Loading...
1995-09-21 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting September 21, 1995 A regular meeting of the Kodiak Island Borough Assembly was held September 21, 1995 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Deputy Presiding Officer Milligan led the Pledge of Allegiance. There were present: Mike Milligan, Presiding John Burt Suzanne Hancock Robin Heinrichs Gary Stevens Jack McFarland Absent: Mary Monroe comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith CMC, Clerk Judi Nielsen, Deputy Clerk Linda Freed, Community Development Director Steve Hobgood, Engineering /Facilities Director Assemblymember Monroe was out of town and asked to be excused. McFARLAND, seconded by HEINRICHS moved to excuse Assemblymember Monroe. VOTE ON MOTION TO EXCUSE MOTION CARRIED Unanimous voice vote APPROVAL OF MINUTES A. K.I.B. Assembly Meeting of August 3, 1995. HEINRICHS, seconded by McFARLAND moved to approve the minutes of August 3, 1995. VOTE ON MOTION TO APPROVE MOTION CARRIED Regular Assembly Meeting September 21, 1995 Unanimous voice vote REGULAR MEETING ROLL CALL APPROVAL OF MINUTES Volume XX Page 191 APPROVAL OF AGENDA STEVENS, moved to approve the seconded by McFARLAND agenda. VOTE ON MOTION TO APPROVE MOTION CARRIED AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS Unanimous voice vote A. Agenda Items Not Scheduled For Public Hearing None. B. Items Other Than Those Appearing on the Agenda Millie Sugita, public health center manager, thanked the Assembly for the funds appropriated to the health center and for their support. COMMITTEE REPORTS Woody Knninq, Architectural Review Board chair, reported on the September 12 meeting with Prochaska and Associates regarding the hospital plans. He said there were general questions regarding roofing options and the need for a contractual obligation for the engineer so that the mechanical and maintenance staff worked past the completion date to ensure that all systems worked and staff knew how to maintain the equipment. He said the Board met September 19 to develop recommendations that staff forwarded to the engineers and architects. He said the Board was uncomfortable with using particle board for cabinets and requested a cost estimate for other materials. He noted that the Board felt the flashing was weak and the need was to eliminate water infiltration. He said the architect cooperated by replacing a skylight with a cholesteric window that solved technical problems. He was pleased that the architect was concerned about solving problems. In response to Assemblymember Burt, Mr. Koning said he expected a good response to the recommendations and that Prochaska assured the Board that the mechanical and maintenance staff would receive appropriate training. Regular Assembly Meeting September 21, 1995 APPROVAL 0 AGENDA AWARDS AND PRESENTATIONS CITIZENS' COMMENTS COMMITTEE REPORTS Volume XX Page 192 Assemblymember Hancock announced a meeting of the Wastewater Treatment Plant Task Force. She hoped the public would attend to comment and noted the committees' findings would be published in the newspaper. Assemblymember Heinrichs attended a Planning and Zoning Commission meeting where discussion centered around foreclosed land, the Urban Islands Comprehensive Plan and review of Title 17. He reported that the Coastal Policy Council met by teleconference and the outcome was that the petitions of Kristen Stahl Johnson and Leonard Malloy were dismissed without prejudice. He said that seemed like a defeat but it allowed them to reapply under a different set of rules if they desired. He noted that the Council met on an as needed basis. Deputy Presiding Officer Milligan reported that members of the Assembly traveled to Ouzinkie to attend the Ouzinkie School rededication. He appreciated the reception and the quality building. PUBLIC NEARING All ordinances and resolutions presented at this meeting were introduced by title only and copies made available to the public. A. Ordinance No. 95 -10A Amending Ordinance No. 95 -10 Fiscal Year 1996 Budget to ORDINANCE Reflect Amendments. NO. 95 -10A Presented for consideration was Ordinance No. 95 -10A that, if adopted, amended the Kodiak Island Borough budget to reflect certain amendments. STEVENS, moved to adopt seconded by HEINRICHS Ordinance No. 95 -1OA. Mayor Selby outlined the transfer of funds for projects that included new high school equipment, preservation of documents in the clerk's office, new basketball courts at Port Lions School, additional ground work at Ouzinkie School and funds for the Salonie Creek Rifle Range. Deputy Presiding Officer Milligan called for public testimony; hearing and seeing none, he reconvened the regular meeting. In response to Assemblymember