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2001-01-18 Regular MeetingAssemblymembers: Tom Abell Pat Branson Robin Heinrichs Absent: Tuck Bonney Dave Jensen, Manager Judi Nielsen, Borough Clerk Patti Kirkpatrick, Deputy Clerk VOTE ON MOTION TO EXCUSE MOTION CARRIED RAZO, seconded by BRANSON VOTE ON MOTION TO APPROVE MOTION CARRIED APPROVAL OF MINUTES VOTE ON MOTION TO APPROVE Regular Assembly Meeting January 18, 2001 KODIAK ISLAND BOROUGH Regular Assembly Meeting January 18, 2001 A regular meeting of the Kodiak Island Borough Assembly was held January 18, 2001 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. There were present: ROLL CALL Greg Razo Wayne Stevens Darlene Turner comprising a quorum of the Assembly; and STEVENS, moved to excuse seconded by BRANSON Assemblymember Bonney. Unanimous voice vote APPROVAL OF APPROVAL OF AGENDA AGENDA moved to approve the agenda. Unanimous voice vote 1. Kodiak Island Borough Assembly Regular Meeting of December 21, 2000. BRANSON, moved to approve the seconded by TURNER minutes as submitted. MOTION CARRIED Unanimous voice vote REGULAR MEETING APPROVAL OF MINUTES Volume XXVII Page 201 AWARDS AND PRESENTATIONS A. Student of the Month STUDENT OF THE Deputy Mayor Heinrichs presented the Student of the Month MONTH Award for January to Melanie Ngeunhahak, a student at the Kodiak Alternative High School. B. Employee of the Year EMPLOYEE OF THE YEAR Manager Jensen presented the Employee of the Year Award to Eileen Probasco, assistant planner in the Community Development Department. CITIZENS' COMMENTS Scott Arndt asked the Assembly to postpone Resolution No. 2001 -02 to public hearing at the next regular meeting. Wally Johnson asked why the Assembly gave direction to appeal Jane Doe vs Kodiak Island Borough during executive session when Robert's Rules of Order dictated that no action could be taken in executive session. At the request of Deputy Mayor Heinrichs, Clerk Nielsen read from Alaska's Open Meetings Act that outlined that the attorney may be instructed in executive session about legal strategies for specific legal matters. In response to Mr. Johnson, Manager Jensen said the Assembly directed the attorney to pursue an appeal and the legal costs were not pro bono. COMMITTEE REPORTS COMMITTEE REPORTS Phil Cline, Providence Kodiak Island Hospital Administrator, reported a loss in December of $70,000 but fiscal year 2001 looked promising. He hoped for a final audit by May and a $385,000 check to the Borough for their portion. He thanked the Assembly and community for their continued support of the hospital. He said Dr. Arneson and Dr. Wurster were providing needed oral surgeries to the residents of Kodiak. In response to Assemblymember Stevens, Mr. Cline said the new CT Scanner was invaluable to staff and expanded services for patients, which benefited the community by keeping costs down and services local. Assemblymember Abell thanked Mr. Cline and said he was pleased with the positive relationship with the hospital. Assemblymember Razo attended the school district budget advisory group meetings. The school district was tasking the state to provide inflation proof measures for education. He said property tax payers were bearing the burden of increased education costs. He urged the Regular Assembly Meeting January 18, 2001 AWARDS AND PRESENTATIONS CITIZENS' COMMENTS Volume XXVII Page 202 community to write to their legislators asking them to reduce local education funding costs. Assemblymember Razo reported that Kodiak Launch Complex Advisory Group (KLCAG) representatives asked the Assembly to facilitate re- establishing the KLCAG. A task force was created to draft a resolution ratifying membership as well as clarify that the KLCAG reported to the Alaska Aerospace Development Corporation (AADC) Board of Directors. The Borough Mayor, an assemblymember, the City of Kodiak Mayor, and a councilmember would also serve on the KLCAG. Assemblymember Branson reported the Alaska Municipal League (AML) subcommittee on finance would meet on February 12 at 10:00 a.m. via teleconference. She noted there were several bills of interest forthcoming. Assemblymember Turner advised she had a teleconference on January 19 with the subcommittee at AML. PUBLIC HEARING A. Ordinance No. 2000 -10B Amending Ordinance No. 2000 -10 Fiscal Year 2001 Budget to Reflect Amendments. BRANSON, moved to adopt Ordinance seconded by TURNER No. 2000 -10B. Manager Jensen said this budget adjustment was due to increased legal costs; the sale of the $2,660,000 General Obligation bonds; and a contribution of $80,000 from the Kodiak Health Care Foundation (KHCF). He noted the KHCF advised they would be able to contribute an additional $30- 40,000 before the end of the fiscal year. Deputy Mayor Heinrichs opened the public