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1996-06-06 Regular MeetingRODIAR ISLAND BOROUGH Regular Assembly Meeting June 6, 1996 A regular meeting of the Kodiak Island Borough Assembly was held June 6, 1996 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Envoy Craig Fanning of the Salvation Army, followed by the Pledge of Allegiance. There were present: ROLL CALL Gary Stevens, Presiding John Burt Suzanne Hancock Robin Heinrichs Bob Johnson Jack McFarland Mike Milligan comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith, CMC /AAE, Clerk APPROVAL OF AGENDA APPROVAL OF AGENDA McFARLAND, moved to approve the seconded by HEINRICHS agenda. VOTE ON MOTION TO APPROVE MOTION CARRIED Unanimous voice vote APPROVAL OF MINUTES A. K.I.B. Assembly Meeting of May 16, 1996. McFARLAND, moved to approve the seconded by MILLIGAN regular meeting minutes of May 16, 1996. Assemblymember Milligan noted a correction on page 128 in the third paragraph after the motion to amend Resolution No. 96 -14. He thought he added that some assemblymembers attended the public comments meeting. He requested the clerk to review the tape of the meeting. VOTE ON MOTION TO APPROVE AS CORRECTED MOTION CARRIED Unanimous voice vote Regular Assembly Meeting June 6, 1996 REGULAR MEETING APPROVAL OF MINUTES Volume XXI Page 137 AWARDS AND PRESENTATIONS A. Employee of the Month Mayor Jerome Selby presented the Employee of the Month Award to Judy Wuitschick, rehabilitation technician with the Mental Health Center CSP. B. Proclamation Mayor Selby proclaimed June 9 -15, 1996 Filipino American Heritage Week. Jesse Vizcocho, chair of the celebration, invited the community to join in the festivities. He introduced Judy Pedraza and Marites Agustin as members of the committee. CITIZENS' COMMENTS A. Agenda Items Not Scheduled For Public Hearing None. B. Items Other Than Those Appearing on the Agenda Fred Roberts phoned to voice his concern about the use and sale of fireworks during the dry season. He asked the Assembly to consider banning firework sales this season. He said the fire at Big Lake made him realize that could happen in Kodiak. Keith Hediger agreed with Mr. Robert's comments. He alerted the Assembly to discussion on adding fluoride to the City water and how it would affect residents, visitors, canneries, and the purity of fish products that could affect the market. He noted that one percent of water was used as drinking water, and the run -off could eventually contaminate the ocean. He strongly felt fluoridation was a borough -wide issue and worth the Assembly's time. In response to Assemblymember McFarland, Mr. Hediger noted that the effects were cumulative, particularly in bones and teeth. Ryan Atnberfie14, treasurer of Alaskans for a Fishing Future, referred tv tats= SS ` request for $5,000. He hoped the Assembly was interested in the common issue of a sustainable fishery as the Alaskans for a Fishing Future. He elaborated that most of the organization's interest was in the re- authorization of the Magnusen Act as ITQs favored large factory trawler -type vessels. He indicated that most of the halibut and sablefish was processed outside of Kodiak Regular Assembly Meeting June 6, 1996 AWARDS AND PRESENTATIONr EMPLOYEE OF THE MONTH PROCLAMATION CITIZENS' COMMENTS Volume XXI Page 138 and /or Alaskan waters in the past few years. He felt there would be the same effect on other fisheries. He noted the Alaskans for a Fishing Future would continue sending lobbyists to Washington, D.C. to stop federal law from degrading Kodiak's future. He added that the $5,000 would provide for three to four people to be in Washington, D. C. for one week. In response to Assemblymember Burt, Mr. Amberfield expressed his opinion that the members in Washington, D.C. brought issues to the attention of lawmakers but when they were not there, professional lobbyists caused the organization's position to deteriorate. He noted there were four members in Washington, D.C. presently. He emphasized the fishing future of Alaska was a tug -of -war. At Presiding Officer Steven's request, Mayor Selby announced a work session at noon on June 10 for a teleconference with Brad Gilman, the borough's Washington, D.C. lobbyist. The public was invited. At Assemblymember Milligan's inquiry, Mr. Amberfield said the Magnusen Act did not affect halibut and sablefish directly but the five -year moratorium allowed resolution of the issue for future fisheries. Mr. Amberfield continued by explaining the CDQ issue and how wording identified factory trawlers as a community. The committee was trying to make it possible for everyone to fish. COMMITTEE REPORTS COMMITTEE REPORTS None. PUBLIC HEARING PUBLIC HEARING All ordinances and resolutions presented at this meeting were introduced by title only and copies made available to the public. A. Ordinance No. 96 -10 Levying Taxes on all Taxable ORDINANCE Real and Personal Property Within the Kodiak NO. 96 -10 Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Cnmmenring nn t e ?