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1995-01-19 Regular MeetingA regular meeting of the Kodiak Island Borough Assembly was held January 19, 1995 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Presiding Officer Monroe led the Pledge of Allegiance. There were present: ROLL CALL Mary Monroe, Presiding John Burt Robin Heinrichs Mike Milligan comprising a quorum of the Assembly; and Linda Freed, Acting Mayor Donna Smith CMC, Clerk Judi Nielsen, Deputy Clerk Steve Hobgood, Engineering /Facilities Director APPROVAL OF AGENDA APPROVAL OF AGENDA STEVENS, moved to approve the seconded by HEINRICHS agenda. VOTE ON MOTION TO APPROVE MOTION CARRIED Unanimous voice vote APPROVAL OF MINUTES A. K.I.B. Assembly Meetings of December 15, 1994 and January 5, 1995. MILLIGAN, seconded by HEINRICHS KODIAK ISLAND BOROUGH Regular Assembly Meeting January 19, 1995 Suzanne Hancock Jack McFarland Gary Stevens moved to approve the minutes of December 15, 1994 and January 5, 1995. Assemblymember Heinrichs believed that Assemblymember McFarland used the word "encompassed ", rather than the word "encumbered ", on page 169 of the January 5, 1995 minutes. Assemblymember McFarland concurred and asked that the minutes be corrected. REGULAR MEETING APPROVAL OF MINUTES Regular Assembly Meeting Volume XIX January 19, 1995 Page 179 VOTE ON MOTION TO APPROVE AS CORRECTED MOTION CARRIED Unanimous AWARDS AND PRESENTATIONS A. Student of the Month Acting Mayor Freed presented the Student of the Month Award to Bill Marsh, a junior at Kodiak High School. CITIZENS' COMMENTS A. Agenda Items Not Scheduled For Public Hearing None. B. Items Other Than Those Appearing on the Agenda None. COMMITTEE REPORTS Assemblymember McFarland said that he and other Assemblymembers attended the Southwest Alaska Municipal Conference (SWAMC) in Anchorage. He noted the meetings reflected the concerns, plans and aspirations of the residents of Kodiak and southwest Alaska. He reported on successful sessions relating to tourism, fisheries, air transportation and the southwest Alaska ferry system. Although Assemblymember Milligan was unable to attend the last meeting of the task force on violence in schools, he reported that the group formulated an action plan. He said the plan would not cover every possible scenario but would provide guidelines for staff and teachers to deal with incidents of violence and provide the public with an understanding of what the procedures would be. He noted that the final meeting would be Tuesday, January 24. PUBLIC HEARING A. Transportation Feasibility Study Final Report. HEINRICHS, seconded by MILLIGAN moved to accept the Kodiak Transit Federal Assistance Project report as complete. Acting Mayor Freed said there was a cooperative effort to prepare a grant to secure funds for the technical report on the project. She said it was an AWARDS AND PRESENTATIONS STUDENT OF THE MONTH CITIZENS' COMMENTS COMMITTEE REPORTS PUBLIC HEARING TRANSPORTATION FEASIBILITY STUDY FINAL REPORT Regular Assembly Meeting Volume XtX January 19, 1995 Page 180 eight month project of reviewing data, and the committee felt the report provided accurate information on which to base a policy decision. She drew attention to a two -page summary that provided background on the study and noted letters from organizations unable to attend the public hearing. She said staff recommended the Assembly accept the document as complete. She understood there was discussion of forming an ad hoc committee to review the report in detail and staff was amenable to assisting in that effort. She deferred to Wayne Stevens as the project manager. Presiding Officer Monroe opened the public hearing. Wayne Stevens, Kodiak Chamber of Commerce executive director, explained that Kodiak was selected as one of five technical assistance project sites by the Community Transportation Association of America (CTAA). He said the project began in May, 1994 and provided valuable information about public transportation needs in Kodiak and identified alternatives to meet those needs. He felt the project would expand business opportunities and promote economic development by creating new jobs. He informed the Assembly that the project was funded in total by the United States Department of Agriculture, Rural Development Administration, and the Chamber was designated as the local recipient. He said many individuals and organizations were involved in applying for the grant, and the original idea grew out of discussion between Karen King of the Kodiak Island Housing Authority (KIHA) and Martin White, Mental Health Center Director. He said that with assistance from D. Todd Littlefield, KIHA resident initiative coordinator, the committee was formed. He reported that members of the committee attended a transportation