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1978-04-06 Regular MeetingI CALL TO ORDER The meeting was called to order by Mayor Betty 'Ja11in in the Borough "eetinn Room at 6:40 P.ii. II ROLL CALL 1 0 0 1 2 1 0 5 9 KODIAK ISLAND BOROUGH ASSEMBLY MEETING, APRIL 6, 1978 Present Absent Dr. Fiichael Emmick i;r. Tom Logan (excused) �iir. Edward Jack Mrs. Sandra Kavanaugh (arrived 6:45) tir. James Peotter hrs. Marlene Wasson Or. Bill Williams Hrs. Betty Wallin, Mayor A quorum was established. III ACCEPTANCE OF AGENDA Additions to Agenda: VI B (1) Moratorium on Rezoning VI G Coastal i•'anager:tit Grant Letter VI H Lutheran Hospital & Homes Society Letter of April 3, 1978 IX II (1) Re. Electron of Charter Commission to Prepare a Unification Charter Hearing no objections, the agenda was declared cic IV MMINUTES OF PREVIOUS hiEETIe;G A. Assembly - Regular -larch 2, 1978. Dr. Emmick moved for adoption as presented. Seconded by Mrs. Wasson. rr. Peotter asked that on Page 4, second line from the bottom the word "fearer" be changed to "sewer ". Mrs. "elfin suoaested - t when a motion is declared accepted Ly the mayor, it should be entered into the minutes that the questicn was asked. Question, hearing no objection the chair declared the mot:on approved. MIfUTES OF OTYER rEETIUGS A. School Board- February 27 & March 9, 1978. B. Governing Board of the Kodiak Aleutian Mental Health Center February 15, 1978. Mr. Peotter moved. to consider them in a grono. Seconded by Dr. Emmick. Question, heerinq no objection the chair so ordered. Ur. Emr,ick roved for ace -ma nce. Seconded by Mrs. 'asson. O'estion; Searing no objection the chair so ordered. VI COtFUNICATIONS & APPEARANCES A. Appointments to 'rental Health Board. "rs. !rasson read the correspondence. r'rs. !:alin r Ain memorandum from the staff. Mrs. Wallin recommended the apoointment of Ui111ari Fearn, Carl Kunkel and Ilva ilurbach to fill the two three -year terms and one unexpired term. fir. Feottcr noued to ratify the appointments. Seconded by Dr. Emmick. Question; he;'rinq no objection, the chair so moved. B. Appeal P & Z Denial of Replat G Subdivision Request (Glenn Dick). Mr. Peotter read the correspondence. f Milligan explained that under Title 29 the assembly is authorized to sit as an appeals board. Or. Emmick moved that this be considered at the next regular meeting. Seconded by Mr. Jack. f:otion carried by unanimous roll call vote. B. (1) Poratorium on Rezoning. t'rs. Wallin explained the moratorium on rezoning of lands which was declared by the assembly on October 6, 1977. The new comprehensive plan was not completed by February as expected but should be by June 1. Mrs. Kavanaugh read the correspondence. firs. Kavanaugh stated she felt the moratorium should be lifted as it is not doing justice to the borough to be without zoning powers. Dr. Emmick moved to declare the moratorium over on Resolution 77 -51 -R. Seconded by Mrs. Kavanaugh. It .fas stated that rescindino the moratorium would create a great burden on the P & Z Commission while they are in the process of finalizing the new comprehensive plan. Or. Emmick stated that to continue the moratorium would be obstructing progress in the community. It was stated that the assembly has the power to consider requests on a case by case basis to determine those which would be classified as emergency situations but that it would not be advisable to attempt to make such decisions. Mir. Peotter suggested that holding the moratorium until the first of May would considerably assist the P & Z Commission with their work on the comprehensive plan. tors. Kavanaugh felt that the moratorium must be lifted imme- diately. Ur. Milligan stated the comprehensive plan will be presented to the 1 (3 1 '1 2 (1 5 9 7 KID ASSEhBLY 7MEETLiG, APRIL 6, 1978 PAGE 2 assembly by May 1st. It was pointed out that if the moratorium is lifted the assembly would have to abide by the old comprehensive plan and all the ordinances. Peotter called the question. Hrs. `'allin asked for the vote. "r. Jack asked if he could make an amendment before the question is called. "rs. Wallin stated there would be a vote on whether the motion is closed or not. Potion carried 5 -1 with Pr. Peotter casting one dO vote. "lain motion carried 4 -2 with 'r. Jack and Mr. Peotter casting HO votes. 'r. Jack moved for reconsideration. Potion died for lack of a second. The moratorium is lifted as of this date. C. Re: Rezoning Request -Jerry Gudenau. Dr. Emmick read the corresoondence. 'lr. Gudenau submitted to the assembly a plat showing his lot in relation to the existino R -3 properties. His request, since the liftina of the moratorium, is to have his lot rezoned R -3 as he has a buyer for the house if it can be rezoned R -3 within 90 days. 'Ir. Gudenau (Lot 18, Block 2, Russell Estates 2nd Addition) read his presen- tation. fir. Gudenau stated that in going back through records he found there was no building permit, which he then applied for, and realized that this was not a trinlex or R -3 lot but was zoned R -2. His problem is that the building is already up in the wrong zoning and he does not have a buildinn permit at present. If the property is rezoned the permit could be issued; if the rezoning is denied, then the property could not be used as a three - family dwelling. It was asked how a building could he brought to completion without a building permit when there has been a building inspector. Any appeal would be made to the borough, not the city. "r. Peotter moved to refer to the city for their input and then to the P & Z Commission. Seconded by Or. Emmick. Lotion carried by unanimous roll call vote. 'tr. 6 illioan stated that based on a simi ar situation in another community, allowino an exception to R -2 zoning would be a usa variance by allowing use of an already constructed R -3 dwelling. O. Dodd Shay, Onion gay, Raspberry Island. ;'r. Williams read the correspondence regarding the proposed Afognak development city. Felt that this first class city affects his constitutional rights as the city council is aopointed by the Governor, the procedures of the city council meetings are to be held by radio and telephone which allows no public input, specifies a bond issue could be passed without a vote of the people and wonders if the people living in the area now would be responsible for such bond issues. Hrs. tiallin pointed out that there would be a public hearing on this issue by the boundary commix .71 on May 11 P. 12, 1978. Until after the hearing the assembly could take no action. Asked that the assembly repeal their letter of approval of Afognak City of July 1977 and for the adontion of a rerolution against Afognak City that it is unacceptable and intolerable to any citizen living in these boundaries to put up with a government that is aopointed and with no input. Referring to Hr. Denslow's letter euestion 48 stated this is covered on Pane 24. Stated that AS 29.33.080 does not necessarily fit a development city. The last pace of the State Statutes states that if there is any conflict of statutes, the develop- ment city statutes would be the one that pertains. He stated that on Onion Pay there are 13 open to entry sites. They are in the process of having the land surveyed to become land owners. There are approximately 81 full time residents. This land should be available for purchase in about 3 months. The assembly consented to defer this item to Item VIII A. E. City of Port Lions - Sewage Treatment. F'r. ' +illiams read the correspondence. Port Lions City Council Member, Ctrs. Jan Emmick's presentation vas deferred to Item VII A. i'ir. Denslow stated there is a sheet provided by the borough engineer relating to the problem of the sewage needs of the high school. It was recognized some time ago that the status of the sewage treatment program and facilities in Port Lions were subject to question; both the architects and the borouah engineer were looking at a solution to the problem. There is the possibility that the borough could acquire a septic tank of approximately 2,000 gallons, the outfall of