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1974-01-03 Regular Meeting1 KODIAK ISLAND BOROL..d A SSEMB L Y MEE JANUARY 3, 1974 TING I CALL TO ORDER The meeting was called to order by Presiding Officer, Mr. Charles Powell, at 7:45 P.M. in the Courtroom of the State Office Building, Kodiak, Alaska. II ROLL CALL Mr. Charles Powell, Presiding Officer Mr. Dennis Nelson Mrs. Betty Wallin Mr. Fred Bzec'ian III MINUTES FROM PREVIOUS MEETING A. Assembl - Re ular - Dec - that we acce t the minutes from 1973 73 Mr. Nelson moved Seconded by Mr. Brechan. rev ous me�eti n roll call ca - tom Motion oasaed by unan us MINUTES FROM OTHER MEETINGS P &Z - Regular - December 19 1973 - rveiak Island Borou h School Dstr ct - Dec al o ember 10 1973 - Mr. Brechan moved or a pp r ovSeconded by Mrs. Wallin. Motion by nanimous call vote. passed by unanimous roll COMMUNICATIONS & CORRESPONDENCE A. Letter from the Cit of Kodiak RE A. B. PRESENT ABSENT Mr. Ross Wood, Borough Mayor Mr. Howard Anderson Pav n of Cut -off Road Pro Dr ve an M Bay Road. of betw 6 was given by the City Engineering Staff and the State Highway Construction Engineer. The cost will be divided up by the City, Borough and State Highway Department. The City stated that one -half of the road is within the City limits and the other half is within the Borough. Mrs. Holt that the road was within the City limits. Mr. Nelson moved that we consider bud etin $ which e one -t rd o this p roject n our 1974 75 bud e. wou d Mr. Powe state that the mot on ed for lack o second. He u er suggeste at we an to Attorney, because we do not have .a wa ofea pr ext our a Boroug to our n these funds; this will be brought back meeting. The Assembly concurred. B. Reed Oswalt - Pro sal for Chiniak Timber - This proposal came rom Kenai Lumber Company,w Louisiana Pacific Co o a e silogrt of timber from the pro daacce. They propose to log the Chiniak Subdivisiony feltRthat this go up for bid. Mrs. Holt stated that we had received a letter from Environmental Conservation, requesting that soil testing be conducted in the Chiniak Subdivision to determine whether on -lot sewage disposal can meet requirements of the Wastewater Disposal Regulations." Mr. Powell felt that we would be a little bit premature if we approved this proposal from Kenai Lumber, before Environmental Conservation approved the subdivision. Mr. Powell asked Mr. Oswalt to give an estimate on the cost of the project. Mr. Oswalt stated fur this would ther statedt run $5500 $ toour o rdinances, 1i anything over $2500 should be put up for bid. Mrs. Wallin moved that we hold off until such time we hear from Environmental Conservation an instruct the sta to seewhat we can or cannot o. Secon ed v Mr. Nelson. eowin eth roll call vote: Mr. Not on passed on the Mrs. Wa lin -YES Mr. Powell- YES-NO Mr. Nelson -YES, sal of the 1 n 1'? 1 n 1 5 KODIAK ISLAND BOROUGH ASSEMBLY MEETING PAGE 2 JANUARY 3, 1974 VI PUBLIC HEARINGS A. Second Reading and Public Hearing on Ordinance 73 -25 -0 - Amending the Provisions of Sub Chapter 1, Chapter 6, of the Borough Code of Ordinances and Resolutions to modify the Requirements Relating to Borough Borrow Sites - read by title only. Mr. Powell stated that we are changing the ordinance • by adding new language. Mr. Brechan moved for adoption of Ordinance 73 -25 -0. Seconded by Mr. Nelson. Mr. Powell closed the regular meeting and opened the public hearing. Mr. Brechan stated that the Department of Fish and Game requires only 25 feet from banks of existing streams, which he believes is ample enough to protect them. He also feels that the Planning and Zoning Commission and the Administrative Staff of the Borough are not qualified enough to tell people what kind of machinery to use and approve plant plans. Mr. Royal Large stated that he feels that the 100 foot minimum is too far and this would cut off much of his land. He recommends that we do not approve this ordinance. Mr. Powell stated that if the Borough is going to have a Borrow Site, for free use, this would mean that they would have to maintain it and that would require hiring someone qualified to do this. We are not budgeted to do this. He also feels that we should rot have f--ee usepermits. Mr. Earl Deater questioned the contractor license, he asked what they meant by a contractor license, one issued by the Borough or one issued by the State. It was noted that the Borough' does not issue contractor licenses and that this would mean one issued by the State of