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1971-12-02 Regular Meeting2 2 1 1 1 'l 4 5 1 KODIAK ISLAND BOROUGH AS0LrBL1 :E:IPI_iG DECEMBER 2, 1971 I CALL TO ORDER The meeting was called to order by Presiding Officer :Norman Sutliff at 7 :30 P.Y. in the Courtroom of the State Office Building, Kodiak, Alaska. II ROLL CALL Present Absent i'h'.Norman Sutliff, Presiding Officer :-r. White, Borough Chairman Mr. Richard Sims :Ir. T. T. Jackson Mr. Fred Brechan Mr. Don Arndt Also present: Mr. Bob Greene, members of the School Administration and School Board and approximately 25 people in the audience. III MINUTES OF PREVIOUS P I:ETING A. Assembly - regular ,meeting - November 4, 1971 - Mr. Sims `raved for approval of the minutes of November eth meeting, seconded by Mr. Arndt, no objections being voiced the minutes were so approved. IV MINUTES OF OTHER MEETINGS A. Planning & Zoning - regular meeting - November 17th, 1971 B. School low - regular meeting - November 15th, 1971 C. Comprehensive Health Board - November 3, 1971 ;information). There were no comments made on the above minutes. V COMfMUNICATIONS AND APPEARANCE REQUESTS A. Mr. Cherrier - RE: R -19 Area Development. Mr. Walker, Borough Clerk, gave a resume of the proposed development for Block 15, New Kodiak Subd. and read from the minutes of the previous Planning & Zoning meeting. These minutes set forth the reasons that the Commission did not feel that basically an apartment unit was the best use of this particular area. However during the discussion it was noted that the proposal did comply with the zoning regulations but there were a few questions not yet answered primarily those concerning the playground area. Mr. Welch, Chairman of the Planning & Zoning Commission, stated that it had been planned to have a meeting with Mr. Cherrier for a review of the plans prior to the Assembly meeting in order that the Commission might give a recommendation. Mr. Cherrier was in the audience and presented several mapsindicating the location of the _project on the lot and the location of the lot within the urban renewal area. He stated that he had been working on this with ASHA since April and that he was following ASHA's guidelines; the project meets those requirements and he was not aware that this should be brought before the Planning & Zoning Commission for approval. It was noted that one unit complex was approved with the exception that there was no playground area set aside and this should have been done Mr. Cherrier noted that the project will be financed under FHA and they have requirements for playground areas. The project will consist of one forty unit and one 36 unit; the fo unit will have office space on the ground floor and 18 2- bedroom and 12-one bedroom units on the upper floors. This building will be a four story building. The second unit will house 18'2 - bedroom units and 18 one - bedroom units. Parking area is sufficient to park up to 110 cars. The total cost of the project will be between 1.3 million and 1.4 million. As there were sev questions still unanswered concerning the playground area; Mr. Sims moved that this be placed at the bottom of the agenda, to give the P &Z Commission time to meet with Mr. Cherrier for further review of the proposal, seconded by Mr. Arndt. Motion passed by unanimous roll call vote. B. Presentation by Kodiak island Borough School District Re: Bond Fretosai and Design Development of High Scncol. The Setter was read in full by the Borough Clerk stating that the School was requesting permission to proceed with negotiation with the architect to start design phase, payment to core at the end of the project. It was pointed out that by proceeding in this manner it could well mean a savings of 10% on construction costs. The School Administration ncted that they would like to go to the Architect and ask for design for the hihh school, that design to stay at the 3.5 million . 1 ') '1 , ! 1 ? 5 1 KID ASSEMBLY MEETLJG - DECU•BER 2, 1971 Pao 2 figure and to start bids on the site preparation and clearing in order to start building before too very long. This way it is expected that the bid could go out for the site work by Nay of 1972. Toney has been received er is available from the State to be used for this planning stage and could be obtained within a month's tire. It was felt that this stage phase of the site work, design and planning could be done as there are many areas in the lower 48 where this methcd has been used successfully. Mr. Sims moved that the School Board be authorized to negotiate with Crittenden & Cassette on this basis, seconded by r. Brechan. The question was called for and motion passed unanimous 'o'l nal' vo :o - P ua:.