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1993-09-16 Regular MeetingRODIAR ISLAND BOROUGH Regular Assembly Meeting September 16, 1993 A regular meeting of the Kodiak Island Borough Assembly was held September 16, 1993 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Envoy Craig Fanning of the Salvation Army, followed by the Pledge of Allegiance. There were present: Jack McFarland, Alan Austerman Gordon Gould Mike Milligan comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith, Clerk Judi Nielsen, Deputy Clerk APPROVAL OF AGENDA GOULD, seconded by MONROE VOTE ON MOTION TO APPROVE Ayes: Noes: MOTION CARRIED APPROVAL OF MINUTES A. K.I.B. Assembly Meeting GOULD, seconded by AUSTERMAN Presiding Betty Fitzjearl Suzanne Hancock Mary Monroe moved to approve agenda as submitted. Austerman, Fitzjearl, Gould, Hancock, Milligan, Monroe, McFarland None Unanimous of September 2, 1993. moved to approve minutes of September 2, 1993. Regular Assembly Meeting Volume XVII September 16, 1993 Page 71 REGULAR MEETING ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES VOTE ON MOTION TO APPROVE Ayes: Noes: MOTION CARRIED AWARDS AND PRESENTATIONS CITIZENS' COMMENTS r; Fitzjearl, Gould, Hancock, Milligan, Monroe, Austerman, McFarland None Unanimous Mayor Selby proclaimed September 17 - 23, 1993 U.S. PROCLAMATION Constitution Week urging all citizens to study the Constitution and express gratitude for the privilege of being an American. Norma Holt, Daughters of the American Revolution representative, accepted the proclamation. A. Agenda Items Not Scheduled For Public Hearing None. B. Items Other Than Those Appearing on the Agenda Martin White, Kodiak Island Borough Mental Health Center Director, provided an update of activities at the Center. He reported there were currently 365 open cases with 41 new cases opened in the month of August. He announced five contracts for services were renewed, employee assistance program contracts were renewed, and two contract renewals were pending. He said staff provided care to those suffering from chronic mental illness and other mental health related concerns including marital, health, re- adjustment and alcohol. He announced that applications for two clinician positions were in the review process and anticipated new employees on board within three months. He reported that psychotherapy services were being formed. He was pursuing obtaining a psychiatrist for the Island on a full -time basis because of the interest shown. He recounted that state capital grants applied for by the previous Director were awarded and the funds, to AWARDS AND PRESENTATIONS CITIZENS' COMMENTS Regular Assembly Meeting Volume XVII September 16, 1993 Page 72 • COMMITTEE REPORTS be distributed within two years, were earmarked to purchase two new vehicles. He planned to expend capital improvement funds on facilities within the next two years. He was proud to be a part of the Mental Health Center organization. Assemblymembers discussed with Mr. White the philosophy in bringing the Mental Health Center into the enterprise fund. Jon Aspgren, Planning and Zoning Commissioner, reported that the fourth draft on rural development zoning and conservation zoning was complete. He noted that representatives from setnetters, Natives of Kodiak and Akhiok - Kaguyak, Inc. favored the draft. He announced that all mobile home parks were rezoned to R3- Multifamily Residential and the amortization clause was removed. He said the Commission forwarded information to the Assembly on the Waldo's /O. Kraft and Son, Inc. Subdivision. He noted that although the property is owned by the property owner, the problem was the abutting residential neighborhood. He said Lakeside Subdivision and the proposal from Kodiak Island Housing Authority was scheduled for discussion at the October 6, 1993 Commission work session. Assemblymember Fitzjearl reported that union negotiation meetings were conducted as scheduled. Assemblymember Milligan attended the recent Cook Inlet Regional Citizens Advisory Council meeting in Kodiak. He felt that increased drilling interest shown by Arco and smaller oil companies was because of the sunfish discovery. He said Council discussion included burning oil, impacts from hydrocoustic testing and impacts on smolt. He reported that 17 different species of fish