Loading...
1990-06-07 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting June 7, 1990 A regular meeting of the Kodiak Island Borough Assembly was held June 7, 1990 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:31 p.m. The Pledge of Allegiance was led by Lorne White. There were present: Lorne White, Presiding Alan Austerman Jack McFarland Tom Merriman Mary Monroe Gary Stevens Bob Shuttlesworth comprising a quorum of the assembly; and Jerome Selby, Borough Mayor Shirley Berns, Acting Borough Clerk Donna Smith, Deputy Clerk APPROVAL OF AGENDA STEVENS, seconded by MCFARLAND MOTION CARRIED CONSENT AGENDA moved to approve agenda as submitted. Unanimous Voice Vote The items on the consent agenda were read aloud by the presiding officer. MERRIMAN, seconded by SHUTTLESWORTH VOTE ON MOTION MOTION CARRIED APPROVAL OF MINUTES moved to approve consent agenda. Unanimous Voice Vote A. K.I.H. Assembly Meeting of May 17, 1990 This item was previously approved under the "Consent Agenda." Regular Assembly Meeting June 7. 1990 REGULAR MEETING ROLL CALL APPROVAL OF AGENDA CONSENT AGENDA APPROVAL OF MINUTES Volume XIII Page 125 CITIZENS' COMMENTS CITIZENS' COMMENTS A. Employee of the Month Mayor Selby presented the Employee of the Month award EMPLOYEE OF THE to Kristine Wisher, Mental Health Center Secretary. MONTH Mayor Selby presented a fifteen -year service pin to SERVICE AWARDS Donald Fields, Mental Health Center Clinician III, and a five-year service pin to Shirley Berns, Deputy Borough Clerk. COMMITTEE REPORTS COMMITTEE REPORTS Assemblvmember Austerman reported on a KITS meeting with DOT/PF to discuss Mill Bay and Rezanof Roads and the spending of the money that had been allocated by the legislature this year. He said there had been a $450,000 allocation budgeted from the legislature to work on Rezanof Road, $100,000 from the state deferred maintenance account, and $160,000 from the DOT/PF deferred maintenance account. He explained the road work would start on Rezanof Road where it meets Mill Bay near the college to the oil tanks by the city dock to repair the potholes and put an overlay of 1-1/2" on at an estimated price of $750,000. He said the patching by the state's crew would begin right away and the overlay contracted out in late August or September. The committee felt the road could be saved, and the repairs would last seven to ten years. He said $3,000,000 would be used to engineer the Mill Bay Road project and any remaining funds would be used to rebuild the road. Robin Heinrichs, P & Z Commission representative, stated he was present for any questions regarding planning and zoning matters. PUBLIC HEARING PUBLIC HEARING A. Ordinance No. 90-19 Amending the Budgets of ORDINANCE Womens Bay and Monashka Bay Service Districts. NO. 90-19 Presented for consideration was Ordinance No. 90-19 which transfers funds from Womens Bay Fire District to Womens Bay Road District and from Monashka Bay Road Service District fund balance to the operating budget because of unusually heavy snowfall last year. MERRIMAN, moved to adopt seconded by MCFARLAND Ordinance No. 90-19. The presiding officer called for public testimony, there being none, the assembly was reconvened. Regular Assembly Meeting Volume %III June 7, 1990 Page 126 At the request of Assemblymember McFarland, Mayor Selby explained the fund transfers. VOTE ON MOTION TO ADOPT Ayes: Austerman, McFarland Merriman, Monroe, Shuttlesworth, Stevens, White Noes: MOTION CARRIED None Unanimous B. Ordinance No. 90-20 Levying Taxes on All Taxable ORDINANCE Real and Personal Property within the Borough NO. 90-20 for the Expenses and Liabilities of the Borough for the Fiscal Year Commencing on the First Day of July 1990 and Ending on the Thirtieth Day of June 1991. MCFARLAND, seconded by MERRIMAN STEVENS, seconded by MCFARLAND moved to adopt Ordinance No. 90-20 moved to amend by substitution Ordinance No. 90-20 VOTE ON MOTION TO AMEND BY SUBSTITUTION Ayes: McFarland, Merriman, Monroe, Shuttlesworth, Stevens, Austerman, White Noes: MOTION CARRIED None Unanimous The presiding officer called for public testimony. Cynthia Chandler, representing the recycling committee, read a position statement in support of proposed environmental engineer and baler operator I positions at the Baler/Landfill Facility. She said because of enforcement of environmental laws, there are