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1995-01-05 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting January 5, 1995 A regular meeting of the Kodiak Island Borough Assembly was held January 5, 1995 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Mr. Stan Reiff, Sr. of the Kodiak Bible Chapel, followed by the Pledge of Allegiance. OATH OF OFFICE Clerk Smith administered the oath of office to newly - appointed Assemblymember Robin Heinrichs. ROLL CALL There were present: Mary Monroe, Presiding Suzanne Hancock Jack McFarland Gary Stevens Regular Assembly Meeting January 5, 1995 Robin Heinrichs Mike Milligan absent: John Burt comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith CMC, Clerk Assemblymember Burt was on vacation and asked to be excused. STEVENS, moved to excuse seconded by McFARLAND Assemblymember Burt. VOTE ON MOTION TO EXCUSE MOTION CARRIED Unanimous voice vote APPROVAL OF AGENDA MILLIGAN, moved to approve seconded by McFARLAND the agenda. REGULAR MEETING OATH OF OFFICE ROLL CALL APPROVAL OF AGENDA Volume XIX Page 158 VOTE ON MOTION TO APPROVE MOTION CARRIED APPROVAL OF MINUTES A. MILLIGAN, seconded by HEINRICHS VOTE ON MOTION TO APPROVE MOTION CARRIED AWARDS AND PRESENTATIONS A. Employee of the Month B. Presentation CITIZENS' COMMENTS Unanimous voice vote K.I.B. Assembly Meetings of November 22 and December 1 and Special Meeting of December 8, 1994. moved to approve the the regular meeting minutes of November 22 and December 1 and special meeting minutes of December 8, 1994. Unanimous voice vote Mayor Jerome Selby presented the Employee of the Month Award to John Croto, programmer /analyst in the Data Processing Department. Mayor Selby presented the Certificate of Achievement for Financial Reporting to Karl Short, Finance Director. Director Short commended the Finance Department staff, recognizing Sharon Kennedy and Cheryl Bolger for their work. A. Agenda Items Not Scheduled For Public Hearing None. B. Items Other Than Those Appearing on the Agenda Okev Chandler spoke to the upgrade and extension of Anton Larsen Road. He said there was a need to use the road year -round and the current condition was hazardous and impassable in winter. He thought the road should be extended to the narrows and the dock repaired. He suggested the Assembly write the governor to fund the project. APPROVAL OF MINUTES AWARDS AND PRESENTATIONS EMPLOYEE OF THE MONTH PRESENTATION CITIZENS' COMMENTS Regular Assembly Meeting Volume XIX January 5, 1995 Page 159 Laura Olsen, daughter of Anton Larsen, said her father homesteaded on Anton Larsen Island and established the original trail in 1913. She spoke to the fact that she was 89 years old. She said the bay froze in the winter and the road was the only access to town. She stated she was sick in the winter of 1993 and road conditions did not allow her to travel to Kodiak for medical care. Because of that, she said she rented a room at the Senior Center this winter and would move back to her home in the spring. Lila Schwantes, Mrs. Olsen's daughter, asked for assembly influence in contacting State administration on the upgrade and extension of Anton Larsen Road. She noted the residents of the Island, sportsmen, and fishermen that use the road. She thought it would be ideal for the road to extend to Craig Point. When she asked who was responsible for the dock at Anton Larsen Bay, she was told it was on the capital projects list. At the request of the Assembly, Mayor Selby reported that the preliminary design of the road to the narrows was complete. He summarized discussion with landowners and announced meetings would be scheduled with the residents to review the preliminary design. He noted that the dock re- alignment to extend further into the water would be done in the summer. He told of the discussion with the Department of Fish & Game on expanding the parking area. He thought this would change the status of the road so it would be maintained year- round. He related that the $2 million for road construction was not funded but the request was in to the State. Ms. Schwantes asked what the residents could do to encourage the State to fund the project. Mayor Selby acknowledged that Mr. Chandler's suggestion to begin a letter writing campaign urging the State to fund construction of the road was appropriate. He