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1988-06-16 Regular MeetingA regular meeting of the Kodiak Island Borough Assembly was held June 16, 1988, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. (A verbatim record is on file in the Clerk's office) The invocation was given by Father Leo Desso, St. Mary's Catholic Church, followed by the Pledge of Allegiance. There were present: ROLL CALL Ken Gregg, Presiding Jack McFarland Wayne Stevens Absent: Lorne White Ann Barker comprising a quorum of the assembly; and Jerome Selby, Borough Mayor Linda Freed, Community Development Director Gaye Vaughan, Borough Clerk APPROVAL OF AGENDA AUSTERMAN, seconded by STEVENS STEVENS, seconded by MERRIMAN VOTE ON MOTION TO AMEND MOTION CARRIED AUSTERMAN, seconded by MCFARLAND VOTE ON MOTION KODIAK ISLAND BOROUGH Regular Assembly Meeting June 16, 1988 Alan Austerman Tom Merriman move to approve agenda. moved to amend to add under New Business - Other, Renewal of Consultation and Training Agreement between City of Kodiak and K.I.B. Mental Health Center. Unanimous Voice Vote move to amend to add under New Business - Other, Change Order for East Elementary and High School. VOTE ON MOTION TO AMEND MOTION CARRIED Unanimous Voice Vote VOTE ON MOTION AS AMENDED MOTION CARRIED Unanimous Voice Vote CONSENT AGENDA The ire the _ _ ---- -- .._ -•.- were read aloud uy the Borough Clerk. MCFARLAND, move to approve consent seconded by STEVENS agenda. MOTION CARRIED Unanimous Voice Vote June 16, 1988 Page 91 REGULAR MEETING APPROVAL OF AGENDA CONSENT AGENDA Kodiak Island Borough Regular Assembly Meeting APPROVAL OP MINUTES A. K.I.B. Assembly Special Meeting of June 1, 1988. B. K.I.B. Assembly Regular Meeting of June 2, 1988. This item was previously approved under the "Consent Agenda." CITIZENS' COMMENTS None COMMITTEE REPORTS Mike Anderson, Planning and Zoning Commission representative, noted in the past the borough policy was to require that a certified installer sign a form indicating that a septic system could be installed on a lot prior to issuance of a building permit to a person from a rural area. He thought any uses that require engineer design or prior plan approval from DEC or DOT should also be signed off before the building permit was issued. He felt such a policy would protect individuals who were trying to develop in rural areas. Assemblyman Austerman said he had attended the P &Z meeting the previous night and agreed with Mr. Anderson that the problem needed to be addressed. He thought while Title 15 was being revised, it would be appropriate to put these requirements into the code. Mayor Selby explained that in the handout which tells what is required for zoning compliance and building permits, there is a statement that a rural property owner does have to have a state DEC permit and /or a DOT driveway permit with them for verification before a building permit was issued. PUBLIC HEARING None MESSAGES PROM THE BOROUGH MAYOR Mayor Selby welcome the Special Olympics Summer Games' partici- pants to Kodiak. He encouraged the public to help out wherever possible and to observe the games to help make them a success. OLD BUSINESS OLD BUSINESS A. Kodiak Electric Association Power Agreement KEA POWER AGREEMENT MCFARLAND, seconded by AUSTERMAN VOTE ON MOTION TO REMOVE FROM TABLE VOTE ON MOTION TO SUBSTITUTE move to remove from table Kodiak Electric Association Power Agreement. MOTION CARRIED Unanimous Voice Vote STEVENS, moved to amend by seconded by MERRIMAN substitution. Av ` C ieyuesi. u Assemblyman Stevens, Mayor Selby explained the two changes added to the agreement. One change was the clarifi- cation of who would provide maintenance on the boiler, and the second change put a cap of three cents per kilowatt hour for the project, he said. Mayor Selby explained the agreement between KEA and the school district. MOTION CARRIED Unanimous Voice Vote APPROVAL OF MINUTES June 16, 1988 