legal, financial, and environmental justifications for these positions. She stated the expertise of the environmental engineer would coordinate a waste management plan and assist with the Alaska Health Project grant and one additional baler operator at the Baler would offset the overtime expenses and support the expansion of recycling. Regular Assembly Meeting Volume XIII June 7, 1990 Page 127 As public testimony continued, the following individuals all testified supporting the proposed environmental engineer and baler operator I positions at the Baler/Landfill Facility. Douglas Pengilly, a neighbor to the landfill. Meri Holden Tricia Gartland, Recycling Committee member. Cathy Wilson, Recycling Committee member. Shelly Stark, who also submitted eight letters supporting the positions. There being no further public testimony, the presiding officer reconvened the assembly. Assemblymember McFarland asked the Mayor to review the changes in the amendment and the mill rate. Mayor Selby said the mill rate stays at 4.5 with the changes being the deletion of a treasurer, a secretarial position in the clerk's office, and reduction of a full-time PC coordinator to half-time. He said the other changes requested by the Assemblymembers dealt with the funding of a fishmeal pilot project and minor changes. Assemblymembers expressed their appreciation to the Recycling Committee members for their pursuit of environmental waste management. Discussion ensued regarding the budgeted environmental engineer and baler operator I positions with the following points made: 1) it might be premature to hire a full-time baler operator until the environmental engineer discovers the problems at the Baler/Landfill; 2) organizing collection supporting the recycling effort; and 3) administration of the waste management program becoming top heavy. Assemblymember Stevens felt the 4.5 mill rate proved the budget was conservative. He spoke in favor of the budget as presented but expressed concern about the limited support to education. Presiding Officer White felt the undesignated revenue of $377,000 from the Johns Manville asbestos settlement and the $528,000 computer expenditure were not discussed thoroughly. He asked Assemblymember McFarland to explain the computer purchase and the Mayor to explain the asbestos settlement. Assemblymember McFarland explained the old Systems 38 had been on line for seven years and was at a point where it had become abusive in both maintenance and time expended to utilize the equipment. He pointed out the school district shared the equipment. He Regular Assembly Meeting Volume XIII June 7, 1990 Page 128 said the finance department planned on a user cost- sharing program. He felt comfortable with the purchase for the efficiency of departmental operations. Presiding Officer White asked the Mayor what would happen with the old Systems 38. Mayor Selby replied that IBM would market the old Systems 38 or the hospital would acquire it. Mayor Selby reminded the assemblymembers that $68,000 of the $528,000 is to replace the Xerox copy machine in the borough building. The replaced Xerox copy machine would be installed at the hospital. He also reminded the members they had received a 19 page analysis on the upgrade of the Systems 38 versus the purchase of a Systems 400 with the New World Software municipal design. Mayor Selby explained that monies in an undesignated fund are for budget balancing and would not be spent until the assemblymembers appropriate. Assemblymember McFarland credited Perry Page of the Data Processing Department with keeping the borough in mind while researching the computer purchase. Assemblymember Austerman questioned the logic of the computer purchase coming from the land sale fund and not the asbestos settlement. Presiding Officer White agreed with Assemblymember Austerman's suggestion to use the $377,000 towards the purchase of the computer and not the land sales monies purchase. VOTE ON MOTION TO ADOPT AS AMENDED Ayes: Merriman, Monroe, Shuttlesworth, Stevens, Austerman, McFarland, White Noes: MOTION CARRIED None Unanimous The presiding officer called for a five minute recess. The presiding officer reconvened the assembly. C. Ordinance No. 90-21 Amending the Kodiak Island Borough Personnel Rules and Regulations by Adding a Job Description. Presented to the assembly in second reading was an ordinance adding the environmental engineer job description to the personnel rules and regulations. Regular Assembly Meeting June 7. 