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1993-09-02 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting September 2, 1993 A regular meeting of the Kodiak Island Borough Assembly was held September 2, 1993 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Presiding Officer McFarland led the Pledge of Allegiance. There were present: Jack McFarland, Presiding Alan Austerman Betty Fitzjearl Gordon Gould Suzanne Hancock Mike Milligan Mary Monroe comprising a quorum of the Assembly; and Jerome Selby, Mayor Donna Smith, Clerk Judi Nielsen, Deputy Clerk APPROVAL OF AGENDA GOULD, moved to approve the seconded by AUSTERMAN agenda as submitted. VOTE ON MOTION TO APPROVE Ayes: Austerman, Fitzjearl, Gould, Hancock, Milligan, Monroe, McFarland Noes: MOTION CARRIED APPROVAL OF MINUTES None Unanimous A. K.I.B. Assembly Meeting of August 5 and August 19, 1993. AUSTERMAN, seconded by FITZJEARL moved to approve minutes of August 5 and August 19, 1993. REGULAR MEETING ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES Regular Assembly Meeting Volume XVII September 2, 1993 Page 60 VOTE ON MOTION TO APPROVE Ayes: Noes: MOTION CARRIED AWARDS AND PRESENTATIONS A. Employee of the Month Fitzjearl, Gould, Hancock, Milligan, Monroe, Austerman, McFarland None Unanimous CITIZENS' COMMENTS A. Agenda Items Not Scheduled For Public Hearing None. B. Items Other Than Those Appearing on the Agenda None. COMMITTEE REPORTS Assemblymember Austerman was unable to attend the last Planning & Zoning Commission work session and asked for a report from any Assemblymember who attended. Assemblymember Hancock reported that she and Assemblymember Monroe attended the work session. She related that the Commission completed the third draft on rural development and conservation zoning districts. She announced the public hearing scheduled for September 15, 1993 and hoped for good community participation. AWARDS AND PRESENTATIONS EMPLOYEE OF THE MONTH Mayor Jerome Selby presented the Employee of the Month Award to Linda Deeble, program coordinator for the Mental Health Center Community Support Program. B. Achievement Certificate FINANCE ACHIEVEMENT Mayor Selby presented the Government Finance Officers CERTIFICATE Association Certificate of Achievement to the Kodiak Island Borough. Karl Short, Finance Department Director, accepted the certificate. Mayor Selby appreciated Mr. Short and staff for preparing an outstanding report. CITIZENS' COMMENTS COMMITTEE REPORTS Regular Assembly Meeting Volume XVII September 2, 1993 Page 61 A Assemblymember Monroe concurred with the comments of Assemblymember Hancock and felt that Native association representatives and large land owners were faithful in their testimony. Assemblymember Hancock, Kodiak College Council representative, announced the 25th anniversary of Kodiak Community College. She reported that negotiations for the lease /purchase of college property to Carr's Grocery Store were not underway. She was of the opinion that the college council was moving cautiously. PUBLIC HEARING PUBLIC HEARING All ordinances and resolutions presented at this meeting were introduced by title only and copies made available to the public. A. Ordinance No. 93 -10C Amending Ordinance ORDINANCE No. 93 -10 Fiscal Year 1994 Budget. (State NO. 93 -10C Municipal Grant for Hospital Repairs) Presented for consideration was Ordinance No. 93 -10C which, if adopted, accepted State Department of Administration Municipal Grant Funds in the amount of $275,000. FITZJEARL, moved to adopt seconded by MILLIGAN Ordinance No. 93 -10C. Mayor Selby explained that the $275,000 grant was earmarked for hospital boiler and roof repairs. He said that receipt of the funds released $200,000 previously appropriated for repairs and allowed acquisition and replacement of hospital equipment. Presiding Officer McFarland called for public testimony; hearing and seeing none, he reconvened the regular meeting. At questions raised by Assemblymember Fitzjearl, Mayor Selby explained that the grant allowed for hospital repairs and renovation separate from the hospital bond proposition. There waR nn di