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1973-11-05 Regular Meeting1 KaDIK IS &L .1O2GH MEETING (SPECIAL) NOVEMBER 5, 1973 CALL TO ORDER The meeting was called to order by Presiding Officer, Mr. Charles Powell, at 12:10 P.M. in the Borough Office of the Donnelley Building. II ROLL CALL Present Absent Mr. C. Ross Wood, Chairman Mr. Charles.Powell Mrs. Betty Wallin Mr. Howard Anderson Mr. Fred Brechan Mr. Dennis Nelson Also present was Mr. Wilton White, Bob Greene, Superintendent of Schools, Rolland Jones, Borough Engineer, Ray Hickman, Hazel Ardinger, School Board Member III NEW BUSINESS Mr. Wood played a tape of the inspection of the High School on November 3, 1973. Present at the inspection were: Mr. Dennis Nelson, Mr. Howard Anderson, Mr. Hickman, Mr. Bob Stokes, Mr. Fields, and Mr. Bob Greene. Mr. Wood felt that it was the feeling of those present at the inspection, that the grounds outside the building needed to be cleaned up, and anything movable should be moved, so that a parking lot could be available this winter. There seemed to be an unfinished appearance of the foyer and the unpainted cement block walls in the gym. With concurrence of Mr. Nelson and Mr. Anderson, Mr. Wood called CCC /HOK to see if they could get the gym walls painted and also the foyer. They also inspected the dormitory, with idea in mind that the City and Borough would aammodate this building for office space. Mr. Wood talked with CCC /HOK about the conditions of the High School and that the penaltyffee would possibly have to be invoked. He suggested to the Borough Assembly that some arrangement could be made with the contractor to trade penalty monies for painting of the foyer and gym walls. Mr. Anderson also stated that there were some small leaks in the pool area, and that he also felt that the gym would not be to usable without paint on the walls. Mr. Wood stated that he had received a transmittal from CCC /HOK with copies of letters from Ken Brady requesting final inspection to be held on the 31st as planned, requesting final payment be made and some open change orders which are: (1) Removal of flag pole - $114.84 (2) Installation of 5,000 gal. oil tank - $627.68 (3) Additions & deletions of hardware items to meet Code requirements and doof changes - $915.98 (4) D---4 ng on b to hold - 51QQ Al (5) Welding and cutting beams for access to precast connections - $488.74 (6) Revised Grades - No Change (7) Chemstop ceiling of swimming pool area - $1080.00 (8) Completion date to be extended to 11/1/73 Total cost of the changes orders a $3,626.90 Mr. Jones does not consider the oil tank as a deficiency since it was shown on the original plans; (this amounts to $627.68) and also that he is =so sure that Item No. 4 can be justified. R�D I S 2 AND 00100GOSP4CAL ASSEMBLY MEL..ING NOVEMBER 5, 1973 Mr. Wood received an estimate on the painting of the gym which foyer of He felt invoked lause, chwouldamount toabout$10, 000 ,wecouldetradelthecpainting for the penalty. Mr. Powell felt we could not do this. Technically we would invoke the penalty clause from about October 1st on. Mr. Powell felt that we should put the contractor on notice. Mr. Wood felt we will have no reserve funds after paying the light bill this month which is $3500.00. Mr. White stated that the termination of the job was originally August 15, which was then extended to September 15 and then extended until October 1st. Mr. White then gave them oral permission to extend again until the 10th of October Mr. White believes that the light bill comes under the penalty clause. He feels we should separate the extras, such as the painting and that the toilets that were to be installed in the ball park be in the same category. Every means should be done to get the job done. He also feels that we are in a position to put the contractor on notice of penalty and on notice of paying the light bill. He noted that we should be careful of trading items with them. Mr. Greene asked whether there has been a determination from the Borough Attorney of whether we could touch the building for painting. Mr. Jones stated we could if we accept the school as completed and take responsibility, but if we invoke the penalty clause we could not touch the building. Mr. Brechan moved that through the Borough Attorney that the Contractor be put on notice that the Borough Assembly wishes to invoke the penalty clause upon receift of this notice and be aware of taking over the light bill as of August 15, 1973 until such time as the job is completed. Seconded by Mr. Anderson. Motion passed unanimous roll call vote. Mr. Wood had three applicants who have applied for the position of bookkeeper for the Borough and he wanted the Borough Assembly's opinion on them. The three applicants are: Mrs. Lorelei Christiansen, Miss Marilyn Remerer and Mr. Ray Pote. Mr. Powell entertained a motion that Mr. Wood be permitted to use his own discretion. Mr. Nelson so moved. Seconded by Mr. Brechan. Motion passed by unanimous roll call vote. IV ADJOURNMENT The meeting was adjourned at 1:00 p.m. ATTEST: Norma L. Ho Borough Clerk APPROVED: C. Ross Wood Borough Chairman PAGE 2