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1993-05-06 Regular Meeting4 RODIAR ISLAND BOROUGH Regular Assembly Meeting May 6, 1993 A regular meeting of the Kodiak Island Borough Assembly was held May 6, 1993 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Presiding Officer McFarland led the Pledge of Allegiance. There were present: Jack McFarland, Alan Austerman Gordon Gould Mike Milligan Presiding Betty Fitzjearl Suzanne Hancock Mary Monroe comprising a quorum of the Assembly; and Jerome Selby, Borough Mayor Donna Smith, Borough Clerk Jane Edmonds, Records Coordinator Steve Hobgood, Engineering /Facilities Director Duane Dvorak, Associate Planner /LRP Assemblymember Monroe asked to be excused at 9:10 p.m. because she was catching the 10:00 p.m. plane. She also asked to be excused from meetings until the 18th of May because she was on vacation. APPROVAL OF AGENDA AND CONSENT AGENDA GOULD, seconded by FITZJEARL GOULD, moved to amend the seconded by FITZJEARL the consent agenda by removing item 12.C.1. Ordinance No. 93 -25 Rezoning Tract A -1, U.S. Survey 3879, Consisting of 10.2 An From Acres ♦aviu •. -- Conservation To RD -- Rural Development (Near Village Islands on the West Side of Uganik Bay) and amend agenda by adding item 12.D.6. Contract No. 92 -48 Regular Assembly Meeting May 6,1993 moved to approve the agenda and consent agenda. REGULAR MEETING ROLL CALL APPROVAL OF AGENDA AND CONSENT AGENDA Volume XV Page 181 VOTE ON MOTION TO AMEND Ayes: Noes: MOTION CARRIED VOTE ON MOTION TO APPROVE AS AMENDED Ayes: Noes: MOTION CARRIED APPROVAL OF MINUTES B. Proclamations Regular Assembly Meeting May 6,1993 Amendment for Architectural Services to Develop a Comprehensive Space and Remodel Plan for the Kodiak Island Hospital. Austerman, Fitzjearl, Gould, Hancock, Milligan, Monroe, McFarland None Unanimous Fitzjearl, Gould, Hancock, Milligan, Monroe, Austerman, McFarland None Unanimous A. K.I.B. Assembly Meetings of April 1 and 15, 1993. These items were approved under "Consent Agenda ". AWARDS AND PRESENTATION A. Employee of the Month Mayor Jerome Selby presented the Employee of the Month Award to Kristine Wisher, secretary/ receptionist at the Mental Health Center. Mayor Selby proclaimed May 9 - 15, 1993 National all Hospital Week and urged aii CitiEciiS to participate by supporting the dedicated staff of Kodiak Island Hospital and Care Center. The proclamation was accepted by Gil Bane, Hospital Advisory Board member. Mayor Selby proclaimed May 23 - 29, 1993 Emergency Medical Services Week and encouraged the community to increase awareness of injury prevention and emergency APPROVAL OF MINUTES AWARDS AND PRESENTATIONS EMPLOYEE OF THE MONTH PROCLAMATIONS Volume XV Page 182 CITIZENS' COMMENTS Regular Assembly Meeting May 6,1993 medical response. Dr. Mark Withrow, program sponsor, accepted the proclamation. A. Agenda Items Not Scheduled For Public Hearing Presiding Officer McFarland invited staff from Prochaska and Associates to give a brief presentation on the study to renovate the present hospital versus building a new hospital. Don Prochaska introduced Janis Vilums, Architect, and Steve Riley, Director of Design. He extended appreciation to staff at the hospital for their open comments. He highlighted the options explored and conclusions drawn. Option B & C New Replacement Hospital: Conclusion was that there would be less than five percent added square feet. Option A Existing and New Addition: The conclusion was to renovate aztd add a two -story building to the existing hospital resulting in 70,000 square feet. Level 1 would house the diagnostic and treatment rooms, and level 2 would be single patient rooms. The old building would contain the support functions, offices, supply rooms, etc. This option would also be less disruptive to health care as services would be transferred to the new wing as it was completed. Option D Hospital Service Outside of Kodiak: It was concluded that although this option was the least costly, less dollars were spent in Kodiak. Mr. Prochaska believed the existing facility with a new diagnostic and treatment wing would fill the need of a hospital in Kodiak. He concluded by saying that Kodiak had the potential to become a regional primary health care center. B. Items Other Than Those Appearing on the Agenda None. Tom Peterson, Planning and Zoning Commissioner, reported that the Commission was reviewing revisions to Kodiak Island Borough Code Titles 16 and 17. He added that mobile home parks were also under review. CITIZENS' COMMENTS COMMITTEE REPORTS COMMITTEE REPORTS Volume XV Page 183 Assemblymember Hancock attended the recent Kodiak College