRIED Unanimous BOROUGH MANAGER'S REPORT Manager Jensen advised the Kodiak High School Roof Design project was 65% completed and the Architectural Review Board would review the plans prior to obtaining bids. He Regular Assembly Meeting March 1, 2001 MANAGER'S REPORT Volume XXVI Page 231 was assured by the Borough Engineer that the project was on task and would begin following the last day of school. MESSAGES FROM THE BOROUGH MAYOR Deputy Mayor Heinrichs was closely following Senate Bill 1 and House Bill 105 for increased education funding. He was hopeful the legislature would provide relief to municipalities by increasing education funding. He agreed with Assemblymember Razo on the need for better vocational education. He hoped that future Assembly's would continue to work towards vocational education facility expansion and funding. He found the surveys of where our students were going and doing very interesting. He honored the memory of Harold Heglin as a contributing member of the community. He expressed sincere condolences and best wishes to Mr. Heglin's family. UNFINISHED BUSINESS None. NEW BUSINESS A. CONTRACTS None. B. RESOLUTIONS 1. Resolution No. 2001 -13 Supporting a Grant Application to the First Alaskans Foundation by the Kodiak Area Native Association (KANA). BRANSON, moved to adopt Resolution seconded by BONNEY No. 2001 -13. Manager Jensen said KANA requested the resolution and proposed to develop Community Strategic Plans for Akhiok, Karluk, Larsen Bay, Old Harbor, Port Lions, and Ouzinkie. Although this planning project fell outside the scope of the Borough's established service level for area wide planning, KANA should be encouraged to pursue this project and coordinate with the community development department. Assemblymember Razo felt this was a good opportunity for KANA to pursue. Assemblymember outgrowth of a Kodiak Chamber Assemblymember ways to become Assemblymember VOTE ON MOTION Ayes: Noes: Regular Assembly Meeting March 1, 2001 Stevens noted this resolution was an Funding Summit project with Koniag, the of Commerce, and KANA. Turner felt the community needed to seek involved in planning for the future. Branson concurred. TO ADOPT Razo, Stevens, Turner, Bonney, Branson, Heinrichs None MESSAGES FROM THE MAYOR UNFINISHED BUSINESS NEW BUSINESS CONTRACTS RESOLUTIONS RESOLUTION NO. 2001 -13 Volume XXVI Page 232 Absent: Abell MOTION CARRIED Unanimous 2. Resolution No. 2001 -14 Ratifying and Certifying RESOLUTION the Results of the Special Election Held NO. 2001 -14 February 20, 2001. RAZO, moved to adopt Resolution seconded by BRANSON No. 2001 -14. Clerk Nielsen said the Borough Code required the Assembly to ratify the special election results. She advised the canvass board met on Wednesday, February 28 and the resolution reflected the official special election results. VOTE ON MOTION TO ADOPT Ayes: Stevens, Turner, Bonney, Branson, Heinrichs, Razo Noes: None Absent: Abell MOTION CARRIED Unanimous 3. Resolution No. 2001 -15 Authorizing the Records RESOLUTION Manager to Dispose of Certain Borough Records. NO. 2001 -15 TURNER, moved to adopt Resolution seconded by BRANSON No. 2001 -15. Clerk Nielsen said the records manager determined that the records met the retention requirements. The department head had final approval to destroy the records. VOTE ON MOTION TO ADOPT Ayes: Turner, Bonney, Branson, Heinrichs, Razo, Stevens Noes: None Absent: Abell MOTION CARRIED Unanimous 4. Resolution No. 2001 -16 Urging the Alaska RESOLUTION NO. Legislature to Fully Fund the Request of the 2001 -16 University of Alaska as Presented in Governor Knowles' 2002 Budget. TURNER, moved to adopt Resolution seconded by BRANSON No. 2001 -16. Manager Jensen said this request to fund higher education was necessary to educate Alaska's future leaders; to train technical workers; to develop natural resources; and to emphasize, support, and further develop those programs. Assemblymember Stevens noted this was the second time the Assembly supported this issue, and he felt the Kodiak College benefited from the funding. Regular Assembly Meeting March 1, 2001 Volume XXVI Page 233 Deputy Mayor Heinrichs concurred, noting it was great to see programs expanding due to funding. VOTE ON MOTION TO ADOPT Ayes: Bonney, Branson, Heinrichs, Razo, Stevens, Turner Noes: Absent: MOTION CARRIED STEVENS, seconded by TURNER No. 2001 -17. Assemblymember Stevens advised the Coast Guard budget was short $91 million from Congress. Full funding was needed for the Coast Guard to do their required tasks. Without full funding the community would lose a valuable resource. Assemblymember Turner felt the Coast Guard provided critical response to residents on Kodiak Island and a necessary service to our fisheries. VOTE ON MOTION TO ADOPT Ayes: Branson, Heinrichs, Razo, Stevens, Turner, Bonney Noes: Absent: MOTION CARRIED C. Ayes: 5. Resolution No. 2001 -17 Urging the United States Congress to Fully Fund the Operational Readiness and Re- Capitalization Requirements for the United States Coast Guard. None Abell Unanimous ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2001 -06 Amending Kodiak Island Borough Code Title 12 Streets and sidewalks to Establish a Process for Changing Road and Street Names and Amending Title 16 Subdivision Chapter 16.80 Standards for Road Improvements Section 16.80.090 Signs, Subdivisions, and Road Names. TURNER, seconded by BONNEY Manager Jensen said thi a process for changing would be amended to be VOTE ON MOTION TO ADOPT Regular Assembly Meeting March 1, 2001 None Abell Unanimous moved to adopt Resolution moved to adopt Ordinance No. 2001 -06 in first reading to advance to public hearing on March 15, 2001. s would amend Title 12 to establish road and street names. Title 16 consistent with Title 12. Heinrichs, Razo, Stevens, Turner, Bonney, Branson RESOLUTION NO. 2001 -17 ORDINANCES FOR INTRODUCTION ORDINANCE NO. 2001 -06 Volume XXVI Page 234 Noes: Absent: MOTION CARRIED D. OTHER ITEMS 1. Oath of Office to Newly- Elected Mayor. Clerk Nielsen administered the oath of office to newly - elected mayor, Gabrielle LeDoux. Mayor -elect LeDoux thanked the community for their support. She looked forward to working with the Assembly and Manager Jensen. 