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1997-03-20 Regular MeetingA regular meeting of the Kodiak Island Borough Assembly was held March 20, 1997 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Father Paul Smith of Saint James the Fisherman Episcopal Church, followed by the Pledge of Allegiance. There were present: Robin Heinrichs, Presiding Tom Abell Tuck Bonney Bob Johnson Mike Milligan absent: Gary Stevens Wayne Stevens comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith CMC /AAE, Clerk Connie Lanahan, Records Manager Assemblymember Gary Stevens was out of town and asked to be excused. Assemblymember Wayne Stevens was the director of Comfish and asked to be excused. MILLIGAN, seconded by BONNEY VOTE ON MOTION TO EXCUSE MOTION CARRIED APPROVAL OF AGENDA MILLIGAN, seconded by ABELL VOTE ON MOTION TO APPROVE MOTION CARRIED Regular Assembly Meeting March 20, 1997 KODIAK ISLAND BOROUGH Regular Assembly Meeting March 20, 1997 moved to excuse Assemblymembers Gary Stevens and Wayne Stevens. Unanimous voice vote moved to approve the agenda. Unanimous voice vote REGULAR MEETING ROLL CALL APPROVAL OF AGENDA Volume XXII Page 142 APPROVAL OF MINUTES APPROVAL OF MINUTES A. K.I.B. Assembly Meeting of February 20, 1997. JOHNSON, seconded by MILLIGAN VOTE ON MOTION TO APPROVE MOTION CARRIED AWARDS AND PRESENTATIONS CITIZENS' COMMENTS moved to approve the the minutes of February 20, 1997. Unanimous voice vote A. Student of the Month STUDENT OF THE MONTH Mayor Jerome Selby presented the Student of the Month Award to Reggie Gaetos, a senior at Kodiak High School. A. Agenda Items Not Scheduled For Public Hearing Gilbert Morein wanted no increase in property or sales taxes. He thought job service should be used when seeking new employees. B. Items Other Than Those Appearing on the Agenda None. COMMITTEE REPORTS COMMITTEE REPORTS Assemblymember Milligan reported that the Hospital Advisory Board was still showing a budget deficit due to the increase in nurse's hours during the recent move into the new building. There would be a necessary learning curve for another month or two so staff could familiarize themselves with new systems and facilities. Asbestos was being abated from the old building and, due to the amount found, the cost for removal was greater than expected. Assemblymember Abell reported the School District Budget Development Committee had their last meeting. There was a "wish list" with seven items on it. He explained that in order to have a quality product, money needed to be spent, and the same was true with our children and their education. Assemblymember Johnson noted that at a joint assembly /council work session, Town Meeting Committee members found that several items from the Town Regular Assembly Meeting March 20, 1997 AWARDS AND PRESENTATIONS CITIZENS' COMMENTS Volume XXII Page 143 Meeting were incorporated into the Borough and City goals and objectives. He was encouraged that funding was proposed in the Borough's budget for another town meeting. Assemblymember Heinrichs teleconferenced with the AML Legislative Committee on land use and the resource bill regarding "takings" impacts to municipalities. PUBLIC HEARING PUBLIC HEARING All ordinances and resolutions presented at this meeting were introduced by title only and copies made available to the public. A. Ordinance No. 97 -03 Creating a Service Area to ORDINANCE Be Known as Kodiak Island Borough Airport Fire NO. 97 -03 Protection District for the Purpose of Providing Fire Protection Within the Service Area. Presented for consideration was Ordinance No. 97 -03 that, if adopted, would create a new fire protection district in the area adjacent to the State of Alaska airport in an area of heavily used public facilities of airport terminals, hotels, and storage facilities. MILLIGAN, moved to adopt seconded by ABELL Ordinance No. 97 -03. Mayor Selby said the ordinance would establish fire protection in an area with a great deal of public use that was covered by mutual aid agreements but needed a first responder of record for insurance or contract purposes. Responding to Assemblymember Milligan, Mayor Selby said the ordinance impacted all business owners within the proposed area because they were at risk for no protection if other fire departments were busy elsewhere. Presiding Officer Heinrichs called for public testimony; hearing and seeing none, he reconvened the regular meeting. In response to Assemblymember Johnson, Mayor Selby said the U.S. Fish and Wildlife Center was not included in the boundaries as they were tax exempt; therefore bringing in no revenue. This service was limited to for - profit businesses that would pay for the service. He explained the preference was