{r.24- Day of .Tnly 1996 an d Ending on the Thirtieth Day of June 1997 (1997 Fiscal Year Budget). Presented for consideration was Ordinance No. 96 -10 that, if adopted, set the fiscal year 1997 tax levy. Regular Assembly Meeting June 6, 1996 Volume )OU Page 139 MILLIGAN, seconded by McFARLAND MILLIGAN, seconded by HEINRICHS Mayor Selby outlined the changes in the substituted version of the budget as: certified tax roll change, coastal management grant funds, capital projects funds, utilities improvements funds, and water and sewer operating budget. He added that the budget included a two -tenth mil rate increase. He pointed out that the budget reflected the cost of providing what was important to the community such as parks and quality health care delivery. He emphasized that less than three percent of the budget was dedicated to administrative costs. Assemblymember Milligan explained a millage increase of two- tenths percent was $20 on a $100,000 property or $100,000 of a fish catch. Assemblymember Burt remarked that each increase added up. VOTE ON MOTION TO AMEND BY SUBSTITUTION Ayes: Regular Assembly Meeting June 6, 1996 moved to adopt Budget Ordinance No. 96 -10. moved to amend Budget Ordinance No. 96 -10 by substitution. Burt, Hancock, Heinrichs, Johnson, McFarland, Milligan, Stevens Noes: None MOTION CARRIED Unanimous Presiding Officer Stevens opened the public hearing. Jan Chatto supported the mil increase because she appreciated the services and infrastructure in the community. pat Branson agreed with Ms. Chatto's remarks. She noted some services in Chicago were less but taxes were more. She supported the budget as presented. Margaret Roberts, Kodiak Tribal Council president, requested in -kind rent in the building and maintenance fund with other lessors. In response to Assemblymember Milligan, Mayor Selby explained that receipts of rent were applied to the Volume XXI Page 140 buildings and grounds funds, however the request should be appropriated as a relief to allow fund transfer. Peggy O'Leary phoned in to support the increase to maintain services at the present level. Clerk Smith read letters from Sidney G. Pruitt Jr. and Marlo Monson Bevis urging the Assembly to adopt the budget without a tax increase. Lacey Berns phoned in to support grass roots efforts, such as the Salmon Work Group, as an effective political arena for the community. As a taxpayer and commercial fisherman, she support the small tax increase. Presiding Officer Stevens closed the public hearing and reconvened the regular meeting. HEINRICHS, moved to amend the seconded by BURT Budget as follows: 1. To reduce the Kodiak Island Borough mil levy from 6.95 to 6.75 mils; 2. To reduce the general fund tax revenues from real and personal property and severance tax by $157,675; 3. To reduce the use of fund balance by $10,135 to $780,265; 4. To reduce the total general fund revenues by $167,810 to $8,986,410; 5. To reduce the general fund expenditures by reducing: A. Finance Department (Personnel and Fringe Benefits) by $42,530; B. Assessing Department (Personnel and Fringe Benefits) by $74,650; C. Facilities and Engineering Department (Personnel and Fringe benefits) by S107,550; D. Facilities and Engineering Department (Allocated to Projects) by $107,550; and E. General Administration (Personnel and Fringe Benefits) by $50,630; Regular Assembly Meeting June 6, 1996 Volume XKL Page 141 (the sum of the reductions of item #5 total $167,810); and 6. To direct the Mayor to implement a reduction in force of personnel as needed to accomplish the reductions outlined in item #5. Assemblymember Heinrichs outlined the points of his amendment. In response to Assemblymember McFarland, Mayor Selby explained there was limited flexibility in balancing MESSAGES FROM the budget at a 6.75 mil rate. It was his opinion MAYOR that the only way to balance was through