which would ^0 into the existino system. This would take care of the school's immediate needs but the city of Port Lions improvement of its sewage system, from the admin- istration's viewpoint it does have a temporary solution. The borough will make their services available to help Port Lions resolve this issue. The assembly consented to defer this item to Item VII A. F. Petition of Land Owners P, Residents of Sawmill Circle. ilr. Jack read the petition signed by seven owners and residents. Mr. Denslow stated that the borough engineer had investigated with Mr. Haneline, Director of Service Roads and Trails. "r. Marmaduke, borough engineer, reported there should be release of funds by the end of the t:seek. Mr. Ecklund should have the survey completed in about three weeks at which time Pr. ;darmadoka will ha able to comnlete the design and determine whether 1 1 1 1 2 1 1 5 9 5 KIB ASSE:IBLY rEETING, APRIL 6, 1978 PAGE 3 to start at Sawmill Circle or Lakeview Drive. f'r. Jack moved to start construction from the Sawmill Circle end of the road. Seconded by !'rs. Hasson. Dr. Emmic!: moved to table until further information is available. Seconded by Pr. Peotter. Motion to table carried 4-2 with i :r. Tack and rrs. - sson casting NO votes. G. Coastal 6anagement Grant Letter. Hrs. 'Wallin read the correspondence. Mr. Denslow explained that the letter of reference from the commissioner, Lee "cAnerney, to iayor 'Wallin and presumably the mayors of every other political jurisdiction in the state merely acknowledges the presence of the Alaska Coastal tanagement Act and certain funding that agency has to assist local jurisdictions with planninn powers in fulfilling their responsibilities on behalf of the communities in their area. In March the KI3 wrote to Lawrence H. Kimball, Jr., Director of the Division of Community Planning. indicating that the KI7 did intend to apply for funds for a coastal management grant to prepare the requisite district coastal management plan that is a requirement in the 1977 Coastal f :anagement Act. The purpose of the letter was to fulfill our statutory requirement under planning powers to indicate we would fulfill our obligation. He are not in the process of considering the technical aspects of an application to fulfill those obligations. It has been filed in a timely manner and advised the department of the borough's intent to meet our obli- gation. The City does not have planning powers but if they wish to work with the borough they are encouraged to do so. Dr. Emmick suggested that In case: where the City has an overwhelming interest that a copy of the correspondence be sent to them. Mrs. Wallin requested Mr. Denslow write a gracious letter to the City infornino them of his remarks made at this meeting. Ors. Wallin stated that the City was informed of the original intent of the notification of grant. '!ith the consent of the assembly it was so ordered that Hr. Denslow send such a letter to the City. H. Lutheran Hospital & Homes Society Letter. ors. Kavanaunh read the correspondence, a letter to the Grey :duns and the employees of the Kodiak Island Hospital. Brian Shafford, purchasing agent for the hospital: Stated this letter was distri- buted to the employees on the afternoon of April 3rd and there was no one present from the Society to answer any questions. Felt the great question referred to the portion stating no past record would be considered; felt accrued annual and sick leave should be considered. Barbara Carberry, anesthetist: The letter generated a lot of verbal anger among the employees. Felt the employees have already established their right to maintain their job positions based on job performance, longevity, job description and past evalua- tion which reflect that each and every employee meets the standards of his or her job. Stated the present employees r:ele have to terminate then apply for rehire. The letter has undermined the present balance of trust and mutual understanding required by both employer and employee. Asked that the borough do all possible to rectify these employment practices. Richard Carstens, laboratory supervisor: Stated that the employees had not been kept informed of the progress of the selection of a new management group. Don Kieper, maintenance engineer: Felt the borough should not allow the Society to treat the employees this way. Beth Ennis, community member: Stated there are others in the community that are concerned about what is happening and asked that the assembly give them their support. Denis Lacours, community member: Felt the Society is upsetting the system by which the hospita has been run. Felt the grievances of the employees should be ironed out. Would not reapply if he were an employee. Gloria McNabb, technician: Feels the employees should have had a voice in the se ection of a management group. Okey Chandler, stated the Society should not bring in help from other areas but continue to hire locally. Ginny : Stated that a week is not long enough for the employees to study the job descriptions and decide on whether or not to reapply. Sylvia Olmeim: Stated the hospital has good records and evaluations for the Society to consider. 1 0 0 1 ? 1 0 5 9 7 KIB ASSEMBLY MEETING, APRIL 6, 1978 POSE 4 Nrs. Wallin stated the assembly has been informed that there will be an administrator here on flay 1st; he will be interviewing and showing policies for the employees review. Candy Smith: Stated that i,ay 1st to ray 8th is a very short time for the employees to make their decision. Felt the skills and knowledge of the present employees should be kept in Kodiak. Lawrence Hiddrick: Fears that if the present employees are not rehired the hospital will not be staffed with qualified help. Mr. Shafford: Suggested the assembly put some pressure on the Society to get a representative here as soon as possible. It was suggested that a temporary resolution be written to guarantee the employees time to prove themselves; perhaps a thirty day probationary period to make evalua- tions. rirs. ;lallin stated that the assembly had not seen the personnel policy of the Society. Stated there had been several open work sessions on the subject which were very poorly attended. Firs. 'lallin urged each and every employee to talk with the Grey and Nuns, backedby l the l as study personnel policy. Stated a the deficit haveadmittedtoepayina the vacation pay. Longevity and sick leave do not go with the employee when a contract is ended. ;large Linn: Felt that a health care organization staff should not be put in this position. Mrs. Iaaliin stated the assembly has been assured the 'rages will be as much or probably increased. Denis Lecours: Asked if the borough can do something to protect its employees in future contracts from similar sitv Mrs. Wallin stated that each new contract should be looked into. Mr Chandler: Felt employees should be given a six -month period with a new manave- mert group to prove themselves and took for other employment if desired. Comments closed. Dr. Emmick stated he also could have to reapply for staff privileges. f!r. mill as stated that the labor /management specialist with the Society did give some assur- ances they would be looking at an attempt to re- employ employees already here in Kodiak if that would fit the needs of their administration and procedures. Pointed out that anyone who becomes a part of the Society is building up time in that Society which is valuable in the event the employee should move to another area where the Society is located. Stated the assembly took everything into considera- tion reali- - that they had to have new management for the hospital. Mr. Jack explained that when the Grey Nuns advised the borough they would be leaving in tray 1978, the borough had the choice of running the hospital as a public facility or look for a new management group. There were five groups that applied, later three withdrew. The Lutheran Society was selected and came to Kodiak at the borough's request and they liked the facility. Asked that Mr. Denslow get a copy of the Society's