to contract to the City of Kodiak at $8,000 per year by charging a mill levy similar to what others were paying in Fire Protection Area No. 1 and Womens Bay. Regular Assembly Meeting March 20, 1997 Volume XXII Page 144 VOTE ON MOTION TO ADOPT Ayes: Abell, Bonney, Johnson, Milligan, Heinrichs Noes: None Absent: G. Stevens, W. Stevens MOTION CARRIED Unanimous MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported the Karluk landfill and sewer treatment was approved by DEC. Discussions continued on obtaining a rock source for the landfill. He said the Coastal Management Program received $3,300 additional funding to aid in the sensitive areas project. Mayor Selby commended the cities of Port Lions and Ouzinkie who each received a $200,000 community block grant that would pay for a community hall in Port Lions and a health clinic in Ouzinkie. He noted how necessary both projects were to the villages. Mayor Selby read a letter from Captain Abiles, U.S. Coast Guard, in appreciation of the Kodiak Island Hospital and specifically Ed Myers as administrator. Mayor Selby stated he would present the letter to Mr. Myers on his next visit to the Borough in April. He received a letter from the state assessor's office commending the Kodiak Island Borough's assessor and staff for their high quality work. Mayor Selby reported the Shuyak Bill was delayed in the House Finance Committee after passing the Senate Finance Committee for debate on the floor of the Senate. It was hoped it would be on the governor's desk near the end of next month, but the bill was much more controversial than expected. It was hoped the "safe communities" bill would be completed. Senator Mackie's bill on value -added processing was languishing and would need momentum to be acted on by May. Many bills were being tracked this legislative session. Mayor Selby announced the Borough budget would be presented to the Assembly at the April 3 meeting. Regular Assembly Meeting March 20, 1997 MESSAGES FROM MAYOR Volume XXII Page 145 OLD BUSINESS None. NEW BUSINESS A. AWARDS AWARDS 1. Contract No. 97 -17 Material Sampling and CONTRACT Testing of Materials Used in the NO. 97 - 17 Construction of the Near Island Research Facility Buildings, Roads, and Parking Lots. BONNEY, seconded by JOHNSON Mayor Selby stated this was for materials sampling and testing at the Near Island Research Facility. In response to Assemblymember Milligan, Mayor Selby explained that the unit price was locked into the contract and a change order would be needed if the price were exceeded. Assemblymember Abell stated he had worked extensively with Alaska Testlab, and recommended them. He noted the fact that a Testlab employee was based in Kodiak. VOTE ON MOTION Ayes: Noes: None Absent: G. Stevens, W. Stevens MOTION CARRIED Unanimous 2. Contract No. 97 -18 Professional Services to CONTRACT Conduct an Exclusive Search for a NO. 97 -18 Programmer /Analyst. JOHNSON, seconded by MILLIGAN Regular Assembly Meeting March 20, 1997 moved to award Contract No. 97 -17 to Alaska Testlab of Anchorage in an amount not to exceed $6,510. Bonney, Johnson, Milligan, Abell, Heinrichs moved to award Contract No. 97 -18 to Computer Group, Inc. of Bellevue, Washington in an amount not to exceed $11,549. OLD BUSINESS NEW BUSINESS Volume XXII Page 146 Mayor Selby said he reluctantly recommended an executive search to hire a programmer /analyst. The position was advertised three times since September 1996, when knowledge of John Croto's retirement became available. The Management Information Systems staff has been stretched since December to cover this position. Mayor Selby said the contract fee was below the national average fee, and when the qualifications were presented to the firm, their computer generated a list of twenty -five possible applicants. Assemblymember Milligan asked if the qualifications specified were too demanding or if salary was the reason the position was not filled. Mayor Selby stated it was both reasons. The salary offered was at the low end of the scale. The 400 system language was not unique, and it was hoped to fill the position with an experienced applicant for minimal training time. Until the new system was on line within the next eighteen months, there was still a demand for a programmer. It was expected staff would change in the MIS Department over time as data processing was changing very rapidly. The new system would be a good system five years from now. In response to Assemblymember Johnson, Mayor Selby said the salary of the programmer /analyst was on the low end, so realistically the need was for someone who wanted to live in Alaska, particularly Kodiak. When Assemblymember Bonney asked about using the money to hire a local