•e F`_ve. The question was raised on the Ouzinkie School project, noted that there will be another bid put out - one for the site preparation and one for the building on the site with utilities ouc five feet. It is expected that by force accounting the site preparation this can be done on a local level. It is possible that a new generator may not be needed as the school may have one that can be used. It is expected that the building will cost $160,000 built on the cleared site, with utilities furnished to within five feet of the building. Letter from the School Board read requesting the Borough Assembly to authorize a bond election as soon as possible in the .amount of $4.226 million, divided into two parts; (1) 3.726 million for educational facilities including an educational plant and (2) a swimming pool estimated to cost $500,000 above the cost of the basic facility if built at the sore tine. It was felt that the stage construction could save the community 107 and that if the Board could go to the architect with the assurance that the bond issue will go before the voters and that in all likely hood it will pass, then it is entirely possible that the architect could be convinced to proceed along these lines. If there is to be no construction then the Funds from the 207 Funds will have to be turned back over to the State in 1972. £ 7. Sims moved set Special Election to be held by the 15th of February for a 3.y Million Bond Issue for new high school construction, seconded by Mr. Brechan. The question called for and motion passed by unanimous roll call vote. Mr. Sims roved that at the cane election a bond issue be placed before the voters cot to exceed $500,000 for a swimming pool, seconded by Mr. Brechan. A discussion followed cn whether or not this swimming pool complex should in fact be a part of the school system. It was pointed out that this year's evening recreation program has been planned with the adults of the community in mind and that the School really has no desire to manage the swimming pool facility but feels that it rP,Pded in the community. The School Administration noted that they would be happy to work with the City in seeking funds for that agency to establish a municipal pool. The auestion was called for and/ the motion passed by three to one vote as follows: MP. Arndt - YES; Mr. Brechan - NO; Mr. Sims - YES; lir. Sutliff - YES. A third letter from the School Administration was read requesting that the Borough Aseenbly purchase immediately a house trailer according to existing specifications, the ultimate purpose for use as quarters at Ouzinkie - the money to cone from the Capital Improvement Reserve. Mr. Greene stated that the immediate use of the trailer would be a special education project, at East Elementary for the trainable mentally retarded and that funds in the amount of $4,500 for this program can go toward the purchase of the trailer. Once this program has been completed this year the trailer can then be used as housing for Ouzinkie. $19,000 would cone from capital inprovenent reserve, leaving a total of $26,000 in that fund. This is not money from the sale of the downtown school, currently fund has $154,000.00. Mr. Sims moved to authorize the School Board to negotiate purchase of nubile unit for use at elementary and later for use in Ouzinkie, secon ed by Mr. Brechan. The question was called for and :ration passed by unanimous roll call vote. C. Letter from ABC Board - re Transfer of Beverage Dispensary License from Roy Snyder, Dorothy Spencer and Elmer Goodin dba Kalsin Inn, to Roy Snyder and Dorothy Spencer dba Kalsin Inn, read by the Borough Clerk, asking if the Assembly had any objections. Ns. Sims moved that the Assembly voice no objections, seconded by Mr. Brechan. Motion passed by unanimous roll call vote. KIB - ASSEMBLY 1.TE1'ING - DECE.SER 2, 1971 Page 3 D. Letter from ABC Board re Application for Renewal of Club License for V.F.W. Katmai Post 7056, Monashka Bay, read by