Burt, Mayor Selby said that based on the actual remodel of the Kodiak High Regular Assembly Meeting September 21, 1995 PUBLIC HEARING Volume XX Page 193 School, there was no equipment requirement. He said twenty - year -old equipment would be replaced and the mat lifts would alleviate the expenditure for new mats destroyed when moved from one area to another. At Assemblymember McFarland's inquiry, Mayor Selby clarified that desks for the high school were ordered with desks for North Star Elementary School because the bulk price was lower. He anticipated delivery by December 1. Assemblymember Stevens questioned the funds for document preservation. Mayor Selby clarified that $7,200 was only for ordinances and resolution and not the entire $17,000 for all documents. STEVENS, moved to amend seconded by HANCOCK Ordinance No. 95 -10A Section 4 by increasing the figure $177,200 to $221,400 and the figure $153,200 to $190,200, and in Section 5 by increasing the figure $201,700 to $238,700. Assemblymember Heinrichs said the equipment list was received at this meeting and asked for information earlier to discuss at work sessions. Assemblymember Burt felt it was typical for the school district to fast - track. Assemblymember Heinrichs suggested distributing the information to the Assembly during budget review. At the request of Assemblymember McFarland, Mayor Selby clarified that $190,000 was for capital projects and $37,000 for high school equipment. When Assemblymember Burt questioned why the need to replace desks was not thought of, Assemblymember McFarland agreed and questioned whether there was a depreciation fund. He also asked if the desks were ordered. Mayor Selby said the bids were in and this was an opportunity to buy the desks at a bulk price. He noted that items less than $500 in value were expendable and, therefore, not depreciable. Assemblymember McFarland said the Assembly should determine what was needed to make decisions and demand that information. He said the Assembly had not received the overall high school plan that was requested. Regular Assembly Meeting September 21, 1995 Volume XX Page 194 VOTE ON MOTION TO AMEND Ayes: Noes: Absent: MOTION CARRIED VOTE ON MOTION TO ADOPT Ayes: Regular Assembly Meeting September 21, 1995 Burt, Hancock, Heinrichs, McFarland, Stevens, Milligan None Monroe Unanimous AS AMENDED Hancock, Heinrichs, McFarland, Stevens, Burt, Milligan Noes: None Absent: Monroe MOTION CARRIED Unanimous B. Ordinance No. 94 -10J Amending Ordinance No. 94 -10 Fiscal Year 1995 Budget (Day Care Assistance Program Grant). Presented for consideration was Ordinance No. 94 -10J that, if adopted, amended the Kodiak Island Borough budget by decreasing the Transitional Child Care Subsidy and Expenditures by $12,000. HEINRICHS, moved to adopt seconded by STEVENS Ordinance No. 94 -10J. Mayor Selby said the ordinance reflected a year -end budget adjustment from the Department of Community and Regional Affairs (DCRA) to reflect actual grant funds received. At questions raised by Assemblymember Burt, Mayor Selby explained that the Day Care Assistance Program was based on a formula for the entire state that did not indicate reduced demand in Kodiak. Deputy Presiding Officer Milligan called for public testimony; hearing and seeing none, he reconvened the regular meeting. ORDINANCE NO. 94 -10J Volume XX Page 195 VOTE ON MOTION TO ADOPT Ayes: Noes: None Absent: Monroe MOTION CARRIED Unanimous Hancock, Heinrichs, McFarland, Stevens, Burt, Milligan C. Ordinance No. 94 -10K Amending Ordinance No. 94 -10 Fiscal Year 1995 Budget ( Alaska Coastal Management Program Grant). Presented for consideration was Ordinance No. 94 -10K that, if adopted, amended the Kodiak Island Borough budget by transferring $3,000 for purchase of a computer software program. HEINRICHS, moved to adopt seconded by STEVENS Ordinance No. 94 -10K. Mayor Selby outlined that DCRA awarded grant funds and the amendment transferred $3,000 to assist the Borough in purchasing a computer software program. In response to Assemblymember Burt, Mayor Selby said the program would enhance the Borough's AutoCAD and mapping capabilities. Deputy Presiding Officer Milligan called for public testimony; hearing and seeing none, he reconvened the regular meeting. VOTE ON MOTION TO ADOPT Ayes: Noes: None Absent: Monroe MOTION CARRIED Unanimous MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM MAYOR Hancock, McFarland, Stevens, Burt, Hancock, Milligan Mayor Selby reported good news in that the Anton Larsen Dock was fully functional and he was pleased with a quality product. Regular Assembly Meeting September 21, 1995 ORDINANCE NO. 94 -10K Volume XX Page 196 He received a letter from the Alaska Aerospace Corporation