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1990-07-05 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting July 5, 1990 A regular meeting of the Kodiak Island Borough Assembly was held July 5, 1990, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:42 p.m. The invocation was given by the Reverend Mark Houglum of the St. Paul Lutheran Church followed by the Pledge of Allegiance. There were present: Lorne White, Presiding Mary Monroe Bob Shuttlesworth absent: Jack McFarland (excused) Tom Merriman Gary Stevens (Vacant) comprising a quorum of the assembly; and Jerome Selby, Borough Mayor Linda Freed, Community Development Director Gaye J. Vaughan, Borough Clerk Donna F. Smith, Deputy Clerk APPROVAL OF AGENDA MERRIMAN, seconded by MONROE VOTE ON MOTION MOTION CARRIED CONSENT AGENDA moved to approve agenda as submitted. Unanimous Voice Vote The items on the consent agenda were read aloud by the Presiding Officer. MERRIMAN, seconded by MONROE VOTE ON MOTION MOTION CARRIED Regular Assembly Meeting July 5, 1990 moved to adopt consent agenda. Unanimous Voice Vote REGULAR MEETING ROLL CALL APPROVAL OF AGENDA CONSENT AGENDA Volume %III Page 139 APPROVAL OF MINUTES A. K.I.B. Assembly Meeting of June 7, 1990 This item was previously approved under the "Consent Agenda." CITIZENS' COMMENTS Presiding Officer White presented assemblymember from October, 1985 a placque in appreciation of his to the Kodiak Island Borough and assembly. A. Employee of the Month Alan Austerman, an to June, 1990 with outstanding service hard work on the Mayor Jerome Selby presented the Employee of the Month award to Duane Dvorak, Associate Planner in the Community Development Department. The Public Administrator of the Year Award was presented to Linda Freed, Community Development Department Director, by Mayor Selby on behalf of the American Society for Public Administration -Alaska Chapter. He also presented Ms. Freed with an commendation from the Kodiak Island Borough for that recognition. B. Agenda Items Not Scheduled For Public Hearing Wayne Stevens encouraged the Assemblymembers to continue their contract with Kodiak Marketing and Consulting for a public relations publicity program as the past year was successful. Alan Austerman felt it was time for the community to support the building of the new hospital. He urged the issue be placed on the ballot to bonding some or all of the funds. Matthew Malpass complained about the dump fees. He felt the one rate for flat bed trucks was too high. He suggested a rate structure based on quantity. He also thought the landfill should be opened six days a week or closed on weekends, not Sundays and Mondays. Bob Brodie spoke regarding Resolution 90-30. He felt that the since the surcharge fee was to be used for two staff positions, it should be a flat fee for all residents. He explained the city residents were paying more for house-to-house pickup than dumpster users. Regular Assembly Meeting July 5, 1990 APPROVAL OF MINUTES CITIZENS' COMMENTS SERVICE AWARD EMPLOYEE OF THE MONTH SERVICE AWARD Volume XIII Page 140 COMMITTEE REPORTS None PUBLIC HEARING A. Application for New Liquor License by Zachar Bay Lodge; Martin F. & Linda C. Eaton; Zachar Bay; MAIL: Zachar Bay, Box K2B, Kodiak, AK 99697. Presented for consideration was a application for a new liquor license by Zachar Bay Lodge. STEVENS, seconded by MERRIMAN moved to protest issuance of liquor license to Zachar Bay Lodge. The presiding officer called for public testimony. Alan Austerman, part-owner in property adjacent to the Zachar Bay Lodge, referred to the letter he had submitted in opposition to the liquor license and a letter submitted both to the Assembly and ABC Board by the Native Corporation of Larsen Bay and his partner Paul Chervenak. He restated his opposition. The presiding officer reconvened the assembly. Assemblymembers Merriman, Stevens, and Monroe concurred with Mr. Austerman and felt since the village was opposed to it, there was an obligation to support them. VOTE ON MOTION TO PROTEST Ayes: Noes: MOTION CARRIED Merriman, Monroe Shuttlesworth, Stevens White None Unanimous Presiding Officer White asked that a findings -of -fact statement be prepared for his signature within thirty days as part of the report on this action. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported the North Pacific Fisheries Management Council amended the plan to permanently ban roe striping in the Gulf of Alaska and the Bering Sea and forwarded it to the Secretary for approval. Regular Assembly Meeting July 5, 1990 COMMITTEE REPORTS PUBLIC HEARING LIQUOR LICENSE APPLICATION MESSAGES FROM MAYOR Volume %III Page 141 He said the Council also adopted the standard quarterly release of pollock in the Gulf of Alaska as part of the amendment. On the black cod IFQ system, he reported the Council would discuss it in August. He announced that the Emergency Services Council had received a National Association of Counties achievement award for 1990. Dorothy Jones, Mat -Su Borough, will accept this in Miami, Florida on the Council's behalf. Mayor Selby related that the Alaska Department of Environmental Conservation will be in Kodiak on July 16 at 7:00 p.m. for a public hearing as a follow-up to the Exxon Valdez oil spill and prevention and response. OLD BUSINESS A. Resolution No. 90-30 Amending Solid Waste Collection and Disposal Rates. This resolution was postponed at the June 7, 1990 meeting. Assemblymember Merriman stressed this was the first step toward a better plan. He said the task force would bring recommendations to the Assembly. Discussion ensued regarding the flatbed truck charge. MERRIMAN, seconded by STEVENS VOTE ON MOTION TO AMEND moved to amend Resolution No. 90-30 Item 1.0 by adding the word "flatbed" after the words "pickup truck". MOTION CARRIED Unanimous voice vote VOTE ON MOTION TO ADOPT AS AMENDED Ayes: Noes: MOTION CARRIED Monroe, Shuttlesworth Stevens, Merriman, White None Unanimous OLD BUSINESS RESOLUTION NO. 90-30 Regular Assembly Meeting Volume %III July 5. 1990 Page 142 NEW BUSINESS A. BID AWARDS 1. Contract to Kodiak Marketing and Consulting to continue public relations/publicity program for FY91. STEVENS, seconded by Merriman moved to award the public relations contract for FY91 to Kodiak Marketing and Consulting. Assemblymember Stevens expressed his desire for the Assembly to meet in August with Kodiak Marketing and Consulting to plan objectives. VOTE ON MOTION TO AWARD MOTION CARRIED Unanimous Voice Vote 2. Village Schools Paint Project: Akhiok, Chiniak, Karluk Contract SHUTTLESWORTH, moved to award Village seconded by Merriman schools paint project to Custom Painting and Drywall in an amount NTE $31,875.00. VOTE ON MOTION TO AWARD Ayes: Noes: MOTION CARRIED Shuttlesworth, Stevens Merriman, Monroe, White None Unanimous 3. Contract for Womens Bay Road Service District road maintenance, snow removal, sanding, improvements, and repairs. MERRIMAN, seconded by Shuttlesworth VOTE ON MOTION TO AWARD MOTION CARRIED Regular Assembly Meeting July 5, 1990 moved to award contract for Womens Bay Road Service District to Brechan Enterprises, Inc. Unanimous voice vote NEW BUSINESS BID AWARDS KODIAK MARKETING AND CONSULTING CONTRACT AWARD VILLAGE SCHOOLS PAINT PROJECT CONTRACT AWARD WOMENS BAY ROAD SERVICE DISTRICT CONTRACT AWARD Volume XIII Page 143 4. Contract for Monashka Bay Road Service District road maintenance, snow removal, sanding, improvements, and repairs. MONROE, moved to award contract seconded by MERRIMAN for Monashka Bay Road Service District to Brechan Enterprises, Inc. VOTE ON MOTION TO AWARD MOTION CARRIED Unanimous voice vote 5. Contract for Bayview Road Service District road maintenance, snow removal, sanding, improvements, and repairs. SHUTTLESWORTH, moved to award contract seconded by MERRIMAN for Bayview Road Service District to Brechan Enterprises, Inc. VOTE ON MOTION TO AWARD MOTION CARRIED Unanimous voice vote 6. Contract for KIB municipal facilities roads maintenance, snow removal, sanding, improvements, and repairs. MERRIMAN, moved to award contract seconded by SHUTTLESWORTH for KIB Municipal Facilities Roads contract award to Island Sand & Gravel VOTE ON MOTION TO AWARD MOTION CARRIED B. RESOLUTIONS Unanimous voice vote 1. Resolution No. 90-33 Urging the North Pacific Management Council to Develop a Conservation Management Plan Allocating Groundfish Resources Between In -Shore and Off -Shore Processors. STEVENS, seconded by Merriman moved to adopt Resolution No. 90-33 Presiding Officer White asked Mayor Selby to elaborate on the contents of the resolution. Mayor Selby explained the resolution asked all of the communities in coastal Alaska to adopt similar Regular Assembly Meeting July 5. 