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1974-11-07 Regular MeetingKWIAK la ARD MORO { AC$S$MBQY MINUTES OF NOVEMBER 7, 1974. CALL TO ORDER The Meeting was called to order by Mayor, C. Ross Wood, at 7: 30 p.m. in the meeting room of the Kodiak Island Borough Office Building. ROLL CALL PRESENT Mr. C. Ross Wood, Mayor Mr. Sven Haakanson Mr. Wilton White Dr. Michael Cathey Mr. Nick Pestrikoff Mr. Alex Panamaroff, Jr. There were approximately fifty people in the audience. A. Swearing in Assembly - Mr. Nick Pestrikoff was sworn in b the Borough Clerk, as Assemblyman B. Reorganization of Borou h Assembly - Mr. White moved that Sven Haakanson be elected the sition of residin officer, because of his e rlence in municipaileadershig Seconded by Mr. Pestrikoff. Mr. White moved that nominations be closed and a unanimous vote be cast for for Mr Haakanson. Seconded by Mr. Pestrikoff. Mr. Haakanson was given an explanation of the duties and responsibilities of the Presiding Officer, 4u estion being called for motion passed by unanimous roll call Mr. White nominated Dr. Michael Cathe as De u Presldin Officer. Seconded by Mr. Pestrikoff. Mr. Pestrikoff moved that the nominations be closed. Seconded by Mr. Pananmaroff. Question being called for motion am by unanimous roll call vote. There was a three minute recess. III MINUTES FROM PREVIOUS MEETING A. Assembly - R B. Assentbl of the minutes of October 3, 1974 and October 7, 1974. ssed b -S moved for acce Seconded b unanimous roll call vote. IV MINUTES FROM OTHER MEETINGS A. P8Z - R ular - October 23 1974 - Mr. Pestrikoff moved for a Panamaroff. Motion bar - October 3 1974 - 'al - October 7, 1974- Dr. Cathe ABSENT tance Mr. PAGE 1 the PSZ minutes. Seconded by Mr. Panamaroff.Motion s ed by unanimous roll call vote V COMMUNICATIONS 6 APPEARANCE REQUESTS A. Mrs. Be S rin hill - Re: Kodiak Island Health Resource Council - Mrs. Springhill stated that what they really wanted to know what the Assembly expected of the Council. She gave a brief run -down on what the council was before and why the name changed and its function. Dr. Cathay stated that he would like to see more background information on the council and its functions, before any action is taken. Mr. Pestrikoff asked if KANA and the Health Council were duplicating the functions of health planning. He suggested that they get together. Mrs. Springhill stated that Frank Peterson is on the Health Council. She suggested that the committee just go back to being an advisory committee. Mr. Haakanson suggested that this be postponed until more Information Is received. Mr. White asked Mrs. Springhill to @tftife‘ick:with what they think their functions should be, so the Assembly would have some idea what they want. KObI/k ifoU apR' 11 fiSEh1B9i MEETING OF PAGE 2 • NOVEMBER 7, 1974 8. Letter from Arnold Hansen 6 Glen Neel - Appealing P6Z's Decision on Request for Sawmill Site - letter read by Mr. Wood. Mrs. Holt noted that the lease request was for five years. Mr. Wood noted that the Borough has been seeking an alternate site for Mr. Hansen, and has- two locations in mind which he believes the Borough can obtain and from which Mr. Hansen can choose. Mr. Hansen stated that he would gladly move his portable sawmill, if an alternate site were available. Mr. Hansen stated that he is presently cutting all the trees on his lot. Dr. Cathey asked that if he is cutting 100% of the trees on his lot, how long would it take, Mr. Hansen said about a year. Mr. White asked it it would be reasonable to let ivir. Hansen continue to cut his own logs until the Borough finds another spot for Mr. Hansen. Mr. Wood asked the Assembly to let Mr. Hansen and he look at the two alternate sites and come back to the Assembly, with an answer. Dr. Cathey moved to postpone any action until the next meeting. Seconded by Mr. Pestrikoff. Motion passed by unanimous roll call vote. B. Letter from the Residents from Bells Flats Subdivision and Russian Creek Subdivision requesting a Service District for Road Maintenance - Mrs. Holt stated that the petition was in order, except they put their box numbers instead . of their resident address, which was required. Mr. Lincoln, representing the reisidents from Bells Flats was present for any questions. Mr White asked how many hours would it take to service this area. Mr. Lincoln, stated that he believed it would take 2hrs per week, depending on weather. He stated that Mr. Deater has been doing some grading out there in the past. Mr. White stated that what the Borough Assembly needed was the service costs and the bids. Mr. White moved that the Borough Chairman and the staff establish the steps for and obtain information for formulation of a service district and qet the mileage. Seconded by Mr. Panamaroff. Motion passed by unanimous roll call vote. VI PUBLIC HEARINGS VII OLD BUSINESS A. Radios for Hospital /Rescue Unit - Chief Rhines - Chief Rhines explained what equipment they needed and why. He further mentioned that