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1995-02-16 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting February 16, 1995 A regular meeting of the Kodiak Island Borough Assembly was held February 16, 1995 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Pastor Ivar Pihl of St. Paul Lutheran Church, followed by the Pledge of Allegiance. REGULAR MEETING There were present: ROLL CALL Mary Monroe, Presiding John Burt Mike Milligan Suzanne Hancock Gary Stevens absent: Robin Heinrichs Jack McFarland comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith CMC, Clerk Jeri Jensen, Secretary III Assemblymember Heinrichs was out of town on business and asked to be excused. STEVENS, moved to excuse seconded by MILLIGAN Assemblymember Heinrichs. VOTE ON MOTION TO EXCUSE MOTION CARRIED Unanimous voice vote Assemblymember McFarland was out of town attending a SWAMC Board meeting and asked to be excused. MILLIGAN, moved to excuse seconded by STEVENS Assemblymember McFarland. VOTE ON MOTION TO EXCUSE MOTION CARRIED Unanimous voice vote Regular Assembly Meeting Volume XIX February 16, 1995 Page 201 APPROVAL OF AGENDA AND CONSENT AGENDA STEVENS, seconded by MILLIGAN B. Certificate of Commendation CITIZENS' COMMENTS moved to approve the agenda and consent agenda. Clerk Smith read the items for consideration under "Consent agenda ". VOTE ON MOTION TO APPROVE MOTION CARRIED APPROVAL OF MINUTES A. K.I.B. Assembly Meeting of February 2, 1995. This item was approved under "Consent agenda ". AWARDS AND PRESENTATIONS A. Student of the Month Unanimous voice vote Mayor Jerome Selby presented the Student of the Month Award to Alfred Charliaga, a senior at Larsen Bay School. Mayor Jerome Selby presented a Certificate of Commendation to Captain Bienvenido Abiles, Commanding Officer, USCG Support Center, Kodiak, for receiving the 1994 Maintenance and Logistics, Command Pacific Excellence in Service Award. A. Agenda Items Not Scheduled For Public Hearing Marty Shuravloff, Kodiak Island Housing Authority representative, requested support on Resolution No. 95 -03. He was available during discussion of this item. B. Items Other Than Those Appearing on the Agenda None. COMMITTEE REPORTS Assemblymember Burt reported that Planning and Zoning Commissioners were working on the Tugidak Island draft. APPROVAL OF AGENDA AND CONSENT AGENDA APPROVAL OF MINUTES AWARDS AND PRESENTATIONS STUDENT OF THE MONTH CERTIFICATE 01 COMMENDATION CITIZENS' COMMENTS COMMITTEE REPORTS Regular Assembly Meeting Volume XIX February 16, 1995 Page 202 Assemblymember Hancock reported that the Mental Health Center Advisory Board was focused on budget and program planning through several subcommittees. She noted the Transportation Committee would be meeting the first Monday of every month beginning March 1. She encouraged participation for community input. She suggested calling Linda Freed, Community Development Department Director, with any questions or comments. PUBLIC HEARING None. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby continued to work on the NOAA facility development. He had a conference with Senator Ted Stevens and Rollie Schmitten, National Marine Fisheries director, for a federal commitment. He said the leases were in place. He noted the State was hesitant because the new Fish & Game Commissioner would lead the discussion on the first -year lease. He reported the University was reviewing the architect /engineer request- for - proposals submitted. In response to Presiding Officer Monroe, Mayor Selby said the facility would be called the Fisheries Research Center, thereby not giving ownership to any one entity. He was moving forward to bring the Shuyak Island land sale to completion. He was aware of the slow, arduous process to move to final appraisal. He was working with Brad Gilman, lobbyist, on the Outer Continental Shelf legislation and the Magnusen Act. He continues to provide information on the hospital budget and rocket launch site to the Juneau legislators. He announced that because Lamar Cotten was appointed Deputy Commissioner of the Department of Community and Regional Affairs effective March 3, he resigned as the Borough's lobbyist and it was necessary for the Assembly to appoint a successor at the March 2 regular meeting. He responded to a letter regarding garbage pickup by listing the rates for service inside the city limits PUBLIC HEARING MESSAGES FROM MAYOR Regular Assembly Meeting Volume XtX February 16, 1995 Page 203 and outside the city limits. He pointed out that city rates applied to the complainant. The Mayor spoke of the interest in forming a joint city /borough task force to bring cohesiveness to youth programs. He said a task force allowed the community to accomplish more with the available resources and serve those youth falling through the gaps. He extolled the programs nationwide as oversight committees to bring focus. He offered condolences to the residents of Old Harbor on the tragic loss of life that touched several families. At questions raised by Assemblymember Burt regarding FITC funds from