policy. firs. Wallin pointed out that there were 18 pages negotiated out of the 25 page agreement. ;Ir. Peotter stated he could understand the feelinas and position of the employees; also hopes the new management will remain for an indefi- nite time as a change is difficult to cope with for the borough and the employees. Feels the Society is reliable and will do the right thing by the employees. Mrs. Kavanaugh moved that Hr. Denslow write a letter to the Lutheran Hos ital & Homes Soviet of America requesting that a representative be sent to Ko a mm ate y to en eaten the employees of their status and that copies of their personnel policy be sent to the KIB. Seconded by £r. Jack. :lotion carried by unanimous roll call vote. . Wasson stated she had been informed recently that the personnel at the Luthern Hospital in Soldotna are happy with the administration, n -y scale and benefits. Regrets that Lutheran Homes did not see fit to stay and talk with the employees here to alleviate a lot of fears and problems of the employees. t'rs. Wallin encouraged the employees to look into what the Society offers and to believe in themselves and their capabilities and accomplishments. Firs. :•lallin stated that the hospital presently does net have a retirement program. Fir. Denslow explained that the Society did indicate that on April 14th they would provide to the staff KIB ASSEi:9LY MEETIdG, APRIL o, 1978 PAGE 5 the staffing requirements, job descriptions, job qualifications and wage structures and that on the 17th the applications would be available at the hospital for those who wished to start the pager work. Or. Emmick moved to proceed with the agenda. Seconded by idr. Peotter. Motion carried by unanimous roll call vote.. 'rs. "allin declared a five minute recess. Meeting reconvened at 8:50 P.M. - VI! PUBLIC HrIRING A. KIB HUD Community Development 'lock Grant Application. Dr. Emmick read the correspondence. Mrs. '.lapin presented as evidence the newspaper advertisement. Meeting closed and public hearing opened. .do one spoke against nis issue. ?its. Uallin explained that $300,000 is the amount the borounh is eligible to rec-ive on an "as need" basis for the urban areas. The following spoke in favor of the issue: Jan Emnirk, Port Lions City Council: Read her presentation for the City of Port LL ons which requests $300,000 or any portion thereof for sewage treatment facility improvements. The sewage system in Port Lions consists of a 13,000 nation septic tank with outfall directly into Settlers Cove immediately below the village which is in direct violation of EPA regulations for sewage treatment and is operating over capacity. Feels their request meets four o the five stated criteria for the expenditure of block grant funds. The following reasons are for justification of the request: 1. Expanding low and moderate income opportunities. The city has experienced practically no growth since its origin mainly as a result of the unavailability of municipal water and sewer services to new home sites. This has caused an unrealistic inflation of property values. Port Lions desires comprehen- sive planning and orderly growth. 2. Providing a more rational pattern of urbani- zation. The housing shortage is so critical that growth, if not in the original towmsite, then across the cove on Peregrebni Point where individual septic tanks could be permitted. 3. Increasing economic opportunities for low and moderate income persons. The location of the present outfall is adjacent to the mouth of the Port Lions river, which is under consideration for a state fish hatchery. Contamination of the stream is a serious problem. Resolution of the problem may permit a more detailed consideration of this location as a hatchery site. This would increase Total resources; Port Lions desperately needs new industry. Port '.ions has committed its_'f to the solution of the problem in Settlers Cove prior to the construction of a small boat harbor by the U. S. Army Corns of Engineers. The construction of breakwaters across the cove may reduce circulation and increase contamination by the waste water. This is expected to increase local employment also. 4. Addressing deficiencies in public facilities which affect public health. The deficiency of the Port Lions sewage facility is well documented by EPA and the Department pt Conservation. The waste water is discharged into the cove above low tide on a public beach. Raw sewage is visible on the tide fiats. The borough and Port Lions share a common interest in the resolution of this problem. Port Lions may be able to install a second primary treatment tank and extend the out - fall within the cost of $300,000 to satisfy EPA regulations or the funds could be used to complete planning and engineering to provide matching funds for other avail- able grants or to construct at least one phase of the project. fir. Denslow asked to be briefed on the exploratory talks with DEC or EPA in the past relative to a primary treatment plant facility. Mrs. Emmick stated approximately six months ago Port Lions had asked if the extension of the outfail to Kaguiak Bay proper would be permissible. The answer was "No ". There are no regulations forthcoming that apply to Port Lions situation as a coastal community. In the past nothing short of a secondary sewage treatment plant would have satisfied re °ilations. Cannot say at present what kind of f .cility would he required. Mr. Denslow asked if the struc- ture of Port Lions established in such a way that it could handle the public works aspects of this kind as certain standards for system operation are required. Mrs. Emmick stated she felt they had that capability; the facility put forth by the engineer is very sophisticated but they are hoping regulations will allow them a less sophisticated plant that will be more within their means to operate. Mr. Denslow asked if they would be willing for the borough. to inspect the management and provide they be used in proper format in the event the borough would provide the technical supervision. ?rs. Emmick stated they would welcome any supervision or regulation of the borough. i ;r. Denslow explained that the maintenance is a definite problem,the Public Health Service has asked that a method be developed whereby the Borough would be involved with the inspection and management of the system. Mrs. Emmick 1 0 1 1 2 l rl 5 9 0 KI3 ASSEeeLY efEETLIG, APRIL 5, 1978 PTt -E S explained there is such a demand for Public Health Service funds that their funds are available only in conjunction with housinr projects. Helen ilolkoff, teacher director of Headstart: Asked for a portion of the iUP monies for a building for the Headstart which is now located at the Teen Center. It is not an ideal location as others use the ;uildinn also. Reouested an existing building be repaired for their use or the use of a room in a building which the horouah al- ready has. The building would have to accommodate 23 children with a minimum of 35 square feet per child. The average enrollment is 15 children. The square footage is by federal regulation. Feels this is a fairly permanent procram and that at present Kodiak has one of the best programs in Alaska. Diane 3ergolli, field trainer from Anchorage: Does not have information as to what the Ludget will be for this year but essentially ieadstart would pay for staff salaries, equipment and supplies, consumables and utilities but does not have funds for a building. Depending upon funding there could be some funds that could he used towards renovation but this could not be guaranteed. In some communities oarent committees have put funds into maintaining existing buildings. ors. eolkoff: Stated the building does not need to be located in the downtown area but should be situated so that the bus pick up route would not he extended unrea- sonably timewise. Bergolli: Stated that Headstart already has its own hus and that two hours ner day are already necessary for the pick up and discharce of the children and any time beyond that for transportation would cut into the eroeram