in 1975, there will be law that will come out, requiring that hospitals be in contact with other hospitals and ambulances also, within a community at all times. The cost for purchasing the equipment is 61045.00. Mr. Wood stated that the money is available and he would recommend the Assembly approve this request. Sister Josephine stressed the importance of having communications between the doctor and the ambulance and other hospitals, in case of emergency. Dr. Cathey asked why the Coast Guard was not contributing any monies? Chief Rhines stated thet they were checking into this matter. Mr. White asked what fund this would come out of? Mrs. Holt stated that it would come out of the health resources fund and that we did have enough money and would not require an amendment to the budget. Dr. Cathey moved to approve the request. Seconded by Mr. Panamaroff. Motion passed by unanimous roll call vote. VIII NEW BUSINESS A. Resolution 74 -50 -R - Resolution approving final plat of the Subdivison of Lot 4, Block 5, Bells Flats Alaska Subdivision - Art Schaeffer - Mr. White moved for adoption of Resolution 74 -50 -R. Seconded by Mr. Pestrikoff. Mrs. Holt noted that Mr. Schaeffer has paid off his land and has been issued a quitclaim deed. Question being called for, motion passed by the following roll call vote: Mr. White - YES, Mr. Panamaroff - YES, Mr. Pestrikoff - YES, Dr. Cathey - YES and Mr. Haakanson - NO. B. Resolution 74 -51 -R - Resolution approving final plat of the Subdivision of a portion of-U. S. Survey 1678 - Island Vista Subdivision - Island Resources - KOD1AIOI$0kN0 BORt ;II$ A$lENIBL1f M5ETING OF NOVEMBER 7, 1974 PAGE 3 Dr. Cathey moved for adoption of Resolution 74 -51 -R. Seconded by Mr. White. Mrs. Holt noted that there are requirements in this subdivision they have to meet. She also stated that at the last PSZ meeting, they made a stipulation that they put up a performance bond to insure the roads will be completed within one year. Question being called for, motion passed by the following roll call vote - Mr. Panamaroff - YES, Mr. Pestrikoff - YES, Dr. Cathey - NO, Mr. White - YES, Mr. Haakanson - YES. Dr. Cathey stated that the reason he voted no on the resolution is because he felt that P6Z 's stipulation should be included in the resolution. Dr. Cathey so moved to amend the motion to include the stipulation that the Planning and Zoning Commission recommended. Seconded by Mr. White. Motion passed by unanimous roll call vote. C. Resolution 74 -52 -R - Approving Final ?lat of the Subdivision of a Portion of U. 5. Survey 1534 - Kinnear 6 Wendt - Dr. Cathey moved to adopt Resolution 74 -52 -R. Seconded by Mr. White. There will be an office building and probably a bunkhouse going up in this subdivision. Motion passed by unanimous roll call vote. D. Resolution 74 -53 -R - Establishing 1974 Supplemental Due & Delinquent Tax Date - Mr. White moved for approval of Resolution 74 -53 -R. Seconded by Mr. Panamaroff. Motion passed by unanimous roll call vote. E. Resolution 74 -54 -R - Establishing Board of Equalization Hearings - There was some questions as to December 16th and 17th, which would necessitate bringing in the Assemblymen twice in one month, it was suggested that we have it scheduled closer to the regular monthly meeting. Mr. White moved for adoption of Resolution 74 -54 -R. Seconded by Mr. Pestrikoff. Mr. White amended his motion to read that the B.O.E. meeting be held December 5th and 6th instead of December 16th and 17th, with approval of the second. Motion passed by unanimous roll call vote. F. Resolution 74 -55 -R- Designating Individuals to Execute Negotiable Instruments for Kodiak Island Borough - Sven Haakanson is now the presiding officer and his name will be entered on the resolution. Mr. White stated that there might be sometimes Mr. Haakanson cannot make it in from the villages, when both the Borough Clerk and Borough Mayor will be gone and there will be no one to sign checks, so he suggested that the Deputy Presiding Officer also be incorporated into the resolution. Mrs. Holt stated that according to our code it only states presiding officer and to change that we would have to draft up an ordinance. Mr. Whitt moved for approval of Resolution 74 -55 -R. Seconded by Dr. Cathey. Motion passed by unanimous roll call vote. G. Letter from Department of Natural Resources - RE: Tideland Lease Application for Harry 6 Hazel Ardinger. Mr. White stated that this is an enclosed bay located on their homesteaded island. Mr. Haakanson requested that the Ardingers be contacted and the Department of Fish 6 Game so the Assembly may have their comment. Mr. Pestrikoff moved to postpone this until the next meeting for further information. Seconded by Mr. Panamaroff. Motion passed by unanimous roll call vote. H. Letter from Department of Army - RE: Public Notice NPA 74 -324 - Construct Seafood Processing Plan.i and Related Facilities in Gibson Cove - Rise Inc. Mr. Nelson was present for any questions. He