were documented in Cook Inlet. He thanked those members of the community who attended the meeting. PUBLIC HEARING PUBLIC HEARING None. COMMITTEE REPORTS Regular Assembly Meeting Volume XVII September 16, 1993 Page 73 MESSAGES FROM THE BOROUGH MAYOR MESSAGES FRnm MAYOR Mayor Selby announced the Akhiok annexation hearing scheduled October 1, 1993 at 8:00 p.m. in the assembly chambers. He reported that the Kodiak Island Transportation System (KITS) Committee was scheduled to meet with the Assembly and City Council on September 27, 1993 at 2:00 p.m. in the assembly chambers to prioritize Kodiak roads needs. He announced that he and members of the Assembly would attend the Southwest Alaska Municipal Conference in Unalaska September 17 - 19, 1993. He anticipated discussion on the joint CIP list at the next joint Assembly /Council work session. He predicted the $1.5 million from the Exxon Valdez Trust would be released soon. He announced the next meeting of mayors and Governor Hickel is to discuss needs of communities. He reported examining selected beaches in Prince William Sound oiled during the 1989 oil spill. He was pleased that one beach hit hard by the spill was very clean. He noted that the beach was cleaned seven to eight times and then mother nature cleaned the remainder. He said that although some areas were not clean, there was marine growth and improvement. He said scientists told that 80 to 90 percent of oil was taken care of by mother nature. He thanked Captain Barrett and Coast Guard personnel for assisting with the Peterson Elementary School temporary playground. He reported that Bob Brock, Minerals Management Service representative, was in Kodiak to discuss Lease Sale 149 and dates for public meetings. He reminded voters of the October 5, 1993 municipal election and encouraged voters to become informed on all issues. OLD BUSINESS OLD BUSINESS A. Contract No. 93 -47 Collection and Disposal of CONTRACT Garbage and Refuse Agreement. NO. 93 -47 Regular Assembly Meeting Volume XVII September 16, 1993 Page 74 AUSTERMAN, seconded by FITZJEARL moved to approve Contract No. 93 -47 with Kodiak Sanitation, Inc. of Kodiak, Alaska. Mayor Selby enumerated the several revisions to the contract. Assemblymember Austerman prefaced his statement by saying he would not vote for the contract because he felt the contract should go out to bid, especially since the contract was rewritten. At questions raised, Mayor Selby explained that a fee increase brought the tipping fees to $233,000 and a cap of $240,000 was agreed on. Assemblymember Austerman felt that the agreement to recycle was positive but did not agree with the cap. Assemblymember Fitzjearl felt the contractor provided excellent service in the past and the time to go to bid was the next time the contract was due for renewal. She emphasized the need to educate the public about recycling. At questions regarding an incentive program to encourage public participation in disposing of cardboard properly, Mayor Selby stated that with reduced waste, reduced costs were passed on to the consumer. When Assemblymember Gould wanted to explore language about disposal of hazardous materials, Mayor Selby explained that the contractor contacted the Borough environmental engineer to contain and remove toxic materials found in dumpsters. He noted that the battery program encouraged the public to dump batteries at the land fill at no charge. Assemblymember Gould appreciated the contractor's agreement to work on contract language and deemphasize dumpsters. He said there was a need to move toward a centralized system to reduce tips and costs. There was general discussion regarding a cap on tipping fees. Assemblymember Monroe was hopeful that the future would bring reduced costs and reduced waste. Assemblymember Hancock favored approving the contract. Regular Assembly Meeting Volume XVII September 16, 1993 Page 75 Assemblymember Gould referred to a section of the contract where re- negotiation was in order if there was a five percent increase and felt that renegotiation was also applicable to the cap on tipping fees. GOULD, seconded by MILLIGAN VOTE ON MOTION TO AMEND Ayes: VOTE ON MOTION TO AMEND Ayes: Noes: None VOTE ON MOTION TO APPROVE AS AMENDED Ayes: 7 moved to amend to add after the words "both parties" in Section 6C the sentence "if the cap of $240,000 is exceeded two years in a row, the borough and contractor will re- negotiate the cap ". During discussion, it was felt by some Assemblymembers that the cap provided security against unknown factors. Gould, Hancock, Milligan, Monroe, Fitzjearl, McFarland Noes: Austerman MOTION CARRIED 6 Ayes, 1 No FITZJEARL, moved to amend page seconded by MONROE ten by adding the word "increase" after the word "index ". Hancock, Milligan, Monroe, Austerman, Fitzjearl, Gould, McFarland MOTION CARRIED Unanimous In response to questions, Mayor Selby replied that it was reasonable to expect the contract to go out to bid after ten years; therefore, no renewable clause. Milligan, Monroe, Fitzjearl, Gould, Hancock, McFarland Regular Assembly Meeting Volume XVII September 16, 1993 Page 76 Noes: MOTION CARRIED MONROE, seconded by MILLIGAN VOTE ON MOTION TO AWARD Ayes: Noes: None 4 5 i Austerman 6 Ayes, 1 No NEW BUSINESS NEW BUSINESS A. BID AWARDS BID AWARDS 1. Contract No. 93 -49 Kodiak Island Borough CONTRACT Landfill Truck Scale Project. NO. 93 -49 moved to award Contract No 93 -49 to Brechan Enterprises of Kodiak, Alaska in an amount not to exceed $54,985. Mayor Selby explained that the contract was for purchase and installation of a truck scale at the baler /landfill facility and Brechan Enterprises was the low bidder. He said the scale would be used to measure recyclable materials for processing and shipment. At questions raised, Mayor Selby explained that maintenance on the scale was performed by the contractor. Monroe, Austerman, Fitzjearl, Gould, Hancock, Milligan, McFarland MOTION CARRIED Unanimous B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 93 -24 Authorizing the Kodiak RESOLUTION Island Borough to Participate in the NO. 93 -24 National Cnmtniunity Progr the 50th Anniversary of World War II. (1991 -1995) Presented for consideration was Resolution No. 93 -24 which, if adopted, authorized the Kodiak Island Borough to participate in activities honoring the Regular Assembly Meeting Volume XVII September 16, 1993 Pa ;e 77 contributions of veterans of World War II, their families, and those who served on the home front. FITZJEARL, moved to adopt Resolution No. 93 -24. seconded by GOULD Mayor Selby thanked Assemblymember Austerman for bringing attention to the U.S. Department of Defense five -year program of community activities and funding assistance to implement the program. Assemblymember Austerman reported that funds were available to refurbish Fort Abercrombie. He said the resolution encouraged veterans to visit Kodiak. VOTE ON MOTION TO ADOPT Ayes: AUSTERMAN, seconded by MONROE AUSTERMAN, seconded by GOULD Austerman, Fitzjearl, Gould, Hancock, Milligan, Monroe, McFarland Noes: None MOTION CARRIED Unanimous C. ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS 1. Kodiak Island Hospital and Care Center Equipment Purchases. moved to approve equipment purchases for the Kodiak Island Hospital and Care Center in an amount not to exceed $200,000. Mayor Selby explained that Edmon Myers, hospital administrator, requested that the Assembly consider adding the purchase of a gastroscope to the equipment list. moved to amend by adding the purchase of a gastroscope in an amount not to exceed $13,800. ORDINANCES FOR INTRODUCTIr OTHER ITEMS HOSPITAL EQUIPMENT PURCHASES Regular Assembly Meeting Volume XVII September 16, 1993 Page 78 t1 5 .l Assemblymember Gould, Hospital Advisory Board representative, informed the Assembly that the Board reviewed the equipment list and recommended approval. There was general discussion on the mechanism in place to replace non - functional equipment. VOTE ON MOTION TO AMEND Ayes: Fitzjearl, Gould, Hancock, Milligan, Monroe, Austerman, McFarland Noes: None MOTION CARRIED Unanimous VOTE ON MOTION AS AMENDED Ayes: Gould, Hancock, Milligan, Monroe, Austerman, Fitzjearl, McFarland Noes: None MOTION CARRIED Unanimous 2. Appointment of Election Workers for 1993 APPOINTMENT OF Municipal Election. ELECTION WORKERS AUSTERMAN, seconded by GOULD Noes: MOTION CARRIED Regular Assembly Meeting September 16, 1993 moved to appoint the individuals who have consented to serve as election workers for the October 5, 1993 municipal election as named in the memo dated September 16, 1993. Assemblymember Milligan appreciated the endeavors of the