person and train them as needed, Mayor Selby said no Kodiak residents applied. Assemblymember Bonney had qualms about spending over $11,000 and moving costs for someone who may stay only two years. ABELL, seconded by MILLIGAN Assemblymember Abell said he would like to speak with Perry Page, MIS Department head, before voting to get a better understanding of the need for a programmer. Assemblymember Milligan wanted Kodiak residents to know the job was available before hiring an agency. He asked the Mayor if two more weeks was unrealistic. Regular Assembly Meeting March 20, 1997 moved to postpone to the April 3, 1997 regular meeting. Volume XXII Page 147 Mayor Selby recommended moving ahead although he understood the concerns. He was concerned about the workload on other staff members. Assemblymember Johnson understood the department staff assumed additional work and thought that postponing might be discouraging. Mayor Selby indicated a local applicant could still apply through the contractor or pay the contractor if the hiring circumvented the contract. Assemblymember Milligan supported the MIS Department but felt postponement would not be unreasonable. Assemblymember Bonney preferred to delay awarding the contract rather than defeating it. VOTE ON MOTION TO POSTPONE Ayes: Regular Assembly Meeting March 20, 1997 Johnson, Milligan, Abell, Bonney, Heinrichs Noes: None Absent: G. Stevens, W. Stevens MOTION CARRIED Unanimous The Borough clerk noted this item would be on the agenda under Old Business for the April 3 meeting. B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 97 -12 Establishing Citizens RESOLUTION Board of Equalization Dates For The Year NO. 97 -12 1997. Presented for consideration was Resolution No. 97 -12 that, if adopted, set the date for the 1997 assessed valuations of real and personal property appeal hearings on May 13, 1997 at 7:30 p.m. JOHNSON, moved to adopt seconded by MILLIGAN Resolution No. 97 -12. Mayor Selby said this was an annual housekeeping item to set the dates for appeal hearings. There was no discussion by the Assembly. Volurne XXII Page 148 VOTE ON MOTION TO ADOPT Ayes: Milligan, Abell, Bonney, Johnson, Heinrichs Noes: None Absent: G. Stevens, W. Stevens MOTION CARRIED Unanimous 2. Resolution No. 97 -14 Authorizing the RESOLUTION Records Manager to Dispose of Certain NO. 97 -14 Kodiak Island Borough Records. Presented for consideration was Resolution No. 97 -14 that, if adopted, authorized the records manager to destroy records that have met retention requirements. JOHNSON, moved to adopt seconded by BONNEY Resolution No. 97 -14. Clerk Smith explained the records were approved for destruction and records pertinent to the Exxon litigation were retained. VOTE ON MOTION TO ADOPT Ayes: Abell, Bonney, Johnson, Milligan, Heinrichs Noes: None Absent: G. Stevens, W. Stevens MOTION CARRIED Unanimous 3. Resolution No. 97 -15 Authorizing an RESOLUTION Expenditure to the North Pacific NO. 97 -15 Universities Marine Research Consortium for Continued Marine Mammal Research in the North Pacific Ocean and Eastern Bering Sea. Presented for consideration was Resolution No. 97 -15 that, if adopted, provided continued funding support of $5,000 for scientific studies of sea lions by the Universities of Alaska, Washington, and Oregon. BONNEY, moved to adopt seconded by MILLIGAN Resolution No. 97 -15. Mayor Selby explained the necessary scientific studies of the sea lions being conducted by the Regular Assembly Meeting March 20, 1997 Volume XXII Page 149 Universities Marine Research Consortium. This was the third year the Borough supported this research. Economic Development funds were available. He said Greenpeace was pressing to place the sea lions on the endangered species list; therefore, these studies were critical to our economic health. At Assemblymember Milligan's request, Mayor Selby said the major fishing companies in Alaska were all contributing as well as several other organizations. Assemblymember Johnson said the loss of sea lion and harbor seal populations since the 70s merited continued research. VOTE ON MOTION TO ADOPT Ayes: Regular Assembly Meeting March 20, 1997 Bonney, Johnson, Milligan, Abell, Heinrichs Noes: None Absent: G. Stevens, W. Stevens MOTION CARRIED Unanimous 4. Resolution No. 97 -16 Urging the Alaska RESOLUTION State Legislature to Stabilize the NO. 97 -16 Appropriation for Municipal Revenue Sharing Programs and Urging the Adoption of SB 29, the "Safe Communities" Program. Presented for consideration was Resolution No. 97 -16 that, if adopted, urged the legislature to stabilize local taxes by increasing state funding to repair local public facilities such as roads and schools. JOHNSON, moved to adopt