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1991-09-05 Regular MeetingA regular meeting of the Kodiak Island Borough Assembly was held September 5, 1991 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:34 p.m. The invocation was given by Pastor Garry the Community Baptist Church. Presiding Officer Jack McFarland led the Allegiance. There were present: Jack McFarland, Presiding Gordon Gould Betty Fitzjearl Mike Milligan Suzanne Hancock Gary Monroe Y Stevens comprising a quorum of the assembly; and Jerome Selby, Borough Mayor Linda Freed, Community Development Director Donna F. Smith, Borough Clerk APPROVAL OF AGENDA GOULD, moved to approve agenda seconded by FITZJEARL as submitted. VOTE ON MOTION MOTION CARRIED APPROVAL OF MINUTES A. K.I.B Assembly Special Meeting of June 27, GOULD, moved to approve seconded by MONROE minutes of June 17, 1991. VOTE ON MOTION MOTION CARRIED Regular Assembly Meeting September 5, 1991 KODIAK ISLAND BOROUGH Regular Assembly Meeting September 5, 1991 Oliver of Pledge of Unanimous voice vote 1991. Unanimous voice vote KIBS104459 REGULAR MEETING ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES Volume XIV Page 215 AWARDS AND PRESENTATION A. Employee of the Month. Mayor Jerome Selby presented the Employee of the Month award to Narcisco "Cisco" Penamora, a Job Coach with the Residential Training Program, a division of the Kodiak Island Borough Mental Health Department. B. Certificate of Achievement Mayor Selby presented a Comprehensive Annual Report Certificate of Achievement from the Government Finance Officers to Karlton Short. Mayor Selby presented Karlton Short with the individual award recognizing his preparation of the report. Mr. Short applauded the entire Borough Finance Department, especially Marcia Bell. C. Proclamation Mayor Selby declared September 15 -21, 1991 as Emergency Medical Services Week and presented the proclamation to Terri Stone with the Kodiak Area Natives Association Emergency Medical Services. D. Proclamation Mayor Selby declared September 17, 1991 Citizenship Day and September 17 -23, 1991 Constitution Week. He said the proclamation would hang in the public library. CITIZENS' COMMENTS A. Agenda Items Not Scheduled For Public Hearing None. B. Items Other Than Those Appearing on the Agenda Todd Littlefield spoke on behalf of Alaska Legal Services request for funds from the Borough so the office in Kodiak would remain open. The Governor had rut services, closing four offices - -one of which was Kodiak. He was seeking significant local support to keep the office in Kodiak open. He said the area would nominally be served by Anchorage, which meant reduced services in the City of Kodiak and none in the Villages. He was confident future funding would be available but if the office was closed, other areas would press for an office and Kodiak would Regular Assembly Meeting September 5, 1991 KIBS 104460 AWARDS AND PRESENTATIO. EMPLOYEE OF THE MONTH ACHIEVEMENT CERTIFICATE PROCLAMATION PROCLAMATION CITIZENS' COMMENTS Volume XIV Page 216 remain closed. He requested local support in the amount of $50,000 to keep the office open. He added he was also applying for monies from other areas. When asked for examples that local services provided protection, he referred to the Molly Hootch case that provided for schools in villages. He added that had Kodiak had an interest in the asea tterucaseeandthads been successful in allowing Natives for craft purposes. He enumerated the domesstic cases, senior citizen rights, civil analog private public defenders, and filling the gap between p bars. COMMITTEE COMMITTEE REPORTS REPORTS Assemblymember Hancock reported the Kodiak College Council membership had increased to 15 with a wide variety of members. She said there would i and goal setting session to plan for future expans policies. Assemblymember Monroe said that the en