1990 ORDINANCE NO. 90-21 Volume XIII Page 129 STEVENS, moved to adopt seconded by AUSTERMAN Ordinance No. 90-21 The presiding officer called for public testimony. Cathy Wilson urged adoption of job description. She pointed out the task description described master planning including collection of solid wastes. She also noted the price being paid for collection compared to the cost of running the baler facility is astronomical. She hoped the engineer could do something about the cost of collection. As the public testimony continued, the following individuals testified and supported the adoption of the environmental engineer job description. Mike Milligan Tricia Gartland Meri Holden Bridget Milligan Cynthia Chandler reminded the members that the eight letters submitted during her earlier testimony supported this ordinance as well. With no further testimony to come before the assembly, the presiding officer the regular meeting. Assemblymember Austerman reiterated his support of hiring an environmental engineer and reorganization of the waste management program. He thanked the recycling committee for their work and efforts on waste management. Presiding Office White expressed his appreciation for the testimony and the effort put forth. VOTE ON MOTION TO ADOPT Ayes: Monroe, Shuttlesworth, Stevens, Austerman, McFarland, Merriman, White Noes: None MOTION CARRIED Unanimous D. Resolution No. 90-30 Amending Solid Waste Collection and Disposal Rates Presented to the assembly was a resolution which revised the solid waste collection and disposal rates established to add a recycling surcharge. Regular Assembly Meeting June 7, 1990 RESOLUTION NO. 90-30 Volume XIII Page 130 MONROE, moved to adopt seconded by AUSTERMAN Resolution No. 90-30 The presiding officer called for public testimony. Meri Holden supported paying the added cost for better disposal of waste and recycling. She added that the method of waste collection needed to be examined, especially the stipulation of using plastic bags by the collection contractor. Tricia Gartland, Cathy Wilson, Cynthia Chandler, and Bridget Milligan concurred with the above statement. The presiding officer reconvened the assembly. Assemblymember McFarland asked the Mayor what the net loss would be if this resolution did not pass. The Mayor responded $120,000 to $130,000. He continued that a deficit had not been created in the baler facility account because land sale funds were used for cover material work and general fund monies were used for the purchase of equipment, specifically the cat and dump truck. Assemblymember McFarland's concern was the abuse of the dumpster service by the types of things going into the dumpster and the collection process not working properly. He felt all individuals should not pay for the abuse of a few. He said teaching individuals to sort waste would be a time and net savings. His concern was things were not being done now that could create a savings immediately. Assemblymember Austerman agreed with the above statement and felt more discussion on the rate increase was needed. Assemblymember Merriman felt it might be appropriate to postpone this until the next regular meeting. MERRIMAN, moved to postpone seconded by SHUTTLESWORTH Resolution No. 90-30 to July 5, 1990 VOTE ON MOTION TO POSTPONE MOTION CARRIED Unanimous voice vote MESSAGES FROM THE BOROUGH MAYOR Mayor Selby mentioned that work on the Magnuson Act was continuing, and Senator Stevens was successful in defeating the seats for Washington and Oregon in the committee although there was cause for concern this Regular Assembly Meeting June 7. 