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1995-07-13 Special MeetingKODIAK ISLAND BOROUGH Special Assembly Meeting July 13, 1995 A special meeting of the Kodiak Island Borough Assembly was held JUly 13, 1995 in the Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 12:00 p.m. There were present: ROLL CALL Mary Monroe, Presiding John Burt Robin Heinrichs Mike Milligan Jack McFarland absent: Suzanne Hancock Gary Stevens comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith, CMC, Clerk Assemblymember Hancock was unable to leave work and asked to be excused. Assemblymember Stevens was out of town on vacation and asked to be excused. McFARLAND, seconded by MILLIGAN VOTE ON MOTION TO EXCUSE moved to excuse Assemblymembers Hancock and Stevens. MOTION CARRIED Unanimous voice vote CONTRACT NO. 95 -30 OTMELOI WAY WATER AND SEWER IMPROVEMENTS. The motion to award Contract No. 95 -30 to A -K Construction for Schedules I, II, and III in an amount not to exceed $591,665 was before the Assembly._ Service District No. 1 Board members present were Scott Arndt, chair, Jim Fisk, John Parker, and Earl Smith. Mayor Selby reported that the Service District No. 1 Board met and recommended awarding the contract to Brechan Enterprises for schedules I, II, III, and IV in the amount of $608,330. He said that because the Board did not have an engineer's recommendation on Special Assembly Meeting July 13, 1995 REGULAR MEETING CONTRACT NO. 95 -30 Volume XX Page 126 the size of the water line, consideration was given to future development in determining the size needed. He said the Board's perspective was that installation of a ten -inch line allowed more options. He noted that it was also pointed out that the line serviced more than a few residences. Assemblymember Burt understood that the water would be direct from the reservoir. Mayor Selby responded that the assumption in the Monashka Bay Water and Wastewater Feasibility Study was that the line would loop into Otmeloi, but the line may loop into Rezanof Drive. He said it was logical to loop into Otmeloi because the four eight -inch lines could manifold to Rezanof. Assemblymember Milligan researched the Study. While referring to a map he said it was his understanding that a high priority was fire protection. He saw no compelling argument to install ten -inch pipe as there were no numbers for cubic flow potential. He asked that the fire chief respond. Farl Smith, Fire Protection Area No. 1 fire chief, responded that there was no engineer's report that eight -inch pipe does not provide 3500 gallons per minute. He was of the opinion that eight -inch pipe belonged in residential areas serving lots and this line would serve a different purpose. Jim Fisk noted the chair of the service district made the recommendation to spec the ten -inch line prior to the bid award although there was no reference to a ten -inch line in the Study. John Parker thought it made sense to install a ten - inch water line since the sewer line was a ten -inch line. When Assemblymember McFarland questioned whether the pre -bid conference included the ten -inch line, the Mayor responded affirmatively. In response to Assemblymember Burt, Mayor Selby reported that the ten -inch line was in the bid document as an alternate because the service chair asked staff to include it. Assemblymember McFarland summed up that it was a main line that could have future feeder lines. He saw where line size would make a difference in the development of subdivisions. He saw the line as an access line capable of handling feeder lines and not as a feeder line. He tended to think the additional Special Assembly Meeting July 13, 1995 Volume XX Page 127 $17,000 expense to install the ten -inch line was forward thinking and cost effective. When Assemblymember Burt asked about the water coming from the reservoir into an eight -inch line, Mayor Selby said the flow would be restricted with an eight -inch pipe. Earl Smith noted the study alluded to a line no less than ten - inches. Assemblymember Burt wondered if the need was to change the water mains or put new people on sewer and water that currently exists. Presiding Officer Monroe thought upgrading in a relatively inexpensive way would be best done with the ten -inch line. Assemblymember McFarland reiterated his opinion that it made sense to spend $17,000 to install a ten -inch water line designed to serve residences and a school in a growing area. Assemblymember Heinrichs talked to residents and agreed that the line was not a simple line but a thoroughfare serving water and sewer. He was comfortable with ten -inch line but questioned whether a ten -inch line would be big enough. He understood that with the time frame, a decision had to be made. Assemblymember Milligan agreed with some of the comments that Assemblymember Heinrichs made but reiterated he saw no compelling need to install ten - inch line because the ten -inch line would be sandwiched by eight -inch lines. Assemblymember McFarland's main concern was that the line provide a flow of water that the engineer and Board felt was appropriate. Assemblymember Heinrichs thought the fundamental issue was that the Board and Assembly define the assumption there would be growth in Monashka Bay and provide that to an engineer. He felt the Board needed to start outlining the system into main feeders and side feeders. In response to Assemblymember Burt's contemplation about the value of installing ten -inch line versus eight -inch line, Assemblymember McFarland said that if an eight -inch line was marginal, but a ten -inch line was adequate into the future, then funds would be saved in the long -run. Special Assembly Meeting July 13, 1995 Volume XX Page 128 VOTE ON MOTION TO AWARD Ayes: Burt, Milligan Noes: Heinrichs, McFarland, Monroe Absent: Hancock, Stevens MOTION FAILED 2 Ayes, 3 Noes McFARLAND, moved to award Contract seconded by MILLIGAN No. 95 -30 to Brechan Enterprises, Inc. of Kodiak for schedules I,' II, III and IV in an amount not to exceed $608,330. VOTE ON MOTION TO AWARD Ayes: Heinrichs, McFarland, Milligan, Burt, Monroe Noes: None Absent: Hancock, Stevens MOTION CARRIED Unanimous Without objection, Presiding Officer Monroe adjourned the meeting at 12:50 p.m. ATTEST: Approve& 08/03/95 Special Assembly Meeting July 13, 1995 onna F. Smith, CMC Borough Clerk Mary A. M roe Presiding Officer Volume XX Page 129