graduation. She reported that the Council continues discussions on leasing land to Carr's Grocery Store. Assemblymember Monroe reported that the Mental Health Center Advisory Board recommended approval of the center's budget. Assemblymember Gould reported that the Hospital Advisory Board recommended Prochaska and Associates' Option A to renovate the existing hospital and add a wing. He added that the hospital was $5,000 in the black last month. Assemblymember Austerman attended the Womens Bay Community Council annual meeting where interest was shown in fire and road services, RATNET, and emergency preparedness discussion. He was impressed that the Council spent their own time and money on their parks. He commended the progressive community. He announced the Council members were Trish Raub, Linda Madsen, Rose Cobis, Pam Baglien, Toby Sullivan, Robert Stovall, Laurie Madsen, and Patty Hock. Assemblymember Austerman announced a Kodiak community spring clean up on Saturday, June 5, 1993. PUBLIC HEARING None. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported meeting with Senator Zharoff, Representative Davidson, and others during his recent trip to Juneau. He added that since the trip, $17 million was in both the house and senate finance committee capital budget. He announced that the new commissioner of the Department of Transportation postponed distribution of ISTEA funds for one year. He said that full funding for schools was established early and that there would be a reduction in municipal revenue sharing. He was refining the Borough budget for next fiscal year and assembling school and hospital bonding packages for the fall election. Mayor Selby offered condolences to the family of Carlos Medina. Regular Assembly Meeting May 6,1993 PUBLIC HEARIi.., MESSAGES'FROM MAYOR Volume XV Page 184 OLD BUSINESS None. NEW BUSINESS A. BID AWARDS None. B. RESOLUTIONS 1. Resolution No. 93 -15 Entering into a RESOLUTION "Cooperation Agreement" With the Kodiak NO. 93 -15 Island Housing Authority. Presented for consideration was Resolution No. 93 -15 which, if adopted, allowed the Kodiak Island Housing Authority to compete for funds for housing to alleviate the current severe shortage of housing for the work force. FITZJEARL, moved to adopt seconded by MONROE Resolution No. 93 -15. Mayor Selby said the housing shortage was discussed at a previous Assembly /Council joint work session. He related that if the funds were received, the housing shortage would be somewhat offset. Karen King, executive director for the Kodiak Island Housing Authority, was asked to speak. She presented low income figures for participation in the low income housing program. She reiterated that competition for the funds was nationwide. Discussion continued between the Assembly and Ms. King on the finer points of the contract. VOTE ON MOTION TO ADOPT Ayes: Noes: None MOTION CARRIED Unanimous Regular Assembly Meeting May 6,1993 7 Gould, Hancock, Milligan, Monroe, Austerman, Fitzjearl, McFarland OLD BUSINESS NEW BUSINESS BID AWARDS RESOLUTIONS Volume XV Page 185 ORDINANCES Fr' C. ORDINANCES FOR INTRODUCTION INTRODUCTIO 1. Ordinance No. 93 -25 Rezoning Tract A -1, ORDINANCE U.S. Survey 3879, Consisting of 10.2 Acres, NO. 93 -25 From C -- Conservation To RD- -Rural Development. (Near Village Islands on the West Side of Uganik Bay) This item was removed from the agenda at the request of the applicant for the rezone. 2. Ordinance No. 93 -26 Rezoning Tract B, ASLS ORDINANCE 75 -33, Consisting of 4.59 Acres, From WH -- NO. 93 -26 Wildlife Habitat To RD- -Rural Development. (Generally Located on the South Shore of Ugak Bay on the East Side of Kodiak Island) Presented in first reading was Ordinance No. 93 -26 which, if adopted, rezoned land consistent with the type of development that private land owners want to develop in remote areas of Kodiak Island. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 3. Ordinance No. 93 -27 Rezoning U.S. Survey ORDINANCE 2584, Consisting of 4.72 Acres, From C -- NO. 93 -27 Conservation To RD- -Rural Development. (Generally Located on Seven Mile Beach, Near Karluk, on the West Side of Kodiak Island) Presented in first reading was Ordinance No. 93 -27 which, if adopted, rezoned land consistent with the type of development that private land owners want to develop in remote areas of Kodiak Island. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 4. Ordinance No. 93 -28 Rezoning a Ten Acre ORDINANCE Parcel of Land Located on Thumb Lake From NO. 93 -28 C-- Conservation 12 RD- -Rural Development. (Generally Located on the Northwest Shore of Thumb Lake on the South West Side of Kodiak Island) Presented in first reading was Ordinance No. 93 -28 which, if adopted, rezoned land consistent with the type of development that private land owners want to develop in remote areas of Kodiak Island. Regular Assembly Meeting May 6,1993 Volume XV Page 186 `2 1 4 .. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 5. Ordinance No. 93 -29 Rezoning a 37.2 Acre ORDINANCE Parcel of Land Located on Camp Island, in NO. 93 -29 Karluk Lake, From C -- Conservation To RD -- Rural Development. (Generally located on Karluk Lake on the South West Side of Kodiak Island) Presented in first reading was Ordinance No. 93 -29 which, if adopted, rezoned land consistent with the type of development that private land owners want to develop in remote areas of Kodiak Island. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 6. Ordinance No. 93 -30 Rezoning a 52.5 Acre ORDINANCE Parcel of Land Located on the Karluk River NO. 93 -30 From C -- Conservation To RD- -Rural Development. (Generally Located on the Karluk River) Presented in first reading was Ordinance No. 93 -30 which, if adopted, rezoned land consistent with the type of development that private land owners want to develop in remote areas of Kodiak Island. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 7. Ordinance No. 93 -31 Rezoning a 40 Acre ORDINANCE' Parcel of Land, Located on the Northwest NO. 93 -31 Shore of Karluk Lake, From C -- Conservation To RD- -Rural Development. (Generally Located on the Northwest Shore of Karluk Lake) Presented in first reading was Ordinance No. 93 -31 which, if adopted, rezoned land consistent with the type of development that private land owners want to develop in remote areas of Kodiak Island. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 8. Ordinance No. 93 -32 Rezoning U.S. Survey ORDINANCE 1858, Consisting of 9.12 Acres, From C -- NO. 93 -32 Conservation Ig RD- -Rural Development. (Generally Located on the Shore of Deadman's Bay on the South End of Kodiak Island) Regular Assembly Meeting May 6,1993 Volume XV Page 187 Regular Assembly Meeting May 6,1993 Presented in first reading was Ordinance No. 93 - 32 which, if adopted, rezoned land consistent with the type of development that private land owners want to develop in remote areas of Kodiak Island. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 9. Ordinance No. 93 -33 Rezoning U.S. Survey ORDINANCE 1914, Consisting of 5.81 Acres, From C -- NO. 93 - 33 Conservation To RD- -Rural Development. (Generally Located in Zachar Bay on the West Side of Kodiak Island) Presented in first reading was Ordinance No. 93 -33 which, if adopted, rezoned land consistent with the type of development that private land owners want to develop in remote areas of Kodiak Island. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 10. Ordinance No. 93 -34 Rezoning a Portion of ORDINANCE U.S. Survey 2735, Middle Bay, From B -- NO. 93 -34 Business To RR1- -Rural Residential One. (22077 Chiniak Highway) Presented in first reading was Ordinance No. 93 -34 which, if adopted, rezoned a 5.81 acre parcel of land consistent with other residential developments in the surrounding area. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". 11. Ordinance No. 93 -35 Rezoning Tracts A5, A6, ORDINANCE B, E, and F, Unit 5, Kadiak Alaska NO. 93 -35 Subdivision, From R- 2 - -Two Family Residential Tic R- 3- -Multi Family Residential. (2956 - 3100 Woody Way Loop) Presented in first reading was Ordinance No. 93 -35 which, if adopted, rezoned a parcel of land consistent with the existing multifamily residential development in the surrounding area. This item was advanced to public hearing on May 20, 1993 under "Consent Agenda ". D. OTHER ITEMS OTHER ITEMS 1. Appointment to Monashka Bay Road Service District Board. SERVICE DIS7 BOARD APPOINTMENT Volume XV Page 188 GOULD, seconded by FITZJEARL VOTE ON MOTION TO APPOINT Ayes: Noes: McFarland moved to appoint Shawn Dillon to the Monashka Bay Road Service District Board to a term expiring December, 1993. Hancock, Milligan, Monroe, Austerman, Fitzjearl, Gould MOTION CARRIED 6 Ayes, 1 No 2. Contract No. 93 -12 Mutual Aid Agreement CONTRACT Between the City of Kodiak and Fire NO. 93 -12 Protection Area No. One. FITZJEARL, seconded by MILLIGAN moved to approve Contract No. 93 -12 Mutual Aid Agreement between the City of Kodiak and Fire Protection Area No. One. Mayor Selby informed the Assembly that the City of Kodiak Council had approved the agreement. He added that the agreement was a provision for fire departments to back up each other by providing coverage in the event of major or multiple fires beyond the capacity of any one fire