Mental a He the Department had suffereb tuc into seth Board discussed incorporating She announced the State Mental Health woak u l d the listen to public testimony the coming Kodiak Senior Center. Assemblymember Stevens said the Emergency Services Council discussed an operational plan for disasters. Assemblymember Gould the osphe ital tal Advisory was Board risk survey approved and fcapatald to improvement program was app on Mayor Selby. He announced the Board would lmeet library. September 11th at 7:00 p.m. in the hosp PUBLIC HERRING this All ordinances and resolutions presenteddatotiis had public. meeting were introduced by title been made available to the p DINANCE utility A. Ordinance No. 91 -22 Relating to Penalties on OR 91-22 91 -22 P a s t Due tility Accounts. Presented for consideration was Ordinance No. 91 -22 which, if adopted, would make apatible all late fees on past due utility eucos moved to adopt Ordinance No. 91 GOULD, seconded by STEVENS Regular Assembly Meeting September 5, 1991 KIBS104461 PUBLIC HEARING Volume XIV Page 217 Mayor Selby outlined the three types of services and what determined late fees on outstanding balances. The Presiding Officer called for public testimony; hearing and seeing none, the regular meeting was reconvened. VOTE ON MOTION TO ADOPT Ayes: Noes: None Fitzjearl, Gould, Hancock, Milligan, Monroe, Stevens, McFarland MOTION CARRIED Unanimous MESSAGES FROM THE BOROUGH MAYOR MESSAGES FROM MAYOR Mayor Selby reported on the drafting of the capital improvements list to be presented to the Assembly in the form of a resolution. He responded to the wetlands impact bill before Congress in correspondence with Senator Stevens regarding specific wetlands regulatory relief. He has information for the conditions of proposed oil and gas lease sale on the outer continental shelf scheduled for mid -1994. He attending a productive meeting with City, hospital staff, and ambulance personnel. The City had received the bids for the new ambulance, and the low bidder was within the $75,000 budgeted. He announced a meeting October 16th with the Coast Guard and City to discuss an emergency services drill in March to test response to a large scale natural disaster. He urged attendance at the North Pacific Fisheries Council scheduled for the week of September 23, 1991, in Anchorage as the IFQs would be the issue discussed. He was attending Southwest Alaska Municipal Conference meetings where solid waste, tourism, and fisheries were items discussed. KIBS104462 Regular Assembly Meeting Volume XIV September 5, 1991 Page 218 OLD BUSINESS s of Fact A. BOARD OF ADJUSTMENT - Finding The Presiding Officer recessed the regular meeting and convened the Board of Adjustment. Presiding Officer McFarland excused Assemblymember ns the Board of Adjustment because he was not t present from on July 18, Stevens at the hearing and zoning Denial of an appeal of the Planning Commission's decision of the denial of a request for a variants from section 17.13.040 (Area gequiremeats) of the Borough Code to permit five creating two to four ( - 4) acre parcels sio s of f arcels land which will not meet the five (5) acre minimum , 4 lot area required. Parcel 414, 622, 710; Generally Numbers 123, 4113, located in the vicinity o f Uyak Bay, Larsen Bay of Larsen Bay Tribal and Bechar Bay. Council) of _Fact. Assemblymember Monroe read the Findings-of-Fact. the move to adop Findings-of -Fact in HANCOCK, support of the decision to the appeal by to deny Tribal Larsen Bay ribal Council. seconded by GOULD VOTE ON MOTION Ayes: Noes: Excused: MOTION CANE Officer adjourned the Board of at which Adjustment Presiding reconvened the regular meeting, whm and Tb1Y••e r Stevens returned to which time me Assemblym dias. Regular Assembly Meeting septepber 5, 1991 Gould, Hancock, Milligan, Monroe, McFarland Fitzjearl Stevens 5 Ayes, 1 No KIBS104463 