1990 MONASHKA BAY ROAD SERVICE DISTRICT CONTRACT AWARD BAYVIEW ROAD SERVICE DISTRICT CONTRACT AWARD KIB MUNICIPAL FACILITIES ROADS CONTRACT AWARD RESOLUTIONS RESOLUTION NO. 90-33 Volume XIII Page 144 resolutions to show documented support to the North Pacific Management Council in September where the in- shore, off -shore issue between factory trawlers and shore -based processors would be a major agenda item. Assemblymember Stevens pointed out that not receiving an allocation could have a devastating effect on Kodiak's economy. He said the off -shore fisheries do not contribute to either the raw fish tax or corporation income taxes in the state. VOTE ON MOTION TO ADOPT Ayes: Noes: MOTION CARRIED Stevens, Merriman Monroe, Shuttlesworth, White None Unanimous 2. Resolution 90-34 Authorizing Staff to RESOLUTION Effect Certain Department Level Changes for NO. 90-34 the Mental Health Department in the FY 1990 Budget. MERRIMAN, moved to adopt seconded by SHUTTLESWORTH Resolution No. 90-34. Presiding Office White asked Mayor Selby to explain the resolution. Mayor Selby said it is a year-end adjustment to the budget because the State of Alaska amended grants during the year. He said this was a recommendation from the auditing firm to balance the grant monies. VOTE ON MOTION TO ADOPT Ayes: Noes: MOTION CARRIED Merriman, Monroe Shuttlesworth, Stevens White None Unanimous Assemblymember Stevens requested a meeting with the Mental Health Advisory Board when as many members of the Assembly are present as possible. He suggested September. Presiding Officer White concurred with Assemblymember Steven's request. Regular Assembly Meeting Volume XIII July 5, 1990 Page 145 3. Resolution No. 90-35 Establishing Unit RESOLUTION Prices for Material Sales Contracts in NO. 90-35 Womens Hay. This item was previously adopted on "Consent Agenda." 4. Resolution No. 90-36 Authorizing the RESOLUTION Disposal of an Easement Across Russian NO. 90-36 Creek to Island Cable T.V. SHUTTLESWORTH, moved to adopt seconded by MERRIMAN Resolution No. 90-36. Assemblymember Monroe said this action had been postponed until the certificate from the Alaska Utilities Commission had been acquired. Presiding Office White added that the company has now received all of the necessary permits. VOTE ON MOTION TO ADOPT Ayes: Monroe, Shuttlesworth Stevens, Merriman White Noes: None MOTION CARRIED Unanimous 5. Resolution No. 90-37 Ratifying a Municipal RESOLUTION Airport Fire Aid Agreement. NO. 90-37 This item was previously adopted on "Consent Agenda." C. ORDINANCES FOR INTRODUCTION ORDINANCES FOR INTRODUCTION None. D. OTHER ITEMS OTHER ITEMS 1. Resignation of Assemblymember Alan RESIGNATION Austerman. STEVENS, moved to accept with seconded MERRIMAN regret the resignation of Mr. Austerman. VOTE ON MOTION TO ACCEPT MOTION CARRIED Unanimous voice vote Regular Assembly Meeting Volume %III July 5, 1990 Page 146 2. Appointment to Vacant Assembly Seat. APPOINTMENT STEVENS, nominated Suzanne seconded by SHUTTLESWORTH Hancock to fill vacant assembly seat. The assembly cast their ballots which were collected and tallied by the clerk. The result was unanimous for Suzanne Hancock. Presiding Officer announced Suzanne Hancock had been duly appointed as the new assemblymember and asked her to come forward to take the oath of office. Clerk Gaye Vaughan administered the oath of office to Suzanne Hancock. Presiding Officer White asked Assemblymember Hancock to take her seat on the Assembly. 3. Election of Deputy Presiding Officer ELECTION STEVENS, nominated Tom Merriman seconded by MONROE as the Deputy Presiding Officer The assembly cast their ballots which were collected and tallied by the clerk. The result was unanimous for Tom Merriman. Presiding Officer announced Assemblymember Merriman had been appointed to the Deputy Presiding Officer position. 