Loading...
1973-03-01 Regular Meeting0 I 1 4 7 5 7 KODIAK ISLAND BORuUGH ASSEMBLY MEETING MARCH 1, 1973 I CALL TO ORDER The meeting was called to order by Presiding Officer, Mr. Dennis Nelson, in the courtroom of the State Building, at 7:35 P.m. II ROLL CALL Present Absent Mr. Wilton White, Chairman Mr. Ross Wood Mr. Dennis Nelson Mr. Howard Anderson Mr. Fred Brechan Mr. Charles Powell There were about ten people in the audience. III MINUTES FROM PREVIOUS MEETINGS A. Assembly - Regular - February 1, 1971 B. Assembly - Special - February 3, 1971 - Mr. Anderson moved that the minutes of the regular and special meetings be approved as read. Seconded by Mr. Wood. Motion passed by unanimous roll call vote. IV MINUTES PROM OTHER MEETINGS A. P&Z - Regular - February 21 1973 - No comments B. Ob0P - Regular - February 1? 1973 - Mr. White asked Norma Ho t, to explain briefly on the OEDP up -date. She stated quite a few of the priorities have not changed such,as the Water & Sewer problem. The workforce has changed some, due to the change on the Coast Guard Base. The report is due March 31st, This annual work program is to establish the priorities of Kodiak. This program has long and short range goals. Mr. White suggested that they convey thought and study of the possible 1 ^pact of the Afognak Timber Sale. Such as what impact it might have on the other phases of the community and include this with a part of their report. C. Comprehensive Health Board - February 7, 1973 - No comments D. Kodiak School District - February 12 & 26th, 1973 E. Governing Board of Mental Health Center - February 10, 1973 V COMMUNICATIONS AND CORRESPONDENCE A. Letter from Kodiak Island Hospital - Re: Needed radio communications for the hospital - We have received an outline of the proposals made by Smaker Electronics. Mr. White has talked with Mr. Smaker and briefly with Mr. Shockley and Sister Claire about the radio for the hospital. He feels it will be a very worthy thing and a considerable change in the ambulance, police and State Trooper contact. This radio could incorporate a rather elaborate and different system of codes. He further stated that we are talking in the range of $3,000 on a three year basis or $3,000 cash. Mr. White stated that we do have a substantial amount of money in the contingency fund to buy this radio if the assembly wishes to do so. The radio we have now is a citizens band radio on which we can contact the police and firemen at thie time. We can also contact the villages, but this is a highly used frequency anyone can use. The proposed frequency is VHF, it is in an area normally used by police and it is a non- incerference frequency. It would how- ever be restricted to the St. Paul area only. n o ') 1 1 VI PUBLIC HEARINGS - 4 7 5 " KODIAK ISLAND BOROUGH ASSEMBLY MEETING PAGE 2 MARCH 1, 1973 Mr. White asked Mr. Smaker to elaborate more about the radio. Mr. Smaker stated that being that this is a form of municipality, the company maybe able to lower the downpayment. There is a $60.00 a month maintenance charge. The warranty period is one year. Mr. White personally feels that we should go without a maintenance contract during the warranty period, because about 90% of the maintenance is done during this period if needed. He further stated that you have to be licensed to use the VHF frequency. Mr. Anderson believes this should be put up for bid to the public. Mr. Smaker stated that the City Hall, Police, Ambulance, and Fire Hall should be completely installed by the 15th of March. Mr. White only questions the compatibility factor of VHF. He further believes we should have this type of coordination between the ambulance and the hospital. Mr. Wood moved that we accept the Chairman's recommendation that we purchase this type of system according to the rules and regulations that we put it up for bid. Seconded b Mr. Anderson. Motion passed by unanimous roll call vote. B. Letter from Mil Zahn: Vehicle Use on Island Lake - Mr. White asked the assembly if they wanted to proceed at this time with the formation of a ordinance that wouldortrol the use of vehicles on the lake. We do have the authority to control the use of snow machines on the lake. If we do go into this type of ordinance there would be the need for policing of this area and the other needed problems to control this area. The ordinance should be broad enough to include the outlying villages and one that would allow certain areas to be posted for restrictive use in the Borough. Mr. White feels that we do not have the authority to control this type of