thought excellent points in the letter would be the health and safety of the residents. Martha Randolph, Mrs. Olsen's daughter and property owner on Anton Larsen Island, supported requests to upgrade and maintain Anton Larsen Road. She noted that the Ouzinkie Native Corporation was a large landholder in the area. She envisioned growth in the area if the road was upgraded and maintained. She recognized the expansion of the Borough's tax base. It was her opinion that working together might make the project become a reality even though most road project dollars were based on population and demand. She appreciated all the Borough could do. Regular Assembly Meeting Volume XlX January 5, 1995 Page 160 DeWitt Fields said he has lived in the Anton Larsen Bay area for 45 years and he thought the area had great potential. He asked the Assembly to think about air traffic in the Bay during the summer months when Kodiak was inaccessible. He thought the ideal place to establish an airstrip was on a 1 1/2 mile tract owned by the Ouzinkie Native Corporation because the area was only one mile from the Bay. In addition, he thought sea plane traffic would increase. He described an ice -free port if the road was extended to sea water. He urged the Assembly to consider securing the land along the roadway because it was the only other place for air traffic in Kodiak. Pat Holmes said he was glad to hear there was significant progress on the Anton Larsen Road. He commended Mayor Selby's efforts to recycle the Kodiak High School building. He spoke on behalf of the KHS advisory committee and participants in the remodel project. He thanked the Assembly and Mayor for their support. Lorna Arndt reported that a dumpster near her home was moved because of the complaint of one neighbor. She requested the dumpster be placed back where it was because it was a safer place. She asked who was paying for the plowing of snow in front of the dumpster in its present place in that she felt it was a treacherous area now. She was of the opinion that long -time residents should be listened to, not one new resident. She was aware of children playing on the playground and around the dumpster. She had not received a response after calling the Borough offices and wanted it resolved. Presiding Officer Monroe noted that inquiries would be made and Ms. Arndt would be called. Gary Larsen, grandson of Laura Olsen, brought to the Assembly's attention that the dock at Anton Larsen Bay had sunk. Tom Schwantes, Anton Larsen Road resident, supported extending the road to salt water so the road would be open on a regular basis. COMMITTEE REPORTS Woody Koninq, Architectural Review Board member, reported on the December 13, 1995 meeting on the Kodiak High School remodel. He said the Board unanimously approved the project with the condition that 65 percent plans be submitted to the Board. He COMMITTEE REPORTS Regular Assembly Meeting Volume XtX January 5, 1995 Page 161 noted that the Board forwarded several details and clarifications to the architect. He said the Board expressed concern that room 117 was a small space that may be expensive in terms of ventilation, heating, and windows and suggested an alternative be pursued. At Assemblymember Milligan's inquiry, Mr. Koning clarified that room 117 would be expensive to remodel per square foot. He said the Board reviewed conceptual plans with the intent to ensure that the plans were well thought out. When Assemblymember Heinrichs asked if the storage room that was proposed above the mat room was reviewed for adequate ceiling height, ventilation and lighting should the space be converted to another use, Mr. Koning said he believed the Board asked the architect to address that in the 65 percent plans. Assemblymember Milligan attended the Violence in Schools Task Force meeting and encouraged residents to attend. He reported that task force members met in various groups to formulate specific plans for violence intervention and prevention. PUBLIC HEARING PUBLIC HEARING All ordinances and resolutions presented at this meeting were introduced by title only and copies made available to the public. A. Ordinance No. 94 -10F Amending Ordinance ORDINANCE No. 94 -10 Fiscal Year 1995 Budget. (Mid -year NO. 94 -10F Budget Adjustment) Presented for consideration was Ordinance No. 94 -10F that, if