1990 MESSAGES FROM MAYOR Volume XIII Page 131 could be brought back on the floor. He said both Senator Stevens and Congressman Young would be on the committee to hammer out the final version that would be ratified by both houses. Mayor Selby requested the appointment of Tom Martin and Dale Finley, as interested citizens, to the Airport Task Force Committee. Mayor Selby had been advised DEC would be sponsoring a public oil spill meeting in Kodiak on July 16, 1990, at 7:00 p.m. in the Assembly Chambers. He said it was oriented in improving oil spill prevention and response plans. STEVENS, seconded by SHUTTLESWORTH VOTE ON MOTION MOTION CARRIED OLD BUSINESS moved to appoint Tom Martin and Dale Finley to the Airport Task Force Committee. Unanimous voice vote OLD BUSINESS A. Notice of Intent to Rescind Resolution No. 90-29 RESOLUTION Approving the FY91 School District Budget and NO. 90-29 Determining the Total Amount of Funds to be Made Available from Local Sources. STEVENS, seconded by MCFARLAND VOTE ON MOTION Ayes: Noes: MOTION CARRIED STEVENS, seconded by AUSTERMAN Regular Assembly Meeting June 7, 1990 moved to rescind action on Resolution No. 90-29 Shuttlesworth, Stevens, Austerman, McFarland, Merriman, Monroe, White None Unanimous motion to amend Resolution No. 90-29 by Increasing Carry Over Funds to $760,000, the Total Local Appropriation to $3,328,000, and the total for the FY91 School District budget to $16,100,000. Volume %III Page 132 Assemblymember Stevens explained this would effect an increase of $100,000 to the funds. At the presiding officer's request, school district superintendent, John Witteveen, supported the change and expressed his appreciation for the effort of the assembly to work with the board on expending $100,000 to keep the WINGS and SAVE programs in the budget. VOTE ON MOTION TO AMEND Ayes: Stevens, Austerman, McFarland, Merriman, Monroe, Shuttlesworth, White Noes: None MOTION CARRIED Unanimous VOTE ON MOTION TO ADOPT AS AMENDED Ayes: Austerman, McFarland, Merriman, Monroe, Shuttlesworth, Stevens, White Noes: MOTION CARRIED NEW BUSINESS A. BID AWARDS None Unanimous 1. Monashka Bay and Womens Bay Wastewater and Water Supply Feasibility Studies/Facilities Plans Contract Award AUSTERMAN, seconded by Merriman moved to award the Monashka Bay and Womens Bay Wastewater and Water Supply Feasibility Studies/Facilities Plans to HDR/OTT in an amount NTE $180,477. 1 Assemblymember Austerman asked the Mayor how the bidders were ranked. Mayor Selby explain this was a request for proposal so the proposer's concept on how the study would be approached were ranked and the Regular Assembly Meeting June 7, 1990 NEW BUSINESS BID AWARDS MONASHKA BAY AND WOMENS BAY WASTEWATER AND WATER SUPPLY STUDIES/PLANS CONTRACT AWARD Volume XIII Page 133 dollar figure to support the conceptual approach. He said there was $200,000 available for the studies. Assemblymember Shuttlesworth sat on the Architectural Review Board during the presentations and felt very comfortable with the ranking criteria. VOTE ON MOTION TO AWARD Ayes: McFarland, Merriman, Monroe, Shuttlesworth, Stevens, Austerman, White Noes: None MOTION CARRIED Unanimous B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 90-31 Authorize Leasing of RESOLUTION the Office Space in the Kodiak Island NO. 90-31 Borough Building AUSTERMAN, moved to adopt seconded by MERRIMAN Resolution No. 90-31 Assemblymember Austerman related the lease for the building is $1.00 per square foot. AUSTERMAN, moved to amend seconded by McFarland Space 2 to be 9,794 square feet and Space 4 to be 1,713 square feet This amendment increased the square footage for office space leased to the KMXT Radio Station and decreased the square footage used by the Kodiak Island Borough for offices. VOTE ON MOTION TO AMEND MOTION CARRIED Unanimous voice vote VOTE ON MOTION TO ADOPT AS AMENDED Ayes: Merriman, Monroe, Shuttlesworth, Stevens, Austerman, McFarland, White Noes: None MOTION CARRIED Unanimous Regular Assembly Meeting Volume XIII June 7, 1990 Page 134 2. Resolution No. 90-32 Authorizing RESOLUTION Participation in the State Day Care NO. 90-32 Assistance Program Pursuant to AS 44.47.250.310 MONROE, moved to adopt seconded by McFarland Resolution 90-32 Assemblymember Austerman asked the Mayor if this $200,000 was a pass-through grant. The Mayor replied that it is grant pass-through funds the borough administers by writing the checks to the day care facilities. He said it was an assistance program for low income families that meet the criteria determined by the state. VOTE ON MOTION Ayes: Monroe, Shuttlesworth, Stevens, Austerman, McFarland, Merriman, White Noes: None MOTION CARRIED Unanimous C. ORDINANCES FOR INTRODUCTION ORDINANCES FOR INTRODUCTION None D. OTHER ITEMS OTHER ITEMS 1. Certification of Real and Personal Property for Tax Year 1990. (No action required.) 