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1999-02-04 Regular MeetingA regular meeting of the Kodiak Island Borough Assembly was held February 4, 1999 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain David Davis of the Salvation Army, followed by the Pledge of Allegiance. There were present: ROLL CALL Mayor: Gary L. Stevens Assemblymembers: Scott Arndt Tuck Bonney Pat Branson Absent: Tom Abell Robin Heinrichs comprising a quorum of the Assembly; and Thomas J. Manninen, Manager Donna Smith CMC /AAE, Clerk Judi Nielsen CMC, Deputy Clerk Assemblymembers Tom Abell and Robin Heinrichs were absent and asked to be excused. STEVENS, seconded by BONNEY VOTE ON MOTION TO EXCUSE Regular Assembly Meeting February 4, 1999 KODIAK ISLAND BOROUGH Regular Assembly Meeting February 4, 1999 Greg Spalinger Wayne Stevens moved to excuse Assemblymembers Abell and Heinrichs. MOTION CARRIED Unanimous voice vote REGULAR MEETING Volume XXV Page 1 APPROVAL OF AGENDA ARNDT, seconded by BRANSON ARNDT, seconded by BONNEY VOTE ON MOTION TO AMEND Ayes: Noes: Absent: MOTION CARRIED VOTE ON MOTION TO APPROVE AS AMENDED Ayes: Noes: Absent: MOTION CARRIED APPROVAL OF MINUTES A. Kodiak Island Borough Assembly regular meetings of December 17, 1998 and January 21, 1999. STEVENS, seconded by ARNDT VOTE ON MOTION TO APPROVE MOTION CARRIED Regular Assembly Meeting February 4, 1999 moved to approve the agenda. moved to amend the agenda by removing item 13.A.2 Contract No. 99 -02. Arndt, Bonney, Spalinger, Stevens Branson Abell, Heinrichs 4 Ayes, 1 No Arndt, Bonney, Branson, Spalinger, Stevens None Abell, Heinrichs Unanimous moved to approve the minutes of December 17, 1998 and January 21, 1999. Unanimous voice vote APPROVAL OF AGENDA APPROVAL OF MINUTES Volume XXV Page 2 AWARDS AND AWARDS AND PRESENTATIONS PRESENTATIONS A. Employee of the Month EMPLOYEE OF THE MONTH Manager Manninen presented the Employee of the Month Award to Sharon Nault, operations supervisor, in the Management Information Systems Department. CITIZENS' COMMENTS A. Agenda Items Not Scheduled For Public Hearing and General Comments. Perry Page, Management Information Systems Department Director, stated his appreciation of Sharon Nault as an excellent employee. COMMITTEE REPORTS Phil Cline, Providence Kodiak Island Medical Center Administrator, reported that the auditors affirmed the numbers previously provided to the Assembly. In response to a newspaper article, he said the hospital needed profits to fund depreciation, to acquire technology, to acquire and train high quality staff, and to stay in Kodiak. Services in the specialty and ambulatory clinics were expanded to include an allergist, and a dermatologist would start in March. Mayor Stevens appreciated Mr. Clines' quality management of the hospital. Assemblymember Bonney received a call from the federal agency aiding Port Lions to remove their old oil drums. He said the work would continue. PUBLIC HEARING PUBLIC HEARING All ordinances and resolutions presented at this meeting were introduced by title only and copies made available to the public. Regular Assembly Meeting February 4, 1999 CITIZENS' COMMENTS COMMITTEE REPORTS Volume XXV Page 3 A. Ordinance No. 98 -10C Amending Ordinance ORDINANCE No. 98 -10 Fiscal Year 1999 Budget to Reflect NO. 98 -10C Amendments. Presented for consideration was Ordinance No. 98 -10C that, if adopted, amended the fiscal year 1999 budget to reflect estimated reductions in state raw fish tax, state revenue sharing, and general fund interest earnings. STEVENS, moved to adopt Ordinance seconded by BONNEY No. 98 -10C. Manager Manninen outlined the amendments to the mid- year budget. Mayor Stevens called for public testimony; hearing and seeing none, he reconvened the regular meeting. There was no discussion by the Assembly. VOTE ON MOTION TO ADOPT Ayes: Bonney, Branson, Spalinger, Stevens, Arndt Noes: None Absent: Abell, Heinrichs MOTION CARRIED Unanimous MESSAGES FROM THE BOROUGH MANAGER MESSAGES FROM MANAGER Manager Manninen reported that the spruce log bundles dispersed from Marmot Island were infected with beetles. Roger Bernside from the state would report on the effects the beetles would have on Kodiak at the February 18 regular meeting. There was one - quarter of a billion dollars of assessed value in timber on Afognak and Kodiak Island. The timber should not be affected due to various factors, especially climate. Regular Assembly Meeting February 4, 1999 Volume XXV Page 4 The certified annual financial report would be available on February 5. He sent a letter to the Alaska Industrial Development and Export Authority requesting information on the Mark Air terminal, including