disturbance. Before formulating this ordinance, we should find out what they have done in the Anchorage area. Mr. Anderson states we should post out certain areas in which they cannot use snow - mobiles. Cars come under control of the State Police. Planning & Zoning can zone recreation but does not have Parks & Recreation power. Mr. White states that we can bring the assembly a draft ordinance and work on it from there. C. Mr. Nelson received a letter from Gordon Kent, Assistant Principle to the Kodiak High School on the Afognak Timber Sale - Mr. Kent feels that we do not have accurate in- formation on the timber sale. He believes we should bring in an un- biased person to investigate the Timber Sale and what impact it would have on the community. Mr. White feels that Mr. Kents' point is well taken. The question was who would we find to do this kind of report. Mr. Nelson would like the Borough to look for someone or some company to check over the impact on the community of Kodiak. Mr. Branson, President of the Conservation Society, feels we should go to a University, and perhaps choose a graduate student to look into this situation. Mr. White states we will find something that would be acceptable and bring to the assembly. A. 2nd Reading and Public Hearing of Ordinance 73 - - - Repealine and Re- enacting Chapter 4 Section 6 of the Borough Co•e •rov d n: for election •rec ncts w t in the Borough and adding ection 2', and Section 1 , pro - hibiting the sale of Alcoholic Beverages within the Kodiak Borough between certain hours on Election day Mr. White asked Norma Hplt to give an outline of the proposed ordinance. 0 0 1 1 1 1 7 3 KODIAK ISLAND BOROUGH ASSEYBLY " 1EETING PAGE 3 MARCH 1, 1973 Mrs. Holt stated that this ordinance adds the Chiniak precinct and sets up the requirements for voting and also incorporates an emergency ordinance that was passed on the selling of liquor during the hours of voting on Electionday Thiswould only be prohibited when voting on a personality rather than an issue. '?r. Anderson moved that we pass Ordinance 73- - in the second reading. Seconded by :Ir. Wood. Mr. Nelson temporarily closed the regular meeting and opened the public hearing. :'ir. Nelson had a question on the Mission Road Precinct, about starting at CapeKuliuk, which is on the far Northwest side of the Island. It was stated that the Mission Road Precinct includes all the area outside the other designated areas in the ordinance The Island is divided irtr two districts, 12 & 13. Mr. Nelson closed the public hearing and reconvened the regular meeting. Motion passed by unanimous roll call vote. VII P &Z ITEMS A. Resolution 73 -9 - R - Vacation & Replat of Lots 1 & 2, of the New Kodiak Subdivision to 1 -A and 2 -A - P &Z determined that the Bakery would have 14 1/2 parking spaces available for its customers and employees. Mr. Benton called the Borough before the meeting and stated that he felt that the fire wall does meet the requirements Mr. White feels it should be changed in the Ordinance, to the name of the company, rather than the individuals. Mr. Anderson moved that we approve Resolution 73 -9 -R. Seconded by Mr. Hood. Motion passed by unanimous roll call vote. VIII OLD BUSINESS IX NEW BUSINESS A. Resolution 73- - R - Declaring certain property surplus to the Borough's needs and authorizing the Borough Chair- man and Borough Clerk to convey - to Kodiak, Lot 17, Block 3, , Leite is located at the South end of Potatoe Patch Lake, and the City is proposing to use it to put in their sewer lines. They have requested that it not be used for building purposes. :1r. Anderson moved that we approve Resolution 73-6 -R. Seconded by :tr. Wood. Motion passed by unanimous roll call vote. B. Resolution 73-7 -R - Declaring certain property surplus to the Borough's needs and authorizing its sale - This is lot 6, Block 7, Leite Addiiion - Mrs. Strigga, Mr. Bentley, and Mr. Breckburg would like to buy into this lot as they are adjacent owners. Mrs. Strigga will purchase five feet to clear her house from a right -of -way and an easement for access to her lot will be deducted. Roy Ecklund, Registered Surveyor, has surveyed this lot and has given each one the desired amount to even out the property lines. Mr. Anderson moved for the approval of Resolution 73-7 -R. Seconded by fir. Wood. Motion passed by unanimous roll call vote. C. Establish the population of the Borough for the Municipal League - Each year you pay dues to the Alaska Municipal League according to population. In the past, there has been some instances where the fBo Borough