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1995-07-20 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting July 20, 1995 A regular meeting of the Kodiak Island Borough Assembly was held July 20, 1995 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Presiding Officer Monroe led the Pledge of Allegiance. There were present: ROLL CALL Mary Monroe, Presiding Suzanne Hancock Robin Heinrichs Mike Milligan absent: John Burt Jack McFarland Gary Stevens comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith CMC, Clerk Judi Nielsen, Deputy Clerk Assemblymember Stevens was out on vacation and asked to be excused. Assemblymembers Burt and McFarland were out on business and asked to be excused. MILLIGAN, seconded by HANCOCK VOTE ON MOTION TO EXCUSE MOTION CARRIED APPROVAL OF AGENDA HEINRICHS, seconded by MILLIGAN VOTE ON MOTION TO APPROVE MOTION CARRIED APPROVAL OF MINUTES None. moved to excuse Assemblymembers Burt, Stevens and McFarland. Unanimous voice vote moved to approve the agenda. Unanimous voice vote REGULAR MEETING APPROVAL OF AGENDA APPROVAL OF MINUTES Regular Assembly Meeting ■ e \ X July 20, 1995 + ' 30 AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS A. Agenda Items Not Scheduled For Public Hearing None. B. Items Other Than Those Appearing on the Agenda None. PUBLIC HEARING None. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported good news in that the House appropriated $10 million more this year for payment in lieu of taxes (PILT) than in 1995 but the bad news was that $15 million was needed to reach the authorized level. He said Senator Stevens' full funding request of $125 million was before the appropriations committee and Brad Gilman, Washington D.C. lobbyist, would work with the Senator's staff. He was optimistic because the committee chairman and second ranked member supported funding at $125 million. He noted that Senator Stevens' request for $5 million for in- holdings of the Kodiak National Wildlife Refuge in the Department of the Interior was also before the committee. He expected the reauthorization of the Magnuson Act to move through committee early in the session. He noted the work of the National Association of Counties (NaCo) and western counties in addressing Endangered Species Act concerns. He reported that the HR Wetlands 961 Bill passed the House with terms that included a specific regulatory provision to eliminate no- net -loss for Alaska and the recognition that impact was less than one percent. He said the Department of Environmental Conservation (DEC) was resurveying some beaches impacted by the Fxxr,n Valdez, oil spill. He continued to negotiate leasing of the FITC /NOAA facility. He felt NOAA was locked in and the ADF &G and University of Alaska were close. He expected to Regular Assembly Meeting July 20, 1995 AWARDS AND PRESENTATIC CITIZENS' COMMENTS PUBLIC HEARING MESSAGES FROM MAYOR Volume XX P.ife 131 cash fund a portion of the building used by the University and ADF &G; the only rental debt service would be from NOAA that should be within the $2 million authorized annual rental. He said a portion of the Borough's $6 million would be used to prepay so the University and ADF &G would come into the facility without any outlay for the first ten years so the only rental source would be NOAA for the debt service and maintenance. Presiding Officer Monroe felt it was complicated. At her question, Mayor Selby said the Borough would be the landlord and would work with the City because the City owned the property. He said initially the land was to be transferred to the University but bonding and proposed construction on the Fairbanks Campus preempted that. He said the facility was the number one laboratory facility for NOAA and an asset to the community. COMMITTEE REPORTS Jeff Knave, Planning and Zoning Commissioner, reported that the Commission approved the rezone of property adjacent to the Monashka Creek watershed from conservation to natural use. He said the rezone was extended to Section 13 to include a beach area. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. CONTRACTS CONTRACTS 1. Contract No. 95 -35 Lobbying Services for CONTRACT Fiscal Year 1995. NO. 95 -35 MILLIGAN, moved to approve seconded by HEINRICHS Contract No. 95 -35 with Don Kubley for lobbying services for the period July 1, 1995 through June 30, 1996 in an amount not to exceed $33,000. Mayor Selby said this continued a contract in the same amount as the previous October -May contract period. He noted the City approved a similar contract with Mr. Kubley for $32,500. Regular Assembly Meeting July 20, 1995 COMMITTEE REPORTS Volume XX Page 132 In response to Presiding Officer Monroe, Mayor Selby said Mr. Kubley represented the Borough and City for four years. VOTE ON MOTION TO AWARD Ayes: Hancock, Heinrichs, Milligan, Monroe Noes: None Absent: Burt, McFarland, Stevens MOTION CARRIED Unanimous 2. Contract No. 95 -36 Professional Services CONTRACT for AHERA (Asbestos Hazard Emergency NO. 95 -36 Response Act) Requirements. MILLIGAN, moved to award