2. Appeal to the Board of Equalization Findings of Fact and Conclusions of Law. (No action required.) INFORMATIONAL MATERIALS (No action required) INFORMATIONAL MATERIALS A. MINUTES OF OTHER MEETINGS MINUTES 1. Architectural Review Board Regular Meeting of April 2, 1990 and worksession of May 7, 1990. 2. Board of Equalization Minutes of May 8, 1990. 3. Kodiak Island Borough School District regular meeting of April 30, 1990, and special meeting of May 7, 1990. Regular Assembly Meeting Volume XIII June 7, 1990 Page 135 4. Personnel Advisory Board regular meeting of May 8, 1990. 5. Planning and Zoning Commission regular meeting of April 18, 1990. 6. Kodiak Island Mental Health Center Advisory Board regular meeting of March 5, 1990 and April 23, 1990 and special meeting of March 12, 1990 and April 9, 1990. B. REPORTS REPORTS 1. Community Development Department April 1990 Status Report. C. OTHER OTHER None CITIZENS' COMMENTS CITIZENS' COMMENTS None ASSEMBLYMEN'S COMMENTS ASSEMBLYMEN'S COMMENTS Assemblymember Austerman gave his notice of resignation effective July 1, 1990. Assemblymember Stevens said he was in favor of filling the vacancy. STEVENS, moved to advertise to seconded by McFarland fill the vacant assembly seat. Assemblymember Austerman agreed that the time lapse was too great to leave the seat vacant. He suggested advertising immediately and appointing at the next regular meeting in July. Assemblymember McFarland agreed and stated it would add another individual for quorum in view of summer schedules with people in and out. Mayor Selby said a timeline would be to close advertisement on June 22, interview on June 26, discuss at the June 28 work session, and appoint at July 5 regular meeting. Assemblymember Stevens mentioned a letter from Mr. Aronson, President of the Kodiak Area Native Association, asking about designating a seat for the villages. He thinks this would be an appropriate time to let Mr. Aronson know a seat was becoming vacant and ask if they would submit some names. Regular Assembly Meeting Volume %III June 7. 1990 Page 136 VOTE ON MOTION TO ADVERTISE VACANT ASSEMBLY SEAT MOTION CARRIED Unanimous Voice Vote Assemblymember Monroe gave her reactions to the budget process. She commended the mayor and staff for their work and responsiveness to requested changes. She felt the serious discussions with the school district would lead to a productive long-range planning process. She thanked Assemblymember Austerman for the leadership and guidance he had given the assembly. Assemblymember McFarland publicly thanked Assemblymember Austerman. He said Assemblymember Austerman would be sorely missed because he was a real asset to the borough with his conservative side and worked very hard. Assemblymember Austerman thanked the waste management study group for their hard work and input. He thought it was important for Kodiak's lifestyle that the assembly continue to pursue waste management and hazardous waste problems. He hoped the assembly would keep abreast of the statewide port and advisory harbor committee issues and effects on Kodiak. He urged the assemblymembers to attend the planning and zoning meetings. He had talked with Bill Aronson who said he was interested in meeting with the assembly about pros and cons of districting assembly seats. He recommended the assembly take the initiative on finding out the community's commitment to building a new hospital by placing before the electorate the issue of constructing the hospital. He thinks if the community had matching funds on the hospital, the legislature would be more receptive to defining money for the hospital. He felt two goal -setting sessions a year were very important. Assemblymember Austerman thanked the assembly for their support and the good working relationship. He appreciated the mayor's candor and ability to manage the borough. Presiding Officer White thanked Assemblymember Austerman for his hours and hours of time and the balance he brought to the assembly. Presiding Officer White announced the next regular assembly meeting will be July 5, 1990, at 7:30 p.m.; a work session with the city council on Tuesday, June 19, 1990, at 7:30; assembly seat candidate interviews on June 26, 1990; and a work session on Thursday, June 28, 1990. Regular Assembly Meeting Volume XIII June 7, 1990 Page 137 There being no further business to come before the assembly, the meeting adjourned at 10:05 p.m. ATTEST: Regular Assembly Meeting June 7, 1990 Pr"ing Offi er Volume XIII Page 138