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1996-04-30 Special MeetingKODIAK ISLAND BOROUGH Special Assembly Meeting April 30, 1996 A special meeting of the Kodiak Island Borough Assembly was held April 30, 1996 in the Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 5:56 p.m. There were present: ROLL CALL Gary Stevens, Presiding John Burt Suzanne Hancock Robin Heinrichs Bob Johnson Jack McFarland Mike Milligan comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith, CMC /AAE, Borough Clerk A. Resolution No. 96 -12 Approving the Fiscal Year RECONSIDERATION 1997 Kodiak Island Borough School District OF RESOLUTION Budget and Determining the Total Amount of Funds NO. 96 -12 to be Made Available From Local Sources. HEINRICHS, seconded by BURT Assemblymember Heinrichs had voted on the prevailing side. Assemblymember Milligan arrived at 6:01 p.m. Presiding Officer Stevens noted the requirement that allowing members of the public to speak unless two members of the assembly objected. Assemblymember Heinrichs explained his reasons to reconsider :in that he felt during the course of previous discussion it was clear there was some misunderstanding. He heard numbers that did not square with his understanding of the issue. He said the Assembly understood that administration made last minute adjustments to the numbers on the advice of the auditors. He said the original $4,225,000 was changed to $4,045,000 as a result of changed in -kind services numbers to receive the appropriate credit from the state. His perceived that even though the bottom line was not changed, the different numbers Special Assembly Meeting April 30, 1996 moved to reconsider the vote on Resolution No. 96 -12 relating to the school district budget appropriation. SPECIAL MEETING Volume XXI Page 106 caused confusion. He spoke with some Assembly members after the vote and determined there was confusion. He was of the opinion that the Assembly did not have appropriate discussion or evaluation of what was before them. He wanted to discuss and evaluate the numbers. Assemblymember Burt expressed similar concerns and wanted more information on what was in the budget. Assemblymember Johnson opposed the motion. He felt he understood the numbers even though changes were made at the last minute. He wanted long -range planning and formation of a program task force. Assemblymember McFarland supported the motion for•the! previous reasons stated. Assemblymember Milligan wondered what new information or questions were forthcoming. Presiding Officer Stevens noted that the motion was in order. Assemblymember Heinrichs wanted the comparison of the numbers originally proposed and what was adopted explained by the mayor. In his opinion, the facts on the figures were absent the night of the vote. Assemblymember McFarland agreed that since there was not a work session to assimilate the information, it was good to take the time now. VOTE ON MOTION TO RECONSIDER Ayes: Noes: MOTION CARRIED The motion to adopt Resolution No. 96 -12 was before RESOLUTION the Assembly. NO. 96 -12 Mayor Selby explained that the fiscal year 1996 appropriation was $39,750,000, and the school board requested an additional $250,000 appropriation for fiscal year 1997. He said the original request was $4,225,000 but due to new monies of $50,000 from the state, and the erroneous double counting of $130,000 in -kind mental health services, the appropriation request was reduced to $4,045,000. He reiterated Special Assembly Meeting April 30, 1996 Burt, Hancock, Heinrichs, McFarland, Milligan, Stevens Johnson 6 Ayes, 1 No Volume XXI Page 107 that of the $250,000 request, $130,000 was already in the budget, $50,000 was new state monies, and $70,000 was additional Borough monies. In response to Assemblymember Burt, Mayor Selby said the $460,000 for mental health services had not changed by recognizing the in -kind service figure. Mayor Selby concurred with Assemblymember Heinrich's assessment that the $130,000 in -kind mental health service was not a deficit to the Borough. In response to Assemblymember McFarland, Mayor Selby explained that the total cost of mental health services did not increase. He added that there was an imbalance in the Borough general fund budget, of which the Mental Health Center was a part. He reiterated there were $50,000 additional foundation formula monies because of the recognition of $430,000 for mental health services instead of the $130,000. In response to Assemblymember Burt, Mayor Selby said that recognizing the $130,000 as an in -kind service reduced the school budget expenditures but did not change the revenues. When Presiding Officer Stevens asked if any member of the audience wished to comment, none responded. As