conference in Anchorage to garner information about transportation systems and meet with representatives of CTAA and members of communities with transportation systems. He noted that location of housing and multiple work sites dictated that most employees have transportation, and it was a challenge for private industry to provide a public transportation system. He said the transportation system had the potential to increase local shopping, strengthen the local economy and ease parking constraints. He introduced Charles Rutkowski, senior project manager with CTAA. Mr. Rutkowski explained that CTAA, a membership organization based in Washington D.C., represented the interest of small community -based transportation programs and provided technical assistance. He said Regular Assembly Meeting Volume XIX January 19, 1995 Page 181 the focus of the project was to address the unique transportation needs of Kodiak. He stated the report, prepared by consultant Lee, Scott and Cleary, revealed that Kodiak had a total of 87 transit vehicles in operation, including school buses. He said despite the large number of vehicles, Kodiak had overwhelming transportation needs as witnessed by the number of people walking. He said the consultant determined that 100,000 transportation trips per year were needed. He outlined the transit plan would operate two buses - -one traveling between the Coast Guard base and Bells Flats, and a check point service between downtown Kodiak and Fort Abercrombie. He clarified that the check point service provided pick- up to those unable to make it to a bus stop. He said there would be peak periods when the overflow of patrons would be diverted to taxi cabs. He noted the key element of the program was economic development in that it would link jobs to workers, shoppers to stores, tourists to attractions, and provide jobs. He thought other human service transportation programs could be eliminated with a transportation system that met all the needs of the community. He said the next area of focus would be to identify additional revenue sources and pursue funding through the Federal Transit Administration Section 18 Program. At concern expressed by Assemblymember Milligan, Mr. Rutkowski said that in his 20 years experience federal funding for rural transportation was not eliminated and in fact had increased a significant 40 percent in the past 4 years. He said the Section 18 Program was specifically for rural public transportation but there was a proposal to combine all transportation programs into a single surface transportation block grant program where states would determine how to spend funds. He said there was a risk in that because some states would spend all funds on highways and nothing for transit. He said Bruce Wells of the Alaska Department of Transportation was supportive in the effort to ensure that transit systems were preserved. At further questions, Mr. Rutkowski said the Section 18 Program funded some cab programs but was traditionally geared to buses or vans. He reiterated that cabs would supplement the transit system during peak use. He added that block grants were based on population and Alaska did not receive as much as heavily populated areas. At Assemblymember Hancock's inquiry, Mr. Rutkowski said the total operating cost was projected at Regular Assembly Meeting January 19, 1995 Volume XtX Page 182 $267,500, so approximately 50 percent would be subsidized by government. He envisioned capturing revenue from other sources and anticipated funds collected in the fare box would be large because of the anticipated number of riders. Assemblymember Burt felt the study was well put together. At his question, Mr. Rutkowski said administrative costs would be covered under the Section 18 Program and built into the financial plan. At questions raised by Assemblymember McFarland, Mr. Rutkowski explained that the consultant was conservative in estimating ridership figures and the estimate was probably low. He further outlined that the system would be operated on a month -to -month basis to allow tracking of revenues and expenses. Commander Kevin Schumacher, USCG Support Center comptroller, said the Coast Guard was supportive of a public transportation system and was interested in some level of participation. Donene Tweeten, Kodiak Job Service representative, felt a public transportation system would benefit the community because many jobs were located in Bells Flats, the airport and Coast Guard base. Dee Ann Valdivia, owner /operator of the airport shuttle and Custom Tours of Kodiak, thought a bus system would complement the community. She noted that Tyson Seafoods representatives were in town seeking transportation and housing information. Presiding Officer Monroe closed the public hearing and reconvened