seconded by BONNEY Resolution No. 97 -16. Presiding Officer Heinrichs reported that after years of disproportionate decreases in municipal programs, it was clear that almost all municipalities have responded by increasing local taxes for baseline services in the community. Further increases in local property and sales taxes to replace state funding for revenue sharing, inflation on school operations, and public facility repairs would discourage new investments in local economies. It was important for the legislature to know revenue sharing cuts impacted our community and state. Volume XXII Page 150 Assemblymember Johnson emphasized the need to stabilize revenue sharing. In response to Assemblymember Milligan, Presiding Officer Heinrichs gave, as an example, the senior citizen exemption the state expected but did not fund. Mayor Selby included, as an example, the state's failure to fund inflation in the school foundation formula and that impacted the communities the most. Presiding Officer Heinrichs hoped for action during AML in Juneau at the end of March. VOTE ON MOTION TO ADOPT Ayes: Regular Assembly Meeting March 20, 1997 Johnson, Milligan, Abell, Bonney, Heinrichs Noes: None Absent: G. Stevens, W. Stevens MOTION CARRIED Unanimous ORDINANCES FOR C. ORDINANCES FOR INTRODUCTION INTRODUCTION None. D. OTHER ITEMS OTHER ITEMS None. INFORMATIONAL INFORMATIONAL MATERIALS (No action required) MATERIALS A. MINUTES OF OTHER MEETINGS MINUTES OF OTHER MEETINGS 1. Kodiak Island Hospital and Care Center Advisory Board Meeting of January 15, 1997. 2. Fire Protection Area No. 1 Board Meeting of August 20, 1996 and February 25, 1997. 3. Service District No. 1 Board Meeting of December 10, 1996. 4. Parks and Recreation Committee Meeting of June 11, 1996 and Work Session of September 24, 1996. B. REPORTS REPORTS 1. Kodiak Island Borough February 1997 Financial Report. Volume XXII Page 151 C. OTHER None. CITIZENS' COMMENTS yarina Vanderleest commended the assembly for postponing Contract No. 97 -18. She knew of a local person who was interested in applying for the position. She thanked the Assembly for adopting Ordinance No. 97 -03. Scott Arndt requested the public be kept informed of the Mark -Air Terminal negotiations. It was explained to him that negotiations were closed to the public only during the actual negotiations, and the public would be informed before any action was taken. ASSEMBLYMEMBER COMMENTS ASSEMBLYMEMBER COMMENTS Assemblymember Milligan encouraged everyone to take the opportunity to see the Hale Bopp comet. He was glad to see closure on the Laura Henderson case. He saw a positive impact for satellite tracing of sea lions. Assemblymember Bonney noted he missed the joint Assembly /Council work session due to his son's chorus concert. He felt executive sessions should only be used when necessary, and it was important to keep the public informed on all issues. Assemblymember Johnson felt that publishing negotiations would compromise the Mayor's position. Assemblymember Abell expressed the need for people to volunteer on committees in order to become aware of issues. Most committees were looking for volunteers. Presiding Officer Heinrichs congratulated Reggie Gaetos as student of the month. He announced the Bay View Road Service Area Board would hold a budget public hearing on March 27 at 7:00 p.m. at the Bayside Fire Hall and the Woodland Acres Street Light Service District Board would hold a budget public hearing on March 27 at 7:00 p.m. in the school district conference room. The Assembly would meet in work session Thursday, March 27, in the borough conference room and a regular meeting on Thursday, April 3, at 7:30 p.m. in the assembly chambers. Regular Assembly Meeting March 20, 1997 OTHER CITIZENS' COMMENTS Volume XXC Page 152 Members of the assembly would travel to Juneau March 31 thru April 2 to attend Alaska Municipal League Legislative committee meetings. EXECUTIVE SESSION A. Mark Air Terminal JOHNSON, seconded by MILLIGAN It was noted no action was the executive session. VOTE ON MOTION TO CONVENE MOTION CARRIED ADJOURNMENT Negotiations. moved to convene to executive session to discuss the Mark Air Terminal negotiations. anticipated as a result of Unanimous voice vote At 8:52 p.m., Presiding Officer Heinrichs recessed the regular meeting to convene into executive session. At 9:10 p.m., the regular meeting was reconvened. There being no further business to come before the Assembly, the meeting adjourned at 9:11 p.m. ATTEST: Adopted: 04/17/97 Regular Assembly Meeting March 20, 1997 Donna F. Smith, CMC /AAE Borough Clerk L.� / &i f �,�. ✓ Robin Heinrichs Presiding Officer EXECUTIVE SESSION MARK AIR TERMINAL NEGOTIATIONS ADJOURNMENT Volume XX11 Page 153