personnel cuts. At Assemblymember McFarland's question about next year's budget if the trend continued, Mayor Selby said this budget was balanced with $1,000,000 from fund balance. He explained that the fund balance would need to be replaced next year with a one mil increase. He anticipated additional cuts in state funding next year as the state's budget showed serious deficiencies. He further explained that the school district budget would contain additional operation costs due to inflation and wages. He anticipated a one mil minimum tax increase. Assemblymember Burt questioned the spending of government when there needed to be recuperation of what has been put into government. Assemblymember Johnson was impressed with the management of the budget and the continued review during work sessions. He was proud of Kodiak because of the support to non - profits and quality of life. He felt it was hazardous to make presumptions because of future costs. At questions raised by Assemblymember Milligan, Mayor Selby explained the reality was that staff would get the job done but more may be spent for outside work such as the audit. He continued that in order to provide services, work duties would be shifted or some work would not be done. When nccamhlvmamhar Millinan rniactinnad if the reduction in the work force would mean layoff of personnel, Mayor Selby said yes. Assemblymember Milligan noted that a few years ago, the Assembly was asked to increase the Assessing Department in order for properties to be reassessed and programmed into a data base. He knew that had been accomplished and reassessments would not need extra personnel. Regular Assembly Meeting June 6, 1996 Volume Ica Page 142 Mayor Selby asked Assemblymember Milligan to keep in mind that the Ketchikan Borough had six staff members whereas the Kodiak Island Borough had four in the Assessing Department. He continued that with technology, the Borough used technicians to avoid large staff increases. He noted the increase in population in the Borough. He knew the Assessing Department was in the best condition ever and that would continue regardless of the decision. At Assemblymember McFarland's inquiry, Assemblymember Heinrichs said he balanced the budget based on the lower mil rate. He was under the impression that the Assembly would do what was necessary to hold the mil rate to 6.75 for three years because of the hospital and school bonds. He interpreted the declining revenues to mean economizing on the expenditure side to bring the budget within our means. Assemblymember Heinrichs added that his focus on item 15 in his amendment reflected the vote on the transfer of the water /sewer system from Service District No. 1 to the City of Kodiak as an expected dividend of less work. When Assemblymember Milligan offered an amendment to direct the mayor to make personnel cuts to balance the budget at 6.75, parliamentary procedures were debated. MILLIGAN, seconded by HANCOCK moved to amend the amendment by eliminating items 15 and 16. The amendment was ruled out of order unless the budget balanced. Assemblymember Milligan understood that general fund revenues would be reduced by $167,810. Mayor Selby felt he would need item 16 as direction. It was not Assemblymember Heinrichs' intent to tie the hands of the mayor but to provide specific direction in item 15. Assemblymember Milligan thought Assemblymember Heinrichs' proposal was well thought out but felt the concept would be better served by the Mayor making budget reductions. Regular Assembly Meeting June 6, 1996 Volume XXI Page 143 When a friendly amendment to leave in item #6 was offered, it was noted that parliamentary procedures did not allow friendly amendments. MOTION WITHDRAWN concurrence of second Discussion continued on the motion to amend as offered by Assemblymember Heinrichs. Assemblymember McFarland knew that the number of Borough employees had increased since 1978 but he felt services, including the baler and garbage service, had also increased. He was concerned when people said government was getting too big. He contended that the people were the government and people received the services. Assemblymember Burt wondered if garbage service was provided or if he paid for garbage service. He could see a reduction in state and federal government and an increase in borough government. Assemblymember Milligan spoke against the amendment. He appreciated Assemblymember McFarland's