hearing. Scott Arndt was pleased with the sale of the general obligation bonds. He hoped the remainder of the funds would go to repair Borough school facility deficiencies. Deputy Mayor Heinrichs closed the public hearing and reconvened the regular meeting. VOTE ON MOTION TO ADOPT Ayes: Abell, Branson, Heinrichs, Razo, Stevens, Turner Noes: None Absent: Bonney MOTION CARRIED Unanimous Regular Assembly Meeting January 18, 2001 PUBLIC HEARING ORDINANCE NO. 2000 -10B Volume XXVII Page 203 BOROUGH MANAGER'S REPORT MANAGER'S REPORT Manager Jensen reported the strategic planning session with staff brought out good information that would be provided to the Assembly at the strategic planning session on Saturday, January 20. He provided copies of the graphs requested by the Assembly. MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM THE BOROUGH MAYOR Deputy Mayor Heinrichs found the staff strategic planning session enlightening. He noted staff was working to improve inter - department communications. He was pleased with the school district pressuring the state to bear the burden of school inflation costs. He advised Senator Wilkens was putting forth a bill, which would give rural communities an additional $400,000 for education. He thanked the heirs of the Fern Fuller Trust for their ongoing contribution to the hospital. He noted the funds were used to assist the hospital in buying items that were needed for the continued care of local residents. Deputy Mayor Heinrichs advised the Kodiak Island Mayors Conference scheduled for Friday, January 19 was rescheduled to Friday, January 26 due to bad weather. He looked forward to meeting with the mayors and assisting with their issues. UNFINISHED UNFINISHED BUSINESS BUSINESS None. NEW BUSINESS NEW BUSINESS A. CONTRACTS CONTRACTS 1. Contract No. 2001 -02 Placement of Village Oil CONTRACT Spill Response Equipment Project. NO. 2001 -02 RAZO, seconded by TURNER Manager Jensen gave a brief overview of the project and noted that the company would deliver fourteen connex vans equipped with oil response equipment to Kodiak prior to January 31. The request for bids was duly advertised for transporting the equipment to the villages. VOTE ON MOTION TO APPROVE Ayes: Noes: Regular Assembly Meeting January 18, 2001 moved to approve Contract No. 2001 -02 with West Bay Corporation of Kodiak in an amount not to exceed $89,000. Branson, Heinrichs, Razo, Stevens, Turner None Volume XXVII Page 204 Absent: Bonney MOTION CARRIED Unanimous B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 2001 -02 Declaring That Certain RESOLUTION Kodiak Island Borough Real Property is Surplus NO. 2001 -02 to the Public's Need and Can be Made Available for Disposal in Accordance with Kodiak Island Borough Code. STEVENS, moved to adopt Resolution seconded by BRANSON No. 2001 -02. At the request of Manager Jensen, Bob Scholze, associate planner, said the Planning and Zoning (P &Z) Commission held a public hearing and determined it appropriate to surplus the property for land disposal. P &Z originally viewed ten parcels; however, three parcels were withdrawn after comments were received at the public hearing. In response to Assemblymember Turner, Mr. Scholze noted the parcels could be apportioned as one to two acre lots or smaller depending upon what the Assembly chose to do. In response to Deputy Mayor Heinrichs, Mr. Scholze outline the location and status of each parcel as follows: Lot 1 - a ten acre parcel on Otmeloi originally set aside as a school site. In 1990 the lot was declared unsuitable for school use. The lot could be subdivided in two to match the neighborhood. Lots 2 and 3 - five acre parcels on Russian Creek Road transferred from BLM to the State and then to the Borough. One was a previous military site undergoing clean -up and one had a clean bill of health from the Corps of Engineers. Both were steep and drilling wells could be a concern. Lot 4 - five acres in the Bells Flats Subdivision was undergoing clean up had a pond that served the Womens Bay Fire Department. The lot could be subdivided into three to four residential lots or sold as a larger tract. Lot 5 - five acres across from Womens Bay Fire Hall was set aside as a school site but determined to be below the 100 foot tsunami mark. The lot could accommodate five lots with road access. He would look into a design and wells /septic systems feasibility. Lot 6 - less than one acre on Selief Lane zoned RR -2 that had public utilities. Lot 7 - three acres on the corner of Sharatin and Rezanof. The grade of the lot ranged from flat to steep. He suggested retaining for future use as a park. Regular Assembly Meeting January 18, 2001 Volume XXVII Page 205 Assemblymember Stevens felt the public had ample time to speak at public hearings held by the P &Z Commission