requested, Patrick Hickey, school district finance director, explained that the line item "support services pupils" in the budget contained books, materials, and ancillary requirements for curriculum. Assemblymember McFarland felt there was a tendency to draw the assembly in to micro - managing the school district budget. McFARLAND, moved to amend seconded by JOHNSON Resolution No. 96 -12 by a 2.5% increase over fiscal year 1996 $3,975,000 appropriation to bring the local appropriation to $4,090,000, reflecting a 1.5 mil to change the school budget to $21,485,583. Assemblymember McFarland said the motion tracked what was present in our school system today and it was consistent with the average ten year increase. He said it was necessary to induce funds and the motion Special Assembly Meeting April30, 1996 Volume XXI Page 108 reflected funding for both school district and borough needs. He felt the mil increase would be minimal if at all. He said the school board would have time to control their responsibilities and establish a long -range fiscal plan for the next two years. Assemblymember Johnson reached the same conclusion as Assemblymember McFarland in that increases were in all areas except support services. He said the student /teacher ratio had not changed in ten years. Assemblymember Hancock opposed the amendment. She said it was a shame support services suffered and that students had to pay for books they didn't have. Assemblymember Burt argued against the motion because increased property taxes made it difficult for people to survive in a declining economy that created more needs. Assemblymember McFarland debated Assemblymember Hancock's remarks and emphasized it was the school district's issue to manage and negotiate and not for the assembly to take issue. He anticipated a mil rate increase. He was concerned about the fisheries decline but considered the Kodiak education system an asset. He stressed that the assembly should not micro - manage the budget. Assemblymember Milligan favored the motion but was concerned that there was no direction as had happened during the budget process. He emphasized that a goal of the assembly was to provide education. At 6:53 p.m., Mayor Selby left to open the Kodiak Launch Facility Site public comment meeting. Assemblymember Hancock compared the public education product and delivery to that of private schools. She felt every dollar collected from property taxes was remitted to the school district and general fund monies were spent on schools to avoid bonding. She stressed that the assembly was not slighting education but keeping the mil rate down for people to stay and invest in Kodiak. Assemblymember Heinrichs reviewed the support services budget and saw education dollars decreased. He questioned the process of the motion. He said task force members indicated they could do the job with the budget provided. He was inclined to support the task force budget pending a study that indicates numbers should change. Special Assembly Meeting April 30, 1996 Volume XXI Page 109 Assemblymember McFarland said there was a process involved and the need was to develop an honest rapport with school administration. He felt it would take time to analyze the state income tax and endowment program and Exxon monies to determine a plan. He said managing the budget would determine if a mil rate increase was needed. Assemblymember Milligan said the Assembly's job was to determine if the school budget was appropriate. Assemblymember Burt said the question was whether it was necessary to have the best education system at all expense, or a system people could afford. Assemblymember McFarland said the Assembly could help' to ensure the quality of life in Kodiak. He considered affordable education important. Assemblymember Johnson said quality of life had to include quality education, and the community to afford a mil rate increase to ensure that. Assemblymember Heinrichs asked Assemblymember McFarland if his intent was that $115,000 be tacked on as a tax increase? He hoped that the Assembly would be cautious as they were $2.5 million away from the cap and he could see the cap coming soon. Assemblymember Burt spoke of high property assessment and considered the amount that people spent to be important. Assemblymember McFarland agreed with Assemblymember Burt. However, he felt the cap would be reflected by managing the budget. Mayor Selby returned at 7:24 p.m. VOTE ON MOTION TO AMEND Ayes: Johnson, McFarland, Milligan Noes: Hancock, Heinrichs, Burt, Stevens MOTION FAILED 3 Ayes, 4 Noes HEINRICHS, seconded by BURT Special Assembly Meeting April 30, 1996 moved to amend local appropriation to $3,995,000. Volume XXI Page 110 Assemblymember Heinrichs explained his motion in that the $50,000 decrease was in line with the budget review committee's recommendation. Assemblymember Milligan opposed the amendment as it made a slight cut without direction. Assemblymember Johnson opposed the amendment because teaching and support service positions had been cut. Assemblymember Burt favored the amendment a neutral. Assemblymember McFarland opposed the amendment and wanted to maintain the current obligation. Assemblymember Hancock favored the amendment if the task force reviewed forward funding of education.