Alaska. He also asked why is a contractor's license required. He felt that this was cutting out the little man in trying to compete with contractors. Mr. Hurl Estes asked what the fee for the free use permit was? Mrs. Holt stated that it was 25C a square yard. Mr. Estes felt that the 25 -30 foot minimum was enough to protect streams. Mrs. Bix Bonney asked why was the reason for changing to 100 feet? Mrs. Holt stated that it was the recommendation of the Borough Engineer and the Property Management Department. Mr. Powell closed the public hearing and reconvened the regular meeting. Question being called for, motion failed on the following roll call vote: Mr. Brechan - abstaining, Mr. Powell - NO, Mr. Nelson - NO, Mrs. Wallin -NO. B. Second Reading and Public Hearing on Ordinance 73 -26 -0 - Rezoninq Leite Addition, Block-(5) Five through Eight (8) with the exclusion of Lots 1, 2, 25, 26, Block 7, Leite Addition. Mr. Nelson moved for adoption of Ordinance 73 -26 -0. Seconded by Mr. Brechan. Mr. Powell closed the regular meeting and opened the public hearing. Mr. Powell stated that this area covers a sufficient area to get beyond spot zoning. No objections were voiced. • Mr. Powelptsolo'ed thbApuglic hearieq and. the recju er meeting_; Que' pion being caZlec4_'•.'. font' mspAcih passed by unanimous roll call voce. VII OLD BUSINESS A. Disposition of Ordinance 73 -5 -0 - with memorandum from Borough Clerk stating that she had discussed the above ordinance with the Borough Attorney and he stated that should we need an ordinance it would have to be rewritten and that it does not affect the City's sewer line in the Borough. Resolution No. 73 -15 -R took care of this. Mr. Brechan moved for removal of Ordinance 73 -5 -0. Seconded by Mrs. Wallin. Motion passed by unanimous roll call vote. • B. Cost Proposal for Census - estimating that the total cost Kodiak Borough could run about that the cost for travel could in the villages as counters. with memo from Borough Clerk for a new census by the $5,000. She further stated be cut by using individuals 0 1 1? n KODIAK ISLAND BOROUGH ASSEMBLY MEETING JANUARY 3, 1974 PAGE 3 VII OLD BUSINESS (continued) B. Mrs. Holt further stated that if the City of Kodiak paid for the census within the City limits, this could probably reduce the cort by about one - third. The major cost would be counting the outlying areas. Mr. Brechan felt that the time to take the census would be about May or June. Mr. Powell stated that we could instruct the staff to proceed on the mechanics of the census. The Assembly concurred. VIII NEW BUSINESS A. Resolution 74 -1 -R - Participation of the Borough of Kodiak in the Bicentennial Communities Program - Mr. Nelson moved for adoption of Resolution 74 -1 -R. Seconded by Mrs. Wallin. Motion passed by unanimous roll call vote. B. Resolution 74 -2 -R - Approving the final plat of Lot 11A and 11B, Block 8, Leite Addition, Erik Lassen - Mr. Nelson moved for aporoval of Resolution 74 -2 -R. Seconded by Mr. Brechan. Motion passed by unanimous roll call vote. C. Recommendation from the Planning & Zoning Commission to Rezone Lot 25, U. S. Survey 3098 from Unclassified to R -1; First Reading of Ordinance 74 -1 -0 - Rezoning of Lot 25, U. S. Survey 3098 from Unclassified to R -1. Mr. Brechan moved that we accept the recommendation of the Planning & Zoning Commission and approve the first reading of ordinance 74 -1 -0. Seconded by Mr. Nelson. Mr. Nelson feels tha recommendation from the ( P &Z Commission should be adhered to, because he thinks it is a good recommendation. Mr. Powell stated that the Assembly could instruct the Building Inspector and the Administrative Staff to inforce tha recommendations. Question being called for, motion passed by unanimous roll call vote. The staff was so instructed. D. Recommendation from the Plannin• & Zonin• Commission to Rezone U. S. Survey 5667 .rom Conservation to Unc assified; First Reading of Ordinance 74 -2 -0 - Rezoning of U. S. Survey 5667 from Conservation to Unclassified. Mr. Nelson moved for approval in the first reading of Ordinance 74 -2 -0. Seconded by Mr. Brechan. Motion passed by unanimous roll call vote. E. Approval of the By -Laws for the Governing Board of the Mental Health Center - Mr. Brechan stated that he had attended the meeting with the Mental Health Board committee and stated that he would like the assembly to instruct the staff t 0 change the name of the committee from Mental Health Center to its real name Kodiak