Page 92 CITIZENS' COMMENTS COMMITTEE REPORTS PUBLIC HEARING MESSAGES FROM MAYOR Kodiak Island Borough Regular Assembly Meeting VOTE ON MOTION TO ADOPT AS AMENDED OLD BUSINESS Ayes: Noes: MOTION CARRIED NEW BUSINESS A. BID AWARDS 1. Chiniak Subdivision Roadway Improvements Contract CHINIAK SUBDIVISION Award. ROADWAY IMPROVEMENTS CONTRACT AUSTERMAN, seconded by MCFARLAND Mayor Selby explained this roadway would open up eleven lots behind the Chiniak School. These lots have been reserved for public purposes, he said and added the tsunami center would be constructed on one of these lots. VOTE ON MOTION None Unanimous move to award Chiniak Subdivision Roadway Improvements Contract to Felton Construction in the amount NTE $183,090. Ayes: McFarland, Merriman, Stevens, Austerman, Gregg Noes: None MOTION CARRIED Unanimous MERRIMAN, seconded by MCFARLAND Austerman, McFarland, KEA POWER AGREEMENT Merriman, Stevens, Gregg 2. Tsunami Siren Poles Contract Award. TSUNAMI SIREN POLES CONTRACT move to award tsunami siren poles contract to KEA in the amount of $12,554. Mayor Selby commented the borough had purchased seven additional tsunami sirens which would blanket the Bells Flat and Kodiak area including Monashka Bay and Spruce Cape. These poles will get the sirens up in the air to get the maximum distance for the sirens' sound, he added. VOTE ON MOTION . Ayes: Merriman, Stevens, Austerman, McFarland, Gregg Noes: None MOTION CARRIED Unanimous Assemblyman McFarland noted the Bayview Road Service Area Board of Supervisors had not met to review the contract. The present maintenance contract expires on June 30th and Brechan Enterprises was the only bidder on the maintenance work, he added. VOTE ON MOTION MOTION CARRIED June 16, 1988 Unanimous Voice Vote NEW BUSINESS BID AWARDS 3. Bayview Road Service Area Maintenance Contract Award. BAYVIEW ROAD SERVICE AREA MAINTENANCE AUSTEPMAM move. to award Bayvicw CONTRACT seconded by MERRIMAN Service Area Maintenance Road Contract to Brechan Enterprises. Page 93 Kodiak Island Borough Regular Assembly Meeting 4. Monashka Bay Road Service District Maintenance Contract NEW BUSINESS Award. MERRIMAN, move to award Monashka Bay seconded by AUSTERMAN Road Service District MONASHKA BAY ROAD Maintenance Contract to SERVICE DISTRICT Brechan Enterprises. MAINTENANCE CONTRACT Assemblyman McFarland said Monashka Bay Road Service District Board of Supervisors had not met to review the contract but Brechan Enterprises was the only bidder. VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote 5. Service District No. 1 Water and Sewer Maintenance Contract Award. MERRIMAN, seconded by AUSTERMAN VOTE ON MOTION move to award Service District No. 1 Water And Sewer Maintenance Contract to Brechan Enterprises. MOTION CARRIED Unanimous Voice Vote 6. Kodiak Island Borough Insurance Contract Award. K.I.B. INSURANCE CONTRACT MCFARLAND, seconded by STEVENS move to award three -year insurance contract to Sweeney Insurance, Inc. for a total premium NTE $355,030 for FY'89. Mayor Selby said he felt the borough had gone through a good sound process on soliciting bids for this insurance. He said the borough had obtained consultation from EBASCO Risk Management Consultants, Inc. prior to issuing this contract. Assemblyman Merriman added that during the recent Port Lions school fire Sweeney Insurance was there and gave all the necessary services desired by the borough. VOTE ON MOTION Ayes: Stevens, Austerman, McFarland, Merriman, Gregg Noes: MOTION CARRIED B. RESOLUTIONS None Unanimous 1. Resolution No. 88 -38 -R To Effect Certain Line Item RESOLUTION And /Or Project Level Changes In The FY1988 Budget. NO. 88 -38 -R MCFARLAND, move to adopt Resolution No. seconded by MERRIMAN 88 -38 -R. At the request of Assemblyman McFarland Mayor Selby explained the resolution moved $95,000 from the combined Port Lions school projects to the Old Harbor school project. He said this money