adopted, amended Ordinance No. 94 -10 to reflect certain changes desirable and necessary after a mid -year budget review. STEVENS, moved to adopt seconded by MILLIGAN Ordinance No. 94 -10F. Mayor Selby explained the mid -year budget adjustments of revenue and expenditures due to grants, interest earnings, and salary adjustments. In response to Assemblymember Stevens' inquiry about salaries, Mayor Selby explained that for a period of three to four years employees did not receive salary increases. He said current policy was to alternate between a 2.5 percent cola year and a bonus year. Regular Assembly Meeting Volume XIX January 5, 1995 Page 162 1 After a five minute recess at 8:43 p.m., Presiding Officer Monroe reconvened the regular meeting. Presiding Officer Monroe opened the public hearing. Lorna Arndt said federal government employees salaries did not increase. She felt these were hard times and taxes kept increasing. She noted that Borough employees receive anniversary increases. She felt that since federal employees never receive that type of increase, it was not fair. She suggesting doubling up of positions rather than spending money. Presiding Officer Monroe closed the public hearing and reconvened the regular meeting. Assemblymember McFarland noted that some people had a similar view of how government operates as Ms. Arndt. He supported adoption of the ordinance but cautioned the Assembly about presentation of mid -year budget adjustments. He supported the high school remodel and wanted to view the results of the concept. He asked that it be a work session agenda item. Assemblymember Hancock requested an explanation of Borough recreation facilities and background on the cost of clean up. Mayor Selby said the clean up of Smokey's Dump was in the final stages. He said clay from the hospital site would be used for capping and there would be ongoing review of the final design. Assemblymember Milligan said that, although some sections of society were taking wage cuts, he felt Borough employees were highly qualified and he had concern that previous employees went to the private sector for higher wages. VOTE ON MOTION TO ADOPT Ayes: Noes: None Absent: Burt MOTION CARRIED Unanimous Hancock, Heinrichs, McFarland, Milligan, Stevens, Monroe Presiding Officer Monroe listened carefully to the comments of Ms. Arndt. She felt the Assembly was mindful of the past when Borough employees did not receive automatic increases and she thought the increase was well- deserved and not overly generous. Regular Assembly Meeting Volume XIX January 5, 1995 Page 163 B. Ordinance No. 94 -27 Amending the Personnel Rules ORDINANCE and Regulations by Amending Certain Sections. NO. 94 -27 Presented for consideration was Ordinance No. 94 -27 that, if adopted, amended the Personnel Rules and Regulations. MILLIGAN, moved to adopt seconded by McFARLAND Ordinance No. 94 -27. Mayor Selby said the seven minor changes were proposed as a result of recommendations by the Borough attorney, suggestions from administration and three items that were not negotiated. Presiding Officer Monroe called for public testimony; hearing and seeing none, she reconvened the regular meeting. At questions raised by Assemblymember Milligan regarding Section 412 TEMPORARY ASSIGNMENTS, Mayor Selby outlined a scenario where when a department head was absent for two weeks and the acting department head earned wages higher or equal to the department head, the acting department head would receive a 2.5 percent increase during the period as acting department head in recognition of extra work and responsibility. When Assemblymember McFarland said that created the potential for the acting department head to earn more than the department head, Mayor Selby responded affirmatively. Assemblymember Heinrichs questioned Section 1108 ON CALL TIME, Mayor Selby clarified that the Borough attorney recommended deleting language because it created a special class of employees. He said the section generally applied to Data Processing Department employees called in to work on computers. Assemblymember Stevens explained that an amendment was made to the ordinance at the last meeting because the Assembly was uncomfortable with a general policy that could be abused. Presiding Officer Monroe explained that normal telephone calls were preferred and