the University, Mayor Selby said industry would support the FITC in the future. In response to a query from Assemblymember Milligan, Mayor Selby indicated that lobbyist funds had been spent for December, January and February. He felt a replacement would honor Cotton's contract. OLD BUSINESS None. NEW BUSINESS A. BID AWARDS None. B. RESOLUTIONS 1. Resolution No. 95 -02 Supporting a Mini - Grant Application to the Department of Community and Regional Affairs by the Kodiak Island Arts and Craft Cooperative. Presented for consideration was Resolution No. 95 -02 that, if adopted, acknowledged the grant application of the Kodiak Arts and Craft Cooperative as a viable project of benefit to the Kodiak Island Borough community supporting the work of local arts and craft artists and by providing jobs in our community. STEVENS, seconded by MILLIGAN Mayor Selby emphasized support of the concept started. moved to adopt Resolution No. 95 -02. that the resolution showed to aid in getting the program OLD BUSINESS NEW BUSINESS BID AWARDS RESOLUTIONS RESOLUTION NO. 95 -02 Regular Assembly Meeting Volume XIX February 16, 1995 Page 204 Assemblymember Burt hoped the Cooperative would not be on the list of non - profits requesting funding from the Borough. Assemblymember Stevens felt it was a way for people to become involved in arts and crafts. VOTE ON MOTION TO ADOPT Ayes: Burt, Hancock, Milligan, Stevens, Monroe Noes: None Absent: Heinrichs, McFarland MOTION CARRIED Unanimous 2. Resolution No. 95 -03 Entering into a RESOLUTION "Cooperation Agreement" with the Kodiak NO. 95 -03 Island Housing Authority. Presented for consideration was Resolution No. 95 -03 that, if adopted, authorized the mayor to execute a Cooperation Agreement with the Kodiak Island Housing Authority to provide local cooperation in development of lower income housing in Larsen Bay and Port Lions. MILLIGAN, moved to adopt seconded by STEVENS Resolution No. 95 -03. In responding to the concern expressed about the Payment -in- Lieu -of Taxes (PILOT) program, Mayor Selby said the families interested in low -cost housing were not eligible for conventional loans. He said that without the program the units would not be built. Assemblymember Burt wondered if there would ever be an end to the need for government subsidized programs. He questioned whether payments made in the Mutual Help Program would ever retire the debt. At the request of the Assembly, Mr. Shuravloff reported that some Mutual Help units had been paid off. When Assemblymember Milligan asked about the number of jobs created by the projects and the use of local labor, Mr. Shuravloff said that historically 75 - 80 percent of the laborers were from the local village. When Assemblymember Hancock asked if specific sites had been identified, Mr. Shuravloff said Kodiak Island Housing Authority was unable to commit to land acquisition until funding was assured. Regular Assembly Meeting Volume XIX February 16, 1995 Page 205 Assemblymember Stevens felt the program was the most promising way to ensure the homes were built. He noted that the homes would eventually be on the tax roles. VOTE ON MOTION TO ADOPT Ayes: Hancock, Milligan, Stevens, Burt, Monroe None Heinrichs, McFarland Unanimous Noes: Absent: MOTION CARRIED C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 95 -01 Amending Title 7 Elections of the Kodiak Island Borough Code of Ordinances to Reflect Records Retention as Set by Resolution. Presented in first reading was Ordinance No. 95 -01 that, if adopted, amended Title 7 by defining the preservation of specific documents as by the records retention schedule resolution. This item was advanced to public hearing on March 2, 1995 under "Consent agenda ". D. OTHER ITEMS 1. Resignation of Board of Equalization Member. STEVENS, seconded by MILLIGAN VOTE ON MOTION TO ACCEPT Ayes: Noes: Absent: MOTION CARRIED Regular Assembly Meeting February 16, 1995 moved to accept, with regret, the resignation of Board of Equalization Member, William Roberts, and direct the clerk to advertise the vacancy per borough code. Milligan, Stevens, Burt, Hancock, Monroe None Heinrichs, McFarland Unanimous ORDINANCES FOR INTRODUCTION ORDINANCE NO. 95 -01 OTHER ITEMS RESIGNATION OF BOE MEMBER Volume X1X Page 206 Ayes: 2. Maintenance Jurisdiction of Otmeloi Way from the Rezanof Drive East Intersection Through the Mallard Way Intersection, Contingent Upon ADOT Funding for Improvements to be Included with the Planned Otmeloi Way Sewer and Water Project. MILLIGAN, moved to accept seconded by STEVENS maintenance jurisdiction of Otmeloi Way from the Rezanof Drive East intersection through the Mallard Way intersection, contingent upon ADOT funding for improvements to be included with the planned Otmeloi Way sewer and water project. It was Mayor Selby's impression that the State would eventually turn over all roads to the Borough, except Rezanof Drive, in much the same way Mill Bay Road was turned over to the City. Assemblymembers expressed concern that a liability was being accepted for maintenance in that the road would still not be