thanking the Borough for participating in the ribbon cutting ceremony and congressional visit. He said they were pleased with the community response. He said the Senate Energy Committee's motion to use the Arctic oil reserve funds to balance the budget continued to move through the process. He received proposed amendments to the Magnuson Act from Brad Gilman, Washington D.C. lobbyist. He said a number of Kodiak issues were being discussed but the amendment for catch and release may not be included. He would copy the Assembly. He reported that as leaving the Ouzinkie School rededication, he received a petition with 92 signatures requesting a playground area and gym. He said it was great to be in Ouzinkie and involved in bringing the last village school up to standards to provide a positive learning environment. When Deputy Presiding Officer Milligan said he had not received the last report from Mr. Gilman, Mayor Selby said he would copy the Assembly. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. CONTRACTS CONTRACTS 1. Contract No. 95 -53 Water and Sewer CONTRACT Installation, Maintenance, and Repair NO. 95 -53 Services for Service District No. 1. HEINRICHS, seconded by McFARLAND Regular Assembly Meeting September 21, 1995 moved to award Contract No. 95 -53 to Brechan Enterprises, Inc. of Kodiak. Mayor Selby said the Service District No. 1 Board recommended awarding the time and materials contract to Brechan Enterprises, Inc. as the sole bidder. Assemblymember McFarland appreciated staff comments and recommendations. Volume VC Page 197 VOTE ON MOTION TO AWARD Ayes: Noes: None Absent: Monroe MOTION CARRIED Unanimous McFarland, Stevens, Burt, Hancock, Heinrichs, Milligan 2. Contract No. 95 -54 City of Ouzinkie Scrap CONTRACT Metal Removal Project. NO. 95 -54 HEINRICHS, moved to award Contract seconded by STEVENS No. 95 -54 to Northern Exploration and Equipment of Kodiak in an amount not to exceed $117,777. Mayor Selby commended the City of Ouzinkie and the Ouzinkie Tribal Council for seeking Environmental Protection Agency grants that committed $15,000 to the project. Assemblymember McFarland agreed and wondered if the bidders were aware of the total tonnage. Mayor Selby said the bidders had an opportunity to view the area. In response to Assemblymember Milligan, Mayor Selby said the non - functional catapillar at the edge of town and most the metal would be removed. VOTE ON MOTION TO AWARD Ayes: Noes: None Absent: Monroe MOTION CARRIED Unanimous 3. Contact No. 95 -55 Kodiak Island Borough CONTRACT Building and Mental Health Center Fiber NO. 95 - 55 Optic Installation. HEINRICHS seconded by McFARLAND Regular Assembly Meeting September 21, 1995 Stevens, Burt, Hancock, Heinrichs, McFarland, Milligan moved to award Contract No. 95 -55 to PTI Communications in an Volume XX Page 198 amount not to exceed 14,873.70. Mayor Selby said the contract was for installation of a fiber optic line connecting the Borough building and the Mental Health Center to allow better computer system operation and eliminate the PBX switch. In response to questions from the Assembly, Mayor Selby said he anticipated a life expectancy of 50 years. He noted the fiber optics would run through existing conduit as well as some new conduit. He did not have numbers on monthly cost savings. VOTE ON MOTION TO AWARD Ayes: Noes: None Absent: Monroe MOTION CARRIED Unanimous 4. Contract No. 95 -56 Kodiak Island Hospital CONTRACT and Care Center Addition and Renovation NO. 95 -56 Phase II Site Work. (Sewer, Water, Driveway Reconstruction, and Retaining Wall) HEINRICHS, seconded by McFARLAND Regular Assembly Meeting September 21, 1995 Burt, Hancock, Heinrichs, McFarland, Stevens, Milligan moved to award Contract No. 95 -56 to A -K Construction of Kodiak in an amount not to exceed $97,575. Mayor Selby said two bids were received and AK Construction Co. was the low bidder. He said the contract would finish site work excluding landscaping and would accomplish sewer and water hookups. In response to Assemblymember Burt, Mayor Selby explained that site work was not part of the original contract with the management company but this was within the original $18.5 million for the project. At questions raised by Assemblymember McFarland, Mayor Selby said funds were from the hospital construction account and that realigning the driveway resulted in shifting the road access and that the water and sewer connection could not be completed until the foundation was in. Volume XX Page 199 VOTE ON MOTION TO AWARD Ayes: STEVENS, seconded by McFARLAND VOTE ON MOTION TO AWARD Regular Assembly Meeting September 21, 1995 Hancock, Heinrichs, McFarland, Stevens, Burt, Milligan Noes: None Absent: Monroe MOTION CARRIED Unanimous 5. Contract