the Borough Clerk, asking if the Borough Assembly had any objections to this renewal. Ir. Sims moved to voice no objections, seconded by rir. Brechan. Motion passed by unanimous roll call vote. E. Letter from Peat, Marwick, Mitchell & Co., re: 1970 -71 Audit: Approval and Acceptance of Audit. The letter had been submitted to all Assembly members and it was noted that the accounting firm was submitting a bid for the 1971 -72 audit in the amount of $8,800 and gave an explanation of this bid. rrtr. Sims moved to table this item until competitive bids could be obtained, seconded by Mr. Arndt. No objections the motion was so passed. MM. Sims noted that the 1970 -71 Audit had not yet been accepted and approved and moved to table this item until a later date, seconded by Mr. Arndt. Motion passed by non -objection, so ruled by the Chair. F. Application for 55 -Year Lease, Bells Flats area, E. Brasie. The area in question has not been surveyed at this time but ajoins Lots H & I in the Russian Creek Alaska Subdivision. An appraisal has been made by the Borough Assessor for a net price of $8,775 appraisal. A letter of construction plans was read. Mr. Sims moved to authorize procedure of public aslion of the land as requested, seconded by Fir. Arndt. Motion passed by unanimous roll call vote. VI PUBLIC HEARINGS - NONE VII PLANNING & ZONING ITEMS . A. R-19 Area Development Program was again taken up at this tine. ;r. Chairman of the Planning & Zoning, stated that as far as the playgrc.nd mrea was concerned the builder has requirements that have to be met under :l :A and the Commission voiced no objection to the building project. Mr. 2173 - r :•ed that the Borough Assembly approve the R -19 Development by Mr. Cherrt ^r, seconded by Mr. Brechan. In answer to what controls could be .:al r. iced a see that the requirements are carried out ITr. Chewier noted that .mould be three check points, the builder, FHA and ASHA. Mary Putnam, Cr noted that since ASHA was aware of the concern of the Community Ln vea they would see that the play area was included in the plans. The :, r was called for and roll call vote was as follows: Mr. Brechan - .':C; Mr. Sins - YES; Mr. Arndt - MO; Pr. Sutliff - YES. There was a dlsc..; : :,n as to whether or not this item Should have been reviewed by the P &Z Ccr.:s. and an additional question was raised concerning the fact that the - .roil should perhaps be the Board of Adjustments for areas within the City - Mrs. Putnam stated that since the Council approved this with the s':- ,..37: n that it be reviewed by the P &Z Commission and that they in fact have new approved it could not this be considered approval and be returned to tre -;ty without action by the Borough Assembly. The regular meeting was recessed for an executive session at 10:15 - -. The meeting reconvened at 10:30 P.M. The Chairman declared that the r died because of a tie vote. Mr. Sims moved to approve development :f 1, 2 and 3, Block 15, secol.ded by ?t. Brechan, motion carried by •:;.,c:" roll call vote. Mr. Sims moved to approve development on Lots 4 and 5, Block, seconded _.. Mr. Arndt. During the discussion it was noted that there are other 1-5 r basically a housing unit and that this area was originally designate. : . , business development. Nt's. Putnam noted that even if a business war7• •. build on the back side of that block they would not be allowed to do - ASHA's zoning calls for residential or rather pointed out that the Renewal plans calls for such use and occupation. The question was ___. . and motion failed with the following vote: Mr. Arndt - NO; Mr. Sirs Mr. Brechan - N: Mr. Sutliff - NO VIII OLD BUSINESS A. First Reading Ordinance 71 -14 -0 Establishing Reapportionment of the ?:r - . - Assembly, read by title only and the change noted that there will be Assemblymen from the City and that each shall have two (2) votes on item brought before the Assembly for vote. Ca'. Brechan moved for ac-r• -r KIB - ASSEMBLY MINUTES - DECEMBER 2, 1971 Page 4 Ordinance No. 71 -14 -C in the first reading, seconded by 'r. Sims. No objections voiced, the motion so passed. IX NEW BUSINESS r) 1,! t 1 5! n A. Resolution No. 71 -36 -R Es`ablishing 1971 Supplemental Due and Delinquent Dates read in full by the Borough Clerk. Mr. Sits moved for adoption of Resolution No. 71 -36 -R, seconded by icr. Erechan. Motion gassed by unanimous roll call vote. B. Resolution No. 71 -37 -R Establishing Amount Due from City In Lieu of Personal Property Taxes, read in full by the Borough Clerk. 