time. Felt that even a room within a school could be suitable. P. total of approximately 1,000 square feet would be neeued. The building could be either privately owned or community owned. The building must contain two bathrooms, adequate lighting, fire extinguishers, et. Q`'-:. The rent figure is negotiated each year. Ivan iiidom, City ilanager: Stated the KACDC, Headstart and RuralCap appeared before the city council and made a similar request for a building. "ould encourage the assembly to favorably consider t''is request. Feels it enuld be f for some of the HUd funds into the Kodiak urban area. Understood that KACDC had requested the borough to consider the villages for placement of HUD block nrant funds; also men - Lions, the o duc}ass city, is an eligible grant hake application on its own. Knows there are PAS funds available and are set aside for projects other t::an dealing strictly with housing eevelooment. aequests the borough support the Headstart program. Uetir Ennis, Public Health durse: Has worked eith the Headstart nroup and is very impressed with their work with the children. The program is mainly focused toward the low income group giving them the learning and nroun advantages they do not have because of economic situations. Also handles a certain percent of handicaoned children. These children take in the three to five year nroup. The school system is responsible for the education of these handicanned children. It was stated that the schools do not have available room for this oronram as they are overcrrwded already. Lorna Arndt: Felt the schools should not net into the Headstart program. Tony Perez: Suggested there might be some space available in the borough buildinr as a temporary measure. Lutena rlulitalo, representative of KACDC and RuralCap: Stated the ;300,000 HUD arant is directed toward the needs of the low and moderate income group. PuralCao adminis- ters funds that the Headstart program receives, approximately 580,000 this vear. Stated the rating was very high and very satisfactory. This year KACnt efforts are concentrated on the six villages in the borounh. Stated there is a need for the Headstart program to have a permanent building in order to function properly. These children will be the leaders of our community in the future. Kodiak is allocated $75.e00 for winterization of homes for the low and moderate income group. Feels Headstart has the most need for these monies at this time. Closed public meeting and reopened the regular meeting. nr. Enmick moved to eneorse the City of Port Lions' request. Seconded by Tr. Peotter. "r. Peotter referred to id's. Erm ee's statement that there are some new regulations that are not out yet and found it difficult to make a commitment of that amount ashen the assembly does not know 1 0 1 'l 2 I '] 5 l 0 KI'1 ASSE;. LY :iE£TL!G, ,APRIL G, 197E PAGE 7 .,rat the regulations are. :.r. Denslow stated that supposedly the program is eritter unaer the Small Cities Program. A project of this size ''ould necessitate using monies over a three -year period rather than focusing all the funds on one project. There must be some diversity in the overall nroaram to be submitted; a single nroject could not be selectee and still file unuer the comprehensive nro ^ram. There is the possi- bility of filing under t:e single project :which is a part of the sane community block grant procedure. There are no guarantees that we will get any money as this is a highly competitive exercise. These commitments are made by the federal novernnent only one year at a time and it is possible that funds would be allocated to start the project but none designated for its completion. This could he accent::: at t.,is tiee for consideration and discussion of the project with a HUO representative. "rs. Kavanaugh moved to table the matter until there has been time to study further. Seconded by Mr. Peotter. ''otion carried 5 -1 with Dr. Emmick casting one 10 vote. las. Kavanaugh roved that any action on the KIB HU'J Community Development Grant Application be deferred until such time as the assembly has had time to review any and all a lications and make an intelligent decision. Seconded b Nr. Peotter. 7r. Dens ow stated that pre iminary app ication must be submitted between 7ay 1 and i:ay 15. A second hearing ;.ould be required at the time of makinn application. The items that would be included In the application would have to be decided upon within 45 days. If a comprehensive application is submitted it would have to include more than one project. The $300,000 would be over a three -year period. Dr. Emmick amended the motion to include the two projects brouoht forth tonight be included in the grant application. Seconded by t'r. Peotter. Iir. Denslow emnhasized that there are both single applications and multiple app ications. HUD implied that as a borough it would be better to apply for a comprehensive application. The projects which would be included in this application would receive only a nortion of the total amount of the grant. Dr. Emmick stated he was not aware of any KACDC nrograms in Port Lions at the present time. i.r. :;ulitalo explained KACDC has had problems receiving input from Port Lions as they are not represented on the hoard of directors. "rs. !'allin stated that each project in the application will receive only a portion of the total amount. Felt the renovation of the borough owned house should be considered. :'otion failed 3 -3 with hrs. Kavanaugh Mrs. easson and Nr. '!illiams castinr !!0 votes. motion carried by unanimous roll call vote. Dr. Emmick moved that the two proposi- tions presented here tonight be considered in the future. Seconded by - rs. Kavanaugh. III ;'otion carried by unanimous roll call vote. r. Denslow stated invitation for preapplication must be between May 1st and 'jay 15th; final application - ill be suL- mittad later. A special meeting for the consideration of the HUD Oevelerrent riot! Grant Application and the School District Budget Proposal eras set for 2: ?2 P.'". Saturday, April 22, 1978 in the borough neetino room. VIII OLD BUSINESS A. Policy Review of Afognak Development City Proposal. !'r. Denslow stated that sometime ago staff was asked to submit a letter to the Department of Community and Regional Affairs, 3oundary Commission raising a number of questions which .ere generated-stemming from a proposed decision of the Boundary Commission to authorize the establishment of the development city of Afognak. The questions arose out of the fact that the original project presented in July of 1977 was a relatively modest one and on that basis concurred that the development of the villaee of Afoanak on Afognak Island seemed to be reasonable. It was also decided at that tire that t`e planning department would be available to assist in the development of the hronosal. ilething further was heard from the project until a newspaper article indicated t' Boundary Commission had taken some action in Petersburg. The Boundary Commission has responded in answer to these questions. A letter received today made some revisions in comments that had previously been responded to in our earlier list of ouestions. The natter was placed on the agenda in order for the assembly to develop a :ollcy position on it in anticipation of a hearing scheduled on May 11th. The pertinent material has been furnished for tat purpose. The hearing dates are now proposed for ray 12th and 13th. Stated there is a lack of information regardina this nrorosed development city and a lack of clarity on the part of the Boundary Commission as to the procedures they will utilize in making a decision. firs. '!allin read the loiter from Palmer tccarter dated March 31, 1979. Mr. Hilliams moved that the borough assembly execute Resolution No. 7C -36-R Requesting the Local Pounder Commission to Deny thg Petition for the Development City of Afoonak as Petitioned by t a a croak dative Corporation on dovember 7, 1977. Seconded by Or. EmmEmmick. 'rs. K sked if the assembly would be agreeable ff the area were made smaller. 