comments. He referred to the permanent fund and that some paid more than that in tax and some paid less. When Assemblymember Burt raised a point of order in asking what the permanent fund had to do with the motion, Assemblymember Milligan said his point was that the difference between 6.75 mils and 6.95 mils did not affect the average citizen. He felt most residents wanted their children to attend school where books were provided. He thought the mil rate at $7,000,000 was based on the permanent fund. Assemblymember Johnson was encouraged by Assemblymember McFarland's comments. He agreed that the Borough operated efficiently. He felt residents decided what public services they wanted to pay for and that included schools, fire and police protection, and road services. McFARLAND, seconded by MILLIGAN Regular Assembly Meeting June 6, 1996 moved to divide the motion by separating item 11 from the remainder of the motion. Assemblymember McFarland said item 01 gave direction for the mayor to accomplish what was needed. Assemblymember Johnson expressed no objection. Volume XXI Page 144 Assemblymember Heinrichs felt the series of items represented a balanced budget. His concern in dividing the question was to keep a balanced budget. VOTE ON MOTION TO DIVIDE THE MOTION TO AMEND Ayes: Hancock, Johnson, McFarland, Milligan Noes: Heinrichs, Burt, Stevens MOTION CARRIED 4 Ayes, 3 Noes The motion to amend per item #1 to reduce the Kodiak Island Borough mil levy from 6.95 to 6.75 mils was before the Assembly. Assemblymember Johnson spoke against the motion. Assemblymember McFarland summarized his reasons for voting against the motion. After a five minute recess at 9:37 p.m., Presiding Officer Stevens reconvened the regular meeting. Assemblymember Hancock heard that people want an affordable place to live and do business. She thought taxes were one of many factors to be considered. She suggested reviewing whether expenses should be decreased or revenues increased. She was reminded that if the current mil levy continues, future increases in the mil levy would occur. Assemblymember McFarland agreed with Assemblymember Hancock. He felt stability needed to be maintained accordingly. He said that it was hard to maintain when ability to pay decreased. He thought people did not want a mil rate increase. He felt the need to put into perspective the level of governmental responsibilities, inflation, mandates, and revenue sharing. He did not want the community to deteriorate. He explained the assembly's obligation to maintain quality life in the community. He agreed Kodiak was an expensive place to live over which there was no control. The Assembly had control of the mil rate and had kept it low. Assemblymember Johnson agreed Kodiak was an expensive place to live but it was a decision each individual made in choosing where to live. He reiterated the increase was minimal. Regular Assembly Meeting June 6, 1996 Volume XXI Page 145 Assemblymember Burt agreed Kodiak was an expensive place to live and part of that was taxes. Assemblymember Milligan viewed low mil rates as a benefit to the community, however he contended that the difference between 6.75 and 6.95 was not that great. He noted that taxes were high in some areas of Kodiak because there was not a broad tax base. VOTE ON MOTION TO AMEND PER ITEM 01 Ayes: Noes: MOTION CARRIED Heinrichs, Burt, Hancock, Stevens Johnson, McFarland, Milligan 4 Ayes, 3 Noes The motion to amend before the Assembly was: 2. To reduce the general fund tax revenues from real and personal property and severance tax by $157,675; 3. To reduce the use of fund balance by $10,135 to $780,265; 4. To reduce the total general fund revenues by $167,810 to $8,986,410; 5. To reduce the general fund expenditures by reducing: A. Finance Department (Personnel and Fringe benefits) by $42,530; B. Assessing Department (Personnel and Fringe Benefits) by $74,650; C. Facilities (Personnel D. Facilities (Allocated Regular Assembly Meeting June 6, 1996 and Engineering Department and Fringe benefits) by $107,550; and Engineering Department to Projects) by $107,550; and E. General Administration and Fringe Benefits) by $50,630; (the sum of the reductions of item 05 total $167,810); and Volume XXI Page 146 6. To direct the Mayor to implement a reduction in force of personnel as needed to accomplish the reductions outlined in item #5. McFARLAND, seconded by MILLIGAN moved to divide the motion by