Contract seconded by HEINRICHS No. 95 -36 to Specialized Environmental Consulting, Inc. of Wauna, WA in an amount not to exceed $6,400. Mayor Selby said it was a federal requirement that every three years school buildings with asbestos in floor tile and crawl spaces be monitored to ensure there was no health risk if the product was deteriorating. He noted that the low bidder was the contractor used in the past. VOTE ON MOTION TO AWARD Ayes: Heinrichs, Milligan, Hancock, Monroe Noes: None Absent: Burt, McFarland, Stevens MOTION CARRIED Unanimous 3. Contract No. 95 -37 Professional Services/ CONTRACT Engineering Design for Selief Lane Road and NO. 95 -37 Utilities Extension. HEINRICHS, seconded by MILLIGAN Regular Assembly Meeting July 20, 1995 moved to award Contract No. 95 -37 to Rolland Jones, Consulting Volume XX Page 133 Engineer of Kodiak in an amount not to exceed $13,050. Mayor Selby said the contract was for professional engineering design services for the Selief Lane Road and utilities extension to the Borough recreation complex. He referred to a map in the chambers and noted the need for water and sewer for restroom facilities. Assemblymember Milligan appreciated the conceptual drawing and thought the fields were placed in the most useable configuration. At his question, Mayor Selby said the bike path would eventually tie into the Island Lake bike path. He noted that there was insufficient space to accommodate four ballfields as originally planned and there were approximately 60 parking spaces. He said it was necessary to allow the property to level -out during the winter months and review the drainage in spring. VOTE ON MOTION TO AWARD Ayes: Milligan, Hancock, Heinrichs, Monroe Noes: None Absent: Burt, McFarland, Stevens MOTION CARRIED Unanimous 4. Contract No. 95 -38 Mental Health Center /CSP CONTRACT Buildings Exterior Door Replacement. NO. 95 -38 MILLIGAN, seconded by HEINRICHS moved to award Contract No. 95 -38 to Builders Millwork & Supply, Inc. of Anchorage in an amount not to exceed $8,693. Mayor Selby said three bids were received and Builders Millwork & Supply, Inc. was the low bidder. At questions raised by Presiding Officer Monroe, Mayor Selby said all exterior doors at the Mental Health Center Building would be replaced. Assemblymember Heinrichs spoke with Tom Lanahan, Borough carpenter, who indicated that one company submitted a high bid based on higher quality doors Regular Assembly Meeting July 20, 1995 that exceeded specs. He understood the hinges were stainless steel with ball- bearing rollers and would be outside mounted. He wanted the Assembly to be aware that the doors were residential doors of limited quality with a limited life. He noted the roof renovation extended the life of the building ten to fifteen years. At questions raised by Presiding Officer Monroe, Assemblymember Heinrichs said the metal doors had to be primed and painted. He added that Mr. Lanahan said out - swinging doors were required by the fire marshall so it was not possible to install protective storm doors. VOTE ON MOTION TO AWARD Ayes: Noes: Absent: MOTION CARRIED 5. Contract No. 95 -39 and City of Kodiak Agreement. MILLIGAN, seconded by HEINRICHS Regular Assembly Meeting July 20, 1995 Hancock, Heinrichs, Milligan, Monroe None Burt, McFarland, Stevens Unanimous Kodiak Island Borough Animal Control moved to approve Contract No. 95 -39 with the City of Kodiak for animal control services for the period July 1, 1995 through June 30, 1997 in an amount not to exceed $108,500. Mayor Selby suggested awarding the contract at $48,000 per year with an additional $12,500 to purchase a vehicle. Assemblymember Heinrichs remembered that the City purchased good quality surplus vehicles in the past and he thought the Borough should pay no more than half the cost of a vehicle if the vehicle was purchased for less than $25,000. Mayor Selby agreed saying surplus vehicles served the Borough well in the past also. CONTRACT NO. 95 -39 Volume XX Pdge 135 MILLIGAN, seconded by HEINRICHS moved to approve Contract No. 95 -39 with the City of Kodiak for animal control services for the period of July 1, 1995 through June 30, 1996 in an amount not to exceed $48,000, for the period of July 1, 1996 through June 30, 1997 in an amount not to exceed $48,000, and not to exceed $12,500 to purchase a four -wheel drive vehicle for animal control. Mayor Selby responded to Assemblymember Milligan that he felt the wording clearly outlined the intent to pay an amount not to exceed $12,500 for the Borough's share of the cost. In response to Assemblymember Heinrichs, Mayor Selby said that expense figures for the animal control program had not been received but that Bill Jones, City of Kodiak manager, would provide a full accounting by the end of the fiscal year, with subsequent reports to follow. VOTE ON MOTION TO AMEND Ayes: Heinrichs, Milligan, Hancock, Monroe Noes: None Absent: Burt, McFarland, Stevens MOTION CARRIED Unanimous VOTE ON MOTION TO APPROVE AS AMENDED Ayes: Noes: None Absent: MOTION CARRIED Regular