4. Request to solicit bids for Junk Removal SOLICIT BID Contract This item was previously approved under "Consent Agenda." 5. Request to solicit bids for KIB Apartment SOLICIT BID Paint Contract This item was previously approved under "Consent Agenda." 6. Approval of Kodiak Island Hospital Self- SELF-INSURANCE Insurance Trust TRUST MONROE, moved to approve the seconded by MERRIMAN Kodiak Island Hospital Self -Insurance Trust as outlined. At Presiding Officer White's request, Mayor Selby explained the self-insurance trust. He said the concept of the trust was self-insurance for the first $1,000,000 of any liability arising from care provided by the hospital. He said contributions are from hospital operating revenues over the next five Regular Assembly Meeting Volume XIII July 5, 1990 Page 147 years for a minimal contribution of $200,000 per year to the National Bank of Alaska as the trustee. He added insurance has been purchased to cover anything over $1,000,000. Presiding Officer White added that this was a good risk management plan that was approved by the hospital board to stabilize the cost of insurance. VOTE ON MOTION TO APPROVE Ayes: Noes: MOTION CARRIED Merriman, Monroe Shuttlesworth, Stevens Hancock, White None Unanimous 7. Request by Chris and Ruth Billings for Waiver of Water and Sewer Fees. SHUTTLESWORTH, moved to refer to seconded by MERRIMAN Service District #1 Board for review and recommendation. VOTE ON MOTION MOTION CARRIED Unanimous voice vote. INFORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS 1. K.I.B. Planning and Zoning Commission Regular Meeting of May 16, 1990. B. REPORTS 1. K.I.B. Financial Report for May, 1990. 2. K.I.B. School District Financial Report for April, 1990 and May, 1990. C. OTHER None CITIZENS' COMMENTS Glenn Eaton called to say the Zachar Bay liquor license application was for the consumption of beer and wine by their clientele when eating a meal, not Regular Assembly Meeting July 5. 1990 SEWER/WATER FEE WAIVER REQUEST INFORMATIONAL MATERIALS MINUTES OF OTHER MEETINGS REPORTS OTHER CITIZENS' COMMENTS Volume %III Page 14B residents of the community. He felt people would not take the 45 minute skiff ride to the lodge just to order a meal to drink beer or wine, especially with the bad weather in Uyak Bay. ASSEMBLYMEN'S COMMENTS ASSEMBLYMEN'S COMMENTS Assemblymembers Merriman and Shuttlesworth congratulated Linda Freed and Duane Dvorak on their achievements and Suzanne Hancock on her appointment to the assembly. Assemblymember Stevens thanked the five applicants who had applied for the vacant position and requested letters of thanks be sent to them with encouragement to file in the upcoming election. He felt it was important to meet with the attorney on a regular basis to be constantly aware of what was going. Assemblymember Monroe also commended the people who applied for the vacant assembly seat. She expressed her appreciation to the citizens who spoke on the garbage issue. She reminded the assembly that the Mental Health clientele had tripled, and this would need consideration in the coming months on the services and cost of the services. Assemblymember Hancock said she hoped to contribute to the assembly and was pleased to have been selected. Presiding Office White announced the next assembly meeting would be Thursday, August 2, 1990, at 7:30 p.m. in the Assembly Chambers; a joint work session with the City Council on Tuesday, July 17, 1990, at 7:30 p.m. in the city conference room; and a work session on Thursday, July 26, 1990, at 7:30 p.m. in the borough conference room. MERRIMAN, moved to recess to EXECUTIVE seconded by SHUTTLESWORTH executive session at SESSION 9:00 p.m. to discuss personnel matters. VOTE ON MOTION TO RECESS MOTION CARRIED Unanimous voice vote Presiding Officer White reconvened the assembly at 9:30 p.m. No action was taken by the Assembly as a result of the Executive Session. Regular Assembly Meeting Volume XIII July 5, 1990 Page 149 ADJOURNMENT There being no further business to come before the assembly, the meeting adjourned at 9:31 p.m. P iding Officer ATTEST. oroug erk Regular Assembly Meeting July 5, 1990 ADJOURNMENT Volume XIII Page 150