separating out item #6. In response to Assemblymember McFarland, Mayor Selby thought that voting on item #6 as a separate amendment would give him management flexibility. Assemblymember Johnson felt that directing the Mayor to implement a reduction in force of personnel as needed would accomplish the desired action. Assemblymember Milligan felt that items #1 and 6, if adopted, would give the Mayor the latitude to balance the budget at 6.75 mils. VOTE ON MOTION TO DIVIDE THE MOTION TO AMEND Ayes: McFarland, Milligan, Burt, Hancock Noes: Johnson, Heinrichs, Stevens MOTION CARRIED 4 Ayes, 3 Noes Items # 2, 3, 4, and 5 were before the Assembly. Assemblymember McFarland said that items #1 and 6 would give the Mayor the power to carry out his job. Assemblymember Johnson noted that Mayor Selby reduced the budget by $167,000 and should be allowed to continue to administer the budget without restrictions. Assemblymember Milligan felt the Borough was managed well and the Mayor should maintain latitude to continue. Assemblymember Heinrichs emphasized the responsibility to balance the budget. It was his opinion t at : f the ..A. en t ---A the budget Y {{ 11 amendment pa , Y{ {G NYN would be out of balance by $167,000. Assemblymember Hancock agreed it was administration's responsibility to bring the budget to the assembly- - not for the assembly to micro - manage. Regular Assembly Meeting Volume XXI Tune 6, 1996 Page 147 Presiding Officer Stevens clarified that a yes vote would retain items #2, 3, 4, 5 in the amendment motion and a no vote would remove items #2,3,4,5 from the amendment motion. VOTE ON MOTION TO AMEND PER ITEMS #2, 3, 4, AND 5 Ayes: Noes: MOTION FAILED As a result of the vote, items removed from the amendment. VOTE ON MOTION TO AMEND PER ITEM #6 Ayes: Noes: MOTION CARRIED Unanimous MILLIGAN, seconded by BURT Regular Assembly Meeting June 6, 1996 Burt, Heinrichs, Stevens McFarland, Milligan, Hancock, Johnson, 3 Ayes, 4 Noes #2, 3, 4, and 5 were The motion to amend per item #6 to direct the Mayor to implement a reduction in force of personnel as needed to accomplish the reductions outlined in item #5 was before the Assembly. Milligan, Burt, Hancock, Heinrichs, Johnson, McFarland, Stevens None After a ten minute recess at 10:02 p.m., Presiding Officer Stevens reconvened the regular meeting. moved to amend the Budget by reducing the Mental Health Center budget from $1,721,510 to $1,719,510 and increasing Health and Sanitation from $1,376,780 to $1,378,780, a $2,000 L.. L SCL a aaia a ac • Assemblymember Milligan was interested in an travel fund for emergency situations for clients such as those of the Kodiak Women's Resource and Crisis Center (KWRCC) and seniors. Volume XXI Page 148 Assemblymember Hancock favored the motion if the travel fund was only accessed for real emergencies when other routes were not available. Assemblymember McFarland requested the Mayor to comment on the amendment. Mayor Selby suggested the change be within the Health and Sanitation budget as a transfer from operations to contributions. Assemblymember Milligan understood that general fund monies were in the Mental Health Center budget and it was his intent to reduce the use of general fund monies. When Assemblymember Johnson asked if the police responded to emergency calls, Assemblymember Milligan' said they did in the city but there were calls outside of the city. MOTION WITHDRAWN MILLIGAN, seconded by BURT concurrence of second moved to amend the Budget by reducing Health and Sanitation Operating Transfer from $919,030 to $917,030 and increasing the Constructions Line from $232,300 to 234,300 to establish an emergency travel fund to be administered by non- profits. Assemblymember Burt wanted a way to ensure that the funds would be used as intended. Assemblymember Milligan shared Assemblymember Burt's concern but felt there was trust involved. Assemblymember Johnson thought it valuable to provide emergency transportation to KWRCC clients. When he asked if the emergency funds would be Mental Health Center Funds, Mayor Selby said yes. Assemblymember McFarland was of the opinion that amendments should be formulated earlier. VOTE ON MOTION TO AMEND Ayes: Burt, Hancock, Milligan, Stevens Regular Assembly Meeting June 6, 1996 Volume XXI Page 149 Noes: Heinrichs, Johnson, McFarland MOTION CARRIED 4 Ayes, 3 Noes BURT, moved to amend the seconded by MILLIGAN Budget by reducing the Chamber subsidy of $33,000 and return