` Assemblymember Heinrichs said the numbers represented the two month collective effort of a dozen people. VOTE ON MOTION TO AMEND Ayes: Heinrichs, Burt, Hancock, Stevens Noes: Johnson, McFarland, Milligan MOTION CARRIED 4 Ayes, 3 Noes VOTE ON MOTION TO ADOPT AS AMENDED Ayes: Johnson, Burt, Hancock, Heinrichs, Stevens Noes: McFarland, Milligan MOTION PASSED 5 Ayes, 2 Noes There being no further business to come before the Assembly, Presiding Officer Stevens adj•- -ed the meeting at 7:30 p.m. 1 ,2 ATTEST: 1 Donna on na F. Sm�h CMC D , /AAE Borough Clerk Approved: 05/16/96 Special Assembly Meeting April 30, 1996 G ry St - yens esiding Officer ADJOURNMENT Volume XXI Page 111 RODIAX ISLAND BOROUGH Regular Assembly Meeting May 2, 1996 A regular meeting of the Kodiak Island Borough Assembly was held May 2, 1996 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. REGULAR MEETING The invocation was given by Father Paul Smith of St. James the Fisherman Episcopal Church, followed by the Pledge of Allegiance. There were present: ROLL CALL Gary Stevens, Presiding John Burt Suzanne Hancock Robin Heinrichs Bob Johnson Mike Milligan absent: Jack McFarland comprising a quorum of the Assembly; and Jerome Selby, Mayor - Donna Smith CMC /AAE, Clerk - Judi Nielsen, Deputy Clerk MILLIGAN, seconded by HEINRICHS VOTE ON MOTION TO EXCUSE MOTION CARRIED APPROVAL OF AGENDA MILLIGAN, seconded by HEINRICHS MILLIGAN, seconded by HEINRICHS Regular Assembly Meeting May 2, 1996 moved to excuse Assemblymember McFarland. Unanimous voice vote moved to approve the agenda. Mayor Selby noted that item 6.A should be changed from Student of the Month to Employee of the Month. moved to amend the agenda by changing Item 6.A to Employee of the Month. APPROVAL OF AGENDA Volume XXI Page 112 VOTE ON MOTION TO AMEND MOTION CARRIED Unanimous voice vote VOTE ON MOTION TO APPROVE AS AMENDED MOTION CARRIED APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS A. Employee of the Month Mayor Jerome Selby presented the Employee of the Month Award to Cheryl Bolger, accountant in the Finance Department. B. Proclamations Mayor Selby proclaimed the week of May 12 -18 Police Week, urging all citizens to recognize the dedicated service provided by our local peace officers and to honor those officers on May 15th who have sustained disabling injuries or lost their lives in the performance of their duties. John Palmer, City of Kodiak Police Chief, and Chaplin Paul Smith accepted the proclamation. Mayor Selby proclaimed the month of May Emergency Medical Services Month, encouraging all citizens to observe this month and honor the dedicated men and women who are a part of our emergency medical teams for their lifesaving services to the community. Jim Manning, EMT IV volunteer fire fighter, accepted the proclamation. Mayor Selby proclaimed the month of May Older Alaskans Month, urging all citizens to recognize the valuable contributions made by senior citizens to our community. The proclamation was accepted by Evelyn Mortimer. CITIZENS COMMENTS A. Agenda Items Not Scheduled For Public Hearing Jeslie Watson thanked those who attended the rocket launch public hearing. She was concerned about the $20 book fee and contended that the $50,000 the Assembly reduced from the school district budget would have covered the cost of the books. Regular Assembly Meeting May 2, 1996 Unanimous voice vote APPROVAL OF MINUTES AWARDS AND PRESENTATIONS EMPLOYEE OF THE MONTH PROCLAMATIONS POLICE WEEK EMERGENCY MEDICAL SERVICES MONTH OLDER ALASKANS MONTH CITIZENS' COMENTS K Volume XXI Page 113 B. Items Other Than Those Appearing on the Agenda None. COMMITTEE REPORTS COMMITTEE REPORTS Assemblymember Heinrichs reported that the Planning and Zoning Commission toured Lakeside Subdivision and the shores of Beaver Lake. He said they reviewed the drainage area on Selief Lane and reviewed the proposed natural use zoning in the area. Assemblymember Johnson reported that the Town Meeting Committee was comprised of 11 members. He said a steering committee meeting was set to decide whether to bring Mr. & Mrs. Jewel, of the Institute of Cultural Affairs, to Kodiak to conduct training. He said the town meeting was tentatively scheduled for October