OLD BUSINESS BOARD OF A DJUSTMENT - LARSEN BAY TRIBAL COUNCIL Volume X Page 2 NEW BUSINESS NEW BUSINESS A. BID AWARDS 1. Kodiak Island Hospital Washing Machine Foundation Repair Project Award. Mayor Selby described the project as a four -inch concrete slab under the existing washing machines at the hospital, which eliminated severe vibration that was damaging the washing machines. Four bids were received and staff recommended award to Clarion Company as the lowest qualified bidder. He indicated that the Westmark Hotel agreed to let the hospital utilize their laundry facilities during construction at no cost. FITZJEARL, seconded by STEVENS VOTE ON MOTION Ayes: Noes: moved to award to Clarion Company of Kodiak, Alaska, the construction alternate #2 in an amount not to exceed $9,619. Hancock, Milligan, Monroe, Stevens, Fitzjearl, Gould, McFarland None MOTION CARRIED Unanimous 2. Fencing materials for the Landfill Contract Award. Mayor Selby summarized the need to install fencing at the landfill to limit direct access along the road adjacent to the baler facility and along the property fronting Monashka Bay Road to eliminate unauthorized access to the landfill and provide a barrier to litter. Although Frontier Fence of Kenai was the low bidder, the Assembly may direct the award to H & H Supply of Kodiak as a responsible bidder who maintains a business office or store within the Borough, since their bid did not exceed the lowest responsible bid by more than ten percent. STEVENS, seconded by FITZJEARL Regular Assembly Meeting September 5, 1991 move to award contract to H & H Supply of Kodiak, Alaska in an amount not to exceed $9,970. KIBS104464 BID AWARDS KODIAK ISLAND HOSPITAL WASHING MACHINE FOUNDATION REPAIR LANDFILL FENCING MATERIALS CONTRACT Volume XIV Page 220 VOTE ON MOTION TO AWARD Ayes: Noes: MOTION CARRIED Unanimous 3. Spruce Cape Cold Weather Training Facility Sewer and Water Utilities Design Review and Bidding Services Contract. GOULD, move to authorize staff seconded by MONROE to execute Small Purchase Contract with the United States Government to perform design review and bidding services for sewer and water utilities for the Spruce Cape Cold Weather Training Facility. Mayor Selby worked with the U.S. Navy on replacing existing water lines and installing sewer lines for the $2,000,000 facility on Spruce Cape. He said the U.S. Navy asked the Borough to provide design review and bidding services and maintenance of construction contract. He added that the next phase was the construction bidding process. He pointed out this was an unique contract in that the U.S. Navy saved monies and the Borough reviewed the plans ensuring that KIB standards and codes were met. VOTE ON MOTION Ayes: Noes: MOTION CARRIED Unanimous B. RESOLUTIONS None. Regular Assembly Meeting September 5, 1991 Milligan, Monroe, Stevens, Fitzjearl, Gould, Hancock, McFarland None Monroe, Stevens, Fitzjearl, Gould, Hancock, Milligan, McFarland Nnna KIBS104465 SPRUCE CAPE COLD WEATHER TRAINING FACILITIY SEWER AND WATER UTILITIES DESIGN REVIEW AND BIDDING SERVICES CONTRACT RESOLUTIONS Volume XIV Page 221 C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 91 -23 Granting the City of ORDINANCE Larsen Bay the Power to Adopt and Enforce NO. 91 -23 Regulations Protecting the Municipal Watershed. Presented in first reading was Ordinance No. 91 -23 which, if adopted, would grant the City of Larsen bay the authority to adopt and enforce regulations intended to protect the Larsen Bay Municipal Watershed. Assemblymember Fitzjearl explained that the Larsen Bay community requested the Assembly consider granting the City of Larsen Bay the right to control access and use of the land to protect their municipal water system. FITZJEARL, seconded by STEVENS VOTE ON MOTION Ayes: VOTE ON MOTION Ayes: Noes: None Regular Assembly Meeting September 5, 1991 move to advance Ordinance No. 91 -23 to Public Hearing on September 19, 1991. Stevens, Fitzjearl, Gould, Hancock, Milligan, Monroe, McFarland. Noes: None MOTION CARRIED Unanimous FITZJEARL, move to initiate seconded by STEVENS investigation by the Planning.