it to the general fund. Assemblymember Burt said the program was established for two years and he had seen no indication that it would become self- sufficient. Assemblymember McFarland reminded the Assembly that the $33,000 had garnered $125,000 to 150,000 in grant funds to perform needed studies on IFQ impacts, the Ram site, and cold storage feasibility. He felt the investment yielded exceptionally well for the community. Assemblymember Burt agreed in part but contended that some studies were done by others and incorporated into the Chamber studies. He wondered if their ability to garner grant funds would enable self - sufficiency. Assemblymember Johnson thought the process of offering amendments that substantially changed the budget without consideration in advance should be discouraged. Assemblymember Milligan felt amendments were awkward but appropriate and noted that Assemblymember Burt previously expressed his concerns. He felt the funds were well spent but agreed that the Chamber should realize that contributions would not continue. Presiding Officer Stevens understood Assemblymember Johnson's concerns but considered the motion in order and acceptable. Assemblymember Burt did not advocate eliminating the program but that it be self - supporting. VOTE ON MOTION TO AMEND Ayes: Burt Noes: Hancock, Heinrichs, Johnson, McFarland, Milligan, Stevens Regular Assembly Meeting June 6, 1996 Volume XXI Page 150 MOTION FAILED 1 Aye, 6 Noes In response to Assemblymember McFarland, Mayor Selby explained the need to appropriate funds for the $5,124 request from the Kodiak Tribal Council for in- kind rent. McFARLAND, seconded by MILLIGAN VOTE ON MOTION TO AMEND Ayes: Noes: MOTION CARRIED BURT, seconded by MILLIGAN Assemblymember Burt contended that three provided CPR classes to the villages and feel the Borough could afford to support services. Assemblymember McFarland thought the G.E was efficiently run and he considered it Regular Assembly Meeting June 6, 1996 moved to amend the Budget by increasing Education, Culture and Recreation by $5,124 for in -kind rent for the Kodiak Tribal Council. Assemblymember Burt felt this was a $10,000 impact. In response to Assemblymember McFarland, Margaret Roberts was asked to speak. Margaret Roberts explained that the Kodiak Tribal Council was a Native nonprofit organization that provided services such as education, welfare social services, Indian child welfare, and the Kodiak Alutiq Dancers program. She added that the Council's funding was derived from the Bureau of Indian Affairs (BIA) and Health and Human Services. She said the request would assist the organization in providing necessary services to clients and members. Johnson, McFarland, Milligan, Stevens Heinrichs, Burt, Hancock 4 Ayes, 3 Noes moved to amend the Budget by reducing the Kodiak College contribution by $12,000 to increase the general fund. entities he did not duplicate .D. program important. Volume XXI Page 151 Assemblymember Hancock understood that the adult education program also provided English as a second language and other courses. Assemblymember Milligan considered that funding the G.E.D. program was some of the best money spent. Assemblymember Johnson considered the G.E.D. program essential to the community. Assemblymember Burt did not want to take adult education away from residents. He did not want duplication. VOTE ON MOTION TO AMEND Ayes: Burt Noes: Johnson, McFarland, Milligan, Hancock, Heinrichs, Stevens MOTION FAILED 1 Aye, 6 Noes Presiding Officer Stevens explained that his University of Alaska salary did not come from the Borough's contribution and, therefore, he had no conflict -of- interest in the vote. Assemblymember Burt's motion to amend the budget by reducing contributions to the non - profits by $5,000 died for lack of a second. BURT, seconded by MILLIGAN Regular Assembly Meeting June 6, 1996 moved to amend the Budget by reducing the assembly stipend from $200 per month to $150 and restrict travel to equal a total $15,000 reduction. Assemblymember Burt thought the Assembly traveled too much and that should be reduced. Assemblymember Heinrichs was concerned about the impact to travel to the villages. Assemblymember Hancock encouraged more single parents and people with limited income to consider running for the assembly. Presiding Officer Stevens noted that three new assemblymembers would be elected in October and it Volume JDQ Page 152 would be beneficial