less costly. VOTE ON MOTION TO ADOPT Ayes: Heinrichs, McFarland, Milligan, Stevens, Hancock, Monroe Regular Assembly Meeting Volume XIX January 5, 1995 Page 164 Noes: None Absent: Burt MOTION CARRIED Unanimous MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM MAYOR Mayor Selby's follow -up comment on the Anton Larsen Road project was to make it clear that the project was on the capital improvements list and would be pursued through lobbying and discussion. He reported on the site visit of the Mental Health Center by State administration. He read the general conclusion opening sentence: "The quality of the mental health program and services offered to the residents of Kodiak at the Kodiak Island Borough Mental Health Center can again take their place as some of the best in the State." He said there were specific recommendations to put a quality program in place and most problems were corrected. He said the program was delivering quality mental health care. He announced that the M/V Tustemena was in Cordova for repairs. He anticipated the ferry would leave Cordova January 7, 1995. He noted the disruption to normal service. He announced that at the work session on Thursday, January 12, there would be construction management presentations on the hospital by three firms. He was watching impact to the community since the Salmon Task Force had not gained much ground with Cook Inlet. He announced a Chamber of Commerce forum on Thursday, January 12 at noon at the Buskin River Inn, where the Minerals Management Service was scheduled to discuss the upcoming five -year leasing schedule with criteria and evaluations for lease sale areas. He encourage attendance since this would be the opportunity for local input, especially from the fishing industry, assembly, city council, and other interested parties. OLD BUSINESS OLD BUSINESS Presiding Officer Monroe recessed the regular meeting and convened the Board of Adjustment. She noted that Assemblymember Heinrichs had listened to the tapes of the Board of Adjustment testimony and discussion and would participate in the discussion and action on the findings -of -fact. Regular Assembly Meeting Volume XIX. January 5, 1995 Page 165 A. BOARD OF ADJUSTMENT - Findings -of -Fact BOARD OF ADJUSTMENT An Appeal of the Planning & Zoning Commission's FINDINGS -OF -FACT Approval of the Preliminary Plat of the Subdivision of Lot 7 A, Block 5, Miller Point Alaska Subdivision, Creating Lots 7A -1 Through 7A -5, Block 5, Miller Point Alaska Subdivision, 4053 Cliffside Drive. (Applicant: Edward Gondek and Lenhart Grothe) (Appellant: Mike Sirofchuck and Stacy Studebaker) McFARLAND, moved to adopt the seconded by STEVENS findings -of -fact in support of a decision to deny the appeal and to confirm the decision of the Planning and Zoning Commission. As part of the motion, Assemblymember McFarland read the findings -of -fact as follows: 1. This plat meets the minimum standards of survey accuracy and proper preparation of plats required in Title 16 (Subdivisions) of the Borough Code. 2. This plat meets all the requirements of Title 17 (Zoning) of the Borough Code. 3. This plat is generally consistent with adopted Borough plans and provides a subdivision of land that supports those plans. The Kodiak Island Borough Comprehensive Plan indicates the zoning existing in 1968 as Residential R -2 for lots along the ocean side of Cliffside Road and as Residential - Unclassified for lots along the upland side of Cliffside Road (map 5). The Comprehensive Plan designates all lots adjoining Cliffside Road, anticipating extension of sewer and water utility lines to the area, as medium - density residential in the Year 2000 Land Use Plan (Map 7). "Medium- density Residential" is defined in the Comprehensive Plan as being single family residential and duplexes on lots over 7,200 square feet in area, a density of units per gross acre of ten (10) maximum (Table 3, page 42). This subdivision design is consistent with these criteria and intentions. 