department. The Assembly agreed that the community was the winner. They thanked the fire chiefs and volunteers. VOTE ON MOTION TO APPROVE Ayes: Noes: None MOTION CARRIED Unanimous Regular Assembly Meeting May 6,1993 Milligan, Monroe, Austerman, Fitzjearl, Gould, Hancock, McFarland 3. Contract No. 93 -13 Mutual Aid Agreement CONTRACT Between the City of Kodiak and Womens Bay NO. 93 -13 Service District. Volume XV Page 189 FITZJEARL, seconded by GOULD VOTE ON MOTION TO APPROVE Ayes: Noes: None MOTION CARRIED Unanimous AUSTERMAN, seconded by MILLIGAN Regular Assembly Meeting May 6,1993 moved to approve Contract No. 93 -13 Mutual Aid Agreement between the City of Kodiak and Womens Bay Service District. Mayor Selby reiterated that the agreement provided backup coverage. He thanked those who worked on formulating the agreement. Assemblymember Fitzjearl reported that although the Womens Bay Service District Board had not discussed the agreement, they recommended approval. Mayor Selby said that a mutual aid agreement was approved by the board several years ago. Discussion developed about the fee structure and billing process. Mayor Selby said the fee structure and policy was set by the fire departments. Assemblymember Gould remembered previous discussion about a cooperative agreement to exchange supplies and services as needed. Monroe, Austerman, Fitzjearl, Gould, Hancock, Milligan, McFarland 4. Contract No. 93 -14 Agreement and Promissory CONTRACT Note with the City of Akhiok for the NO. 93 -14 Purchase of a Replacement Generator. moved to approve Contract No. 93 -14 Advance Agreement and Promissory Note for $10,000 with the City of Akhiok to purchase a replacement generator. Mayor Selby explained the short -term loan. He added that the replacement generator was on site and the consumption of 30 percent less fuel was a significant savings to the community. He noted the generator was identical to the one installed in the community of Karluk, thereby reducing maintenance costs. Volume XV Page 190 VOTE ON MOTION TO APPROVE Ayes: Noes: None MOTION CARRIED Unanimous FITZJEARL, seconded by AUSTERMAN VOTE ON MOTION TO AMEND Ayes: Noes: None MOTION CARRIED Unanimous VOTE ON MOTION TO AWARD AS AMENDED Ayes: Noes: None Regular Assembly Meeting May 6,1993 Austerman, Fitzjearl, Gould, Hancock, Milligan, Monroe, McFarland 5. Contract No. 93 -15 Purchase of Tsunami CONTRACT Siren for the City of Akhiok. NO. 93 -15 MONROE, moved to award Contract . seconded by FITZJEARL No. 93 -15 to Alerting Communicators of America for a tsunami siren for the City of Akhiok in an amount not to exceed $10,200. Mayor Selby said the goal was to install sirens on the entire island. He noted that Akhiok was the most at -risk community because a tsunami could arrive there quickly. He asked the Assembly to consider amending the contract to purchase a second siren to be installed at Larsen Bay. moved to amend Contract No. 93 -15 to purchase a second siren to be installed at the City of Larsen Bay. Fitzjearl, Gould, Hancock, Milligan, Monroe, Austerman, McFarland Gould, Hancock, Milligan, Monroe, Austerman, Fitzjearl, McFarland Volume XV Page 191 MOTION CARRIED 6. Contract No. 92 -48 for Architectural CONTRACT Services for Development of a Comprehensive NO. 92 -48 Space and Remodeling Plan for the Kodiak AMENDMENT Island Hospital and Care Center Amendment. GOULD, seconded by MONROE Unanimous moved to amend Contract No. 92 -48 with Prochaska & Associates to focus on Option A, remodeling and adding to the existing hospital. Mayor Selby reported that after the presentation by Prochaska and Associates to the Assembly and Hospital Advisory Board, the Hospital Advisory Board recommended that Option A to remodel and build an addition to the present hospital be expanded with no further focus on developing Options B and C at the new site. Assemblymember Austerman reported that the Hospital Advisory Board submitted a letter of concurrence. Assemblymember Gould said the focus was to obtain figures on Option A -- adding a wing and remodeling existing facility - -for a fall bonding package. Assemblymember Hancock challenged the Assembly to explore creative ways to fund the remodel and addition. Responding to Assemblymember Hancock, Mayor Selby agreed there were possible federal funds, private corporation funds, and funds raised by the Kodiak Island Health Care Foundation. He said that if the community worked together, a first -class health care system would be established. Assemblymember Monroe was excited that Prochaska and Associates evaluated options and recommended remodeling and adding on to the existing facility to provide first -class health care for the region. Assemblymember Fitzjearl noted the enthusiasm the Hospital Advisory Board and Assembly had for this plan. Presiding Officer McFarland commented that Prochaska and Associates' philosophy was similar to the Assembly's and community's in that a practical, cost - effective facility for health care was desired. Regular Assembly Meeting May 6,1993 Volume XV Page 192 VOTE ON MOTION TO AMEND Ayes: Noes: None MOTION CARRIED Unanimous Gould, Hancock, Milligan, Monroe, Austerman, Fitzjearl, McFarland INFORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS MINUTES OF OTHER MEETINGS 1. Planning and Zoning Commission Meeting of March 17, 1993. 