the regular meeting. Presiding Officer Monroe clarified that the report was also submitted to the City Council and Assemblymembers Hancock and Milligan and Councilmembers Kathy Colwell and Charlie Davidson would form the ad hoc committee. Assemblymember Milligan explained that the concept was to review all data to determine the cost of the transportation system. Assemblymember Hancock contended that the need now was to accept the study. She felt the ad hoc committee would include representatives from processing plants, business people and those involved in the transportation business. Regular Assembly Meeting Volume XIX January 19, 1995 Page 183 Assemblymember McFarland supported acceptance of the study. He felt the study should be taken seriously and suggested moving quickly on a pilot project. Assemblymember Burt thought discussion of a pilot project was premature until the committee made recommendations. Presiding Officer Monroe clarified that the ad hoc committee would explore financial feasibility and logistics of starting a pilot project. Assemblymembers Hancock and Stevens recommended accepting the study in order to move forward with further study. VOTE ON MOTION TO ACCEPT Ayes: Burt, Hancock, Heinrichs, McFarland, Milligan, Stevens, Monroe Noes: None MOTION CARRIED Unanimous Presiding Officer Monroe thanked those who worked on the project. MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM MAYOR Acting Mayor Freed announced that the public hearing draft of the KIB Coastal Management Program was available. She said the Planning and Zoning Commission would meet in a worksession on February 1 to discuss the comments received. She stated a joint worksession of the Commission and Assembly was scheduled for February 9 to establish direction for revision of the document. She reported that the Minerals Management Service (MMS) was preparing a five -year oil and gas lease plan for 1997 -2002. She said the process would be different than in the past because a group was established to formulate the recommendations of those interested in the National OCS Policy. She announced that the MMS put out the notice of sale for Lease Sale 149. She said the original sale included all of Shelikof Strait but Shelikof Strait was subsequently deleted. She noted that it appeared the lease sales area extended to Shuyak Island and into the Kodiak fishing district. She said she had a copy of the proposed notice and the MMS would hold Regular Assembly Meeting Volume X%X January 19, 1995 Page 184 two public hearings. She said the first meeting, scheduled in February, would introduce the community to the Federal Environmental Impact Statement for the sale. She attended a meeting of the Prince William Sound Tanker Operators Contingency Oil Spill Plan reviewers. She said the process was overwhelming and it was important to note that Alyeska was no longer responsible for spills in Prince William Sound. She said Alyeska was considered a response contractor contracted for response only during the first 72 hours of a spill. She said individual tankers were considered separate corporations responsible for responding after the 72 hour period. She said it was requested that the Department of Environmental Conservation require that tanker operators have specific information on type of equipment, transportation of equipment and access to equipment used during an oil spill. She stated a master list of tanker operators and equipment was also requested. Assemblymember Milligan added that another factor was that the captain of the port had a lot of authority. OLD BUSINESS OLD BUSINESS A. Ordinance No. 94 -23 Rezoning All Borough and ORDINANCE State Owned Land on Shuyak Island FROM C -- NO. 94 -23 Conservation TO NU-- Natural Use Lands. Presented for consideration was Ordinance No. 94 -23 that, if adopted, rezoned property in accordance with the Shuyak Island Comprehensive Plan to preserve habitat and natural diversity, and protect and preserve recreational opportunities. The motion to adopt Ordinance No. 94 -23 was before the Assembly. Presiding Officer Monroe explained that Mayor Selby requested that the ordinance be postponed to the finalization of the Shuyak Island land sale. McFARLAND, seconded by MILLIGAN moved to postpone Ordinance No. 94 -23 to the first regular assembly meeting following the conclusion of the sale of Shuyak Island to the Exxon Valdez Trustee Council. Regular Assembly Meeting Volume XIX January 19, 1995 Page 185 VOTE ON MOTION TO POSTPONE Ayes: Noes: MOTION CARRIED NEW BUSINESS A. BID AWARDS None. B. RESOLUTIONS None. C. ORDINANCES FOR INTRODUCTION None. After a five minute recess at 8:45 p.m., Presiding Officer Monroe reconvened the regular meeting. D. OTHER ITEMS 1. Appointment to Parks and Recreation Committee. BURT, seconded