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1988-03-03 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting March 3, 1988 A regular meeting of the Kodiak Island Borough Assembly was held March 3, 1988, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:35 p.m. (A verbatim record is on file in the Clerk's office) The Pledge of Allegiance was led by Ken Gregg. There were present: ROLL CALL Ken Gregg, Presiding Alan Austerman Jack McFarland Wayne Stevens Excused: Ann Barker Tom Merriman Lorne White comprising a quorum of the assembly; and Jerome Selby, Borough Mayor Linda Freed, Community Development Director Gaye Vaughan, Borough Clerk Denni Stott, Acting Deputy Borough Clerk APPROVAL OF ACA APPROVAL OF AGENDA AUSTERMAN, seconded by STEVENS moved to amend agenda to add Appointment to Mental Health Board under "Committee Reports" and add "Executive Session" to discuss financial matters. MOTION CARRIED Unanimous Voice Vote STEVENS, moved to approve agenda as seconded by AOBTEPMAN amended. MOTION CARRIED comet. AGENDA No items to be approved. APPROVAL OF !m0lES None CITIZEN'S COMA'S Unanimous Voice Vote Mayor Selby presented the Employee of the Month award to Gordon Gould of the Community Development Department. Nick Troxell, president of the Kodiak Regional Aquaculture Asso- requested the sse mbiy'a daasaLante in obtaining a lease for ADF&G Division of Fisheries Rehabilitation, Enhancement and Development for a sockeye salmon hatchery on the south bank of Pillar Creek. He felt this project would involve the entire community and the economic benefits to the commercial fishermen would be substantial. March 3, 1988 Page 31 REGULAR MEETING CONSENT AGENDA APPROVAL OF MINUTES CITIZEN'S COMMENTS COMIM= R 'S COMMITTEE REPORTS Assemblyman Stevens noted there was a vacancy on the Mental Health Board for a term that expires in December, 1988 and he K1BS103646 nominated Julie Knagin to fill the interim appointment. Kodiak Island Borough Regular Assembly Meeting COMMITTEE RBPOsTS (continued) COMMITTEE REPORTS (continued) STEVENS, seconded by AUSTERMAN moved to appoint Julie Knagin to fill vacancy on Mental Health Board. VOTE ON MOTION Ayes: Austerman, McFarland, Stevens, Gregg Noes: None MOTION CARRIED Unanimous Robin Heinrichs, Planning and Zoning commissioner, said the commission had held an meeting on Wednesday during which the rewrite of Title 17 of the zoning code had been discussed. He noted the staff had written a general outline of Title 17 and a discussion had been held on the General Provision's section. The section dealing with the various zoning districts will be discussed next and he requested input about special districts that the assembly might want to see changed or new ones included. At the City Council's request the Crab pot storage issue had also been discussed and he said a public hearing would be held at the next PSZ meeting He asked if the assembly held an opinion on the establishment of a centralized area for pot storage. A discussion followed between Mr. Heinrichs and the assemblymembers. PUBLIC =BRAG PUBLIC HEARING A. Ordinance No. 88 -05 -0 Amending Chapter 2.01, Elections. ORDINANCE NO. 88 -05 -0 STEVENS, moved to adopt Ordinance seconded by AUSTERMAN No. 88 -05 -0. The presiding officer called for public testimony, there being none, the assembly was reconvened. Assemblyman Stevens explained the ordinance would bring the City of Kodiak and K.I.B. ordinances regarding elections and the filing of can4idacy into conformance with each other. At the request of Assemblyman McFarland, the borough clerk explained other changes in the election ordinance. VOTE ON MOTION TO ADOPT Ayes: Noes: MOTION CARRIED Unanimous AUSTERMAN, seconded by MCFARLAND McFarland, Stevens, Austerman, Gregg None AUSTERMAN, moved to adopt Ordinance seconded by MCFARLAND No. 88 -06 -0. The presiding officer called for public testimony, there being none, the assembly was reconvened moved to substitute and amend to add $5,000 to Clerk's Equipment. Mayor Selby explained the need for an upgrade in the data processing equipment in the clerk's office and the purchase of a optical scanner to save typing time. APPOINTMENT TO MENTAL HEALTH BOARD B. Ordinance No. 88 -06-0 Amending Ordinance No. 87 -13 -0, FY 88 ORDINANCE Budget. - NO. 88 -06 -0 KIBS103647 Kodiak Island Borough Regular Assembly Meeting VOTE ON MOTION TO AMEND PUBLIC HEARING Ayes: Stevens, Austerman, McFarland, Gregg ORDINANCE NO. 88 -06 -0 Noes: None (continued) MOTION CARRIED Unanimous Assemblyman Austerman questioned the $43,000 excess funds in the Engineering Department budget. Mayor Selby explained the borough opted not to use contracted inspection services on the current Service District No. 1 water and sewer project thereby saving that amount. Further discussion followed between Mayor Selby and Assemblyman Austerman regarding Service District No. 1 budgets for roads and water and sewer budget and the $20,120 for machinery and