or November, 1996. Assemblymember Hancock said the Planning and Zoning Commission discussed non - conforming use and that would continue. She encouraged interested individuals to attend the meetings. She noted that the Commission was considering a trip to Larson Bay and she thought that could be combined with the Assembly trip. She reported that the Solid Waste Task Force sub- committees would continue to meet before meeting as a combined group. Mayor Selby said this was a year -end clean -up of the budget that recognized additional earnings in the Regular Assembly Meeting May 2, 1996 She announced a meeting of the Mental Health Center Advisory Committee on Monday, May 6 at 5:30 p.m. PUBLIC NEARING PUBLIC HEARING All ordinances and resolutions presented at this meeting were introduced by title only and copies made available to the public. A. Ordinance No. 95 -10C Amending Ordinance ORDINANCE No. 95-10 Fiscal Year 1996 Budget to Reflect NO. 95 -10C Year -End Adjustments. Presented for consideration was Ordinance No. 95 -10C that, if adopted,. amended that Kodiak Island n^• ' ^ I• gh Fiscal Year Budget. MILLIGAN, moved to adopt seconded by HEINRICHS Ordinance No. 95 -10C. Volume XXI Page 114 general fund. He gave a synopsis of shortfalls and detailed each capital project adjustment. Mayor Selby said the bids for the Old Harbor Exterior Paint project were lower than anticipated and he suggested reallocating $56,000 to two new projects; $5,000 to Akhiok Carpet Repair and $51,000 to High School Locker Room Repair. MILLIGAN, seconded by HEINRICHS VOTE ON MOTION TO AMEND Ayes: Noes: None Absent: McFarland MOTION CARRIED Unanimous In response to Assemblymember Burt, Mayor Selby said there were corrosion problems and the need was to use corrosion resistant materials that were not susceptible to water. He noted that the shower stalls, the floor, and tile would also be repaired. Presiding Officer Stevens called for public testimony; hearing and seeing none, he reconvened the regular meeting. VOTE ON MOTION TO ADOPT AS AMENDED Ayes: Noes: None Absent: McFarland MOTION CARRIED UNANIMOUS Regular Assembly Meeting May 2, 1996 moved to amend Ordinance No. 95 -10C by reducing the Old Harbor Exterior Paint project by $56,000 and reallocating those funds at $5,000 for the; Akhiok Carpet Repair and $51,000 to Kodiak High School Locker Room Repair. Burt, Hancock, Heinrichs, Johnson, Milligan, Stevens Hancock, Heinrichs, Johnson, Milligan, Burt, Stevens Volume XXI Page 115 MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM MAYOR Mayor Selby said he anticipated a ten percent increase in the payment -in -lieu of tax monies for the first of five years. He announced office would 8, 1996 from concerns. He said departments were working with Kodiak High School staff on an earth science project. He said students would receive first hand experience on some of the Borough projects. He noted that Chiniak students had participated in a similar project. He recognized Cheryl Bolger for spearheading the Take Your Daughter to Work Day at the Borough offices. He said the 21 daughters were impressive. He thought it was an important part of the education process. He announced that the Senate capital budget was adopted and all Borough projects were included. He thanked the Kodiak Chamber of Commerce for preparing the Alaska Market Data booklet that detailed the components of Kodiak's economy. He thanked those who attended the rocket launch public hearing. He said 170 people attended and 76 testified. He said it was a refreshing public process with outstanding participation. NEW BUSINESS A. AWARDS 1. Contract No. 95 -47A Amendment to Collective Bargaining Agreement with IBEW Union to Reflect One -Year Extension of Agreement. HEINRICH9 ;. moved to approve seconded by JOHNSON Contract No. 95 -47A. Mayor Selby reported that this was a one year extension. He outlined the five clauses that had language clarified. He said employees would vote sometime after July 1 on whether to continue as part of the IBEW. He pointed out that this was ratified by the employees. There was no discussion by the Assembly. Regular Assembly Meeting May 2, 1996 that Jim Deacon from Senator Murkowski's be in the Borough conference room on May 9:30 a.m. to noon to hear community NEW BUSINESS AWARDS CONTRACT No. 95 -47A Volume )CU Page 116 VOTE ON MOTION TO APPROVE Ayes: Noes: None Absent: McFarland MOTION CARRIED Unanimous Heinrichs, Johnson, Milligan, Burt, Hancock, Stevens B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 96 -10 Establishing Fees of RESOLUTION the Kodiak Island Borough for Fiscal Year NO. 96 -10 1997. Presented for consideration was Resolution No. 96 -10 that, if adopted, established fees of the Kodiak Island