No.95 -57 Kodiak Island Borough CONTRACT Mental Health Center Buildings Exterior NO. 95 -57 Entry Porches. moved to award Contract No. 95 -57 to Rip Tech Lumber and Building Products of Kodiak in an amount not to exceed $5,228.28. Mayor Selby said the contact was for construction of exterior porches at the Mental Health Center buildings. He said Rip Tech Lumber & Building Products was the low bidder. In response to Assemblymember Burt, Mayor Selby said the borough carpenter would install the porches. When Assemblymember Burt expressed concern that Borough employees competed with the private sector, Mayor Selby said private individuals completed other projects so money was spread throughout the community. Ayes: Heinrichs, McFarland, Stevens, Burt, Hancock, Milligan Noes: None Absent: Monroe MOTION CARRIED Unanimous 6. Contract No. 95 -58 Kodiak Island Hospital CONTRACT and Care Center Administration Building NO. 95 -58 Relocation. Volume XX Page 200 HEINRICHS, seconded by McFARLAND Mayor Selby said there was a safety concern in that the building was located under the new structural steel addition of the hospital. He also noted the need to run new sanitary sewer lines at the location.' When Assemblymember Heinrichs asked about moving the building to the Salonie Creek Rifle Range, Mayor Selby said the building was an eleven - year -old modular of limited quality that would be a major maintenance problem if moved that far. In response to Assemblymember Burt, Mayor Selby said the contract was part of the hospital contract. VOTE ON MOTION TO AWARD Ayes: Noes: Absent: MOTION CARRIED STEVENS, seconded by HEINRICHS moved to award Contract No. 95 -58 with Bryant Contractors of Anchorage in an amount not to exceed $5,500 and ownership of Kodiak Island Hospital & Care Center administration building at the end of approximately one year. McFarland, Stevens, Burt, Hancock, Heinrichs, Milligan None Monroe Unanimous 7. Contract No. 95 -59 Kodiak Island Borough CONTRACT Historical Documents Deacidification and NO. 95 -59 Preservation. (Original Ordinances, Resolutions, Assembly Minutes, Board of Equalization Minutes, and Planning and Zoning Commission Minutes) moved to award Contract No. 95 -59 to Brown's River Records Preservation Services of Essex, Vermont in an amount not to exceed $17,000. Assemblymember Stevens viewed the documents and agreed that assembly minutes were historically Regular Assembly Meeting September 21, 1995 Volume XX Page 201 important and deacidification was justified. He considered removing the Planning and Zoning Commission and Board of Equalization minutes from the contract. When Assemblymember Burt asked about microfilming, Assemblymember Stevens said it was significant that the signed original documents would be preserved. Assemblymember McFarland asked for clarification. Clerk Smith said the Planning and Zoning Commission was mandated by state statutes and the Board of Equalization was also mandated and met as a quasi - judicial board and minutes of those meetings were of historical value. She noted that the minutes could be included in a future contract. Assemblymember Heinrichs was of the opinion that minutes restoration should be a budgeted item in the next budget. HEINRICHS, seconded by STEVENS VOTE ON MOTION TO AMEND Ayes: Noes: None Absent: Monroe MOTION CARRIED Unanimous VOTE ON MOTION TO AWARD AS AMENDED Ayes: Noes: None Absent: Monroe MOTION CARRIED Unanimous Regular Assembly Meeting September 21, 1995 moved to amend Contract No. 95 -59 by limiting the restoration to ordinances and resolutions in an amount not to exceed $7,200. Stevens, Burt, Hancock, Heinrichs, McFarland, Stevens Burt, Hancock, Heinrichs, McFarland, Stevens, Milligan Volume XX Page 202 B. RESOLUTIONS None. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 95 -13 Amending Title 16 Subdivision Chapter 16.70 Improvements to Reflect Amendments to Section 16.70.010C Prerequisites to Improvement Construction and Inspection. Presented for consideration was Ordinance No. 95 -13 that, if adopted, amended Title 16 to allow a professional engineer to conduct routine inspections of improvements to subdivisions. HEINRICHS, seconded by STEVENS Assemblymember McFarland wanted staff discussion in memo form for the packet. VOTE ON MOTION TO ADVANCE Ayes: Noes: Absent: MOTION CARRIED D. OTHER ITEMS STEVENS, seconded by McFARLAND moved to advance Ordinance No. 95 -13 to public hearing on October 5, 1995. Hancock, Heinrichs, McFarland, Stevens, Burt, Milligan None Monroe Unanimous 1. Kodiak Island Hospital and Care Center Phases II and III 95% Drawings. moved to approve the Kodiak Island Hospital and Care Center Phases II and III 95% drawings. Mayor Selby said the drawings were reviewed by