oughr paid the for the City. Now the City pays population and the Borough pays for their part. "r_ Mite r states that paying for the City also jumps into a hi he figure bracket and the City would be losing money most part. 7 ; KODIAK ISLAND BOROUGH ASSEABLY t ?EETIfG PAGE 4 MARCH 1, 1973 Mr. :ihite suggests that we nay on the people located outside the City of Kodiak. The number of people in the Borough last year was 2559 with an increase of 166. The cost ran last year about $1700. The League depends strictly on contribution by the communities The League however does hold worthwhile programs, such as each year they hold conclaves for City Clerk forums, City Manager forums, Assessor forums etc, which benefit the local governments throughout the state. Mr. White recommends that we continue to use the Alaska Municipal League. Mr. Anderson moved that we establish the popula- tion of the Borough at 2725 for the participation in the Alaska &iunicioal League. Seconded by Mr. Wood. Motion passed by unanimous roll call vote. D. 1st Reading of Ordinance 73 -6 -0 - Establishing the term of office for the Borough Chairman - Under the State Statutes, the nominal term of the Borough Chairman is three years, but it does give each individual Borough the perogative of establishing a different term by Ordinance. :Ir. Anderson stated that there would be some advantage of the City /Mayor and Borough Chairman to stagger their terms. Mr. White stated that a two year term would be beneficial from personal experience. Mr. Anderson moved for approval of Ordinance 73 -6 -0 in the first reading. Seconded by Mr. Wood. Motion passed by unanimous rollccall vote. E. Resolution 73 -10 -R - Withdrawing land selection in CFlniak trom Land . lanagement Agreement - Mr. white mates that we have an over all agreement with the State of Alaska on the sale of all lands. The Borough did establish an ordinance giving us the power to survey, appraise and sell land. This would be to our advantage to proceed with our own surveys and sales. Because of past sales, we have enough money to pay for survey cost, appraisals, etc. ':te no longer need the state to aid us on this situation. Mr. Wood moved for the adoption of Resolution 73 -10 -R. Seconded by Mr. Anderson. In the Chiniak Road area, the Highway Department has proposed a realignment of the road be- cause of severe erosion of the road. Mr. Hickman, the Borough Assessor is checking with the Highway Department on how far back their Right - - way will be before sub- dividing the land, this way they can sell the property without any problems. Mr. White also stated that before the sale we are going to try and put a rough access road to the lots. This would mean a 20 -25% downpayment instead of the regular 10 %, with the understanding that the Borough does not have the responsibility of main' tenance of the road. P &Z will look into the proposed zoning of this area. Mr. Nelson stated we should look into a garbage disposal site for this area. Mr. White stated that we do have Health Power and will do so. Motion passed by unanimous roll call vote. F. Voucher & Expenditure Report for January - There were no comments on the Expenditure by the Assembly. However Mr. White did mention that we were now drawing interest from TCD's from when we sold the Downtown school and also from 207 funds. G. Kodiak Island Borough School Budget report period ending February 12, 1973 - There were no comments voiced on this report. 7 ! KODIAK ISLAND BOROUGH ASSEBLY MEETING PAGE 5 MARCH 1, 1973 X CHAIRMAN'S REPORT A. Mr. White has been talking to the Assessor about having a new map system. One of the things that he has re- quested, is a photo overlay of the entire area. Mr. Hickman has briefly talked with :1r. Johnson, of the Kodiak Electric Association, and he has stated in con•ersation, that they might participate in 25% of the cost. Ur. Hickman feels that we should start the photo system. He has talked with the City, and asked if they would like to participate in the cost, buy they have declined. Ur. White does feel that our map system is becoming obesolete. Mr. Anderson stated that the reason the City did not go into this is because they received some photo mylars from the State, which he stated might be available to the Borough. Mr. White stated that we could use these photo overlays for sub- dividing, and identification in the assessing department. Mr. Anderson thinks this system is by far the cheapest. and he believes we should pursue the matter. B. Mr. White received a letter from Don Berry, Director of the Alaska