Borough. MILLIGAN, moved to adopt seconded by HEINRICHS Resolution No. 96 -10. Mayor Selby said this was an annual process for setting fees. He outlined the proposed changes. In response to Assemblymember Burt,.Mayor Selby said garbage fees were not raised or lowered but there was a numerical calculation correction. VOTE ON MOTION TO ADOPT Ayes: Regular Assembly Meeting May 2, 1996 Johnson, Milligan, Burt, Hancock, Heinrichs, Stevens Noes: None Absent: McFarland MOTION CARRIED Unanimous 2. Resolution. No. 96 -13 Approving Terms and RESOLUTION Conditions of Sale of a 1992 Tax Foreclosed NO. 96 -13 Parcel to the Conservation Fund (Ten Acre Parcel Located in Uyak Bay). Presented for consideration was Resolution No. 96 -13 that, if adopted, approved the sale of a ten -acre parcel in Uyak Bay to the Conservation Fund. Volume XXI Page 117 HEINRICHS, moved to adopt seconded by MILLIGAN Resolution No. 96 -13. Mayor Selby said this would resolve a tax foreclosed parcel in Uyak Bay that was owned by a person with serious medical problems. He said the Borough would only retain the delinquent tax and the owner would receive the remainder. He noted that the Planning and Zoning Commission recommended approval. In response to Assemblymember Milligan, Mayor Selby said this was the same property that was mentioned three months ago. He noted that there would be action on the remaining parcels in mid - summer. Assemblymember Milligan appreciated the documentationt included in the packet. Presiding Officer Stevens noted that a memo from Pat Carlson, Borough Assessor, was also attached. Assemblymember Burt did not agree with land being disposed of this way. VOTE ON MOTION TO ADOPT Ayes: Noes: Absent: MOTION CARRIED C. ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS 1. Confirmation Planning and HEINRICHS, seconded by MILLIGAN There was no discussion Regular Assembly Meeting May 2, 1996 Milligan, Burt, Hancock, Heinrichs, Johnson, Stevens None McFarland Unanimous of Mayoral Appointment to the Zoning Commission. moved to confirm the mayoral appointment of Marty Shuravloff to a city seat to expire December 1996 on the Planning and Zoning Commission. by the Assembly. ORDINANCES FOR INTRODUCTION OTHER ITEMS CONFIRMATION OF P & Z COMMISSIONER Volume XXI Page 118 VOTE ON MOTION TO CONFIRM Ayes: Noes: None Absent: McFarland MOTION CARRIED Unanimous CITIZENS' COMMENTS None. ASSEMBLYMEMBER COMMENTS Regular Assembly Meeting May 2, 1996 Burt, Hancock, Heinrichs, Johnson, Milligan, Stevens INFORMATIONAL MATERIALS (No action required) INFORMATIONAL MATERIALS A. MINUTES OF OTHER MEETINGS MINUTES OF OTHER MEETINGS 1. Mental Health Center Advisory Board Minutes of January 22, February 13, February 26, and March 13, 1996. 2. Kodiak Island Hospital Advisory Board Minutes of March 13, 1996. 3. Solid Waste Task Force Used Oil Subcommittee Minutes of April 9, 1996. 4. Woodland Acres Street Lighting District Meeting of April 23, 1996. B. REPORTS REPORTS 1. Kodiak Island Borough April 1996 Financial Report. C. OTHER OTHER 1. KIB School District Board of Education April 15, 1996 Special Meeting Summary. 2. Solid Waste Task Force Recycling Subcommittee Memorandum of April 5, 1996. Assemblymember Heinrichs was pleased that senior citizens were recognized. He said seniors were a delight to work with and their wealth of knowledge and stories added a dimension to the community. He did not take his daughter to work this year because she decided she did not want to become a carpenter. Assemblymember Hancock appreciated Ms. Watson's comments. She wanted to emphasize that the Assembly CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Volume XXI Page 119 adopted the school district budget but did not decide how funds were spent. She would gladly have made a motion to fund $50,000 for books but it was the decision of the school board how funds were spent. Assemblymember Johnson encouraged people to visit senior citizens. He agreed with Assemblymember Hancock about school funding. He hoped for a task force for long range planning to solve problems. Presiding Officer Stevens announced that the Assembly would meet in a work session on Tuesday, May 7 at 7:30 p.m. in the borough conference room and a work session on Thursday, May 9 at 7:30 p.m. in the borough conference room. The next regular meeting of the Assembly would be Thursday, May 16 at 7:30 p.m. in the assembly chambers. MILLIGAN, moved to adjourn. ADJOURNMENT seconded by BURT VOTE ON MOTION TO ADJOURN MOTION CARRIED There being no further business to come before the Assembly, the meeting adjourned at 8:22 p ATTEST: 1,- JChnne Donna F. Smith, CMC /AAE Borough Clerk Approved: 05/16/96 Regular Assembly Meeting May 2, 1996 Unanimous y Ste ns esiding Officer Volume XXI Page 120