by McFARLAND VOTE ON MOTION TO APPOINT MOTION CARRIED Unanimous voice vote 2. Appointment to Board of Equalization. McFARLAND, seconded by stevens VOTE ON MOTION TO APPOINT Hancock, Heinrichs, McFarland, Milligan, Stevens, Burt, Monroe None Unanimous moved to appoint Sarah Thayer to a seat to expire December 1996 on the Parks and Recreation Committee. moved to appoint Karenia L. Hackett to a seat to expire December 1997 on the Citizens Board of Equalization. MOTION CARRIED Unanimous voice vote NEW BUSINESS BID AWARDS RESOLUTIONS ORDINANCES FOR INTRODUCTION OTHER ITEMS APPOINTMENT TO PARKS AND RECREATION COMMITTEE APPOINTMENT TO BOARD OF EQUALIZATION Regular Assembly Meeting Volume XIX January 19, 1995 Page 186 3. Appointment to Airport Advisory Board. APPOINTMENT TO AIRPORT ADVISORY HANCOCK, moved to appoint Cecil BOARD seconded by MILLIGAN Ranney to a seat to expire December 1997 on the Airport Advisory Committee VOTE ON MOTION TO APPOINT MOTION CARRIED Unanimous voice vote 4. Construction Management Services for Kodiak CONSTRUCTION Island Hospital. MANAGEMENT SERVICES FOR STEVENS, moved to select KODIAK ISLAND seconded by HANCOCK McCarthy /SDL Corp. of HOSPITAL Bellevue, Wa as first choice to enter into negotiations for a Guaranteed Maximum Price Contract on construction management services for the Kodiak Island Hospital renovation /addition project. Assemblymember Stevens felt that Steve Hobgood, Engineering /Facilities director, and staff pulled together three strong firms. He felt McCarthy /SDL was a strong nationwide firm with 90 percent of their projects being hospitals. Assemblymember Hancock agreed that McCarthy /SDL was the strongest of the three. She said, however, that if negotiations failed she was comfortable with any of the three firms. Assemblymember Milligan complimented staff. He said all three firms had committed presentations but Universal Construction Company was his first choice. He felt some concern in that Universal was a midwest firm but their presentation showed commitment and appreciation for the challenges. He thought they would stay with the project and show how the hospital would be operated. Assemblymember Burt agreed with Assemblymember Milligan's comments. He felt a firm from the midwest was potentially an asset. Regular Assembly Meeting Volume X%X January 19, 1995 Page 187 McFARLAND, seconded by MILLIGAN moved to amend by replacing McCarthy /SDL of Bellevue, WA with Universal Construction Company of Kansas City, KS. Assemblymember McFarland supported Universal as a first choice. Assemblymember Heinrichs was impressed with Universal's rural experience but hastened to add that rural experience was different than remote experience although there were some similarities. He observed an established relationship between Universal and the architect. Assemblymember Stevens thought all three firms were excellent but cautioned that Universal had no Seattle connections. He said Director Hobgood specifically asked that the individual to be in charge of the construction meet with the Assembly and Universal was the only firm that did not meet that request. He felt the firm did not fully realize what it meant to work in Alaska. Presiding Officer Monroe noted staff travel would increase if Universal was selected. She felt all three firms were excellent but that McCarthy /SDL demonstrated competency with travel and shipping challenges and had hospital construction experience. At questions raised by Assemblymember Burt, Director Hobgood said that he, Roy Aguirre and Stan Thompson traveled to Omaha to visit Prochaska and Associates and look at hospital projects, some of which were Universal projects. He said they reviewed mechanical, electrical and infrastructure needs for the hospital. He said there would be intense planning and negotiating for the next 6 -8 weeks and the desire was that the construction management firm would be involved with actual design including the errors and omissions for a vested interest in outcome of drawings in order to provide a guaranteed maximum price. At questions raised by Assemblymember Stevens, Director Hobgood explained that the construction management fee would be negotiated but was historically 3 -5 percent of the total construction price. He said both the guaranteed maximum price and negotiated fee would come before the Assembly for approval. Regular Assembly Meeting Volume XW January 19, 1995 Page 188 At questions raised by Assemblymember Hancock, Director Hobgood explained that the total bonded indebtedness of $18.5 million included architectural, administrative, permitting services, and actual construction cost of approximately $14 -15.5 million. VOTE ON MOTION TO AMEND Ayes: Noes: MOTION CARRIED VOTE ON MOTION TO SELECT AS AMENDED Ayes: Noes: MOTION CARRIED