stated that they will be putting in 30 yards of fill and a 75 - 100 foot building which will be completed by next year. Mr. White moved that the Borough express no objection on this application. Seconded by Mr. Panamaroff. Motion passed by unanimous roll call vote. I. First Reading of Ordinance 74 -43 -0 - Amending 1974 Budget Ordinance - Mrs. Holt stated that since the position of the bookkeeper has taken over the Mental Health Center bookkeeping, they could not establish the amount of time involved and now that it has been established, they staff is recommending a change. It was asked if any overtime has been paid? Mrs. Holt stated no, but the bookkeeper has worked overtime on Mental Health accounts. Mr. White wondered about the validity of the raise. He did not know if the Borough would Kar m;lai Am1 n fArCIF 4 L'2MgI-iNC OF NOVEMBER 7, 1914 Page 4 compensate from It. Mr. White moved for approval of the first reading. Seconded by Dr. Cathey. Dr. Cathey suggested the staff put In an amendment to allow for overtime hours paid for work done. It was noted that the Mental Health Center would give the Borough $500.00 for bookk Ar••e wie• Question being called for, motion failed by unan!mous roll call vote. Mr. White suggested to the staff that they separate the ordinance, one amending the 74/75 t^-.'r• far salary and the other requesting the monies from the Mental Health Center for Rat .? 5.. vice rendered. There was a five minute recess, at s... p.: J. Tax Adjustments - Mr. White moved that Tax Adjustments numbers R -74 -4, R -74-12 thru R -74 -15 and P -74 -7 thru P -74 -13 be approved as submitted. Seconded by Mr. Panamaroff. Motion passed by unanimous roll call vote. K. Monthly Expenditure Report - There were no comments IX MAYOR'S COMMENTS A. Mr. Wood stated that a Mr. Douglas Tompkins has asked for a ninety day extension on his land payment. Mr. White stated that it has been customary In the past to grant such requests. Mr. White moved that the extension be granted for ninety days. Seconded by Mr. Panamaroff. Motion passed by unanimous toll call vote. Mr, White moved that a policy be established to allow the Borough Chairman to grant payment extension up to ninety days and any extension requested over that time, would come before the Borough Assembly. Seconded by Dr. Cathey. Motion passed by unanimous roll call vote. B. Mr. Wood read the letter of resignation from "Smokey" Stover. He requested that the Assembly submit any names of people living within the Borough outside the City of Kodiak to be on the Planning and Zoning Commission, before the next meeting. C. Mr. Wood stated that the Borough was still pursuing a location for an Industrial Park. D. Mr. Wood stated that the Borough has finished negotiations with the Kodiak Educational Broadcasting station and has leased them space for $283.00 per month. He further noted that they are leasing this at the same price per square foot as the rest of the occupants now located within the building. Dr. Cathay asked Mr. Wood if the Porough charged any money for leasing the meeting room. Mr. Wood stated that they do not charge any government organization or the school district. The charge is between $25.00 to $30.00. E. Mr. Wood stated that the Borough is presently interviewing architects for preparation of building the extended care unit to the hospital. There were some architects in the audience which were introduced. They were Jack Schleppegrell of Ellerbe, Arne Moe, Architect, Ken Maynard and James Jonassen of Maynard NBBJ, Alaska. X ASSEMBLY COMMENTS Mr. White moved that an ordinance be formulated and brought before the Borough Assembly in which the existing ordinance naming the check signatures will be revised to add the name of the Deputy Presiding Officer. Seconded by Mr. Panamaro Motion passed by unanimous oroll call vote. Mr. White asked where the Borough stands on the extended care unit. Mr. Holt notes that we are now interviewing the architects for possible hire. Mr. White moved that It is the desire of the Borough Assembly to proceed with this project. Seconded by Mr. Panamaroff. Motion passed by unanimous roll call vote. Mr. Haakanson asked that the staff write letter to the previous Assembly and PSZ members thanking for their participation in the Kodiak Island Borough government. K0/31A IMARO gORQh. .1 AS€JMB6' QEETING PAGE 5 OF NOVEMBER 7, 1974 Mr. Haakanson recommended that the January meeting be postponed two weeks, because of the Russian Christmas holidays. The Assembly members concurred and noted meeting date will be January 16th. XII AUDIENCE COMMENTS Mr. Chandler asked that Mrs. Holt explain where the monies budgeted for the Parks and Recreation department went. She explained the changes to him. The Building Inspector, Mr. George Lindhol introduced himself to the Assembly. XIII ADJOURNMENT - The meeting was adjourned at 10:10 p.m. ATTEST: (7 Borough Clerk KODIAK BOROUGH P. O. BOX 1246 KODIAK, ALASKA 99615 THIRD CLASS APPROVED: Borough Mayor