'r. "illians stated that when this was first presented in July 1 he agreed to the Pursuit of this action, not on the Development City of Afoonak as there had not been time to review the document. Felt this has been misconstrued to the extent that the vote -as an approval consequently the motion is in order. Hr. Jack stated that the change of the size is not sufficient justification for denial. Cher extremely important noints 1 0 1 1 2 ^ 6 1 1 KI3 ASSEr$LY i;EETIIG, APRIL 6, 1973 are: 1. the borough does not have planning and zoninn oow•rers within the develor^'er city, 2. the fact that t ;e proposal was not discussed 'it;' the approximate el people living within the area, 3. the fact that they can Sold their meetings by telephone, the council is appointed and 4. they are competing for funds without having the population to utilize them. Pn this basis fr. Jack concurs with :r. ;illiams. Mrs. Kavanaugh stated she is still in favor of it if it does not include properties of people that do not .Nish to be included. ;:r. Jack sunaested that Afonna come back with a different proposal that does not include all of these people. !'r. Yamser stated that the boundary commission did not enlarge the boundaries hut re- duced then by a few feet out in the water. ::r. Pillions amended his motion to rescind the .revious statement of Jul 1977 and re lace it ''ith the appropriate mot on wit the consent of his second. :;r. Harmer stated the Ouzinkie :!ative Corpor- ation owns a and at Litnik Bay but their agreement states that ultimately it will be transferred to the Afognak Native Association. Also stated that the proposed city covers lands that will not be conveyed to Afognak. If the Boundary Commission should turn down the proposal, 6r. ''amser could not state whether or not another petition would be submitted. Stated there is much misinformation on this subject but the information has been and is available for anyone that is interested. Feels there should be more research on the subject by the assembly and others. He stated there were two dist.rct requests made at the time the petition was presented in July, 1977: 1. asked for approval of the concept of going into developing a city on Afognak Island and 2. asked for help i'hen the village was established. Stated again that he Would be willing to answer any questions on this natter. Mrs. "allin explained that the motions in the minutes are taken from the tapes so are verbatim. Mr. yamser stated that three native corporations are appealing to the Boundary Ca'nisslon at the present time. He stated there are approximately three actual property owners besides the native corporations in the development city, although there is a large numLer of people that have open -to -entry leases. Or. Emmick moved to amend the notion to include the rovision that upon petition of residents and an. owners o t „e area that service areas as requested or renuired hl e formed by t e orou.n. Secon e b '.r. Nil ams. i'otion carried 4 -2 with 'r. Jack and rrs. Masson Bastin r: votes. .'a n mot on carne. 'Nit -rm. Kavanaugh and Mrs. "asson cast n W votes. Restatement of :Hain notion: Mr. "'Miens moved to rescind the rev ous mot on of Jul 1977 and that the borough assembl execute Resolution r'o. 3 -36 -R a Reso ution Re•uestin. the Loca 3oundar Commission to Ten the Petition or the 'eve .ment t of onnak as Petitione• b the A onnak ?lative Corporation on November 7. 1 o PACE 3 3. Policy Review KIB vs. Tony Perez - No. 77- 17128. i1^. Oenslow stated that at a work session the assembly discussed with err. Perez the status of a certain legal action regarding a zoning dispute, the utilization of land. As a result it was agreed that a compromise and settlement agreement would be developed with Nr. Perez and a representative of the planning and community development department. This agreement was jointly prepared by ir Perez and :'r. ;:ulitalo for the purpose of re- solving tbia issue. This document is for your review with the hope that it will be executed and the matter be clo. . !?r. Pilllams moved that the Compromise and Settlement A.reement between the KIS and tr. Perez be dul executed. Seconded b firs. Kavanau h. firs. '!al in explained that accord ne to correspondence, '`+r. Perez understands t e terms of the agreement and is willing to sinn same. ''r. Perez stated he had never seen tie document; the assembly was misinformed. ':r. Peotter stated the borough had agreed to accept the document as an agreement and had agreed to sign it and now presents it to fir. Perez for his acceptance or refusal. Notion carried by unanimous roll call vote. It was pointed out to Mr. Perez that the KIC has agreed to sign tie ocument an now he can study and decide whether to sinn it or not. If not, tr. Perez would have to cone back to the borough to re- negotiate another agreement. It was agreed that the meeting would recess at 11:00 P.M. and reconvene at 7:00 A.M., Friday_rni_g AEU BUSINESS A. Tax Adjustment - Francis R. & Christi,A. Cocks. rr. Peotter stated the reason was that this appeared on both the original and supplemental tax roll and should only be on the original in the amount of $143.03. ;;rs. Kavanau h moved for adjustment. Seconded by Or. Ennick. I ;otion carried by unanimous ro 1 ca vote. 8. Petition Requesting Rezoning of Tracts A 3 e, ?ells Flats Subdivision, Ak. i'r. Peotter moved nis be referred to the lanninn department for recommendation. Seconded by mr. Jack rot on carried by unanimous ro ca 1 vote. 1 11 1 2 1 0 5 1 SIB ASSEZLY MEETIAG, APRIL 6, 1978 PAGE O C. Petition for Referendum to Repeal Ordinance °'o. 78 -' -0. 'irs. "allin read memo- randum from Clerk- Treasurer stating that on the advice of counsel, this Referendum Petition did not apply to the Special Service Area as described in the ordinance and recommends the assembly reject the petition as insufficient. Dr. Emmick so moved. Seconded by iir. Jack. Notion carried by unanimous roll call vote. D. Ratification of Election Judges. :r. Peotter read the correspondence. %r. Peotter moved that the assembl ratif frartha Randol.h, Peverl Horn Jan Fri Fan an une Jue son as the e ection boar or tae Apri 19 8 Specia Election. Seconded by Adrs. Kavanaugh. ilotion carried by unanimous roll call vote. E. Resolution Ho. 78 -30-R Subdivision of Lot 8, Block 7, Bells Flats, Ak. (Laurel Peterson). Ur. Emmick moved for approval of Subdivision of Lot 8, Block 7, Dells Flats, Ak., Resolution 80. 78 -30 -R. Seconded by 'ir. ''illiams. Motion carried Fy unanimous roll call vote. F. Resolution No. 78 -31 -R Subdivision of Lot 15, Block 7, Beiis Flats, Ak. (Strahle). Dr. Emmick moved for approval of Resolution Mo. 78 -31 -R Subdivision of Lot 15, Block 7, Bells Flats, Ak. Seconded by Ars. Hasson. i-otion carried by unanimous re 1 call vote. G. Resolution No. 78 -32 -R Subdivision of Portion of Tract R, USS 1678 (' J. Glynn). Dr. Erick moved for approval of Resolution No. 78 -32 -R Subdivision of Portion of Tract 8, USS 1678. Seconded by Mr. Peotter. F. .ion carried by unanimous roll call vote. H. Resolution No. 78 -33 -R Policy Resolution Reference Private Construction in P blic Right -of -Way. iir. Williams read Resolution Mo. 78 -33 -R and the correspondence. mrss. Kavanaugh moved for adoption of Resolution Ho. 78 -33 -R. Seconded by "r. Peotter. potion carried 5 -1 with fir. Peotter casting one "0 vote. H -1. Resolution 80. 78 -34 -R Establishment of Charter Commission. t"rs. "alum reed Resolution lo. 78 -34 -R, A Resolution Placing Before the Voters of the KIB the Question of Election of a Charter Commission to Prepare a Unification Charter. rirs. Kavanaugh moved for adoption of Resolution No. 78 -34 -R. Seconded by Dr. Emmick. 'r. ui lams felt the resolution should list a certain number to represent the area out- side the city and a certain number to :'.present the area within the city. It was pointed out that the certified population figure is received from the Department of Community and Regional Affairs. Nrs. 