equip- ment in the Engineering Department budget. Purchase order and procurement procedures were discussed between the mayor and the assembly. When questioned about the effects of deleting the $20,120 for Engineering, Mayor Selby replied that to carry an expenditure of $20,120 outside of the budget would result in an audit exception and would impact our bond rating. Assemblyman Austerman felt that the procurement codes of the borough had been violated and he couldn't vote for the ordinance at this time. AUSTERMAN, MOTION DIED Assemblyman Stevens felt there were several good points brought up during the discussion and the mayor's concerns expressed about the bonding rating were items that needed to be taken into con- sideration when the vote was taken on the budget amendment. Assemblymembece discussed other items in the budget and the problems involved in deleting line items from the ordinance. AUSTERMAN, seconded by MCFARLAND move to amend to delete $20,120 from the engineering budget. Lack of a second. moved to table Ordinance No. 88 -06 -0 to March 17, 1988 meeting. VOTE ON MOTION TO TABLE Ayes: Austerman, McFarland, Stevens, Gregg Noes: None MOTION CARRIED Unanimous The presiding officer called for a five minute recess. The presiding officer reconvened the assembly. C. Ordinance No. 88 -07-0 Defining The Effective Dates Of Ordinances, Resolutions, And Other Actions Of The Assembly. AUSTERMAN, moved to adopt Ordinance seconded by STEVENS No. 88 -07 -0. The presiding officer called for public testimony there being none, the assembly was reconvened. ORDINANCE NO. 88 -07 -0 KIBS103648 March 3, 1988 Page 33 Kodiak Island Borough Regular Assembly Meeting VOTE ON MOTION Ayes: Noes: MOTION CARRIED MESSAGES FROM THE BOROUGH MAYOR Mayor Selby proclaimed the month of March as "Women's History" month. OLD BUBIMESS A. Resolution 88 -13 -R Authorizing the Execution of a Coopera- tive Participation Agreement Among Alaska Municipalities and School Districts Creating the Alaska Municipal League Joint Insurance Arrangement. MCFARLAND, seconded by AUSTERMAN VOTE ON MOTION TO REMOVE FROM TABLE MOTION CARRIED STEVENS, seconded by MCFARLAND VOTE ON MOTION TO TABLE MOTION CARRIED B. Ordinance No. 88 -03-0 To Foreclosure Properties. STEVENS, seconded by AUSTERMAN VOTE ON MOTION TO REMOVE FROM MOTION CARRIED AUSTERMAN, seconded by STEVENS VOTE ON MOTION TO AMEND MOTION CARRIED VOTE ON MOTION AS AMENDED Ayes: MOTION CARRIED March 3, 1988 TABLE KIBS103649 McFarland, Stevens, Austerman, Gregg None Unanimous moved to remove from table Resolution No. 88 -13 -R. Unanimous voice vote moved to table Resolution No. 88 -13 -R until March 17, 1988 meeting. Unanimous Voice vote Determine The Disposition Of Tax moved to remove from table Resolution No. 88 -03 -0. Unanimous Voice vote move to amend by inserting the word "none" under legal description. Unanimous Voice Vote Austerman, McFarland, Stevens, Gregg Nona Unanimous vote PUBLIC HEARING ORDINANCE NO. 88 -07 -0 (continued) MESSAGES FROM MAYOR OLD BUSINESS RESOLUTION NO. 88 -13 -R ORDINANCE NO. 88 -03 -0 Page 34 Kodiak Island Borough Regular Assembly Meeting C. Ordinance No. 88 -04 -0 Amending the Personnel Rules and OLD BUSINESS Regulations Affecting Job Descriptions in All Departments. MCFARLAND, ORDINANCE moved to remove from table NO. 88 -04 -0 seconded by STEVENS Resolution No. 88 -04 -0. VOTE ON MOTION TO REMOVE FROM TABLE MOTION CARRIED Unanimous Voice vote Mayor Selby explained the title for one job description in the Community Development Department had been under discussion at the work session and the Personnel Board's recommendation was to change the Assistant Planner /Zoning Officer title to Associate Planner /Enforcement Officer. STEVENS, seconded by MCFARLAND VOTE ON MOTION TO AMEND MOTION CARRIED VOTE ON MOTION AS AMENDED Ayes: McFarland, Stevens, Austerman, Gregg Noes: None MOTION CARRIED Unanimous MEW BUSINESS A. BID AWARDS 1. Kodiak High School Project Bid Award. At the request of the presiding officer, Mayor Selby explained the bid award was the result of initial architectural work done by Kumin and Associates to define a list of items with costs. The school board will review and select the priorities for renovation and remodel wq=k at the Kodiak High School. STEVENS, seconded by AUSTERMAN VOTE ON MOTION TO AWARD Noes: MOTION CARRIED B. RESOLUTIONS March 3, 1988 moved to amend job title in Community Development Department to Associate Planner /Enforcement Officer. Unanimous Voice Vote moved to amend contract with Kumin and Associates for Kodiak High School Design Project in an amount NTE $132,000. Ayes: Stevens, Austerman, McFarland, Gregg None Unanimous 1. . Resolution No. 88 -14 -R Authorizing a Twenty -five (25) Year Lease of Certain Borough Land Along Pillar Creek for Construction of a Salmon Hatchery. AUSTERMAN, moved to adopt Resolution seconded by STEVENS No. 88 -14 -R. NEW BUSINESS BID AWARDS KODIAK HIGH SCHOOL PROJECT BID AWARD RESOLUTIONS RESOLUTION NO. 88 -14 -R KIBS103650 Page 35 Kodiak Island Borough Regular Assembly Meeting Assemblyman Austerman acknowledged the letter received from NEW BUSINESS Herman T. Buekers, City Manager of the City of Kodiak dated March 1, 1988 regarding a hatchery being placed on Pillar Creek RESOLUTION and read the following four concerns: NO. 88 -14 -R (continued) 1. If the hatchery is successful, is the operation going to be enlarged and would the water demand increase to 5 million gallons a day as originally proposed? 