& Zoning Commission of the possible rezone of the City of Larsen Bay watershed from C -- Conservation to W -- Watershed. Fitzjearl, Gould, Hancock, Milligan, Monroe, Stevens, McFarland. KIBS104466 ORDINANCES INTRODUCTIOh Volume XIV Page 222 MOTION CARRIED Unanimous D. OTHER ITEMS 1. Request to Appoint the New Drafting DRAFTING Technician to a Step D. TECHNICIAN STEVENS, move to hire Jim Woitel seconded by GOULD for the drafting technician position at Range 15, Step D, in recognition of his exceptional qualifications. Mayor Selby examined the outstanding qualifications of Mr. Woitel. Mr. Woitel worked in the field of computer mapping of Alaska for nine years and did the air photos of Kodiak. Linda Freed, Community Development Director, requested hiring Mr. Woitel at Range 15, Step D, after interviews with the top five applicants by a committee of Borough department heads. VOTE ON MOTION Ayes: Gould, Hancock, Milligan, Monroe, Stevens, Fitzjearl, McFarland. OTHER Noes: None MOTION CARRIED Unanimous INFORMATIONAL MATERIALS`(No action required) INFORMATIONAL MATERIALS A. MINUTES OF OTHER MEETINGS 1. Planning and Zoning Commission Regular Meeting of July 24, 1991. 2. Fire District No. 1 Meeting of April 2, 1991. 3. Mental Health Center Advisory Board Regular Meetings of April 22, April 29, May 6, May 20, Work S ess i o n s of .Tune 3, June 24, Regular Meetings of June 24, August 5, 1991. B. REPORTS 1. Community Development Department July 1991 Status Report. Regular Assembly Meeting September 5, 1991 KIBS104467 MINUTES OF OTHER MEETINGS REPORTS Volume XIV Page 223 C. OTHER None. CITIZENS' CONSENTS Betty Springhill, Hospital Advisory Board Chairman, shared her good feelings about the interagency meeting that Mayor Selby had mentioned. She said the Board was working diligently to get the hospital on track and kept on track. ASSEMBLYMEN'S CONSENTS ASSEMBLYMEN'S COMMENTS Assemblymember Hancock extended her sentiments on Citizenship Week and Constitution Week by reminding everyone to vote. She appreciated Mr. Short's recognition of others that worked on the budget document. Assemblymember Monroe spoke to the plight of Alaska Legal Services. Assemblymember Stevens mentioned that Clem Tillion from the Governor's Office would speak on fisheries issues at the Southwest Alaska Municipal Conference dinner. Assemblymember Fitzjearl stated that after adjournment of the last regular meeting of the Assembly, Assemblymember Gould requested reconsideration of the vote on the KANA lease resolution. The Assembly discussed the fact that there was a misunderstanding to what had acutually taken place when the request was made and requested that the reconsideration be placed on the next regular meeting agenda. Assemblymember Fitzjearl also thanked the citizens that call her and asked them to continue doing so. Assemblymember Gould welcomed the Southwest Alaska Municipal Conference delegates to Kodiak. Presiding Officer McFarland urged fishermen to attend the fishery workshops during the SWAMC conference. He announced the Southwest Alaska Municipal Conference was in session through Saturday at the Kodiak Westmark. He announced the next work session on Thursday, September 12th at 7:30 p.m., in the Borough conference room, and the next regular meeting OTHER CITIZENS' COMMENTS Regular Assembly Meeting Volume XIV September 5, 1991 EiBS104468 Page 224 on Thursday, September 19th at 7:30 p.m. in the Assembly Chambers. There being no further business to come before the., Assembly, the meeting adjourned at 8:48 p.m. ATTEST: Pac ZJ Borough Jerk Regular Assembly Meeting September 5, 1991 K1BS10 Volume XIV Page 225