'Wallin recessed the meeting until 7:00 A.N. Friday. Firs. Wasson, acting presiding officer, asked the discussion on Resolution No. 78 -34-R be continued. Fir. Denslo+.r stated that if the assembly wished to amend the resoluttoa later he would confer with counsel on the matter. Mr. Peotter stated he felt it would be wise to clarify the resolution in the advertising of the election. ' rotion carried by unanimous roll call vote. Mrs. Wallin assumed the chair at 7:05 A.N. I. First Reading Ordinance ilo. 77 -17 -0 Amendments to Land Acquisition and Disposi- tion Chapter 18 of the KIB Code. Mr. Denslow explained that Ordinance No. 78 -7 -0 amends Ordinance rlo. 77 -17 -0. Dr. Emmick moved for adoption at first reading of Ordinance 'lo. 78 -7 -0. Seconded by Pr. Peotter. Motion carried by unanimous roll call vote. J. Presentation of School District Budget Recommendation. Mr. Peotter moved to acknowledge receipt. Seconded by Dr. Emmick. Mr. Peotter stated that the president of the school board had expressed a willingness to meet for a work session if any further information is needed. Dr. Emmick felt the preliminary review report should be available to the assembly for consideration. Mrs. 'Wasson stated that a copy of the report could be made available and the committee would be willing to meet with the assembly. :Ir. Denslow felt it would be proper for the assembly to ask for the report and recommendations of the study committee. Mr. Denslow will request this information. Dr. Emmick pointed out there is a $350,000 discrepancy between the figure of the budget review committee and that of the school board and feels this should be analyzed. iir. Jack asked how does our percentage being given to the school, in comparison to the regular foundation unit, compare with other schools throughout the state and what 1s our relationship to that percentage to other school districts throughout the state? iir. Denslow stated this information is available an n l i 3 n 6 1, KIC ASSE,.GLY :;EETIJG, APRIL u, i 7a PAGE lr was liven out at tho Jecemeer 'eetinr with tha school board. r'rs. "allin reeuested that .ir. Denslow get all the information to the assembly members soon so it can be studied and conslaered at a work session. Dr. Fnmick feels tie budget should s:row some form of validity of the figures Going out to the nublic. 'otion carried by unanimous roll call vote. K. Grant of Easement Request for Sewer Line City of Ouzinkie and U.S. Public Health Service. Dr. Emnick read the correspondence. It was pointed out that the arreement had been discussed at a work session. Or. Ermick moved for adoption of the agreement. Seconded by ;:r. Jach. "otion carried by unanimous roll call vote. L. Architectural Services Proposal- :aynard AEU Alaska A. Hospital ;Anagers Residence 3. 3orough Building "indows Study .•r. Peotter read the correspondence. .r. Denslow explained that both buildinns are public buildin -s required to be done in accordance with codes which necessitates the hiring of a licensed architect. The hospital residnce was constructed for a nuns' residence and must be renovated to accommodate a family of four. The cost of the renovation will be approximately $15,000 to $20,000. Concerning the borough buildir' windows, iir. Denslow stated there are two parts to this item: a. the oneninn of the windows by replacing a psoo ib 30 windows at an approximate cost of 525,000 and will get a per unit cost. h. the windows have a snap -on unit on the outside which holds water. The water will have to be drained in each casing. '7. Jack gas informed that the air handling equipment in the buildinn w - o designed for a dormitory rather then office type use anu the renovation would be very expensive. rs. Kavanaugh arrived at 7:35 A.:!. firs. .;allin stated that the casings will have to be renaired on all windows in the building but thz decision as to alterinn only t e tcrzugh office windows or the windows in the e,tire building would be made later. i;r. Denslnw stated the borounh is in the process of obtaining title to the building. Dr. Emnick moved for aporovai of the proposal. Seconded by .'r. Peotter. (Both A w B). ration carried 5 -1 with ,ins. Kr anaueh casting one to vote. '. Engineering Services Proposal for Service District I, "onashka Service .Area. 'r. Emnick read the correspondence. Dr. Ernick moved to acc.?at this for consideration. Seconded by Ur. Peotter. A copy of a set of documents was available for perusal ane copies will be made for each member; t ;e item .111 be taken up at a work session. „otion carried by unanimous roll call vote. J. Policy Review of Appeals Process for AJSCA and Apoeal Board Process. - ;;rs. 'Minn explained the Jocunnnts. Dr. Ermick asked if there is any information from the attorneys that t assembly could have to resolve the enigma that exits, especially in relations.rip to 14C -3 in terms of the type of appeal filed. Denslow replied that the ' on the street" does not understand the mechanics of the legal procedure involved. In response to the borough's request that counsel protect the borough's interest in land and from a legal point of view, the mechanics require that an appeal be filed. 3ecasue of 14 -A, C "• C, counsel has been forced to file an appeal to protect the borough's interest in school sites and other matters. From the point of view of the "man on the street" it does not hake any sense to file an appeal but from a legal standpoint, it is the only procedure that is workable in the mechanics of our legal system. If we fail to appeal, we surrender any rinhts we might have to publicl° used land and at the same time we have alienated the various friends and neighbors with whom we must work from day to day. Felt that directions to counsel could be modified so as not to require an apoeal be filed in each and every instance. It is possible that an appeal be filed in some cases, however, agree- ments could be substituted. Dr. Emnick stated he would present two motions; the first motion would relate to the possibility that counsel had followed the borough's instructions too closely by getting into reconveyances. Stated the law is clear in the case of incorporated villages and the question is in the area of unincorporated villages. He was aware of only two appeals regarding the reconveyance to munici- palities, Akhiok and Port Lions. These have been challenged and refused by the Appeals Board. Second motion will be a policy matter based on the State's policy as far as schools are concerned. The State has a policy that land has to be avail- able by the municipality before they will construct or maintain a school building which he felt seemed a reasonable proposition. Felt the borounh should not build schools on land it does not own. Dr. Emrich moved that the borouoh drop any muni- cipal reconveyances where there are incorporated municinalities. Seconded by . 0 1 i 2 uI3 ASSE; ISLY i iEETING, APRIL 6, 1978 1 6 1 4 PAGE 11 Masson. Mir. Denslow stated he felt a proviso would be in order that alonn with the 5 not appealing, the borough provide that an agreement be reouired that assures the borough that at some future time should a school site he reauired that it would be available to them without the necessity of legal action and /or compen- sation. iir. Peotter stated there were other responsibilities encumbent upon the borough, such as health, besides schools, parks and recreation, landfill, et cetera. Mr. Jack felt the village corporation could not dispense the land for municipal use until they have the conveyance; felt the borough is approaching the wrong body on the 1,280 acres and end up i•ath a suit that does not solve anything. "r. Denslow stated (1) that In terms of the land itself, the appeal accomplishes nothing; (2) from the point of view of the law, there is no choice as to the mechanics. The question of appealing to the wrong body is a matter of fran which side the question 1s approached. Jr. Jack stated that Akhiok has always expressed willingness to give the borough the lands for the school reserve. Felt that through an appeal of this nature, the borough is antagonizing a group of people that have been receptive to cooperating and