Clerk's office. He valued democracy. VOTE ON MOTION TO APPOINT Gould, flaSL..uL,k, Milligan, Monroe, Austerman, Fitzjearl, McFarland None Unanimous Volume XVII Page 79 ,; A C. OTHER None. CITIZEN COMMENTS None. ASSEMBLYMEMBER COMMENTS INFORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS None. B. REPORTS 1. Community Development Department July 1993 Status Report. Assemblymember Milligan was pleased that high school students attended Assembly meetings and felt the students learned about democracy and the accessibility of government. He congratulated Mayor Selby on his appointment as co- chairman of the Arctic Power Board of Directors. He contended it was a high - profile position and the appointment was positive for Kodiak. Assemblymember Hancock reported that police recently broke up a group of 50 teenagers and suggested problems along racial lines. She asked that the racial problem discussion be on the next joint Assembly /Council work session agenda. Assemblymember Monroe congratulated Clerk Donna Smith on receiving her Certified Municipal Clerk (CMC) designation. Assemblymember Austerman clarified he did not oppose the garbage contract because of displeasure at services provided by the contractor, but because he felt the need to go out for bid. He appreciated the moderate temperature of the assembly chambers. He appreciated those serving as election workers and extended congratulations to Mayor Selby and Clerk Smith. Assemblymember Fitzjearl appreciated the June /July Community Development Department Status report pertaining to rural development zoning and felt the INFORMATIO? MATERIALS MINUTES OF OTHER MEETINGS REPORTS OTHER CITIZEN COMMENTS ASSEMBLYMEMBER COMMENTS Regular Assembly Meeting Volume XVII September 16, 1993 Page 80 Commission made a conscientious decision. She said the report was simplified and self - explanatory. She asked the Mayor to find out how the asbestos at Peterson Elementary School would be transported. At questions raised, Mayor Selby explained that the two new vehicles for the Mental Health Center replaced vehicles currently in use. Clerk Smith confirmed for Assemblymember Fitzjearl that the Anton Larsen Bay extension was scheduled for discussion at the September 21, 1993 joint Assembly /Council work session. Assemblymember Fitzjearl thanked Chiniak residents for kindness extended when she attended their meeting on logging. Mayor Selby responded to Assemblymember Fitzjearl's question regarding the Pasagshak Bridge in that an as -built survey was needed to determine who owns the land where the bridge was located. When asked, Mayor Selby reported that Denby Lloyd, from the Aleutians East Borough, would be hired to track Kodiak salmon fisheries impact during the Board of Fisheries March meeting. Assemblymember Gould congratulated Clerk Smith on receiving her CMC, Assemblymember Austerman for his appointment to the State Tourism Board and Dr. James Arneson, Kodiak dentist, for his appointment to the State Dentist Commission. Presiding Officer McFarland concurred with the comments of Assemblymember Milligan in that the appointment of Mayor Selby as co- chairman of the Arctic Power Board of Directors was a high - profile position. He congratulated Clerk Smith on receiving her CMC and appreciated the attributes of the Clerk and staff. He thanked Betty O'Dell and Chiniak residents for the pot luck scheduled for the September 30, 1993 work ceaainn at the Chiniak Librar Presiding Officer McFarland announced the Assembly would meet in a joint Assembly /Council work session on Tuesday, September 21, 1993 at 7:30 p.m. in the assembly chambers, in work session on Thursday, September 30, 1993 at 7:30 p.m. in the Chiniak Library and regular meeting on Thursday, October 7, Regular Assembly Meeting Volume XVII September 16, 1993 Page 81 1993 at 7:30 p.m. in the assembly chambers. He announced that members of the Assembly would travel to Unalaska to attend the Southwest Alaska Municipal Conference through September 19, 1993. GOULD, moved to adjourn. ADJOURNMENT seconded by AUSTERMAN VOTE ON MOTION TO ADJOURN MOTION CARRIED Unanimous voice vote There being no further business to come before the Assembly, the meeting adjourned at 9:41 p.m. ATTEST: Borough Clerk Approved: 10/07/93 Regular Assembly Meeting Volume XVII September 16, 1993 Page 82 1