4. Concerns previously raised about traffic and drainage have been addressed in this reconfigured subdivision design. Regular Assembly Meeting Volume rtx January 5, 1995 Page 166 Two lots created by this five -lot subdivision front on Cliffside Road, with driveway access proposed to one from the level area at the bottom of the hill and to the other from the level area at the top of the hill. It has not been demonstrated that this will have appreciably greater negative impact than the one lot currently existing (Lot 7A) or than the eight lots which have been created from three (Lots 4,5 and 6) directly opposite Lot 7A across Cliffside Road, which subdivisions were previously found consistent with the Borough Comprehensive Plan and Title 16 of Borough Code. Six of the eight conditions of approval directly target drainage in order to control potential impacts from the development of the property. These conditions include: submittal of drainage and grading information and plans to the Borough Engineering /Facilities Department for approval prior final plat approval; provision or expansion of drainage and sewer easements based on review of these plans; and submittal of both a sanitary sewer plan and a storm drainage plan engineered by an Alaska licensed civil engineer to ensure compatibility with the existing utility system and consistency with the proposed grading plan. The scope of these controls is comprehensive and ensures a measure of oversight unique to subdivision proposals. As a point of clarification, it should be noted that Condition of Approval #4 requires an independent Alaska licensed civil engineer stamp on both the sanitary sewer plan and the storm drainage plan, as was confirmed by concurrence of the applicant and the P &Z representative at the Board of Adjustment hearing as the intent of the Planning and Zoning Commission in adopting the condition. 5. The applicant purchased Lot 7A with reasonable investment - backed expectations based on Title 16 of Borough code. In reducing the number of lots fronting on Cliffside Road from three to two, both nearly double the lot size minimum permitted in the R2-- Two - family Residential zoning district, he has demonstrated a concession to the wishes of neighbors along Cliffside Road and their concern with the character of the neighborhood. Regular Assembly Meeting Volume XIX January 5, 1995 Page 167 The creation of these two lots is not incompatible with the "characteristics" of the neighborhood. The transition that has taken place in this area since installation of sewer and water service in the mid- 1980's has been toward smaller lots (many considerably smaller than proposed Lots 7A -4 and 7A -5) and higher density, as envisioned by the Borough Comprehensive Plan. As was pointed out by a Board of Adjustment member, elimination completely of the perceived negative impacts referred to by adjacent property owners north and immediately across the road from Lot 7A would require a reduction down to three (3) of the number of lots resulting from the subdivision. This would be an unreasonable restriction on the subdivider in light of dimensional and area specifications for the zoning district. The Board of Adjustment gave careful consideration to concerns of neighbors about potential negative impacts, weighed what the property owner might reasonably expect in return for efforts to develop the property, and decided that the five -lot design was a suitable compromise. CONDITIONS OF APPROVAL 1. Submit additional grading and drainage information to the Borough Engineering/ Facilities Department for approval prior to final approval of the plat. 2. Designate all easements shown on the preliminary plat as utility easements so that they may be made available for electrical and telephone utilities, as well as water and sewer. 3. Designate a five (5) foot utility easement along the south side lot line of Lots 7A -1 and 7A -5 adjacent to Lot 6A -1 as requested by KEA. 4. Provide to the KIB Engineering /Facilities Department for review and approval both a sanitary sewer plan and a storm drainage plan consistent with the proposed grading plan engineered by an Alaska licensed civil engineer. 5. Increase the width of the proposed sewer and drainage easements to be compatible with the required sewer and storm drainage plans as determined by KIB Engineering /Facilities Department review after submittal of the plans. Regular Assembly Meeting Volume rix January 5, 1995 Page 168 6. Provide a drainage easement across the northwest corner of proposed Lot 7A -3 to accommodate installation of a culvert as required. 