cnnacinn by the Accn.whln VOTE ON MOTION TO ADOPT Ayes: Gould, Hancock, Milligan, Monroe, Austerman, Fitzjearl, McFarland Regular Assembly Meeting Volume XVII September 2, 1993 Page 62 MOTION CARRIED Noes: None Unanimous MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM MAYOR Mayor Selby deferred to Edmon Myers, Kodiak Island Hospital administrator, for a hospital update. Mr. Myers reported increased activity at the hospital during July and August. He said two new physicians and an orthopedic surgeon were on board and provided new services to the community. He said equipment needs at the hospital were great and was pleased at potential new equipment purchases. He noted that new equipment improved morale and provided adequate assistance to the orthopedic surgeon. He announced that although staff was reduced ten to twelve percent, positive results were experienced. He said organizational changes were necessary and appreciated hospital staff for maintaining a positive attitude. He said that although the hospital experienced poor patient numbers January through May, cash flow was improved because staff worked on collecting old accounts. At questions raised by Assemblymember Milligan, Mr. Myers explained that the most predictable flow of funds was generated by surgery. He said that because patients did not establish a relationship with temporary surgeons, a permanent surgeon was important. He noted that in- patient surgery was down from the prior year but out - patient surgery was up 60 percent. Assemblymember Austerman asked Mr. Myers to address the emergency room and marine program. Mr. Myers stated the emergency room continued to be fully staffed with Dr. LaBarre and Dr. Koulisis who were here on a trial, but potentially permanent, basis. He said the emergency room did not generate sufficient revenue and anticipated a deficit of $60,000 to $100,000 because of the $.5 million a year in professional staff fees. He contended that the marine program was vital to the fishing community and estimated that 60 vessels were enrolled. He said the program offered a basic first aid course and an expanded emergency medical technician course based on Coast Guard and federal requirements. He said that any new program took three to five years to develop and anticipated a Regular Assembly Meeting Volume XVII September 2, 1993 Page 63 deficit of $80,000 for the marine program during the first year. Assemblymember Fitzjearl received positive feedback from the hospital's Lifeline article in the newspaper. Mr. Myers responded to her question regarding insufficient operating room space in that staff was able to work around the problem temporarily. Mayor Selby thanked those who attended the meeting with Secretary of the Interior Bruce Babbitt. He reported that Secretary Babbit met with Rick Knecht in Three Saints Bay and was impressed with the artifact repository project. Secretary Babbit toured the Kodiak Bear Refuge and felt it was the most important acquisition to come from the Exxon Valdez Restoration Fund. Mayor Selby noted that Secretary Babbit was interested in learning about the new NOAA facility and was willing to consider funding the facility. Mayor Selby reported that $3.5 million was allocated in the 1994 Exxon Valdez Trustee Council work plan for the joint NOAA and University of Alaska expansion of the Fish Tech Center. He spoke with Doug Hall, Undersecretary of the Department of Commerce, NOAA, and anticipated speaking to Steve Penoyer, National Marine Fisheries Service Regional Director, who indicated support of the artifact repository and expansion of the Fish Tech Center. He reported that Senator Stevens announced there was $500,000 additional in the fiscal year 1994 NOAA budget for design of the Fish Tech Center. The Mayor anticipated funds to be available October 1, 1993. Mayor Selby informed the Assembly that Doug Hall was unable to travel to Kodiak but anticipated that John Bullard, Director of Sustainable Development and Intergovernmental Relations, NOAA, would attend SWAMC and potentially travel to Kodiak. He said the emphasis was on the impact of proposed new fisheries on fish and marine mammals. He announced the upcoming Kodiak Island Borough n„,l ; r OLD BUSINESS OLD BUSINESS A. Contract No. 93 -44 Mission Road /Spruce Cape Road CONTRACT Water and Sewer Replacement Project. NO. 93 -44 Regular Assembly Meeting Volume XVII September 2, 1993 Page 64 AUSTERMAN, seconded by MONROE There was no discussion by the Assembly. VOTE ON MOTION TO AWARD Noes: MOTION CARRIED NEW BUSINESS A. BID AWARDS None. B. RESOLUTIONS None. C. ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS GOULD, seconded by MONROE None Unanimous moved to award Contract No. 93 -44 to Brechan Enterprises, Inc. of Kodiak, AK in an amount not to exceed $146,145.60. Mayor Selby reported there were four bidders, one of which was considered non - responsive, and the Service District No. 1 Board recommended awarding the contract to Brechan Enterprises, Inc. Ayes: Hancock, Milligan, Monroe, Austerman, Fitzjearl, Gould, McFarland moved to approve Contract No. 93 -47 with VaA: ..L C�wit�F4 T..n as 4 :, S•4 • of Kodiak, Alaska. Mayor Selby explained that the five -year contract expired December, 1993 and the renewal was for an additional five -year contract. He said the original contract allowed the option for the five year renewal if the contractor indicated an interest. NEW BUSINESS BID AWARDS RESOLUTIONS ORDINANCES FOR INTRODUCTION OTHER ITEMS 1. Contract No. 93 -47 Collection and Disposal CONTRACT of Garbage and Refuse Agreement. NO. 93 -47 Regular Assembly Meeting Volume XVII September 2, 1993 Page 65 7 Assemblymember Austerman felt the contract should go out for public bid and expressed concern with reference to recycling. Assemblymember Fitzjearl agreed with Assemblymember Austerman and proposed a one -year agreement. She thought projects should go out to bid because it was the people's money. Assemblymember Hancock did not favor placing the contract out for bid because recycling could be written into the contract. Her main objection was that choosing the lowest bidder did not necessarily guarantee the best service. Assemblymember Gould thought this was the time to upgrade the waste system to reduce clutter and noise in neighborhoods. It was Assemblymember Milligan's view that there was no easy way to cut expenditures unless the waste stream was reduced. Assemblymember Monroe felt it was important to work toward an aggressive cardboard recycling program. GOULD, moved to amend to FITZJEARL approve negotiations on Contract No. 93 -47 with Kodiak Sanitation, Inc. of Kodiak, Alaska. At questions raised, Bob Trousil, Engineering/ Facilities Department environment engineer, stated the ultimate cost involved with garbage was the liability and recycling reduced the liability. He was comfortable that the contract addressed concerns expressed by the Assembly and that negotiations would continue. There was general discussion regarding the economic importance of recycling cardboard. Assemblymember Gould expressed the need for the Assembly, staff and the contractor to look at costs and negotiate the best contract. Assemblymember Hancock agreed that the community and contractor were best served by negotiations. At concerns expressed by Assemblymember Fitzjearl, Mr. Trousil reported that glass and aluminum were Regular Assembly Meeting Volume XVII September 2, 1993 Page 66 VOTE ON MOTION TO AMEND Ayes: recycled, but there was difficulty in recycling cardboard. Presiding Officer McFarland felt that negotiating the contract demonstrated a commitment to the contractor. He contended that the burden to reduce waste was on the Assembly and public. He felt that it could be written in the contract the flexibility to accommodate the programs to which the Assembly was committed. At questions raised by Assemblymember Austerman, Mayor Selby explained that strong battery and aluminum recycling programs were in effect and that cardboard recycling would be negotiated. He asked the Assembly not to confuse recycling with the collection system. He elaborated that it was not the contractor's job to recycle. He contended that the recycling program has developed positively and there