for them to attend the Alaska Municipal League (AML) Newly- Elected Officials Seminar. Assemblymember McFarland considered that the stipend allowed people with babysitting expenses to serve on the assembly without financial impact. He felt that the assembly's presence at AML and Southwest Alaska Municipal Conference (SWAMC) was important to the community. Assemblymember Johnson found the educational experience at AML invaluable. Assemblymember Burt questioned the number of assemblymembers attending AML and SWAMC. VOTE ON MOTION TO AMEND Ayes: Burt, Heinrichs Noes: McFarland, Milligan, Hancock, Johnson, Stevens MOTION FAILED 2 Ayes, 5 Noes Assemblymember Burt's motion to amend the budget by reducing one inspector in the Engineering and Facilities Department for a total of $50,000 died for lack of a second. VOTE ON MOTION TO ADOPT AS AMENDED Ayes: Noes: Burt MOTION CARRIED 6 Ayes, 1 No The budget as presented was amended and adopted. MESSAGES FROM THE BOROUGH MAYOR May_r Colby - -e ta, *h *ha fnaatal Mana Grant for $74,500 was received and would fully fund the Coastal Sensitivity Project as well as required tests and supplement the Community Development Department. Regular Assembly Meeting June 6, 1996 Milligan, Hancock, Heinrichs, Johnson, McFarland, Stevens Volume )O I Page 153 He announced that the Alaska Fisheries Development Foundation would present a session on the mortality of trawl- caught and discarded pacific halibut at the Fisheries Industrial Technology Center (FITC) on Wednesday June 19 at 5:30 p.m. He reported that the Borough, in conjunction with the State Troopers and Kodiak fire services, had prohibited open fires on Kodiak due to extreme dryness and high fire danger. In response to Presiding Officer Stevens regarding Fred Roberts concerns about fire works, Mayor Selby said that Borough and City would continue to monitor the safety of setting fireworks. He noted the desire, not to damage businesses that sold fireworks and the desire to not put a damper on the fourth of July festivities. He noted that the Assembly was in receipt of proposals from two Anchorage hospitals for the hospital management contract. He said staff was reviewing the documents. OLD BUSINESS None. NEW BUSINESS A. AWARDS 1. Contract No. 96 -17 Womens Bay Service District Road Seal Coat Project. MILLIGAN, seconded by BURT Mayor Selby said the request- for - proposal was issued and responses were received from two contractors. He said the Service District Board subsequently met and reviewed the proposals and determined that they did not want to move forward with the contract. VOTE ON MOTION TO AWARD Ayes: None Noes: Burt, Hancock, Heinrichs, Johnson, McFarland, Milligan, Stevens Regular Assembly Meeting June 6, 1996 moved to award Contract No. 96 -17 in an amount not to exceed $1 million. OLD BUSINESS NEW BUSINESS AWARDS CONTRACT NO. 96 -17 Volume XXI Page 154 MOTION FAILED unanimous JOHNSON, seconded by McFARLAND 2. Contract No. 96 -18 Bayside Fire Station CONTRACT Addition Electrical Materials, Labor, and NO. 96 -18 Installation. Mayor Selby said one bid was received and staff recommended awarding the contract. VOTE ON MOTION TO AWARD Ayes: VOTE ON MOTION TO AWARD Ayes: Noes: Burt Regular Assembly Meeting June 6, 1996 moved to award Contract No. 96 -18 to Templeton Electric of Kodiak in an amount not to exceed $10,356. Hancock, Heinrichs, Johnson, McFarland, Milligan, Burt, Stevens Noes: None MOTION CARRIED Unanimous 3. Contract No. 96 -20 Selief Lane Road and Utilities Extension and Grading. MILLIGAN, moved to award Contract seconded by JOHNSON 96 -20 to Brechan Enterprises, Inc. of Kodiak in an amount not to exceed $466,646. Mayor Selby said the contract would complete the transformation of the old Smokey's Dump into the recreation complex. In response to Assemblymember Burt, Mayor Selby said sewer and water would be provided to a rest room facility that was part of the recreation complex. Heinrichs, Johnson, McFarland, Milligan, Hancock, Stevens MOTION CARRIED 6 Ayes, 1 No CONTRACT NO. 96 -20 Volume MCI Page 155 B. RESOLUTIONS Ayes: Noes: 1. Resolution No. 96 -16 Ratifying and Certifying the Results of the May 21, 1996 Special By- Mail Election in Service District No. 1 on the Question of Withdrawing Water and Sewer Powers from Service District No. 1. Presented for consideration was Resolution No. 96 -16 that, if adopted, ratified and certified election results. JOHNSON, moved to adopt seconded