7. Prior to final plat approval, construct the storm drain and sanitary sewer improvements required to support this subdivision in accordance with KIBC Section 16.70. 8. Place a note on the final plat stating: "Natural drainage across lots will not be blocked or impeded. "" Assembly{member McFarland felt the findings -of -fact sneuBered the intent and spirit of the Board of Adjustment. When Assemblymember Heinrichs questioned the need for an independent Alaska licensed civil engineer stamp of approval, it was explained that the applicant informed the Borough that he had completed the certification and there might be the perception of a problem. VOTE ON MOTION TO ADOPT Ayes: McFarland, Milligan, Stevens, Hancock, Heinrichs, Monroe Noes: None Absent: Burt MOTION CARRIED Unanimous Presiding Officer Monroe adjourned the Board of Adjustment and reconvened the regular meeting. NEW BUSINESS NEW BUSINESS A. BID AWARDS BID AWARDS 1. Contract No. 95 -01 Pedestrian Path, Bike CONTRACT Trail, Sidewalk, and Heliport Snow Removal NO. 95 -01 and Sanding. STEVENS, seconded by MILLIGAN moved to award Contract No. 95 -01 to Brechan Enterprises, Inc. of Kodiak at the rates proposed in the bid schedule. eorrecreo 00995 Regular Assembly Meeting Volume XIX January 5, 1995 Page 169 Assemblymember Milligan felt Service District No. 1 had a vested interest to ensure that District funds were not overspent but the contract did not have District oversight. Mayor Selby said it was an anomaly in that the State was responsible for maintenance but did not provide maintenance and the assembly requested that the Borough provide maintenance. VOTE ON MOTION TO AWARD Ayes: Milligan, Stevens, Hancock, Heinrichs, McFarland, Monroe Noes: None Absent: Burt MOTION CARRIED Unanimous 2. Contract No. 95 -02 Northstar Elementary CONTRACT School Construction Manager Services. NO. 95 -02 McFARLAND, moved to award Contract seconded by MILLIGAN No. 95 -02 to Prochaska & Associates of Omaha, Nebraska in an amount not to exceed $85,000. Mayor Selby said the best qualified person was offered by Prochaska & Associates. At questions raised by Assemblymember Milligan, Mayor Selby said the construction manager would work through completion of the project including settlement of any claims and necessary finish work. Presiding Officer Monroe explained that there were seven respondents. She said the position was important because it was critical to complete Northstar Elementary School in a timely manner. She noted that the hospital remodel was also a major construction project. At questions raised by Assemblymember Heinrichs, Mayor Selby said it was a fixed price contract and change orders would not affect the total price. VOTE ON MOTION TO AWARD Ayes: Stevens, Hancock, Heinrichs, McFarland, Milligan, Monroe Regular Assembly Meeting Volume XIX January 5, 1995 Page 170 Noes: Absent: MOTION CARRIED None Burt Unanimous 3. Contract No. 95 -03 Russian River Site Asphalt Cutback. MILLIGAN, seconded by McFARLAND moved to award Contract No. 95 -03 to Brechan Enterprises, Inc. of Kodiak in an amount not to exceed $25,800. Mayor Selby said the oil barrels, left by a now - defunct off - Island company, were an environmental hazard and were removed and stored in a fenced area. He said Brechan would remove the barrels and utilize the oil as fuel in their asphalt plant. There was no discussion by the Assembly. VOTE ON MOTION TO AWARD Ayes: Noes: Absent: MOTION CARRIED B. RESOLUTIONS None. C. ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS McFARLAND, seconded by STEVENS Hancock, Heinrichs, McFarland, Milligan, Stevens, Monroe None Burt Unanimous 1. Kodiak High School Alteration Project Phase IV -B Conceptual Design Drawings. moved to approve the Kodiak High School Alteration Project Phase 4B conceptual design CONTRACT NO. 95 -03 RESOLUTIONS ORDINANCES FOR INTRODUCTION OTHER ITEMS KHS CONCEPTUAL DESIGN DRAWINGS Regular Assembly Meeting Volume XIX January 5, 1995 Page 171 Mayor Selby explained that the Code specifically addressed the requirement that the ARB review conceptual plans. At Assemblymember Heinrich's question about the nine foot ceiling, he said he would ensure that Steve Hobgood, Engineering and Facilities Director, would make that part of the discussion. He added that room 117 was, and would continue, to be used as a classroom without windows or ventilation. He said it was important to make the needed corrections. Assemblymember Hancock felt it was important to review the conceptual plans at both the 65 percent and 90 percent level. Assemblymember Heinrichs asked if Phase 4B represented the last of the original four phases. Mayor Selby said it was the final scope of work that included the new mat room and storage space, upgrading bathrooms and noise abatement partitions. VOTE ON MOTION TO APPROVE Ayes: Noes: Absent: MOTION CARRIED Presiding Officer Monroe thanked Mr. Koning and members of the Architectural Review Board for their diligence. 