Assembly Meeting July 20, 1995 Milligan, Hancock, Heinrichs, Monroe Burt, McFarland, Stevens Unanimous V.Iuou )QC P.i■< 136 B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 95 -30 Adopting a Capital RESOLUTION Improvement Program for Fiscal Years 1997 NO. 95 -30 Through 2001 and Established Capital Project Priorities. Presented for consideration was Resolution No. 95 -30 that, if adopted, established the top capital project priorities for the Kodiak Island Borough for the five -year capital improvement program. MILLIGAN, moved to adopt seconded by HEINRICHS Resolution No. 95 -30. Mayor Selby said the resolution was requested earlier this year so that Mr. Gilman could meet with the governor in August. He said the list was similar to last year although funded items removed and the Peterson Elementary School Addition was placed higher on the list because a contract awarded for new Coast Guard housing on Government Hill would drive the need for the addition. He said the contract was funded at $42 million so there would be several years of appropriations to complete the housing. He said the Karluk Landfill and Sewer Upgrades addressed new problems and incorporated funds for roadwork. He noted the need for a quality road for transportation of gravel from the beach. He said the Anton Larson Bay Small Boat Launching Ramps and Road Extension was separated into two projects with one extending the road to saltwater. He outlined other items on the list that included the Kodiak Middle School and Kodiak High School Code Upgrade. He suggested deleting the Kalsin Hill Road Relocation because the Department of Transportation indicated that previously appropriated funds would cover the cost of blasting and grading to create a safe road and thereby eliminate the need for relocation. In response to Presiding Officer Monroe, Mayor Selby said the Spruce Cape Road Upgrade /Walkway was a state project because it was a state road. He noted that the road was 100 feet wide and not built to state standards so the need was to widen the road and put in a bike trail. Assemblymember Heinrichs felt that if the state held the line on bussing, most Spruce Cape Road students would walk to school so a bike bath was essential. Assemblymember Milligan questioned the placement of the Kodiak Middle School on the list in that he Regular Assembly Meeting July 20, 1995 Volume XX P44r 137 thought feedback from the community was needed to determine whether to enlarge the school or move students back to elementary schools. Mayor Selby recommended leaving it on the list although he did not anticipate any state school funding except for health and safety projects. He stressed it would be important on the list in that it becomes a factor in future discussions on school construction funds. MILLIGAN, seconded by HANCOCK In response to Assemblymember Milligan, Mayor Selby said a reference document compiled of 140 to 150 village, borough, city and state projects would be submitted to legislators and adopted by reference. VOTE ON MOTION TO AMEND Ayes: Noes: Absent: MOTION CARRIED HEINRICHS, seconded by MILLIGAN Assemblymember Heinrichs felt the list implied priorities and he thought there was insufficient public discussion on the status of the middle school. VOTE ON MOTION TO AMEND Ayes: Noes: Absent: Regular Assembly Meeting July 20, 1995 moved to amend Resolution No. 95 -30 by deleting item 17 Kalsin Hill Road Relocation and move all subsequent items accordingly. Milligan, Hancock, Heinrichs, Monroe None Burt, McFarland, Stevens Unanimous moved to amend Resolution No. 95 -30 by moving item 8 Kodiak Middle School to follow Sharatin Road /Peranosa Drive Construction and renumber items accordingly. Hancock, Heinrichs, Milligan, Monroe None Burt, McFarland, t e \X MOTION CARRIED Unanimous Assemblymember Milligan did not understand why Gear Storage Facility Construction when it seemed there could be competition with the private sector. Mayor Selby said property in the Boy Scout Lake area was used for storage for the past five years but most agreed that the Near Island site was better. He did not anticipate receiving funds this year but considered it important to leave the item on the list. He remembered when the Coast Guard stopped providing storage in old World War II buildings, creating the problem of where to store crab pots. He. said the concept was to have the location and access as user friendly to the fleet as possible. He said Dutch Harbor had easy access to storage and there was a need to be competitive with other communities. In response to Assemblymember Heinrichs, Mayor Selby said he did not anticipate receiving funds for the Kodiak High School Code Upgrade because the upgrade was a lower priority than student housing and life - health- safety concerns. He felt the upgrade was in a better position to receive future funds if it remained on the list. VOTE ON MOTION TO ADOPT AS AMENDED Ayes: Milligan, Hancock, Heinrichs, Monroe Noes: None Absent: Burt, McFarland, Stevens MOTION CARRIED Unanimous 2. Resolution No. 95 -31 Requesting Municipal RESOLUTION Assistance Funding From the State of NO. 95 -31 Alaska. Presented for consideration was Resolution No. 95 -31 that, if adopted, requested distribution of funding from the municipal assistance fund to the Kodiak Island Borough by the Department of Community and Regional Affairs. Stevens Milligan, moved to adopt seconded by HEINRICHS Resolution No. 95 -31. Regular Assembly Meeting X July 20, 1995 „� Mayor Selby said this was a housekeeping item that was required before funds were released to the Borough. VOTE ON MOTION TO ADOPT Ayes: Noes: Absent: MOTION CARRIED C. ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS Heinrichs, Milligan, Hancock, Monroe None Burt, McFarland, Stevens Unanimous 1. Planning and Zoning Commissioner Resignation. HEINRICHS, seconded by MILLIGAN Regular Assembly Meeting July 20, 1995 moved to accept, with regret, the resignation of Ken Gordon from the Planning and Zoning Commission and direct the clerk to advertise the vacancy per borough code. Mayor Selby thanked Mr. Gordon noting that he accepted a new, time consuming position. In response to Assemblymember Milligan, Mayor Selby said an application was received and confirmation of a new Commission member would be before the Assembly at the next regular meeting. Assemblymember Heinrichs was concerned that cancelled Commission meetings created a situation where the Commission was able sustain the monthly workload but long -range planing would slide. Mayor Selby agreed but noted that staff continued to work on projects and it was difficult to hold meetings when members were out for the summer. ORDINANCES FOR INTRODUCTION OTHER ITEMS P & Z COMMISSIONER RESIGNATION Volume XX Pnge 140 : VOTE ON MOTION TO ACCEPT Ayes: Noes: Absent: MOTION CARRIED 2. Resignation of Kodiak Island Hospital Advisory Board Member. HEINRICHS, seconded by MILLIGAN Mayor Selby thanked Ms. Trousil noting that she accepted a position with the hospital. VOTE ON MOTION TO ACCEPT Ayes: Noes: Absent: MOTION CARRIED INFORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS None. B. REPORTS None. C. OTHER None. Regular Assembly Meeting July 20, 1995 Milligan, Hancock, Heinrichs, Monroe None Burt, McFarland, Stevens Unanimous moved to accept, with regret, the resignation of Judy Trousil from the Hospital Advisory Board and direct the clerk to advertise the vacancy per borough code. Hancock, Heinrichs, Milligan, Monroe None Burt, McFarland, Stevens Unanimous HOSPITAL ADVISORY BOARD MEMBER RESIGNATION REPORTS OTHER INFORMATIONAL + MATERIALS MINUTES OF OTHEF MEETINGS V, i[MC XX P.,;e 141 CITIZENS' COMMENTS Okey Chandler felt Anton Larsen Road was always placed at the bottom of the priority list. When he wrote to the governor and commissioner to express his concerns, he received a reply from the governor but nothing was done. He thought the road plowing could be covered as an operating cost. He did not like the fact that the Bells Flats Road was paved but Anton Larsen Road received nothing. ASSEMBLYMEMBER COMMENTS Assemblymember Milligan felt the Assembly should take a position on the state fisheries with Mr. Gilman's involvement. He said members of the fishing community attended meetings to discuss a mandated fishery in state waters and he thought a resolution may be in order. He regretted the passing of Binky the polar bear. Assemblymember Hancock agreed with Mr. Chandler that Anton Larsen Road was important. She felt moving the project higher on the list enhanced the chance to receive funds and begin the project this year. She drove to Anton Larson Bay and went from fog to sunshine and a beautiful view on the other side of the mountain. She noted it was year -round access to all of Kodiak Island. Assemblymember Heinrichs thought that if funds for Anton Larsen Road were received, the Assembly should review the possibility of a float plane facility as a safety precaution. Presiding Officer Monroe announced the Assembly would meet in a joint assembly /council work session on Tuesday, July 25 at 7:30 p.m. in the city conference room; a work session on Thursday, July 27 at 7:30 p.m. in the borough conference room; and a regular meeting on Thursday, August 3 at 7:30 p.m. in the assembly chambers. 12. EXECUTIVE SESSION MILLIGAN, seconded by HEINRICHS VOTE ON MOTION MOTION CARRIED Regular Assembly Meeting July 20, 1995 moved to convene into executive session to discuss an issue of adverse financial impact to the Borough. Unanimous voice vote CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS EXECUTIVE SESSION Volume XX ['Age 142 At 8:55 p.m. the Assembly convened into executive session. At 9:21 p.m., Presiding Officer Monroe reconvened the regular meeting. MILLIGAN, moved to adjourn. ADJOURNMENT seconded by HEINRICHS VOTE ON MOTION TO ADJOURN MOTION CARRIED Unanimous voice vote There being no further business to come before the Assembly, the meeting adjourned at 9:22 p.m. ATTEST: D onna F. Smith, CMC Borough Clerk Appoved: 08/17/95 et i -c— Mary A Presiding Officer Regular Assembly Meeting XX July 20, 1995 i 43