by HEINRICHS Resolution No. 96 -16. Mayor Selby reported that the 317 yes votes and 64 no votes were a strong statement by voters that they supported the transfer of water and sewer powers to the City of Kodiak. He commended those who served on the Task Force. VOTE ON MOTION TO ADOPT C. ORDINANCES FOR INTRODUCTION MOTION CARRIED Unanimous Johnson, McFarland, Milligan, Burt, Hancock, Heinrichs, Stevens None 1. Ordinance No. 96 -05 Amending the Personnel Rules and Regulations, 1994 Edition, to Reflect Changes in Shift Differential and Ten -Hour Work Day Language to public hearing on June 20, 1996. Presented for consideration was Ordinance No. 96 -05 that, if adopted amended Title 2, Chapter 2.12 in the Personnel Rules and Regulations, 1994 Edition, in Section 2.12.010. HEINRICHS, seconded by McFARLAND moved to advance Ordinance No. 96 -05 to public hearing on June 20, 1996. Mayor Selby said the Personnel Advisory Board reviewed and recommended the language clarification. RESOLUTIONS RESOLUTION NO. 96 -16 ORDINANCES FOR INTRODUCTION ORDINANCE NO. 96 -05 Regular Assembly Meeting Volume XXI June 6, 1996 Page 156 VOTE ON MOTION TO ADVANCE Ayes: Noes: MOTION CARRIED D. OTHER ITEMS 1. Approval of School District Long -Term Funding Task Force Members and Approval of Task Objectives. JOHNSON, seconded by McFARLAND VOTE ON MOTION TO APPROVE Ayes: Noes: MOTION CARRIED A. MINUTES OF OTHER MEETINGS Regular Assembly Meeting June 6, 1996 McFarland, Milligan, Burt, Hancock, Heinrichs, Johnson, Stevens None Unanimous moved to approve task objectives of the School District Long - Term Funding Task Force. Mayor Selby said the Task Force was formed at the request of the Assembly. He noted that the School District worked with the Borough to establish the Task Force objectives and identified November 15 as the date for completion. He said members were needed and asked those interested to contact the Borough Clerk. Milligan, Burt, Hancock, Heinrichs, Johnson, McFarland, Stevens None Unanimous INFORMATIONAL MATERIALS (No action required) 1. Mental Health Center Advisory Board Regular Meeting of January 22 and Work Sessions of February 26 and March 12, 1996. 2. Mental Health Center Advisory Board Budget and Program Committee Work Session of February 13, 1996. OTHER ITEMS SCHOOL DISTRICT LONG -TERM TASK FORCE MEMBERS INFORMATIONAL MATERIALS MINUTES OF OTHER MEETINGS Volume IOX Page 157 3. Solid Waste Task Force Used Oil Subcommittee Meeting of April 9, 1996. 4. Airport Advisory Committee Regular Meeting of November 27, 1995. B. REPORTS REPORTS 1. Engineering /Facilities Department March and April 1996 Project Update. C. OTHER OTHER 1. KIB School District Board of Education April 29, 1996 Regular Meeting and May 6, 1996 Special Meeting Summaries. CITIZENS' CITIZENS' COMMENTS COMMENTS None. ASSEMBLYMEMBER COMMENTS ASSEMBLYMEMBER COMMENTS Assemblymember Johnson announced that members of the Town Meeting and Kodiak Outdoor Theater Corporation would present funding requests at the joint Assembly/ Council work session on June 18. Assemblymember Hancock considered that although democracy was messy, it was effective. MILLIGAN, moved to extend the seconded by BURT meeting to 11:30 p.m. VOTE ON MOTION TO EXTEND MOTION CARRIED Unanimous voice vote Assemblymember Heinrichs congratulated the Kodiak High School graduates. Assemblymember McFarland asked that the Assembly be reminded of the by -catch presentation at the FITC. Assemblymember Milligan considered the budget discussion one of the best. He appreciated public input and congratulated Mayor Selby for his work on the budget. Assemblymember Burt wanted to know if the rest room facility at the recreation complex was the most expensive one in town. Regular Assembly Meeting June 6, 1996 Volume XXI Page 158 Presiding Officer Stevens announced that the Assembly would meet in a special meeting on Monday, June 10 at noon in the borough conference room, a work session on Thursday, June 13 at 7:30 p.m. in the borough conference room, and a regular meeting on Thursday, June 20 at 7:30 p.m. in the assembly chambers. McFARLAND, moved to adjourn. ADJOURNMENT seconded by BURT VOTE ON MOTION TO ADJOURN MOTION CARRIED Unanimous voice vote There being no further business to come before the Assembly, the meeting adjourned at 11:32 p.m. ATTEST: Donna F. Smi h, CMC /AAE Borough Clerk. Approved: 07/18/96 evens siding Officer Regular Assembly Meeting Volume XXI June 6, 1996 Page 159