was contingency money from the two Port Lions projects and since the projects were nearing completion, he felt any change orders that might come up would be fairly small. VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote June 16, 1988 Page 94 SERVICE DISTRICT NO. 1 WATER AND SEWER MAINTENANCE CONTRACT RESOLUTIONS Kodiak Island Borough Regular Assembly Meeting 2. Resolution No. 88 -40 -R Establishing Minimum Unit Prices For Material Sales Contracts. AUSTERMAN, seconded by STEVENS move to adopt Resolution No. 88 -40 -R. Assemblyman Stevens said the roads used by the gravel companies have received excessive wear and tear over the past years. At one point one company agreed to rebuild the road, however, the other company was not in agreement to do so. He said in order to get the money to bring the roads up to standards, he would make the following motion. STEVENS, move to amend existing seconded by MERRIMAN royalty rate to $.85. VOTE ON MOTION TO AMEND MOTION CARRIED Unanimous Voice Vote The mayor explained the service district plans for upgrading the roads in Bells Flats. VOTE ON MOTION TO ADOPT AS AMENDED MOTION CARRIED Unanimous Voice Vote 3. Resolution No. 88 -41 -R Approving Enrollment In A Group Life Insurance Program. This item was previously approved under the "Consent Agenda." 4. Resolution No. 88 -42 -R Authorizing A Twelve Month Lease Of Two Apartments In The Apartment Building Complex Located On Lot 5, U.S. Survey 2538A To The Kodiak Area Native Association. This item was previously approved under the "Consent Agenda." C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 88 -17 -0 Appropriating The Balance Of Funds To Be Received On The W.R. Grace Court Settlement. This item was previously approved in first reading under the "Consent Agenda." 2. Ordinance No. 88 -18 -0 Amending Title 15 - Buildings and Construction. AUSTERMAN, seconded by STEVENS moved to adopt Ordinance No. 88 -18 -0 in first reading. Assemblyman Austerman reported a suggestion was made at the P&Z meeting to form a small task force comprised of construction people to peruse and review this ordinance before passing it to second reading. The consensus of the assembly was to discuss the matter further at the work session following the meeting. VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote RESOLUTIONS RESOLUTION NO. 88 -40 -R RESOLUTION NO. 88 -41 -R RESOLUTION NO. 88 -42 -R ORDINANCES FOR INTRODUCTION ORDINANCE NO. 88 -17 -0 ORDINANCE NO. 88 -18 -0 June 16, 1988 Page 95 Kodiak Island Borough Regular Assembly Meeting D. OTHER ITEMS OTHER ITEMS 1. Renewal of Consultation and Training Agreement between RENEWAL OF CONSUL - city of Kodiak and K.I.B. Mental Health Center. TATION & TRAINING AGREEMENT BETWEEN STEVENS, move to approve renewal of CITY OF KODIAK seconded by MERRIMAN consultation and Training AND MENTAL HEALTH Agreement between city of CENTER Kodiak and K.I.H. Mental Health Center. VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote 2. Change Orders for East Elementary and High School. CHANGE ORDERS AUSTERMAN, HIGH SCHOOL seconded by MCFARLAND move to approve change order Number 2 for high school for $62,779. Mayor Selby explained the vestibules at the gymnasium entrance were originally included as an additive alternate. When the bid came in over the amount estimated, this additive alternative was not initiated at the time the contract was awarded. He reported on the work being done at the high school. Also, he noted a large amount of the water damage to the gym floor was caused by water coming through the two doors where these winter entries are to be built. VOTE ON MOTION MOTION CARRIED MERRIMAN, seconded by MCFARLAND B. REPORTS Unanimous Voice Vote move to approve change order Number 7 for East Elementary for $109,983. At the request of the presiding officer, Mayor Selby explained the change order would approve the paving of the parking lot at East Elementary School. Also, in response to a question from Assemblyman Austerman, Mayor Selby said the $109,983 would come from a combination of the unused contingency money and interest earnings from school bond sales money. If there was not enough money, it has been proposed to take money out of the land sale fund balance to finish the project. VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote INFORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS 1. K.I.B. Financial Report for May 1988. 