Prochaska and Associates and the Architectural Review Board and approval was recommended. In response to Assemblymember Burt, Mayor Selby said the drawings were for phase II and part of phase III. Regular Assembly Meeting September 21, 1995 RESOLUTIONS ORDINANCES FOR INTRODUCTION ORDINANCE NO. 95 -13 OTHER ITEMS KIH 95% DRAWINGS Volume XX Page 203 He noted that Governor Knowles said he would assist in finding $3 million to complete phase III. He further outlined that phase II was for installation of siding and completion of the ground floor of the new wing, phase III completed the bed deck in the new wing and phase IV renovated the existing facility. BURT, seconded by HANCOCK Mayor Selby said the wording should be included in the motion because the drawings were specific to the facility. When Assemblymember Burt said he was concerned about approving something that was not funded, Mayor Selby clarified that the Assembly was approving the drawings and architectural work specific to the facility. It was related that Assemblymember Burt was referring to the summary statement and not the actual motion. Assemblymember Burt withdrew his motion with the concurrence of the second. McFARLAND, seconded by BURT VOTE ON MOTION TO AMEND Ayes: Noes: None Absent: Monroe MOTION CARRIED Unanimous VOTE ON MOTION TO APPROVE AS AMENDED Ayes: Regular Assembly Meeting September 21, 1995 moved to approve the 95% drawings and delete the words: "Kodiak Island Hospital and Care Center Phases II and III ". moved to amend to include recommendations of the Architectural Review Board and the Assembly during work session. Heinrichs, McFarland, Stevens, Burt, Hancock, Milligan McFarland, Stevens, Burt, Hancock, Heinrichs, Milligan Volume XX Page 204 Noes: None Absent: Monroe MOTION CARRIED Unanimous 2. Polling Site and Election Worker Assignments. HEINRICHS, seconded by STEVENS moved to approve the polling site and election worker assignments for the October 3, 1995 municipal election. Mayor Selby thanked Clerk Smith for recruiting workers who contributed to good government. He noted that many workers served for many years and appreciated their efforts. Clerk Smith agreed noting that some of the boards had completely changed. She appreciated the village clerks for recruiting workers. INFORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS 1. Personnel Advisory Board Meeting of August 23, 1995. B. REPORTS None. C. OTHER None. CITIZENS' COMMENTS Woody Koning said the hospital project had a new system of bidding in that the 95% drawings went out for bid and the design was dynamic with everyone involved and the architect responded to concerns. He said the Board was happy with the management firm because they worked to alleviate problems. ASSEMBLYMEMBER COMMENTS Assemblymember Hancock noted this was the second meeting in a row without invocation and asked the Clerk to explore resources. Regular Assembly Meeting September 21, 1995 POLLING SIDE AND ELECTION WORKER ASSIGNMENT INFORMATIONAL MATERIALS MINUTES OF OTHER MEETINGS CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Volume XX Page 205 Assemblymember Heinrichs thanked City administrative staff for providing support to the Wastewater Treatment Plant Task Force and for providing figures in a timely manner. He thanked the Mayor and the Borough and City clerks and deputy clerks. He felt there was candid discussion about how the system worked that led to a productive outcome. Deputy Presiding Officer Milligan appreciated Jack McDonald, retiring Kodiak police chief, as an asset to the community. He remarked on the picture of Assemblymember Monroe baling out her boat in a dress that was featured on the front page of the newspaper. He encouraged people to vote at the October 3 municipal election. Deputy Presiding Officer Milligan announced the Assembly would meeting in an joint assembly /council work session on Tuesday, September 26 at 7:30 p.m. in the school district conference room; a work session on Thursday, September 29 at 7:30 p.m. in the borough conference room; and a regular meeting on Thursday, October 5 at 7:30 p.m. in the assembly chambers. He announced the regular municipal election was October 3 and absentee voting in person was available in the clerk's office, room 123 of the Borough building, from 8:00 a.m. to 5:00 p.m., Monday through Friday. BURT, moved to adjourn. ADJOURNMENT seconded by McFARLAND VOTE ON MOTION TO ADJOURN MOTION CARRIED Unanimous voice vote There being no further business to come before the Assembly, the meeting adjourned at 9:29 p.m. ATTEST: 1-'07> Y L ,�Jv�)-sx4i, c/OC: Donna F. Smut , CMC Borough Clerk Approved: 10/19/85 Regular Assembly Meeting September 21, 1995 Mary A. nroe Presiding Officer Volume XX Page 206