61r. Brechan moved for adoption of Resolution No. 71 -37 -R, without weighted vote, seconded by Mr. Arndt. Motion passed by una.irous roll call vote. C. Tax Adjustments ?-5-71 and P -6 -71. tr Walker read the Hemp stating that the individuals were being charged twioe on the property listed as P -5-71. Pr. Brechan moved that TCA 5 Property, P -5 -71 be adjusted as requested, seconded by 4r. Sims. No objections voiced, it was so ordered. Menu on P -6 -71 read stating that this item had been filed on the original roll and should not have been on tile supplemental roll. Mr. Sims raved for approval of adjustment P -6 -71, Personal Property TCA 118, seconded by Mr. Brechan. No objections voiced, it was so ordered. D. Waiver of Personal Property Tax on Years 1965 -66. rr. Walker noted that a review of the records at the Borough showed several delinquent taxes for the years 1965 and 1966. Letters had been written and the names of the list could neither be located nor forwarding addresses obtained or they had since passed away. Mr. Arndt moved to approve the waiver of the Personal Property Tax for Years 1965 and 1966 as listed by the Borough Clerk, seconded by Mr. Brechan. Motion passed by unanimous roll call vote. E. Voucher and Expenditure Report for October, 1971, noted received by the Assembly CHAIRMAN' S REPORT Given by the Borough Clerk in the absence of the Borough Chairman. A. Letter from Janes Arness and John Davis, Assemblymen of the Kenai Borough, asking support of the alternate route of the Bristol Bay to Shelikof Highway alignment. A letter was written by the Borough Chairman to Mr. Janes Arness stating the matter would be taken before the Borough Assembly for their concurrence in that route selection. It was noted that the alternate route was in the Katmai Bay area, not as noted in the letter as Kenai Bay area, and the Borough Assembly was in agreement with this route. Any other route would resulting in a cutting off cf Kodiak and would do much harm to the growth of the Community. B. Memorandum from Sohn Lucas, Borough Assessor, setting forth the proposed updating of the assessment within the Kodiak area. The map indicating the areas and time schedule was studied. C. Request from John Lucas, for authorization to proceed with drawing up of Ordinance that would allow the Assessing Department of issue decals for trailers, boats and airplanes. It is expected that this method of keeping tabs on the personal property will be of great assistance to the Assessing Department and that the decal will be a visual aid In seeing that individuals have filed their assessment forms. This is being done in Anchorage and Kenai and has proved to be very successful in obtaining additional revenue through those additional filings. Mr. Brechan moved to have the ordinance drawn to incor- porate the decal tax proposal, seconded ty 'r. Sims. Motion passed by unanimAUS voice vote. Ir. Sims asked trat the decals not be ordered until the Assembly had an opportunity to review the drawing of such decal. XI ASSEMBLY COMMENTS - NONE KIB - ASSE'eLY MEETING - DECEMBER 2, 1971 XII AUDIENCE COMFNPS A. The Borough Clerk noted that recently the City Council adopted an Ordinance whereby a time deadline was established for getting items on the agenda. It was suggested that such a deadline be set up for the Borough also, one that would allow the members to receive all information by 5:00 P.N. on Tuesday prior to the Thursday night meeting. The Assembly members were in agreement with this type of action. B. Mr. Clowse brought up the fact that the crossing guards at the School crossings could not step out in the street and stop traffic and that this was presenting a problem. He asked whom to contact concerning this and it was suggested that he talk with the School Administration. XIII ADJOURNMENT 1 .4 y 2 n The meeting adjourned at 11:00 P.M. ATTEST: APPROVED: Page 5 �?.14 / /4:cC..-- ugh Clerk Presiding Officer, for Borough NOTE: * Item S, V - It was the understanding and wish of the Borough Assembly a ceiling should be placed on this issue and that the total cost for ' -_ construction would not be more than 4.5 mills taxation.