2. Acknowledging Receipt of the Personnel Advisory Board's Recommendation to Create the Position of Project Manager in the Kodiak Island Borough Engineering and Facilities Department. TURNER, moved to acknowledge receipt seconded by STEVENS of the Personnel Advisory Board's Recommendation to create the position of Project Manager in the Kodiak Island Borough Engineering and Facilities Department. Manager Jensen said careful monitoring and oversight of the high school roof replacement was essential to ensure contract compliance and cost containment. This position was created and approved by the Personnel Advisory Board on January 26. Upon Assembly acknowledgment, the manager would commence searching for a qualified applicant. VOTE ON MOTION MOTION CARRIED Unanimous voice vote 3. Appointment to the Service Area No. 1 Board. STEVENS, seconded by BONNEY VOTE ON MOTION TO APPOINT MOTION CARRIED CITIZENS' COMMENTS Regular Assembly Meeting March 1, 2001 None Abell Unanimous moved to appoint Richard H. Walker to the Service Area No. 1 Board for a term to expire October 2001. Unanimous voice vote John Whiddon phoned in support of Resolution No. 2001 -17, noting the Coast Guard provided exemplary support and services to the community. In response to Scott Arndt, Clerk Nielsen read the official special election results into the record for the listening audience. OTHER ITEMS OATH OF OFFICE TO NEWLY - ELECTED MAYOR RECEIPT OF THE PERSONNEL ADVISORY BOARD'S RECOMMENDATION TO CREATE A POSITION OF PROJECT MANAGER APPOINTMENT TO SERVICE AREA NO. 1 BOARD CITIZENS' COMMENTS Volume XXVI Page 235 ASSEMBLYMEMBER COMMENTS ASSEMBLYMEMBER COMMENTS Assemblymember Razo encouraged the community to honor Women's History Month. He said Assemblymembers Branson and Turner and Mayor -elect LeDoux were top women leaders and role models in Kodiak. He urged the community to support all education funding bills as reduced funding could result in a loss of revenue to Alaska communities. Assemblymember Turner recognized Women's History Month, noting Beryl Lassen was a wonderful leader and role model in Kodiak and Alaska. She thanked Trooper Fay and Larry VanDaele for their update on the bear issues. She hoped the Borough would have another death free bear year and to continue to be a role model for the state. She also encouraged the community to support the education funding bills. She congratulated Don Roberts on his appointment to the Alaska State Independent Living Council, whose mission was to empower Alaskans with disabilities. She congratulated Mayor -elect LeDoux and thanked Deputy Mayor Heinrichs for his leadership during the interim. Assemblymember Stevens congratulated and welcomed Mayor - elect LeDoux. He thanked Deputy Mayor Heinrichs for his work and appreciated his leadership. He also urged the community to contact the Legislative Information Office to let their local representatives and senators know of their support for increased education funding. Assemblymember Branson congratulated and looked forward to working with Mayor -elect LeDoux. She thanked Deputy Mayor Heinrichs for his work and leadership for the past two months. Assemblymember Bonney cautioned that failure to obtain increased state funding would result in a need to raise local taxes. He encouraged the community to contact their legislators and push for increased education funding. Deputy Mayor Heinrichs announced the Assembly would meet in a work session on Thursday, March 8 at 7:30 p.m. in the Borough conference room and a regular meeting on Thursday, March 15 at 7:30 p.m. in the Assembly chambers. EXECUTIVE SESSION A. Personnel Matters Related to Manager Hire. B. IBEW Negotiations. STEVENS, seconded by TURNER VOTE ON MOTION Ayes: Noes: Absent: Regular Assembly Meeting March 1, 2001 moved to convene into executive session to discuss personnel matters related to the manager hire and IBEW negotiations. Razo, Stevens, Turner, Bonney, Branson, Heinrichs None Abell EXECUTIVE SESSION MANAGER HIRE IBEW NEGOTIATIONS Volume XXVI Page 236 MOTION CARRIED Unanimous At 8:37 p.m. Deputy Mayor Heinrichs recessed the regular meeting to convene into executive session and asked Manager Jensen, Clerk Nielsen, and Mayor -elect LeDoux to attend. At 9:15 p.m. Deputy Mayor Heinrichs reconvened the regular meeting. BRANSON, seconded by TURNER VOTE ON MOTION Ayes: Stevens, Turner, Bonney, Branson, Heinrichs, Razo Noes: Absent: MOTION CARRIED ADJOURNMENT There being no further business to come before the Assembly, the meeting adjourned at 9:17 p.m. ATTEST: ti/Z y l . � P 2 udith A. Niels Borough Clerk Regular Assembly Meeting March 1, 2001 .1 n, CMC moved to direct staff to begin arranging interviews with the Borough manager applicants and for the manager to continue with IBEW negotiations. None Abell Unanimous �; O ° f Gabrielle LeDoux Mayor Approved: 03/15/2001 ADJOURNMENT Volume XXVI Page 237