were no intentions to ignore recycling of cardboard. He emphasized it was not the contractor's responsibility to make recycling happen. Mayor Selby stated that staff and the contractor would negotiate the contract for presentation to the Assembly. Milligan, Monroe, Fitzjearl, Gould, Hancock, McFarland Noes: Austerman MOTION CARRIED 6 Ayes, 1 No There was general Assembly discussion regarding the importance of recycling. Presiding Officer McFarland reiterated the contract was to collect waste and it was the public's burden to reduce the waste stream through recycling. VOTE ON MOTION TO APPROVE AS AMENDED v ci Ayes: P1Vll1 VG, D11..4 1, Gould, Hancock, Milligan, McFarland Noes: Austerman MOTION CARRIED 6 Ayes, 1 No Regular Assembly Meeting Volume XVII September 2, 1993 Page 67 GOULD, seconded by MONROE VOTE ON MOTION TO RECESS Ayes: 2. Executive Session a. Annual Performance Evaluation of CLERK'S PERFORMANCE EVALUATION Clerk. Noes: None MOTION CARRIED Unanimous moved to recess into Executive Session for the purpose of evaluating the performance of the Clerk. Austerman, Fitzjearl, Gould, Hancock, Milligan, Monroe, McFarland At 9:13 p.m., Presiding Officer McFarland recessed the regular meeting to Executive Session. At 10:05 p.m., Presiding Officer McFarland reconvened the regular meeting. 3. Contract No. 93 -48 Kodiak Island Borough CONTRACT Clerk Employment Agreement. NO. 93 -48 GOULD, seconded by MONROE moved to approve Contract No. 93 -48 with Donna F. Smith, Borough Clerk. Assemblymember Gould appreciated the performance of Clerk Smith. Assemblymember Fitzjearl was pleased with the Clerk and her staff. Presiding Officer McFarland expressed appreciation to Clerk Smith and staff from the Assembly and public. VOTE ON MOTION TO APPROVE Ayes: Fitzjearl, Gould, Hancock, Milligan, Monroe, Austerman, McFarland EXECUTIVE SESSION Regular Assembly Meeting Volume XVII September 2, 1993 Page 68 Noes: None MOTION CARRIED INFORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS MINUTES OF OTHER MEETINGS 1. Kodiak Island Hospital Advisory Board Meeting of July 28, 1993. 2. Kodiak Island Borough School District Regular Meeting of July 26 and Special Meeting of August 16, 1993. 3. Womens Bay Service Area Board Special Meeting of March 15 and Regular Meeting of May 24, 1993. B. REPORTS Unanimous 1. Kodiak Island Borough August 1993 Financial Report. C. OTHER OTHER None. CITIZEN COMMENTS CITIZEN COW-"NTS None. ASSEMBLYMEMBER COMMENTS ASSEMBLYMEMBER COMMENTS Assemblymember Milligan appreciated Assembly discussion and public input. Assemblymember Monroe announced that September 3, 1993 was the last business day to register to vote for the October 5, 1993 general election. Assemblymember Austerman asked that temperature conditions in the assembly chambers be changed. He appreciated students who attended Assembly meetings. He thanked Mayor Selby for inviting Ed Myers for a hospital report and suggested a future report from the Mental Health Center director. Ha 'nun-ad thy. Accomhly and nnhlin to attend 1-ha _ Kodiak Island Convention and Visitor's Bureau annual meeting on September 11, 1993. Assemblymember Fitzjearl announced she was a voter registrar. She reminded the public that school was in session and people were viewing fish from bridges so to drive carefully. INFORMATIONAL MATERIALS REPORTS Regular Assembly Meeting Volume XVII September 2, 1993 Page 69 1 1' n f) 4 Presiding Officer McFarland announced the Assembly would meet in work session on Thursday, September 9, 1993 at 7:30 p.m. in the borough building conference room and regular meeting on Thursday, September 16, 1993 at 7:30 p.m. in the assembly chambers. He said members of the Assembly would travel to Unalaska to attend the Southwest Alaska Municipal Conference September 15 through 19, 1993. GOULD, moved to adjourn. seconded by MILLIGAN ADJOURNMENT VOTE ON MOTION TO ADJOURN MOTION CARRIED Unanimous voice vote There being no further business to come before the Assembly, the meeting adjourned at 10:26 p.m. ATTEST: X a A Borough Clerk Approved: 07/16/93 Regular Assembly Meeting September 2, 1993 Volume XVII Page 70