Aleutian Center. Mr. Brechan moved to adopt the proposed by -laws. Seconded by Mrs. Wallin. Motion passed by unanimous roll call vote. G. Request from the School District to Reserve Revenues from Sale of the IMC Building and the Modular Unit for High School priority projects - The three main priorities are (1) Painting and finishing deleted from original construction contract (2) Dust collection system for High School wood shop. (3) Yard - work around the new school complex. Mr. Nelson asked if the Borough was waiting for a proposal from the School on the painting of the foyer. Mrs. Holt stated that this was what it was for. Mr. Powell stated that he has no objection this use of funds. Mrs. Wallin moved to accept Mr. Green's recommendation and have him use it for any one of these recommendations that is top priority. Seconded by Mr. Brechan. Mr. Brechan asked what the cost of the sale of the IMC building and Modular unit would bring in. The SMC_ building is $6,000.00 and the Modular unit is ;15,000.00. Question being called for, motion passed by una-:iacts roll call vote. ) 9 l ' 7 n n 1 3 7 KODIAK ISLAND BOROUGH ASSEMBLY MEETING JANUARY 3, 1974 PAGE 4 F. Monthly Report for December - There were no comments IX CHAIRMAN'S COMMENTS A. Mrs. Holt stated that the Borough is currently working on an application for Hill- Burton funding for the extended care unit and funds from Federal Revenue have been designated for this. An authorization from the Assembly to proceed with obtaining an architect and proposal for the building is needed. Funds will be available in 1975. This will : >_ an extension to the hospital, which will hold twenty beds. Mrs. Holt further stated that $119,000 will come from local support and $259,000 from tha State and $150,000 will come from Hill- Burton (Federal) funds. The aesambly will approve the architect we get. Mrs. Wallin moved that we authorize the staff to proceed with this. Seconded by Mr. Brechan. Motion passed by unanimous roll call vote. B. Mrs. Holt stated that the Borough opened bids for the Automatic Chlorinator fcr the swimming pool, this date. One bid was received, from William M. Smith and Associates in the amount of $9200.00. There were six bids sent out. tor. Duncan Fields, Maintainence Foreman, present at the bid opening stated that the main problem with the swimmnng pool now is the filtering system. He had suggested that we wait until the pool is in operation longer before we order this chlorinator. $6000.00 was budgeted for this item. She further stated that Mr. Wood recommended that the Borough should concur with the opinion of the School Administration and would suggest that all bids be rejected. Mr. Brechan moved to accept Mr. Wood's recommendation, regarding the chlorinator system of the swimming poo . Secon ed by Mr. Nelson. Motion passed by unanimous roll call vote. X. ASSEMBLY COMMENTS A. Mr. Nelson asked about the footnote at the bottom of the December monthly report. :ze stated that he could not find Account No. 141.20. Mrs. Holt explained where it was. He further asked if the Borough informed the School District that the Borough was backing away from obtaining the State building. The State suggested a year to year renewal of the lease, He feels that we should'keep the school district informed. Mr. Nelson stated that while in Fairbanks, he was paying $27.50 for a room with only $30.00 per diem, this did not leave him much to pay for meals. Mr. Nelson asked if the staff could look into this and have a revised rate at the next meeting. The Assembly concurred. B. Mrs. Wallin stated that she had requested some ihformation on the Beachcombers and received a memo, which she read to the Assembly, concerning a call from the State Troopers asking the Assembly to deny the Beachcombers license. She further stated that if they had this information before at the last meeting, she might have voted differently. She requested that all information be given to the assembly concerning all data on the agenda. Mr. Nelson asked why the memo was not given to them. Mrs. Holt noted that the memo had been at the last meeting. Mr. Powell suggested this was a Personnel matter and should be discussed at an Executive session. Mr. Nelson so requerted. XI AUDIENCE COMMENTS XII ADJOURNMENT The meeting was adjourned at 9:20 P.M., Borough Assembly Members went into ex cut!.vo :eesion and adjourned at 10:00 P.M. ATTEST: APPROVED: .r • K , ...1- i l .v r - Norma Ho t, Bor.ug or C. Ross Wood, Borough Mavor