2. Parks and Recreation Committee Meeting of February 23, 1993. 3. Kodiak Island Borough School District Special Meetings of April 12 and 19, 1993. B. REPORTS REPORTS 1. Kodiak Island Borough School District March 1993 Financial Reports. 2. Community Development Department March 1993 Status Report. C. OTHER OTHER 1. Horseshoe Lake Community Association Newsletter. CITIZEN COMMENTS CITIZEN COMMENTS None. ASSEMBLYMEMBER COMMENTS ASSEMBLYMEMBER COMMENTS Assemblymember Milligan thanked the Architectural Review Board for choosing Prochaska and Associates. He asked about the access of Burma Road for recreation and emergency use. Mayor Selby responded that Bud Cassidy, Borough resource manager, questioned if the Borough had a voice when the decision was made. He continued to track the issue and discussions with potential land owners. Assemblymember Hancock commended the Womens Bay community and the Horseshoe Lake neighborhood for Regular Assembly Meeting May 6,1993 INFORMATIONAL MATERIALS Volume XV Page 193 creating the best of what was enjoyed in the community. Assemblymember Monroe thanked Community Development Department staff for the helpful rural development rezone reporting. Assemblymember Austerman echoed the Mayor's sentiments on the death of Carlos Medina. He reported that the bill regarding 58' limited seiners was about to be buried in committee in Juneau. While in Juneau, he met with Bruce Campbell, new Department of Transportation commissioner, and Jim Ayres, director of Marine Highways, to promote the stationing of the ferry "Tustamena" in Kodiak. He reported on meeting with the captain and crew of the "Tustamena" when it was in Kodiak. Assemblymember Austerman noted that the Womens Bay Community Council had information as to when the public hearing by the Bureau of Land Management on Burma Road would be held. He was pleased that the contract to purchase the generator for Akhiok was approved. He felt it was beneficial when maintaining the generators that the Karluk and Akhiok generators were the same. He noted that power stats were installed at Karluk and Akhiok to assist in the collection problems of those communities. He announced that the City of Ouzinkie power plant would be owned by the community within the next few months. He advocated small hydro plants throughout the island. Assemblymember Austerman announced that Tucker Babcock, State of Alaska Boards and Commissions, requested a meeting with the Assembly on Monday, May llth. A meeting was scheduled for 11:00 a.m. on Monday, May 11, 1993, in the borough conference room. Assemblymember Fitzjearl expressed sympathy to the family of Carlos Medina. In response to her question on whether the Planning and Zoning Commission was working on the Monashka Bay Plan, Mayor Selby said the general policy would be before the Assembly by September, 1993. She requested assistance from the public in the form of letters addressing fisheries issues, including Endangered Mammal Act, Magnusen Act, sea lions, value Regular Assembly Meeting May 6,1993 Volume XV Page 194 added, and ITQs. She added that information can be received from the Kodiak Data Bank. Assemblymember Gould was pleased at the Assembly's selection of Option A which allows flexibility to construct as affordable. Presiding Officer McFarland announced the Assembly would meet in budget work sessions at noon on Thursday and Friday, May 13th and 14th, in the borough conference room; a work session at 7:30 p.m. on Thursday, May 13th, in the borough conference room; a joint work session at 7:30 p.m. on Tuesday, May 18th, in the assembly chambers; and a regular meeting at 7:30 p.m. on Thursday, May 20th, in the assembly chambers. GOULD, seconded by MONROE VOTE ON MOTION There being no further business to come before the Assembly, the meeting adjourned at 9:10 p.m. ATTEST: Borough Clerk Approved: 05/20/93 Regular Assembly Meeting May 6,1993 4 1 moved to adjourn. Unanimous voice vote ADJOURNMENT Volume XV Page 195