2. Appointments to Boards and Committees. McFARLAND, seconded by STEVENS drawings, by Kumin & Associates of Anchorage, with recommendations of Architectural Review Board. Heinrichs, McFarland, Milligan, Stevens, Hancock, Monroe None Burt Unanimous moved to appoint Gerald Cloudy and Walle "Woody" Koning to terms to expire December 1997 on the Architectural Review Board /Building Code Board of Appeals. APPOINTMENTS TO BOARDS AND COMMITTEES ARCHITECTURAL REVIEW BOARD APPOINTMENTS Regular Assembly Meeting Volume XIX January 5, 1995 Page 172 VOTE ON MOTION TO APPOINT Ayes: Noes: None Absent: Burt MOTION CARRIED Unanimous HANCOCK, seconded by McFARLAND VOTE ON MOTION TO APPOINT Ayes: Noes: None Absent: Burt MOTION CARRIED Unanimous VOTE ON MOTION TO APPOINT Ayes: Noes: None Absent: Burt MOTION CARRIED Unanimous McFarland, Milligan, Stevens, Hancock, Heinrichs, Monroe moved to appoint Tim CITIZENS BOARD Hurley to a term to OF EQUALIZATION expire December 1997 on APPOINTMENTS the Citizens Board of Equalization. Milligan, Stevens, Hancock, Heinrichs, McFarland, Monroe STEVENS, moved to appoint Gil HOSPITAL seconded by McFARLAND Bane and Gretchen Saupe ADVISORY BOARD to terms to expire APPOINTMENTS December 1997 on the Hospital Advisory Board. Stevens, Hancock, Heinrichs, McFarland, Milligan, Monroe In response to Assemblymember McFarland's request to be excused because he was leaving town on business, Presiding Officer Monroe excused him at 10:37 p.m. Regular Assembly Meeting Volume XIX January 5, 1995 Page 173 MILLIGAN, seconded by HEINRICHS moved to appoint Patti Carlson, Judy Ness Carstens and Barry Gold to terms to expire December 1997 on the Mental Health Center Advisory Board. Assemblymember Hancock wondered whether the fact that Mr. Gold was director of the Kodiak Council on Alcoholism would cause a conflict. Presiding Officer Monroe felt that Mr. Gold was a qualified applicant and she reminded the Assembly that a Kodiak Alliance for the Mentally I11 member was on the Board. Assemblymember Milligan thought a conflict might exist because it was a contractual agreement. At questions raised by Assemblymember Hancock, Mayor Selby said it was a professional relationship and there was a legitimate concern. MOTION WITHDRAWN HANCOCK seconded by MILLIGAN VOTE ON MOTION TO APPOINT Ayes: Noes: Absent: MOTION CARRIED MILLIGAN, seconded by HANCOCK concurrence of second moved to appoint Patti Carlson, Judy Ness Carstens and Deborah Jarosz to terms to expire December 1997 on the Mental Health Center Advisory Board. Hancock, Heinrichs, Milligan, Stevens, Monroe None Burt, McFarland Unanimous moved to appoint Barry Gold and David O'Dell to terms to expire December 1997 and Keyla Gammarano to a term to expire December 1996 on the Parks & Recreation Committee. MENTAL HEALTH CENTER ADVISORY BOARD APPOINTMENTS PARKS & RECREATION COMMITTEE APPOINTMENTS Regular Assembly Meeting Volume XIX January 5, 1995 Page 174 VOTE ON MOTION TO APPOINT Ayes: Noes: Absent: MOTION CARRIED MILLIGAN, seconded by HEINRICHS VOTE ON MOTION TO APPOINT Ayes: Noes: Absent: MOTION CARRIED MILLIGAN, seconded by HEINRICHS VOTE ON MOTION TO APPOINT Ayes: Noes: Absent: MOTION CARRIED 3. Confirmation the Planning STEVENS, seconded by MILLIGAN Heinrichs, Milligan, Stevens, Hancock, Monroe None Burt, McFarland Unanimous moved to appoint Donna Bell to a term to expire December 1997 on the Personnel Advisory Board. Milligan, Stevens, Hancock, Heinrichs, Monroe None Burt, McFarland Unanimous moved to appoint Sharon Nault to a term to expire December 1997 on the Woodland Acres Street Light Service District Board. Stevens, Hancock, Heinrichs, Milligan, Monroe None Burt, McFarland Unanimous of the Mayoral Appointments to and Zoning Commission. moved to confirm the Mayor's