2. K.I.B. School District Financial Report for April, 1988. C. OTHER OTHER None June 16, 1988 Page 96 CHANGE ORDER #2 EAST ELEMENTARY SCHOOL CHANGE ORDER #7 INFORMATIONAL MATERIALS MINUTES OF OTHER 1. Joint Womens Bay Community Council and Comprehensive MINUTES Planning Committee Meeting of May 10, 1988. 2. Kodiak Island Hospital Advisory Board Regular Meeting of April 20, 1988 and Special Meeting of May 3, 1988. 3. Fire Protection District #1 Regular Meeting of April 26 1999. 4. K.I.B. Mental Health Center Advisory Board Regular Meeting of April 25, 1988 and May 2, 1988. REPORTS Kodiak Island Borough Regular Assembly Meeting D. OTHER ITEMS None CITIZENS' cosigns J.T. . Grogan complained that several of the assemblymembers mumble when speaking thereby making it difficult for people in the radio audience to hear them. He complimented the mayor for speaking directing into his microphone. He requested the assemblymembers speak louder and more distinctly. He reminded the assembly that last year there had been talk about upgrading the microphone system and thought it should be done Eileen Pate, KMXT volunteer, concurred with J.T. Grogan's comments about assemblymembers not speaking directly into the microphones. She explained the problems that occur in the KMXT control room as a result. ASSEMBLYMEN'S CODIE4TTS Assemblyman McFarland thought the individual microphones should be checked for sound, but said he would make a greater effort to speak directly into the microphone. Assemblyman Stevens mentioned that two very important school project were drawing to a close at Port Lions and Larsen Bay; and said he would like the assembly to make a trip to the two facilities to look at the quality of the finish work before the third project in Old Harbor was begun. Also, he thought the assembly might look at the school in Ouzinkie during the same trip. Assemblyman Austerman referring to items at the P &Z meeting said there appeared to be quite a problem with septic systems in the Bell's Flat area. He added there was the possibility that some of the property would be coming back for rezoning because of the ground water level. He noted one problem in the area and thought something should be done to eliminate the possibility of future problems. He also asked about a comprehensive plan for Rezanof Avenue and the method for getting it upgraded. Assemblyman Merriman hoped the community would made an effort to turn out for the Special Olympics this weekend. He said it was an opportunity to show the special olympiads the support he thought was essential. Presiding Officer Gregg announced there would be a joint assembly/ city council work session on June 21, 1988 in the conference room. No assembly work session will be held on June 23. The next work session will be June 30, 1988 and the next regular assembly meeting will be July 7, 1988. Assemblyman McFarland requested a discussion of the Rezanof compre- hensive plan be placed on the agenda for the June 30 work session. Linda Freed noted that the individual who spoke at the P &Z meeting had a problem with the way the business zoning code was written and not with the comprehensive plan. She said they were two different things. ADJOURNDIENT There being no further business to come before the assembly, the meeting adjourned at 8:36 p.m. ATTEST: ADJOURNMENT June 16, 1988 Page 97 INFORMATIONAL MATERIAL OTHER ITEMS CITIZENS' COMMENTS ASSEMBLYMEN'S COMMENTS