projections, and he hoped to have the information before the Assembly for discussion at the February 11 work session. He sent a letter to Pat Ladner, Alaska Aerospace Development Corporation Executive Director, requesting assistance with the April 1 legislative reception. As reported by Phil Cline, it was estimated that $400,000 in profit would come from the hospital to the Borough. He anticipated discussion on paying prior commitments. He met with the labor management team to discuss health insurance and layoff classification language and intent. He hoped for discussion with the Assembly in the future. Research on Senate Bill 36 indicated that the school district was $155,000 short of projections. He planned to attend the National Association of Counties in Washington, D.0 February 23 -March 6 where he would meet with lobbyist Brad Gilman. He was scheduled to return to Kodiak March 9. MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM BOROUGH MAYOR Mayor Stevens reported that he, Manager Manninen, and the Assembly met with Representative Alan Austerman and Senator Jerry Mackie and related the needs of the community and the need to keep the lobbyist informed. The Borough offered to be a forms repository for the Immigration and Naturalization Service (INS); however, the forms change regularly, so only INS business cards would be available in the clerk's office. Regular Assembly Meeting February 4, 1999 Volume XXV Page 5 He announced that he, Manager Manninen, members of the Assembly, the school board, and the superintendent of schools would travel to Karluk on Friday, February 5. He noted the passing of Gaynell Hatcher. He said she was a wonderful lady who would be missed by the community and her family. OLD BUSINESS OLD BUSINESS A. Ordinance No. 98 -29 Amending Kodiak Island ORDINANCE Borough Code of Ordinances Tile 6 Animals to NO. 98 -29 Require Owner Control of All Dogs. Presented for consideration was Ordinance No. 98 -29 that, if adopted, amended the code to allow the animal control officer to legally pick up and impound loose dogs in the Borough. The motion to adopt in first reading to advance to public hearing on December 17, 1998 was before the Assembly. BONNEY, seconded by ARNDT Regular Assembly Meeting February 4, 1999 moved to amend the public hearing date to February 18, 1999. There was no discussion by the Assembly. VOTE ON MOTION TO AMEND Ayes: Branson, Spalinger, Stevens, Arndt, Bonney Noes: None Absent: Abell, Heinrichs MOTION CARRIED Unanimous STEVENS, moved to amend Ordinance seconded by BONNEY No. 98 -29 by substitution. Volume XXV Page 6 Manager Manninen read the changes in the substituted version. After discussion, it was generally agreed that the ordinance reflected that immediate control of a dog meant control by voice command. Clerk Smith clarified that Linda Freed, Community Development Department Director, developed the language. VOTE ON MOTION TO AMEND Ayes: Spalinger, Stevens, Arndt, Bonney, Branson Noes: None Absent: Abell, Heinrichs MOTION CARRIED Unanimous VOTE ON MOTION AS AMENDED TO ADVANCE TO PUBLIC HEARING ON FEBRUARY 18, 1999. Ayes: Stevens, Arndt, Bonney, Branson, Spalinger Noes: None Absent: Abell, Heinrichs MOTION CARRIED Unanimous NEW BUSINESS A. CONTRACTS CONTRACTS 1. Contract No. 99 -01 Engineering Services CONTRACT Solid Waste Collection Program Rate Study. NO. 99 -01 BONNEY, seconded by ARNDT Regular Assembly Meeting February 4, 1999 moved to award Contract No. 99 -01 to Montgomery Watson, of Anchorage, Alaska, in an amount not to exceed $34,906. NEW BUSINESS Volume XXV Page 7 Manager Manninen said Montgomery Watson met with staff to establish the criteria for the rate study. He read the description of the scope of work. There was no discussion by the Assembly. VOTE ON MOTION TO AWARD Ayes: Arndt, Bonney, Branson, Spalinger, Stevens Noes: None Absent: Abell, Heinrichs MOTION CARRIED Unanimous 2. Contract No. 99 -02 Lease Agreement for One CONTRACT Xerox DC230 Copier. NO. 99 -02 Contract No. 99 -02 was removed from the agenda. B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 99 -02 Establishing Citizens RESOLUTION Board of Equalization Dates for the Year NO. 99 -02 1999. Presented for Consideration was Resolution No. 99 -02 that, if adopted, established Monday, May 17, 1999 as the Board of Equalization date. Manager Manninen reported that by state statutes, the Board of Equalization dates must be adopted by resolution of the Assembly. BONNEY, moved to adopt seconded by ARNDT Resolution No. 99 -02. There was no discussion by the Assembly. VOTE ON MOTION TO ADOPT Ayes: Bonney, Branson, Spalinger, Stevens, Arndt Regular Assembly Meeting February 4, 1999 Volume XXV Page 