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1988-06-02 Regular MeetingLorne White, Presiding Ann Barker Jack McFarland Wayne Stevens APPROVAL OF AGENDA GREGG, seconded by BARKER WITHOUT OBJECTION, SO ORDERED CONSENT AGENDA APPROVAL OF MINUTES KODIAK ISLAND BOROUGH Regular Assembly Meeting June 2, 1988 A regular meeting of the Kodiak Island Borough Assembly was held June 2, 1988, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. (A verbatim record is on file in the Clerk's office)' The invocation was given by Father Leo Desso, St. Mary's Catholic Church, followed by the Pledge of Allegiance. There were present: ROLL CALL Alan Austerman Ken Gregg Tom Merriman comprising a quorum of the assembly; and Jerome Selby, Borough Mayor Linda Freed, Community Development Director Gaye Vaughan, Borough Clerk move to approve agenda with addition of Resolution No. 88 -39 -R under New Business. The items on the consent agenda were read aloud by the Borough Clerk. GREGG, move to approve consent seconded by MCFARLAND agenda. MOTION CARRIED Unanimous Voice Vote A. K.I.B. Assembly Special Meeting of May 12, 1988. B. K.I.B. Assembly Regular Meeting of May 19, 1988. This item was previously approved under the "Consent Agenda." CITIZENS' COMMENTS Mayor Selby presented Mickie Duros with a recognition from the Fifteenth Alaska Legislature honoring her for twelve years of dedicated cheerful service to the Kodiak Island Borough. COMMITTEE REPORTS Mike Anderson, Planning and Zoning Commission representative, reported things were going smoothly even with the severe shortage of staff in the Community Development Department. Alan Austerman, member of K.I.B. School District negotiating team, reported on the negotiation meeting held with the teachers. He informed the assembly the differences had not been resolved and an arbitrator had been selected. June 2, 1988 REGULAR MEETING APPROVAL OF AGENDA CONSENT AGENDA APPROVAL OF MINUTES CITIZENS' COMMENTS Mayor Selby presented the Employee of the Month award to Robert MacFarlane, Facilities Coordinator. EMPLOYEE OF THE MONTH AWARD COMMITTEE REPORTS Page 86 Kodiak Island Borough Regular Assembly Meeting Ken Gregg, member of Solid Waste Task Force, said he expected to have a draft of final recommendations to present to the assembly a0 the June 16, 1988 meeting. Jack McFarland, member of the Consolidation Committee, said their next meeting would be held on June 13, 1988. He said a spread sheet had been developed which would assist the committee in tracking the information that had been gathered. He thanked Gaye Vaughan, Borough Clerk, and Tom Peterson for their help in developing the spread sheet. Also, he noted the Consolidation Committee would meet every second and fourth Monday even though there might not be a quorum. A. Appointment to Architectural Review Board. MERRIMAN, seconded by BARKER VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote PUBLIC HEARING None MESSAGES PROM THE BOROUGH MAYOR Mayor Selby noted this was a busy time of the year with a lot of activity at the borough. He expressed his hope that the assembly would be able to raise a quorum for every meeting during the summer. OLD BUSINESS A. Approval of Contract for Hospital Management with LHS Management Company. APPROVAL OF HOSPITAL MANAGEMENT CONTRACT BARKER, seconded by STEVENS move to remove from table Approval of Contract for Hospital Management with LHS Management Company. Assemblymember Barker said the hospital management contract had been reviewed by the Hospital Board and the assembly. She said the various sections where problems were identified had been work out. The final draft was adopted by the Hospital Board at a special meeting, she added. Mayor Selby explained no changes had been made to the contract since it was tabled by the assembly. VOTE ON MOTION TO APPROVE Ayes; Noes: MOTION CARRIED June 2, 1988 APPOINTMENT TO ARCHITECTURAL REVIEW move to appoint Brian BOARD Parsons to Architectural Review Board to a term expiring in December 1990. McFarland, Merriman, Stevens, Austerman, Barker, Gregg, White None Unanimous Page 87 COMMITTEE REPORTS PUBLIC HEARING MESSAGES FROM MAYOR OLD BUSINESS Kodiak Island Borough Regular Assembly Meeting NEW BUSINESS A. BID AWARDS 1. Old Harbor School Remodel. AUSTERMAN, seconded by MERRIMAN At the request of the presiding officer, Mayor Selby explained the remodel would totally replace the old elementary school which had been constructed by BIA, and also would add two classrooms to the high school. The structure would be similar to the school being built in Port Lions, he said. Assemblyman Austerman read the individual breakdown costs on the bid award for the school. Mayor Selby answered questions from the assembly regarding completion of school projects in Port Lions and Larsen Bay. VOTE ON MOTION TO AWARD Ayes: Noes: MOTION CARRIED B. RESOLUTIONS None Noes: None move to award construction contract for Old Harbor School Remodel to City of Old Harbor in an Amount of $1,826,844. Merriman, Stevens, Austerman, Barker, Gregg, McFarland, White Unanimous MERRIMAN, move to adopt Resolution seconded by GREGG No. 88 -36 -R. Mayor Selby responded to an inquiry from Assemblyman Austerman by saying this contract would extend the existing contract