solving problems mutually and asked why this action was taken aaatnst the municipality of Akhiok, not the trusteeship of Afognak. Dr. Enmick stated the assembly could be reasonably assured that the incorporated municipalities will re- ceive reconveyanca; felt parks, landfills, et. cetera cannot be anticipated but the assembly does not have to anticipate the need for school sites. Also would be giving some responsibility to the municipalities to work out their on problems. ors. tda111n cited from the Act stating tnat the 1,280 acres has to be used for the ex- pansion of community improvement; also the vitiate corporation would have to convey to the federal government, state or municipal corporations title for existing airport sites and navigation aids together with the necessary acreage and /or easements. :ire liilliam* pointed out that it is encumbent upon the borough to provide schooling whether or not anyone gives them land. iir. Peotter moved to amend that a Provision be included to make available sufficient land to accommodate those responsibilities encumbent upon the borough to -wit: parks and recreation, school sites health facilities and the Tike. Seconded by Ilrs. Kavanauoh. Par. Jack quoted from the Jenks monologue for the record. Village comprehensive plans are being drawn up now. "r. Jack coved to defer action on these issues until the assembly has had a chance to consult with the attorney. Seconded by I1r. Peotter. mr. Jack, with the consent of the second, withdrew the Ration. gr. Peotter pointed out that the - borough must ful- fill their responsibilities to the citizens of the borough in order to protect the interests of the borough; providing education is a result of the 'lolly Hooch case. In the future there will no doubt be other responsibilities, parks and recreation, landfill, health facilities, et. cetera. "ir. Peotter stated that the amendment implies that the land would be conveyed on an "as need" basis. Mr. 'Williams asked Mir. Hideo if it was necessary to establish another school within the boundaries of the City of Kodiak, what responsibilities would the City feel toward the land that was required for the school. fir. Uidom replied that "it is a borough function ". Amendment carried by unanimous roll call vote. Main motion carried by unanimous roll vote. Dr. Emnlck moved to modify the borough's charge to counsel to the effect that he is to consult with the client onlitlgqation on any further land matters regarding ANISCA. Seconded by Nor. Jack. Mfrs.Wallin explained that (1) quite a considerable amount of money had been spent on ANSCA litigation during the past year, (2) every appeal has thirty days notice with a provision for an extension by law, and (3) the motion only addresses the attorney to notify the borough of what he is golno to do. The assembly should have an awareness of the attorney's actions. Mr. Denslow ex- plained that in law there is the opportunity when time is not sufficient for the attorney to serva notice of a delay in order to provide time to confer with the client. Notion carried by unanimous roll call vote.. rr. Jack stated that apneals on state TA'd lands have been made and another one is pending (Old Harbor). In only one specific instance on Spruce Island did the borough give instructions that we were not to challenge state TA's in which the borough had no direct interest. This was when the borough was filing its supplemental selections. It had been felt that the state had not fulfilled its responsibilities to protect the interests of the borough in TA'd lands. The management agreement with the state was broken and Mr. Tubbs was employed on a full time basis to monitor that situation in the role that the state had been assuming. Ili.. Jack asked if there had been any additional infor- mation from Cole, Hartlg, Rhodes, 'Norman 8 Mahoney concerning the lack of a draft being in on the Ouzlnkie compromise beino in the possession of the Ouzinkte at this point. iir. Denslow had not been able to look into this. It was learned that the agreement was not done in draft form on April 5th. qrs. 4allin requested a special meeting with iir. Harttg. :lr. Jack moved to direct the manager to contact the attorney, iir. Hartig, as to the clarification of the status of the draft of the Ouzinkie agreement. Seconded by Irs. 'Wasson. Notion carried 5 -1 with fl-s. Kavanaugh casting one NO vote. 1 0 1 1? n 5 1 7 KID %,SSE.LLY mEETI.V', nPRIL 4, 1776 PIPE 12 U. Policy Review of Real Property Appraisal Process. :r. nenslow stated he had hear asked to place this on the agenda as it ryas understood that the assembly was colon tc discuss the prospects of a re- appraisal of all real and personal property on the island. :,r. alliams stated it had come to his attention that there ray he sore dis- parities in the assessments of real am personal oronerty and also thet t'' =re is the intent to convert the record keeping system to a data nrocesslnr rrster which means everythinn would have to be converted into data lanquace. Felt that hoth issues should be wrapped un at once by gettinr a commercial assessment firm to corn into the borough and give first hand assessment information on all real and personal property throughout the borough and at the sane time convert that into usable infor- mation for the data bank. It was pointed out that th^ assessing department has been sent to several schools and they should be a1 a to do this themselves. '7r. Fmmick feels that the number of appeals in this borough is excessively low compared Ath other areas. '4 Haney stated that assessments and anoraisals are t'•o different items. Explained that in this borouch there are approximately 4,5 °0 parcels of property; if the assessor could oet ten parcels a day it "ould take 450 working days to do the entire borough. This is an inpossib:lity as the budget is set un. Stated that the judges have said that the only solution, and the quicker the better that communities get to it so that less legal hassles will be had, is to co on a comnuter appraise, not assess -- reappraise everything before tea next calendar year. A coroany would come with five or ten men and take tic appraisals through to the P.O.E. From then on a small group can marage. The assessments are supposed to follow market value. Stated that a commercial firm might ';ring in a 20 percent increase. I'r. Haney stated there would be complaints the first year but should not have from then on. Sane people are urging the state to go back to the stamp system where stamns are issued to equal the payment so that records can develop out of then and others can he corrected. A commercial appraisal was done when the borough was started in 19F4 but gas not been done since. There are some disparities throughout the borough. This would be a bid item to engage a firm to do this appraisal which would cost somewhere between 4150,000 and 5250,300. This would affect TCA -1, TCA -8 and TCA -°. The local office could take care of TCA -5, the villages, or approximately 1,200 nieces of property. Mr. "llliars moved that this item be referred to the next work session and in the meantime proposals for cost be obtained. Seconded by Or. Ermick. lotion carried with fads. Kavanaugh casting one .!0 vote. P. Financial Statement February 1273. Dr. Emmick moved to acknowledge receipt.. Seconded by jr. Peotter. lotion carried by unanimous roll call vote. D. School District Reports of Revenues and Expenditures February 1 ^73. "'r. Peotter moved to acknowledoe receipt. Seconded by '7s. '•'asson. Potion carried by unanimous roll call vote. R. Monthly Activities Report ;arch 1973. nr. Peotter moved to acknowledge receipt. Seconded by Or. Ennick. Motion carried by unanimous roll call vote. firs. Hallin requested that the mayor's comments be heard before the manager's reoort. This was agreeable. XII MAYOR'S CadEi1TS Moved and seconded by unanimous ballot to change the agenda order to place the s•avor's Comments before the tanager's Rep carried by unanimous consent. 1. Suggested the assembly members read an art c e I n the ka is imes regarding the service district. 