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2010-03-04 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting March 4, 2010 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, March 4, 2010, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain John Quinn of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Pat Branson, Jerrol Friend, Judy Fulp, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager Rick Gifford, Finance Director Karl Short, Engineering and Facilities Director Woody Koning, Deputy Clerk Marylynn McFarland, and Assistant Clerk Jessica Kilborn. BRANSON moved to excuse Assembly member Jeffrey who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA KAPLAN moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS Mayor Selby presented the Kodiak Beautification Awards for an Individual Award to Kodiak Postmaster Bill Kersch, a Residence Award to Lee Robbins and Kim Swaneveld, and a Business Award to Ben and Hazel Ardinger, owners of Ardinger's Fine Furnishings and Gifts. Mayor Selby proclaimed March 2010 as National Women's History Month, urging residents to increase their knowledge and appreciation of the valuable role women play in our lives. CITIZENS' COMMENTS Mel Stephens addressed concerns regarding Ordinance No. FY2010 -07. COMMITTEE REPORTS None. Kodiak Island Borough Assembly Minutes Page 770 March 4, 2010 PUBLIC HEARING A. Contract No. FY2010 -30 Solid Waste Collection Contract. This item was postponed at the regular Assembly meeting of February 18, 2010. The motion before the Assembly was to authorize the manager to execute Contract No. FY2010 -30 with Alaska Pacific Environmental Services, LLC of Anchorage, AK for the Solid Waste Collection Services. Manager Gifford summarized the discussion held by the Assembly at the work session of February 25, 2010, outlining the changes to the contract. Manager Gifford recommended postponing the contract to the next regular meeting of the Assembly. Mayor Selby opened the public hearing. The following spoke regarding Contract No. FY2010 -30: Joe Black, Marion Owen, Dawn Black, Nick Szabo, Mel Stephens, Lorna Arndt, Del Green, Carolyn Heitman, and Shawn Dochtermann. A letter from Pat Szabo was read into the record. Mayor Selby closed the public hearing. Assembly members addressed changes that were made to the contract. FRIEND moved to postpone Contract No. FY2010 -30 to the next regular meeting of the Assembly. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Kaplan, Lynch, and Stutes. BOROUGH MANAGER'S REPORT Manager Gifford reported the following: • The Borough's Popular Annual Financial Report, as of June 30, 2009, had been mailed to all residents and was available on the Borough website. • Applications for the FY2011 Nonprofit Funding had been mailed to current participants and were due to the Finance Department on Friday, April 30, 2010. • As of February 24, 2010, the Borough reported to the Department of Motor Vehicles a total of 90 vehicles that had been disposed of for a cost of $35,338.20. In addition, the Borough funded 96,440 lbs. of scrap metal for disposal from the Kodiak State Fair Board and the Kodiak Island Raceway Association for a total cost of $7,699.80. • The State of Alaska Division of Forestry donated a brush truck to the Kodiak Island Borough to be used to provide wild land fire protection. • A letter was received from the commissioner of the Department of Health and Social Services expressing appreciation for the efforts of the Child Care Assistance Program. Manager Gifford expressed appreciation to the Finance Department staff involved with the program. Kodiak Island Borough Assembly Minutes March 4, 2010 Page 771 To provide time to make the requested changes to Contract No. FY2010 -30, Manager Gifford recommended rescheduling the work session on Thursday, March 11, 2010, to Tuesday, March 16, 2010. A consensus of the Assembly was given. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby announced the passing of City of Ouzinkie Mayor Zack Chichenoff. UNFINISHED BUSINESS None. NEW BUSINESS Contracts None. Resolutions 1. Resolution No. FY2010 -28 Approving the Proposed Amendments to the Cooperative Participation Agreement and Bylaws of the Alaska Municipal League /Joint Insurance Association (AML /JIA). BRANSON moved to adopt Resolution No. FY2010 -28. This resolution approved the changes proposed by AML /JIA to the Cooperative Participation Agreement and Bylaws of AML /JIA. The Kodiak Island Borough had been a member of the insurance pool since July 1990. One of the more significant changes to the agreement and bylaws dealt with the method of changing the bylaws. Staff recommended adoption of Resolution No. FY2010 -28 approving the proposed amendments to the Cooperative Participation Agreement and Bylaws of the Alaska Municipal League /Joint Insurance Association. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Kaplan, Lynch, Stutes, and Branson. 2. Resolution No. FY2010 -29 Approving Funding Support to the Kodiak Maritime Museum's (KMM) "Thelma C Interpretive Project ". KAPLAN moved to adopt Resolution No. FY2010 -29. This resolution was requested by the Kodiak Maritime Museum (KMM) for funding support in the amount of $25,000 for the "Thelma C Interpretive Project" which would include restoring and mounting the Thelma C, a historic 38 -foot wooden salmon fishing vessel, as a permanent interpretive exhibit near Oscar's Dock. In addition to the vessel, this project would bring Kodiak's fishing and harbor history to life with interpretive panels, hands -on displays, and cell phone accessible multimedia presentations to provide visitors with an appreciation of Kodiak's unique bond with the sea, and to encourage visitors and residents to spend time in the downtown area. The total amount of the project was $240,000, and KMM requested funding support from Kodiak Island Borough Assembly Minutes March 4, 2010 Page 772 various sources such as: Alaska State Legislature, the City of Kodiak, the Rasmussen Foundation, Pebble Partnership, and the Kodiak Island Borough. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Kaplan, Lynch, Stutes, Branson, and Friend. Ordinances for Introduction 1. Ordinance No. FY2010 -07 Amending the Kodiak Island Borough Code of Ordinances Title 8 Health and Safety by Repealing the Existing Chapter 8.25 Solid Waste Collection and Disposal and Instituting a New Chapter 8.25 Solid Waste and Collection and Disposal Section 8.25.10 to Section 8.25.240. BRANSON moved to adopt Ordinance No. FY2010 -07 in first reading to advance to public hearing at the next regular meeting of the Assembly. The existing Solid Waste Collection and Disposal code that reflected the solid waste collection contract and disposal requirements at the landfill was put into place in 1986. Staff determined the need to bring the code into compliance with the modified solid waste collection contract and disposal requirements at the landfill. The revision would establish policies and procedures to effectively provide enforcement. The old KIBC Chapter 8.25 was being repealed in its entirety and a new Chapter 8.25 was being enacted. Staff's research and proposal took into consideration the Alaska Statutes, codes from other municipalities, and expertise from an attorney specializing in solid waste. Engineering and Facilities Department Director spoke on mechanisms that would be put into place regarding garbage infractions. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Branson, Friend, and Fulp. Other Items 1. Confirmation of Assembly Appointment to the Citizens Board of Equalization. BRANSON moved to confirm the Assembly appointment of Mr. Mark Anderson to the Citizens Board of Equalization for a term to expire December 2012. There was a vacant seat on the Citizens Board of Equalization. On February 11, 2010, Mr. Mark Anderson submitted an application for the term to expire December 2012. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Branson, Friend, Fulp, and Kaplan. CITIZENS' COMMENTS None. Kodiak Island Borough Assembly Minutes March 4, 2010 Page 773 ASSEMBLY MEMBER COMMENTS Assembly members congratulated the recipients of the Beautification Awards and thanked Assembly member Fulp for instituting the award program. Assembly member Branson inquired about the due date for the Legal Service Request for Proposals (RFP). Manager Gifford responded that proposals were due Friday, March 12, 2010. Assembly member Fulp thanked the community for its participation and comments on Contract No. FY2010 -30 and she encouraged Alaska Waste to become more involved with the Kodiak community. Assembly member Friend acknowledged the efforts by Borough staff on Contract No. FY2010- 30. Assembly member Stutes expressed condolences to the Chichenoff family. Announcements Mayor Selby announced the Mayor and members of the Assembly would be traveling to Juneau to attend the Legislative Reception on March 10, 2010. The next Assembly work session would be held on Tuesday, March 16, 2010, at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, March 18, 2010, at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT BRANSON moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Branson, Friend, Fulp, Kaplan, and Lynch. The meeting adjourned at 8:50 p.m. Nova M. Javier, MC, Borough Clerk Kodiak Island Borough March 4, 2010 KODIAK ISLAND BOROUGH ATTEST: _ Jerome M. Selby, Mayor Approved: April 1, 2010 Assembly Minutes Page 774