Municipal League, requesting money from the Borough to contruct a state wide "crash' education program on the Alaska Pipeline. They need to raise about $100,000 to $150,000, no later than March 10, 1973. Mr. White thinks our interest in the pipeline study, is far reaching. We will have more money for schools and funding for the hospital, but our benefits will be longer in coming than the rest of the State, Mr. Anderson thinks it will help freight wise through our new dock. He would also like to get more information as to what the money will be used for and who the members of the committee are. C. Mr. White received a copy of a letter that was written to Lloyd Benton, Building Inspector, from Mr. Cherry Kyle, recommending that no building prrmits should be issued in the Island Lake area anymore because of the high pollution factor. Mrs. Holt stated that we are working on an engineer approved sewer system for anyone requiring a septic tank. Mr. White stated that there is a legislation in effect that a sewer system must be away from the water lines by 200 feet. We have gone on record asking for a hearing to be held in Kodiak. There are several scheduled around the State, but not for here. D. We have contracted with Len Grothe to clear the roads in the Monashka Bay area. Mr. White states that basically the State contracts out, but the Borough acts as an. agent for them in most cases. This job 1s mostly a clearing job, but there is a problem with the disposal of stumps. The Borough Attorney 1s coming over Thursday, and we can ask him on the legal advise, concerning the removal of the stumps from the lots, To protect ourselves in the future, we will have designated stump dumpage area. We will request payment in full, if the individuals want to allow stumps placed on the land. E. We have appointed two members to the OEDP Committee, they are Hank Eaton and Donald Brunner. They both have accepted the positions. We also have appointed two new members to the Comprehensive Health Board - they are Mrs. =ita Ecklund and Gary Stevens. They have also accepted the positions. Mr. White also stated that The :ental Health Center Board is getting along fine. n o o I 4 7 5 KODIAK ISLAND BOROUGH ASSEMBLY MEETING PAGE 6 :LARCH 1, 1973 Mr. White also met with the Comprehensive Health Board and the Hospital Board. He stated that the hospital is still running on a 35% occupancy. Their accounts receivable has risen from about $50,000 to 9250,000 within the last year. The Grey Nuns are suggesting that the Borough buy back about $200,000 of their uncollectable accounts receivable. We do have an ordinance, stating that the Borough must buy back uncollected accounts receivable at the end of a fiscal year. Mr. White asked the assemlby to be considering this agreement. F. Mr. White attended the public hearing on the Afognak Timber Sale. This hearing was for information only. They are going to have another hearing, where they public is able to ask the questions. G. The tax roll 1s now in preparation and mailing notices will be nailed by the end of March. They have tentatively set the hearing dates for the Board of Equalization, for the 1st and 2nd of May. The Borough Assembly acts as the Board of Appeals. H. The Ouzinkie School job is near completion. Mr White, Mr. Jones, Mr. Greene, Mr. Pulp, Mr. Nelson, Mr. Brechan, Mrs. Hajdu, and Mr. Hayes went on an inspection to the Ouzinkie School. The following Friday, the Borough accepted the Ouzinkie School. They are withholding 92,000 for the uncompleted electrical contract and $18,000 for the underground water and sewer. Also there was to be a twenty foot right of way cleared for an access road to the school. We have given the architectuhtil July 31st, 1973, to fix these problems or else the Borough will go in and do the job our- selves. The architect and contractor would forfeit the money. The Kodiak High School contractors requested a 90 day extension on completing the school, but Mr. White stated we will only give them a 30 day extension as part of bargaining power. J. At a work session between the City and Borough, the members of the Council and Assembly discussed the possibility of a borough -wide 3% sales tax. This is in the discussion stage only at this time but con- sideration should be given to this manner of securing funds for the school operations and payment of the general obligation bonds. Support of the school through a sales tax would mean that the entire com- munity would be supporting the school and would allow the Borough mill rate to drop considerably. Without this