2. Announced the schedule for the arrival and visit of the Governor's 'Wife, Fella Hammond. firs. Hammond's arrival at 10:10 A.:i.; conducted morning tours: luncheon at the Elks 12:03 to 1:30 P.;i.; afternoon tours; cocktail party at the American Legion, no host, at 6:00 P.ii.; and a "by invitation" dinner hosted by Mrs. 'Iallin at 7:3C P.". at the House of Charles. Mrs. Hammond is to be the guest of the borough. The tours were vainly of volunteer agencies. ;ire. Hammond is promoting "Alaska Volunteer "enP ", April 16 -22. 3. Announced a trust fund had been established at the First "ational rank of Alaska for the people affected by the fire in Akhiok. All contributions are 'Welcomed. 4. 0. E. 0. P. meetings are now scheduled for 7:30 P.N., Tuesdays. 5. Alaska Coastal Policy Council was attended by Mrs. "allin and Dr. Ermick in Juneeu March 30 and 31. The Guidelines and Standards were passed with sore mclifications Ind will be going to the legislature shortly. 5. The municipal lands bill has been given a great deal of new--aper coverage. 7. Reaffirmed there is an ordinance on the sale and lease of lands. The amendments to 77 -17 -0 have been given first reading and will have second reading and oublic hearing on May 4th. The rewritten ordinance is available for perusal. 9 1 1? 9 5 '1 fl KI3 ASSE:ALY iEETL:G, APRIL 5, 1978 PCrE 13 wAGER'S REPORT 1. The process of preparing packets for meetings has tees discussed ilth the clerk; in order to allow sufficient tine 5etween the work session and the regular monthly meatiny for preparation of eackets, it was suggested that the mont',1 y work session is 'geld the third Saturday of each month instead of the fourth Saturday of eaci month. r. Jack moved to hold the ;:ork session t,e third Saturday of the month. Secondea by 'ter. conic . Carried b unanimous consent. 2 • cre were b d openings on uesda and Port Lions. Loaf biddin contractor vas ariJ 4th for the high schools at Old Harbor project is $1,065,600: on the Port Lions project $1,172,G00. Rase over estimates. Have been referred to the architect for evaluation, tabulation and recommendation. , ethods of reducing the costs will be discussed with the low! bidder. If those nego- tiations are unsuccessful, rebidding would be the alternative. laynard 18 2 J is meeting with representatives of the contractor and the state in order to net neao- tiations underway and reach compromise. The state has retained a certain portion of the $300,000 on each project for administrative costs; the balance is contingency and architectural services. These are bond funds and the borounh must operate according to law as agents of the state. 3. Talked with Representative Don Young regarding Veterans Administration loans for mortgages. Federal government insists they do not have a policy on mortgages which reject knowle geof any arejection. from It oasbroughtooutethattthevproblema State of Alaska VA, not t.,e federal VA. 4. Regarding status of the lands bill. The lobbying renresentatives made their presentation before the Senate last week and out of that the borough's position was laid firm. Other boroughs have become aware they may have problems they 'ere not aware of before. The legal counsels of all the boroughs have been requested to meet and submit a revised version of the municipal bill. Have been assured that no action will be taken on the bill until appropriate revisions to the satisfaction of horounh interests are provided. , Irs. Kavanaugh moved for executive session. Seconded by rr. Peotter. Carried b unaaimou -sent : reconvened. .:rs. Kavanaugh moved that Kodiak Island Borouoh authorize the law firm of Keane har er Pear uan ; o'e and to re son. prate. Seconds; by Jr. Peotter. Carried t by unan mous Kod cat qat as an ro- 5. Stated there will be a meeting with the state alroort planner on April 12th. They s included eth float planin o plane dertfacility make decisions plan of the ecisionsand recommendations, State- the assembly must XI \SSE;sLY C0i•iiIE,1TS lira. Kavana 1. Asked what had happened with the rlan for parking lots. ''r. Dens ow stat the plan had been complete for some time and we are waitina an authori- zation to go to bid. The plans and bid specifications are ready to go. This reouires an appropriation in order to fund the project. The area immediately around the borough building will amount to approximately $175,000 for gradinr and seal coatino: this does not include the high school parking which is a separate project. The plans and specifications for both projects will be on the aoenda for the next work session. 2. It had been discussed that the borounh might do something for the Grey Nuns. Her personal thought is to rename the hospital for Sister Hilary. Phis. Kavanaugh moved to hold a •ub11c hearin to rename the hosnital. Seconded b Mr. Jack. Carried 4 -21th Dr. mm c an • r '� eas rpm t e p c. �• ams castina .'1 votes. ee s there .ou .e a number o good u di ins. Peotter: ,lo comments. sirs. 'lasson: Asked if more work could be accomplished at the work sessions or should thirtrereo meetings a month. It was suggested that this he discussed at the work session. It was stated that straylna from the strict issue at the meetings is the thateonefineetingncouldlbegahpublic hearin g g meeting a exclusively r and t the l other meetina would be a formal session where actions would be taken. Or. Emmick: do Comments. ''r• '' imams: do comments. 1 !l 1 i 2 1() 6 1 7 KID ASSEUSLY iEETI!G, APRIL 6, ISM 1 ATTEST: jr. Jack: .:o comments. Clerk = treasurer PAGE 14 XIII AUUIEICE C07;iE RS Ivan 'Adorn: 1. Regarding ,minutes of "arch 2, 1S78, 'r. "ido'n felt that the contents o�etter written and read by him should have heen presented in toto in the minutes. 2. Feels the planning department of the torough should not be called the "Planning and Connunity Development Department ". 3. Regarding annexation of the Coast Guard lase, it was brought to the attention of the Planning and Zoninr Commission and they instructed the planning director to look into the possibility of this matter. Feels this should be done because !lien is not taxed at this time. Feels this should be done so it will become a Dart of the borough, if not the entire Base, at least the airport. Requested this he included at the Boundary Commission hearings. Also wishes more discussion on the Shannon Point and Cliff Point properties. 4. Mould like discussion on 0. E. 0. P. appointments. 5. Requested a copy of the unification resolution. Feels that "A History of the Unification of the City of Anchorage and the Greater Anchorage Area 4orouch" is very informative. Also recommends the purchase of the "User's Guide" which talks about streamlining government body meetings. 6. Requests that if the borough is noinn to go ahead c'ith the sever district, that the City of Kodiak be involved in the engineering services of Service District I. That the City furnishes water to the area already. Informed that the sewer treatment plant was to start operating at 9:00 A.i1. today, April 7th. sirs. Kavanaugh commented in the absence of firs. 'Wallin renardinn the 0. E. D. P. appointments, that there will be two positions open which will be advertised. There will not be an opening in a governmental seat as that seat is already filled. At such time as this would be vacant, ar. 'lidom's name would be considered. XIV ADJOURHiiEiT The meeting was adjourned by L.rs. °'asson, acting nresidinr officer at 10:00 A.C. DATE: YEAR: 19 77 ASSESSED VALUE ADD: SUBTRACT: CORRECT TOTAL: March 28, 1978 n 6 1 ^ : PREPARED BY: Gladys Berestoff Assistant Assessor KODIAK ISLAND BOROUGH ADJUSTMENT REQUEST NAME: Francis R.9 Christi A. Cocks ADDRESS: Box 2112 Kodiak, AK LEGAL DESCRIPTION: Personal Property ACCOUNT NO. Personal Property ADJUSTMENT NO. P - 78 - 01 REASON FOR CHANGE: Posted on Original 6supp1 m n a1 Tax Roll Should be on Origianl Only Delete from Supplemental tax roll VALUAIIC BOROUGH /FIRE TOTAL 13,400 Edwin Haney. Assessor ASSESSOR 96.88 + 30 41 197 79 Penalty 12.74= 140.03 Penalty 12.74 + 96.8R + 10 41 = 140 01 n '