8 Noes: None Absent: Abell, Heinrichs MOTION CARRIED Unanimous 2. Resolution No. 99 -03 Supporting "Census 2000" by the U.S. Census Bureau. Presented for consideration was Resolution No. 99 -03 that, if adopted, approved full participation by members of the Borough staff in all matters related to technical preparation for "Census 2000 ". STEVENS, moved to adopt seconded by BRANSON Resolution No. 99 -03. Manager Manninen related that Charles McGee, Local Census Office Manger for Alaska, asked for the Assembly's cooperation in adopting a resolution supporting the efforts of the U.S. Census Bureau. Assemblymember Arndt questioned the cost. Mayor Stevens said the cost would be staff time. He said it was important to have an accurate census count and it was time to move forward. At Mayor Steven's request, Clerk Smith related that the year 2000 was fast approaching and the census could affect reapportionment of the Assembly. Assemblymember Stevens said an accurate count was critical as it could affect revenue sharing. He felt the costs would be minimal compared to lost revenues. In response to Mayor Stevens, Manager Manninen said he did not anticipate a need to hire additional staff as it was a matter of spreading the work load. Assemblymember Arndt was concerned that this would take a tremendous amount of staff time. ARNDT, moved to postpone seconded by BONNEY Resolution No. 99 -03 to Regular Assembly Meeting February 4, 1999 RESOLUTION NO. 99 -03 Volume XXV Page 9 VOTE ON MOTION TO POSTPONE Ayes: Spalinger, Arndt Noes: Branson, Stevens, Bonney Absent: Abell, Heinrichs MOTION FAILED 2 Ayes, 3 Noes VOTE ON MOTION TO ADOPT Ayes: Spalinger, Stevens, Bonney, Branson Noes: Arndt Absent: Abell, Heinrichs MOTION CARRIED 4 Ayes, 1 No Mayor Stevens asked Manager Manninen to report on the costs as they were incurred. C. ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS None. INFORMATIONAL MATERIALS (No action required) 1. Planning and Zoning Commission Meeting of November 18, 1998. 2. Service District No. 1 Board Meetings of July 14 and December 21, 1998. Regular Assembly Meeting February 4, 1999 the February 18, 1999 regular meeting. ORDINANCES FOR INTRODUCTION OTHER ITEMS INFORMATIONAL MATERIALS A. MINUTES OF OTHER MEETINGS MINUTES OF OTHER MEETINGS Volume XXV Page 10 3. Providence Kodiak Island Medical Center Advisory Board Meeting of December 16, 1998. 4. Kodiak Island Borough School District Board of Education Regular Meetings of November 23 and October 26, 1998 and Special Meetings of January 4, 1999, November 10 and November 2, 1998. B. REPORTS REPORTS 1. Kodiak Island Borough School District Board of Education September 1998 Financial Report. 2. Kodiak Island Borough December 1998 Financial Report. C. OTHER None. CITIZENS' COMMENTS None. ASSEMBLYMEMBER COMMENTS Assemblymember Stevens congratulated Sharon Nault. He said it was a pleasure to see employees recognized for a job well done. Assemblymember Bonney urged residents to attend the next work session to hear the discussion on the Mark Air terminal. He complimented Manager Manninen, Chris Lynch, Engineering and Facilities Director, and Assemblymember Stevens for their time and efforts on the terminal. He felt it was important to secure the numbers for the Assembly and the community. He sent condolences to Linda Sutton on the loss of her husband Mitch. He said Mr. Sutton was a close friend and an asset to the community that would be missed. He attended a Fish and Game Advisory Committee meeting where four - wheelers at Saltery Cove were the issue. He wanted to look at designating areas for four - wheeling. Regular Assembly Meeting February 4, 1999 OTHER CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Volume XXV Page 11 Assemblymembers Branson and Spalinger congratulated Sharon Nault as the employee of the month. Mayor Stevens announced that he, the Manager, and members of the Assembly would travel to Karluk on Friday, February 5, 1999. The Assembly would meet in a work session on Thursday, February 11, at 7:30 p.m. in the borough conference room; a joint work session on Tuesday, February 16, at 7:30 p.m. in the borough conference room with a work session to follow; and a regular meeting on Thursday, February 18, at 7:30 p.m. in the assembly chambers. Borough offices would be closed February 15 in observance of Washington's Birthday. He noted that Kodiak was moving through a long cold spell and asked residents to take care. There being no further business to come before the ADJOURNMENT Assembly, the meeting adjourned at 8:28 p.m. ATTEST: dith A. Nielsen, CMC Acting Borough Clerk APPROVED: 02/18/99 Regular Assembly Meeting February 4, 1999 Volume XXV Page 12