appointment of PERSONNEL ADVISORY BOARD APPOINTMENT WOODLAND ACRES STREET LIGHT SERVICE DISTRICT BOARD APPOINTMENT CONFIRMATION OF P & Z COMMISSIONERS Regular Assembly Meeting Volume XtX January 5, 1995 Page 175 VOTE ON MOTION TO CONFIRM Ayes: MILLIGAN, seconded by HEINRICHS VOTE ON MOTION TO ADOPT Ayes: Jerrol Friend to a three -year city seat, and Donna Bell and Darlene Turner to three -year borough seats to the Planning and Zoning Commission. Hancock, Heinrichs, Milligan, Stevens, Monroe Noes: None Absent: Burt, McFarland MOTION CARRIED Unanimous 4. Assembly Meeting Schedule for 1995. moved to approve the 1995 Assembly meeting schedule as submitted. Heinrichs, Milligan, Stevens, Hancock, Monroe Noes: None Absent: Burt, McFarland MOTION CARRIED Unanimous INFORMATIONAL INFORMATIONAL MATERIALS (No action required) MATERIALS A. MINUTES OF OTHER MEETINGS MINUTES OF OTHER ' MEETINGS 1. Architectural Review Board Meetings of November 1 and December 13, 1994. 2. Kodiak Island Borough School District Regular Meeting of December 12 and Special Meeting of December 19, 1994. 3. Personnel Advisory Board Special Meeting of December 8, 1994. 4. Planning and Zoning Commission Regular Meeting of November 16, 1994. ASSEMBLY MEETINn. SCHEDULE FOR 1995 Regular Assembly Meeting Volume X{X January 5, 1995 Page 176 B. REPORTS REPORTS 1. Kodiak Island Borough School District November 1994 Financial Report. 2. Kodiak Island Borough December 1994 Financial Report. C. OTHER None. CITIZENS' COMMENTS None. ASSEMBLYMEMBER COMMENTS Assemblymember Milligan was excited about the new changes in Congress. He felt a great impact in that Gary Larson was leaving "The Far Side" and life would not be the same. He thought it was significant that during the inauguration Tom Bodet said "there were two kinds of government workers, those that shovel snow and those that don't ". He was very pleased with the snow removal effort in Bells Flats. He thanked government workers who shovel snow and encouraged the public to thank them also. Assemblymember Hancock agreed stating the City crews also did an excellent job of removing snow and she noticed good neighbor activity when people helped others remove snow. She thanked those who spoke to Anton Larsen Road saying she learned a lot of history and valuable information regarding the potential for an airstrip. She suggested pursuing the Ouzinkie Native Corporation because it was a valuable area. She hoped to someday be 89 years old living on Raspberry Island. Assemblymember Heinrichs thanked the Assembly for electing him to fill the vacant assembly seat. He asked for a report on a master plan for Kodiak High School and discussion on the original four -phase plan. He asked for information on the original proposed price, what the original vision was and the actual cost of the project. Mayor Selby said information on the actual cost and annual audit were available. At further questions, Mayor Selby said a school district group reviewed school facility needs Island -wide through the year 2000 and a report was available. OTHER CITIZENS' COMMENTS ASSEMBLYMEMBER COMMENTS Regular Assembly Meeting Volume Xi)( January 5, 1995 Page 177 Assemblymember Stevens complimented Karl Short on receiving a well- deserved award. He looked at problems occurring in other communities and felt proud that the Borough had a conservative investment approach. He asked for a tour of Kodiak High School. Presiding Officer Monroe told a story about her parking area being plowed of snow without a request from her. She thanked a contractor friend who was plowing her neighbors parking area and told her it was one of his helpers who plowed the wrong place. She appreciated that everyone was cooperative through a long complicated meeting. The Assembly decided to postpone their Goals and Objectives Session due to the absence of two members. The clerk was asked to reschedule. Presiding Officer Monroe announced the Assembly would meet in a work session on Thursday, January 12 at 7:30 p.m. in the conference room and a regular meeting on January 19 at 7:30 p.m. in the assembly chambers. There being no further business to come before the ADJOURNMENT Assembly, the meeting adjourned at 10:54 p.m. ATTEST: Borough Clerk Approved: 01/19/95 Presidi><ift Officer Regular Assembly Meeting Volume XIX January 5, 1995 Page 178