McFARLAND, seconded by MILLIGAN VOTE ON MOTION TO SELECT Ayes: Noes: MOTION CARRIED Heinrichs, McFarland, Milligan, Burt, Monroe Stevens, Hancock 5 Ayes, 2 Noes McFarland, Milligan, Stevens, Burt, Hancock, Heinrichs, Monroe None Unanimous moved to select McCarthy /SDL Corp. of Bellevue, WA as second choice to enter into negotiations for a Guaranteed Maximum Price Contract on construction management services for the Kodiak Island Hospital renovation /addition project. Milligan, Stevens, Burt, Hancock, Heinrichs, McFarland, Monroe None Unanimous Regular Assembly Meeting Volume XiX January 19, 1995 Page 189 INFORMATIONAL INFORMATIONAL MATERIALS (No action required) MATERIALS A. MINUTES OF OTHER MEETINGS MINUTES OF OTHER MEETINGS REPORTS OTHER 1. Womens Bay Service Area Regular Meeting of September 26, 1994. B. REPORTS None. C. OTHER None. CITIZENS' COMMENTS None. ASSEMBLYMEMBER COMMENTS Assemblymember McFarland appreciated receiving the school facilities planning task force report. When he mentioned his request for work session material pertaining to hiring a psychiatrist, Presiding Officer Monroe said the information was available. Assemblymember Stevens agreed with an opinion from the Borough attorney that indicated there was no conflict of interest when assemblymembers serving as representatives to boards and committees were voting members. Presiding Officer Monroe felt it was unevenly applied and discussion in a work session was appropriate. Assemblymember McFarland agreed discussion was needed because there was the potential to mislead committee members in that the intent of the Assembly was represented in whole. Assemblymember Burt agreed with the comments of Assemblymember Stevens. Assemblymember Heinrichs expressed concern and sympathy to families of those lost in fishing related accidents and those who experienced maritime emergencies during the week. He felt the dangers were underscored and very sobering. Assemblymember Hancock attended SWAMC. She said transition teams established by Governor Knowles elicited grass roots response to problems. She noted CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Regular Assembly Meeting Volume XIX January 19, 1995 Page 190 that public input reduced the difficulty in securing permits from the Department of Environmental Conservation. She related that to the transportation study and the need to elicit participation from community members. Although she was opposed to unwieldy large groups, she contended that the study was important and the need was to garner as much information as possible to make an educated decision. Assemblymember Milligan noted that Lieutenant Gay, a significant American involved in the Battle of Midway in World War II, passed away. He said Lieutenant Gay's plane crashed in the first attack, and he was in shark - infested waters when he witnessed the second attack of American planes that decimated the Japanese fleet. He watched the War on Poverty special on PBS. He reflected on the events surrounding the week of Dr. Martin Luther King's birthday. He was raised back East and remembered when young radicals professed that justice in American was only available if you burned things down. He felt Dr. King's message was timeless. He did not consider him a great black American but a great American who happened to be black. He felt the opinions of President John Kennedy and Dr. King were frozen in time because of their untimely demise and Americans idolized those opinions. He felt President Kennedy and Dr. King were intelligent people and if they had not been assassinated, their opinions would have changed with time. He thought they would see the mistakes in the current welfare system. Presiding Officer Monroe congratulated Bill Marsh as the student of the month. She appreciated the transit study and the potential opportunity for economic development. During the 14 years she lived in Kodiak, she witnessed growth that benefited residents. She commended Director Hobgood and staff for preparing a hospital contract that was exciting. She announced the Assembly would meet in a goals and objectives workshop on Tuesday, January 24 from 11:00 a.m. to 1:00 p.m. in the assembly chambers conference room, a work session on Thursday, January 26 at 7:30 p.m. in the borough conference room and regular meeting on Thursday, February 2 at 7:30 in the assembly chambers. Regular Assembly Meeting Volume XIK January 19, 1995 Page 191 HEINRICHS, moved to adjourn. seconded by MILLIGAN VOTE ON MOTION TO ADJOURN MOTION CARRIED Unanimous voice vote There being no further business to come before the Assembly, the meeting adjourned at 9:29 p.m. Presidin& Officer ATTEST: 1 � w4 • � �7/Y2ct orough Clerk Approved: 02 /02/95 ADJOURNMENT Regular Assembly Meeting Volume XIX January 19, 1995 Page 192