and didn't see a need to hold additional public hearings. VOTE ON MOTION Ayes: Noes: Absent: MOTION CARRIED C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2001 -01 Amending Title 17 Zoning of the Kodiak Island Borough Code of Ordinances by Amending Chapter 17.51 Accessory Buildings to Allow the Placement of Non - Motorized Container Vans to Store Emergency Response Equipment in the Outlying Communities on Kodiak Island. STEVENS, seconded by BRANSON Manager Jensen said this amendment to the code allowed temporary placement of connex or container vans for storage of emergency response equipment within the Borough. VOTE ON MOTION Ayes: Razo, Stevens, Turner, Abell, Branson, Heinrichs Noes: Absent: MOTION CARRIED D. OTHER ITEMS 1. TURNER, seconded by BRANSON Regular Assembly Meeting January 18, 2001 Heinrichs, Razo, Stevens, Turner, Abell, Branson None Bonney Unanimous moved to adopt Ordinance No. 2001 -01 to advance to public hearing on February 1, 2001. None Bonney Unanimous Confirmation of Mayoral Appointment to the Airport Advisory Committee. moved to confirm the Mayoral Appointment of Penny Jordahl for a term to expire December 31, 2001 on the Airport Advisory Committee. ORDINANCES FOR INTRODUCTION ORDINANCE NO. 2001 -01 OTHER ITEMS MAYORAL APPOINTMENT TO THE AIRPORT ADVISORY COMMITTEE Volume XXVII Page 206 Clerk Nielsen said there was only one vacancy on the committee and the vacancy was duly advertised. VOTE ON MOTION Ayes: Stevens, Turner, Abell, Branson, Heinrichs, Razo Noes: None Absent: Bonney MOTION CARRIED Unanimous 2. Confirmation of Mayoral Appointments to the MAYORAL Providence Kodiak Island Mental Health Center APPOINTMENT TO Advisory Board. THE MENTAL HEALTH CENTER ADVISORY TURNER, moved to confirm the BOARD seconded by BRANSON Mayoral appointments of Thia Falcone, Pam Foreman, and Cecil Ranney for terms to expire December 31, 2003 on the Providence Kodiak Island Mental Health Center Advisory Board. Clerk Nielsen advised there were three seats vacant on the board and the vacancies were duly advertised. VOTE ON MOTION Ayes: Stevens, Turner, Abell, Branson, Heinrichs, Razo Noes: None Absent: Bonney MOTION CARRIED Unanimous CITIZENS' COMMENTS None. ASSEMBLYMEMBER COMMENTS Assemblymember Branson congratulated Eileen Probasco as Employee of the Year and wished her well in future endeavors. She congratulated Melanie Ngeunhahak as the Student of the Month. She reminded the public of the Boards, Committees, and Commissions reception on Friday, January 19 that was a way to thank those that volunteer countless hours in an often thankless job. Assemblymember Stevens congratulated Eileen Probasco and Melanie Ngeunhahak. He wished Ms. Probasco best luck on her upcoming move saying he would miss working with her. Regular Assembly Meeting January 18, 2001 CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Volume XXVII Page 207 Assemblymember Turner also congratulated Eileen Probasco and Melanie Ngeunhahak. She was pleased that the Borough had a wonderful staff and was proud to work with them. Assemblymember Abell encouraged residents to be involved in school budget issues by writing their legislators. Assemblymember Razo concurred. He was grateful to the members of the teen court who were an instrumental part of the community and with their peers. He felt the teen court reduced the work load for attorneys and the courts. Deputy Mayor Heinrichs announced that the Assembly would meet in a work session on Thursday, January 25 at 7:30 p.m. in the Borough conference room; a joint Assembly /City Council work session on Tuesday, January 30 at 7:30 p.m. in the Borough conference room; and a regular meeting on Thursday, February 1 at 7:30 p.m. in the assembly chambers. Members of the Assembly would travel to the Alaska Municipal League Board meeting in Juneau, February 1. The special election would be held on Tuesday, February 20 to elect the Borough Mayor for a term to expire October 2001. Absentee voting would begin Monday, February 5 through Friday, February 16. Voters who would be out of town during the election could request an absentee ballot by -mail from the Borough Clerk's office. On Friday, January 19 the Kodiak Island Mayors Conference would be held from 9:00 a.m. to 5:00 p.m. in the Borough conference room; and the Boards, Committees, and Commissions Reception would be held from 7:00 p.m. to 9:00 p.m. at Bayside Fire Hall. The Assembly would meet in a strategic planning session on Saturday, January 20 at 9:00 am in the Borough conference room. ADJOURNMENT There being no further business to come before the Assembly, the meeting adjourned at 8:43 p.m. ATTEST: udith A. Niel en, CMC Borough Clerk Regular Assembly Meeting January 18, 2001 Robin Heinrichs Deputy Mayor Approved: 02/15/2001 ADJOURNMENT Volume XXVII Page 208