support it would mean that the mill rate would raise and the City would undoubtedly loose much of their sales tax as the 1% would not be enough to cover the increase in the mill rate necessary to support the school. They also talked about combining the City with the Borough on a physical basis only. So this would mean we would have a common clerk, common financial director, Borough bookkeeper, City bookkeeper, etc. This only in the discussion period also. Being that the City and the school have a 3200,000 computer, it would not be necessary for the Borough to get one also, it would be easier to combine forces and to go to a centralized treasury. X ASSEMBLY COMMENTS A. Mr. Nelson was asked(by the School Board, that the assembly look over the School Policy manual and 1 0 1 1 1 1 4 7 5 KODIAK ISLAND BOROUGH ASSEMBLY :1EETING PAGE 7 MARCH 1, 1973 The school board has been in the process of changing the manual all year and incorporating the State Statutes requirements There was some discussion about the Borough being responsible for major repairs and remodeling. Mr. Nelson feels that the stated amount in the statutes, which is $10,000 is to low. Mr. White recommended that it be between $20,000 and $25,000 Mr. Nelson recommends that we go ahead and approve the manual with this stipulation. :dr. White had a question on the selec- tion of the architects. Mr. Greene stated that the board selects the architects with the approval of the assembly. Mr. Anderson believes we should review the manual before passing judgement. B. Mr. Wood stated that Representative, Ed Naughton, had a bill in Congress that would keep the Antone Larsen Bay Road open during the winter months. Ptr. Wood stated that at the last meeting, he had mentioned about the lengthening of the Antone Larsen Bay Road. He wondered if the Borough could comment to i4r. Naughton, requesting to incorporate in his bill the ex- tending of the road. Mr. White stated we can write to Jack Spake, Department of Highways, concerning his proposed programs for this summer in Kodiak. We are supposed to have some money allocated for the Antone Larsen Bay area road extension. C. Mr. Nelson wondered about the fine for Mr. Shockley and also what was done about the local support for the Senior Citizens request for a car. Mrs. Holt stated that the Borough attorney is now working on the fine for the Shockley /Eufemio case. And as for the car for the senior citizens, money is not allocated in our present budget. XII AUDIENCE COMMENTS Mr. Shockley came and excused himself for coming in late, but he had some more information about the radio. He had approached North Pacific Electronics on a radio for the hospital but they had refused. He had also approached Radar Electronics, and they stated they did no deal with this type of business. The hospital is reluctant to obtain the radio from an out of town business, because of a service contract. He wanted to know if this would make any difference in the bidding. It was stated that the Borough had to go for public bid on anything over $2,500. Mr. Shockley states that he was wrong in building without a bullding permit, however he believes that the $4,000 fine is tcohigh. Mr. White stated that the amount was too high and that the Borough attorney 1s working on the case and they should have it by the next meeting. The Borough attorney was looking at the number of charges against SJE Enterprises, not specifically the amount of money involved. The charge will be predicted on the number of violations incurred. Mr. Cathey stated that he would Strongly urge' for some un- biased person to come in and investigate the impacts of the Afognak Timber Sale. Mr. Sazbo stated that he is building a house on Island Lake, and he would like to know when the City will hook up with city water and sewer, before he continues building. He now has a septic system installed. It was noted that the best solution is for the area to annex and the city is waiting for new rules and regulations concerning local annexation. One man stated that we should have a resolution drawn up on the vehicle use on Island Lake before the spring break up. 1 3 "1 0 0 1 1 1 4 7 5 KODIAK ISLAND BOROUGH ASSEMBLY MEETING PAGE 8 MARCH 1, 1973 Mrs. Holt noted that P &Z wanted to know if the Borough could adopt a leash law. It was suggested that the Borough and the City could combine services of the dog catcher It was stated that it will be looked into. XIII ADJOURNEMEaT The meeting was adjourned at 11:00 P.M. SUBMITTED: APPROVED: Norma L. Holt Acting Borough Clerk Wilton T. White, Chairman