2. Will the attitude of the new Fish and Game personnel be completely different from the present? 3. Is the local processing industry going to increase their water demand thus putting greater pressure on the use of Pillar Creek? 4. The need for a dependable power source to Monashka Creek. Currently, KEA is concerned about the existing lines. Assemblyman Austerman said he had spoken with two city council members and they said they had no intention on holding up the pilot project because they recognized the hatchery as a good project. He felt there was no problem with leasing this property to ADF&G and listed his reasons. Assemblyman Stevens said it was his understanding in talking with the persons at ADF&G Division of Fisheries Rehabilitation, Enhancement, and Development that their intent was to put in two wells to provide excess water during period when the city's drainage was below requirements. VOTE ON MOTION TO ADOPT Ayes: Austerman, McFarland, Stevens, Gregg Noes: None MOTION CARRIED Unanimous C. ORDINANCES FOR INTRODUCTION None D. OTHER ITEMS None nuormanauu. IS1TERIA S (No action required) A. MINUTES OF OTHER MEETINGS 1. KIBSD Regular Board Meeting of January 25, 1988 and Special Meetings of January 18, February 1, and February 8,1988. 2. KIB Mental Health Center Advisory Board Meeting of November 23, 1987 and Work Session Notes of December 2, 1988. 3. KIB Planning and Zoning Commission Regular Board Meeting of February 17, 1988. B. REPORTS 1. Status Report - Facilities Department C. OTHER None K1BS 103651 ORDINANCES FOR INTRODUCTION OTHER ITEMS INFORMATIONAL MATERIALS REPORTS OTHER March 3, 1988 Page 36 Kodiak Island Borough Regular Assembly Meeting CITIZENS' COlelISIFt8 None ASSEMBLY/4E21 COIeNNrTS Assemblyman McFarland said he would save his comments until after the work sessions with the city and the assembly. Assemblyman Stevens pointed out there was no written standard or procedure for interviewing applicants as part of the application process in appointing individuals to Boards and Commissions. He requested the staff to develop a written policy and procedure that would be a formal part of the Boards and Commissions application process. Assemblyman Austerman reported on a meeting he had attended regarding the impact of the Navy locating in Kodiak. He said the purpose of the meeting was to generate questions and concerns about the Navy's impact on the community and his impression was the people in attendance had negative feelings. He asked if it was possible to predict the impact of a Navy ship being located in Kodiak. He proposed the assembly set a meeting time for people to give input prior to writing a resolution. Mayor Selby recommended the assembly delay setting a hearing date until after the Navy sends a response to the borough's letter requesting facts. A discussion followed between the assemblymembers regarding this meeting. Assemblyman Austerman asked to have the record show that he was in support of a new Teen Center and felt there should be a resolution supporting the concept. He said the resolution should include having Facilities work with the students to better develop their plan and to come up with more concrete costs. Also, he requested the mayor to provide him with copies of purchase orders for the Engineering equipment purchases from July 1, 1987 to dab. Assemblyman Gregg commended Gordon Gould for his excellent work on the Garbage Task Force and said he was deserving of the Employee of the Month award. He announced the next assembly work session would be held-on March 10, 1988 at 7 :30 p.m. meeting jointly with the School Board. The next regular meeting will be March 17, 1988 at 7:30 p.m. AUSTERMAN, seconded by STEVENS KIBS103652 March 3, 1988 moved to go into Executive Session to discuss financial matters. MOTION CARRIED Unanimous Vote Voice The assembly went into Executive Session at 9:05 p.m. The presiding officer reconvened the assembly at 9:25 p.m. Assemblyman Austerman, a member of the school negotiating team, brenaht the aecamhly np to tiara no rho taanhnra n gnt iatlng meetings. No action was taken as a result of the Executive Session. CITIZENS' COMMENTS ASSEMBLYMEN'S COMMENTS EXECUt aT :'SS :2N Page 2' Kodiak Island Borough Regular Assembly Meetin' AD.70O111119011T ADJOURNMENT There being no further business to come before the assembly, the meeting adjourned at 9:27 p.m. ATTEST: Pr,siding Officer KIBS 103653 March 3, 1988 Page 38