for one year. Assemblyman McFarland pointed out the amount of the contract was $30,900. VOTE ON MOTION Ayes: Stevens, Austerman, Barker, Gregg, McFarland, Merriman, White MOTION CARRIED Unanimous 2. Ro=n N 98 -37_R ` abl: The Amount Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For FY89. AUSTERMAN, move to adopt Resolution No. seconded by GREGG 88 -37 -R. June 2, 1988 Page 88 NEW BUSINESS BID AWARDS OLD HARBOR SCHOOL REMODEL BID AWARD RESOLUTIONS 1. Resolution No. 88 -36 -R Renewing The Animal Control RESOLUTION Contract for One Year. NO. 88 -36 -R RESOLUTION NO. 88 -37 -R A. Kodiak Island Borough Regular Assembly Meeting Mayor Selby stated the benefit of the document the total district. He said not less than four contribution. VOTE ON MOTION MOTION CARRIED 3. Resolution No. 88 -39 -R Authorizing A One -Time (Single -Year) Reduction To Property Taxes. AUSTERMAN, move to adopt Resolution No. seconded by MCFARLAND 88 -39 -R. Mayor Selby explained that originally the state legislature had a program in effect that whenever state funds were made available to local municipalities, the municipality was required to certify the amount of taxes relieved to the citizenry in the form of a separate resolution. He said the resolution had gone out of date, so he thought next year the amount would be included in the budget ordinance itself rather than writing a separate resolution. Based on the revenues received, Mayor Selby explained the resolution identified how much the borough could reduce the local tax levy from the amount it would have been if the borough had not receive these state funds. VOTE ON MOTION MOTION CARRIED C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 88 -15 -0 Establishing Fees For Disposal Of Refuse From Construction Activities. This item was previously approved in first reading under the "Consent Agenda." 2. Ordinance No. 88 -16 -0 Rezoning Lot 5 Through 8, Block 1, Chiniak Subdivision (Preliminary Plat Case S -85 -066) FROM RR2- -Rural Residential Two TO PL-- Public Use Land. This item was previously approved in first reading under the "Consent Agenda." D. OTHER ITEMS INFORMATIONAL MATERIALS (No action required) MINUTES OF OTHER MEETINGS the purpose of the resolution was mainly for Department of Education so the borough could contribution from local sources to the school state law required the borough to contribute Mills and not more than six mills in local Unanimous Voice Vote Unanimous Voice Vote 1. K.I.B. Board of Equalization Regular Meeting of May 10, 1988. 2. Joint Womens Bay Community Council And Comprehensive Planning Committee Meeting of April 12, 1988. 3. K.I.B. School District Board Special Meeting of May 16, 1988. 4. K.I.B. Planning o Z and Zoning Commission age or Beefing of May 18, 1988. and - - B. REPORTS None C. OTHER None June 2, 1988 NEW BUSINESS RESOLUTION NO. 88 -37 -R (continued) RESOLUTION NO. 88 -39 -R ORDINANCES FOR INTRODUCTION ORDINANCE NO. 88 -15 -0 ORDINANCE NO. 88 -16 -0 OTHER ITEMS INFORMATIONAL MATERIALS MINUTES OF OTHER MEETINGS REPORTS OTHER Page 89 Kodiak Island Borough Regular Assembly Meeting CITIZENS' COMETS CITIZENS' COMMENTS Lorna Arndt reminded the assembly that over a year ago she told them one of the lots next to her on Island Lake did not have water service. She said she was told it would be investigated and a report would be made. To date, she had not receive a report so she was inquiring about the status. She did not think it was fair to pay taxes on a lot that did not have water service. Also, she spoke about the garbage dumpster in her area and her inability to use it because of a physical condition. She voiced her opinions regarding the funding of various non - profit groups. ASSEMBLYMEN'S COMMENTS ASSEMBLYMEN'S COMMENTS Assemblyman Austerman reported he had been approached by personnel of the First National Bank with reference to the borough's procedure for keeping their checking account in the community. He said it appeared the borough checking account was not put out to bid. Also, he said it was pointed out that the KIB was one of the few boroughs in the state that does not bid out their checking account. He requested staff to provide information at the next work session about how the borough's checking account was handled. Furthermore, he felt the borough's purchasing policies were not the best and would like to pursue the concept of getting together with KIB School District which has a purchasing department to start running the borough's purchases through on a twice a year basis. He thought the borough would get more competitive and better prices. He mentioned when he was in the printing business that he never received a bid request for computer printing. He felt requesting bids would be a better way of conducting purchasing for the borough. Presiding Officer White announced the next assembly work session would be held on June 9th at 7:30 in the borough conference room. He requested that the subject of procedure for making committee appointments be placed on the agenda. The next regular assembly meeting will be held on June 16, 1988, he said. ADJODBNNET! There being no further business to come before the assembly, the meeting adjourned at 8:12 p.m. ATTEST: KIBS103702 P reslding Offic June 2, 1988 Page 90