navigable by walking students, especially during the winter months. STEVENS, seconded by MILLIGAN VOTE ON MOTION TO AMEND moved to amend by inserting after the word: "improvements ", the words: "to bring the roadway to state standards, including a bike trail ". Burt, Hancock, Milligan, Stevens, Monroe Noes: None Absent: Heinrichs, McFarland MOTION CARRIED Unanimous MAINTENANCE JURISDICTION OF OTMELOI WAY Regular Assembly Meeting Volume X IX February 16, 1995 Page 207 Scott Arndt, Service District No. 1 chair, was asked to speak to the motion. He reported the vote of the Board was for the original motion without the proposed amendment. He cautioned the assembly about the traffic flow on a dusty gravel road that would be maintained by the service district. He suggested postponing action and studying the situation further. He explained funding was not adequate to alleviate the problems on the road. He thought pavement was the only solution. Assemblymember Milligan thought Mr. Arndt had a valid point, especially since the school was being built to house 350 students with allowances for expansion. Mayor Selby noted that if action was postponed, the bid would still be let on the water /sewer project in order to be available for the school. Presiding Officer Monroe felt it was necessary to stay on track and inform the State what our needs were for the road to be brought up to standards. Assemblymember Hancock agreed that it was important to continue the dialog with the State as it was likely that the State would relinquish the road to the Borough to eliminate the liability. Assemblymember Stevens saw this as direction for the Mayor to negotiate with the State. BURT, seconded by MILLIGAN VOTE ON MOTION TO AMEND Ayes: Noes: Absent: STEVENS, seconded by MILLIGAN moved to amend by inserting after the word: "including ", the words: "paving and ". Hancock, Milligan, Stevens, Burt, Monroe None Heinrichs, McFarland moved to amend by removing the word: "accept" and inserting the words: "authorize the mayor to negotiate with the state of Alaska on possibility of accepting ". Regular Assembly Meeting Volume XIX February 16, 1995 Page 208 VOTE ON MOTION TO AMEND Ayes: Noes: Absent: MOTION CARRIED Milligan, Stevens, Burt, Hancock, Monroe None Heinrichs, McFarland Unanimous VOTE ON MOTION AS AMENDED Ayes: Stevens, Burt, Hancock, Milligan, Monroe Noes: Absent: MOTION CARRIED None Heinrichs, McFarland Unanimous INFORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS 1. Health & Safety Committee Meeting of February 2, 1995. 2. Data Processing Steering Committee Meeting of September 23, 1994. B. REPORTS None. C. OTHER None. CITIZENS' COMMENTS None. ASSEMBLYMEHBER COMMENTS Assemblymember Burt preferred that people be self - sufficient rather than dependent on the government. Assemblymember Hancock revered the passing of Sister Margaret and her contribution to St. Mary's School and the arts. Assemblymember Milligan thanked the Assembly for supporting low -cost housing resolution. INFORMATIONAL MATERIALS MINUTES OF OTHER MEETINGS REPORTS OTHER CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Regular Assembly Meeting Volume XIX February 16, 1995 Page 209 He thought the election process was invaluable and encouraged participation in the upcoming Kodiak Electric Association election. He recently watched the movie Endless Summer II and noticed a short segment about Kodiak. Presiding Officer Monroe announced that Borough offices would be closed on Monday, February 20, in observance of Presidents' Day. She announced that the community could welcome Governor Tony Knowles and Lt. Governor Fran Ulmer on Friday, February 17 at the community reception/ potluck at the high school from 5 - 7 p.m., followed by the Governor's Inaugural Ball at 8 p.m. at the Golden Anchor on the Coast Guard base. She said the assembly would meet in a Goals & Objectives work session on Saturday, February 18 from 1 -6 p.m. in the borough conference room, a joint assembly /council work session on Tuesday, February 21 at 7:30 p.m. in the borough conference room, a work session on Thursday, February 23 at 7:30 p.m. in the borough conference room and a regular meeting on March 2 at 7:30 p.m. in the assembly chambers. EXECUTIVE SESSION MILLIGAN, seconded by STEVENS VOTE ON MOTION Ayes: moved to recess to executive session to discuss legal matters. Burt, Hancock, Milligan, Stevens, Monroe Noes: None Absent: Heinrichs, McFarland MOTION CARRIED Unanimous At 9:17 p.m. the Assembly recessed into executive session. At 9:45 p.m. Presiding Officer Monroe reconvened the regular meeting and announced that no action would be taken as a result of the executive session. EXECUTIVE SESSION Regular Assembly Meeting Volume XIR February 16, 1995 Page 210 MILLIGAN, moved to adjourn. ADJOURNMENT seconded by BURT VOTE ON MOTION TO ADJOURN MOTION CARRIED Unanimous voice vote There being no further business to come before the Assembly. the meeting adjourned at 9:46 p.m. ATTEST: Borough Clerk Approved: 03/02/95 Presidi Officer Regular Assembly Meeting Volume X4 February 16, 1995 Page 211